ADMINISTRATIVE 11r

REPORT

Golden Manor

Public Document Yes NorTIVkS'

SUBJECT:

Redevelopment of the Golden Manor Home for the Aged —Approval to Proceed to Design

Development

RECOMMENDATION:

That Council accept the current schematic design and agree to proceed to the Design

Development phase.

EXPLANATION:

Following the September 2020 Council approval to award the contract to MontgomerySisam Architects Inc. for Building Design services, the Golden Manor has engaged innumerous design sessions that have led from functional program development to a

schematic design that outlines the building' s future location, footprint, and room layout.This design captures the facility' s functional components as well as additionalenhancements to address Infection Prevention and Control ( IPAC) measures that were

magnified from the COVID- 19 pandemic.

The new facility will house 192 beds and be located just north of the existing manor. Thebuilding will be three floors high and broken down into three ( 3) distinct wings withresidents located in the north and south wings, and core services in the centre. Resident

space is broken down into six ( 6) separate Resident Home Areas ( RHA) each consisting oftwo ( 2) separate small homes.

This layout is based on a small home model of care that fundamentally supports improvedIPAC measures. The model is built around a " social heart" consisting of dining, lounge,and activity spaces that help to reduce resident travel distances and improve overallengagement and autonomy.

The schematic design also incorporates an innovative " basic private" room layout that

provides residents with individual washrooms as opposed to a shared washroom which is

a typical feature in the existing Golden Manor's accommodations. Shared washroomswere identified as the key factor of resident transmission in COVID- 19 outbreaks, and theindividual washrooms will provide greater protection for future pandemics in addition to

promoting residential privacy and overall experience.

The current schematic design has been costed and is estimated to exceed MOHLTC

proposed budget by $ 3, 700, 000. 00. The table below shows the high- level breakdown of

the estimate compared to the budget:

COT— HR- 035( F4)- v05

Revised: March 31, 2017

Component Budget Class C Cost Estimate Variance

Land & Dev Costs 306,000 Incl in soft costs 306,000

Soft Costs 4, 786, 121 $ 4,203, 145 $ 582, 977

Construction 55, 923, 081 $ 60, 384,943 -$ 4, 461,862

Contingency

Escalation/ Pandemic Contingency $ 4, 908,352 $ 4, 521, 000 387,352

Construction Contingency $ 3, 108, 764 $ 3, 245, 297 136, 533

Pre- Opening( Inc. FFE) 3, 636,587 $ 3, 696,587 -$ 60,000

Subtotal- Pre Tax and excludingInterest Costs 72, 362,905 $ 76, 050, 972 3, 688,067

Of this $ 3, 700, 000. 00 variance, we have identified the following scope changes from theoriginal program and their associated cost:

Current Design Original Program/ Budget Cost Impact

Small Home Model Traditional LTC Layout 3, 717, 243

IPAC Enhancements - Handwash Sinks NIC 200,000

Demolition of partial existing wing 80K included in base budget 250,000

Basic Private Room Conversion ( individual

washrooms) Semi private/ shared washrooms 294,619

Total 4,481,862

Savings( soft costs etc.) S 773,795

Variance 3, 688,067

The current variance is approximately 5%; we will continue to identify potential savings aswe proceed through design development. We will also complete two additional " cost

checks" prior to tender.

RELEVANT POLICY / LEGISLATION / TIMMINS VISION 2020:

Long- Term Care Homes Act, 2007Ontario Regulation 79/ 10 made under the Long- Term Care Homes Act, 2007MOHLTC Enhanced Long- Term Care Home Renewal Strategy, 2014Long- Term Care Home Design Manual, 2015COT— HR- 035( F4)- v05

Revised: March 31, 2017

Construction Funding Subsidy Policy for Long- Term Care Homes, 2019Application for Long- Term Care Home Development, MOLTC Operations Division, V. 2. 0

ASSET MANAGEMENT PLAN REFERENCE:

The redeveloped Golden Manor ( new build) will be built on land owned by the City ofTimmins.

This new building will be an addition to our current asset management plan.The future of the existing building will be determined at a later date.

CONSULTATION / COMMUNICATION PROTOCOL:

Regular Monthly Committee of Management Updates and project status reports;MOLTC consultations — January 14, 2020; March 29, 2020; May 6, 2020;Ontario Health — North consultations — December 8, 2020; April 23, 2021;

Reports to Council:

By- law 2017-8114-GMH- 2017- 09- 26- Feasibility Study Report 2017;Resolution 19-015- GMH- 2019-01- 22- Golden Manor Redevelopment—Council

approval to proceed with analysis of the redevelopment options identified in the

Feasibility Report;Resolution 20-018- GMH- 2020-01- 23- Council approve the recommendation of the

Golden Manor Committee of Management to proceed with application to the

Ministry of Long—Term Care;By- law 2020-8479-GMH- 2020-09- 22-Golden Manor Redevelopment- CouncilApproval to engage Architectural Services;

Various Community Partner consultation sessions such as:Family Council;Alzheimer's Society;Indigenous representatives;

Staff engagement;

CDSSAB.

FINANCIAL AND/OR HUMAN RESOURCE IMPLICATIONS:

Please checkmark box to the left if this report has been reviewed by the FinanceDivision and the funding source has been identified

Please indicate the funding allocation by account number: 21- 3- 347101- 4311

It is important to note that Ministry funding is based on a per bed per day allocation, it isnot a percentage of total expenditures as most funding allocations are made on capitalprojects. The funding is a set price per bed, it will not vary based on the total cost of designand build.

It should also be noted that the City will be borrowing money for this project at the time ofcommencement of construction.

ACCESSIBILITY IMPLICATIONS (AODA):

The redevelopment project is required to comply with Accessibility for Ontarians withCOT— HR- 035( F4)- v05

Revised: March 31, 2017

Disabilities Act, 2005.

ROLL NUMBER AND/OR REFERENCE NUMBER:

5627 050 05402800 0000A,

Date: May 20, 2021Carol Halt

Administrator Golden Manor

CAO' S RECOMMENDATION: Yes No

Comments:

Date: May 20, 2021Dave Landers

Chief Administrative Officer

COT— HR- 035( F4)- v05

Revised: March 31, 2017