Collaborate Ultra

Moodle Integration Guide Adding a Collaborate activity to your Moodle course:

1. Click on the TURN EDITING ON button at the top right of the screen

2. Go to the topic area you wish to add a Collaborate Ultra session to and click on the Add an activity or resource.

3. The Add an activity or resource dialogue box will be displayed.

4. Choose Collaborate and click on the Add button.

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Collaborate Ultra 5. The Adding a New Collaborate Session screen will be displayed.

A. In Session Name type an appropriate name that will be meaningful to the

students for this event. “Tutorial Session”, for example. This title will appear

in “upcoming events” and in relation to recordings made during this event.

B. Add a Description if desired.

C. Set the Schedule: Start Date and Time (this must be a time and date in the

future or you will receive an error) and Duration of the session.

D. Early session entry is set to 15 minutes before the session starts. This

allows participants access to the session to check audio/video/connection.

E. If you want to invite external participants (such as guest speakers) check the

box to Allow Collaborate guest access and select the appropriate role from

the drop down list.

F. Click Save and return to course. A link to your Collaborate activity will

appear in the topic.

Collaborate Ultra

To change the participant communication settings:

(Particularly at the start of a new session)

1. Enter your Collaborate room.

2. Click on the purple tab in the bottom right hand corner of the screen.

3. In the side panel that appears, click on the gear icon (My Settings).

4. Click on Session Settings.

5. Click on the check boxes for the communication options you want to

make available to the students.

Please Note

When you enter a brand new Collaborate session as a student, before the

moderator enters and adjusts anything, video, audio and chat are all disabled by

default - i.e there are no icons visible to let users switch on their audio or video

and they cannot enter a chat message.

When you enter as a moderator:

1. Audio and video is switched off but you can switch them on using the icons

at the bottom of the screen.

2. In the Session Settings, every option is disabled - so you need to go here

and switch on audio and/or video and/or the chat options so that students

can communicate with you.

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Collaborate Ultra Adding a Teacher on your course as a moderator to your Collaborate activity

All course participants can access this Collaborate session via the course.

Students will join the session as a “Participant in Collaborate”.

All other roles (teacher, non-editing teacher, programme admin, course

secretary, course editor, course owner) will join the session as a “Moderator

in Collaborate”

Adding a guest to your Collaborate session

In the collaborate session settings you have the option to check the box

‘Allow Collaborate guest access’ and select the Collaborate guest role

from Presenter, Participant or Moderator. This will generate a “guest link”

which you can send to people outside of your course (such as guest

speakers) to let them join the session.

When you go to the Collaborate Session in Moodle, under the Join Session

button you will see the Collaborate guest link which you can copy and send.

Collaborate Ultra Promoting a Participant to a Moderator or Presenter within

Collaborate Ultra

1. Join the Collaborate session via the course.

2. Open the Collaborate Panel and open the Participants List

3. Click on the Moderator controls icon next to the participants name

4. Select Make presenter, make moderator or Make Captioner.

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Collaborate Ultra Entering your Collaborate session.

1. Navigate to your course. Click on the link to the Collaborate activity.

2. Click on Join Session. Collaborate should automatically open in a new tab

in your browser. (Use Google Chrome for the best experience).

Recording your Collaborate session.

1. From within your Collaborate Session click on Start Recording (highlighted

in interface picture above) to start recording your session.

2. To pause recording click on the Stop Recording button. This pauses the

recording. To start recording again you can click on Start Record.

Note: Only one recording will be made from this one session no matter how

many times you pause and restart the recording.

3. Exit the Collaborate Session by closing the window.

Collaborate Ultra Accessing and Downloading your session recording in Moodle

1. In Moodle, navigate to your course. Click on the link to the Collaborate

activity which you created earlier.

2. Your recording from Collaborate should appear under the Collaborate

activity details.

3. To access the Collaborate recording click on Recording 1 (highlighted

above). It will play as an MP4 file in your browser.

4. To download the MP4 file click the download button on the top right corner,

then Save File.