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Activant Acclaim
General Ledger Reporting and Closing Procedures
General Ledger Suite: course 4 of 4
This class is designed for…
Acclaim users responsible for maintaining the general ledger accounts and/or managing the finances of your company
Objectives
View historical posting dataReview the various reports and journals available in the Ledger modulePerform the procedures used to close a fiscal period and a fiscal year
This course will NOT cover…
Getting Started with the General Ledger Preparing BudgetsPosting Batch Options Financial Reporting
Reporting Menu
Financial Reports
Chart of Accounts List
Chart of Accounts List Parameters
Account # Mask
Establishes a selected set of records by only specifying some of the characters of
the record name
Establishes a selected set of records by only specifying some of the characters of
the record name
Masking Example
08-450-100@@-450-@@@
08 – 440 – 12308 – 440 – 234 08 – 450 – 46802 – 440 –12302 – 440 – 23402 – 450 – 46203 – 440 – 12303 – 440 – 23403 – 450 – 465
08 – 450 – 10008 – 450 – 46802 – 450 – 46203 – 450 – 465
08 – 450 – 10008 – 450 – 46802 – 450 – 46203 – 450 – 465
Starting/Ending Account #
Type
ASSET, LIABILITY, INCOME, or EXPENSE
ASSET, LIABILITY, INCOME, or EXPENSE
Status
Active, Inactive, or BothActive, Inactive, or Both
Accounts
Determines if MASTER, REGULAR, or BOTH types of accounts are included
This field defaults to BOTH
Determines if MASTER, REGULAR, or BOTH types of accounts are included
This field defaults to BOTH
Chart of Accounts List Sample
Sub-Account Distribution List
Sub-Account Distribution List Parameters
Page Format
FULL or MULTIPLEFULL or MULTIPLE
Sub-Account Distribution List Sample
Account Reference List
Account Reference List Parameters
Account Reference List Sample
Trial Balance Report
Trial Balance Report Parameters
Activity
Determines whether the net activity for the period
is displayed in a single column or displayed in
separate debit and credit columns
Determines whether the net activity for the period
is displayed in a single column or displayed in
separate debit and credit columns
Negative
Lead
Trail
Parentheses
Bracket
CR
Lead
Trail
Parentheses
Bracket
CR
Credits
Used in conjunction with the Negative field
Determines how negative amounts are shown when they appear in a credits -
only print position
Used in conjunction with the Negative field
Determines how negative amounts are shown when they appear in a credits -
only print position
Show 0.00 Accounts
Determines whether accounts with 0.00
amounts in all printing columns are to be
reported
Determines whether accounts with 0.00
amounts in all printing columns are to be
reported
Show Details?
Determines whether or not you will see detail about this account value
Determines whether or not you will see detail about this account value
Totaling Options
Trial Balance Report SampleShow Details = Yes
Trial Balance Report SampleShow Details = No
Worksheet for Trial Balance Report
Worksheet for Trial Balance Report Parameters
Worksheet for Trial Balance Report Sample
Posting Journal
Posting Journal Parameters
Start/End Batch Number
Source
Posting Journal Sample
History of Posting Transactions
History of Posting Transactions Parameters
Source Summary
Determines whether transactions for all accounts are summarized by posting
source and period
Determines whether transactions for all accounts are summarized by posting
source and period
History of Posting Transactions
Raw Balance Sheet
Raw Balance Sheet Parameters
Raw Balance Sheet Sample
Raw Income Statement
Raw Income Statement Parameters
Raw Income Statement Sample
Closing
General Ledger Closing Options allow you to terminate, or close, recording of account activity for that period of time
View/Reconcile Control Log
Control Log
Print Control Log
Year-End Closing
Fiscal Year Close Parameters
Fiscal Year
Determines the fiscal year to be closedDetermines the fiscal year to be closed
Post Retained Earnings?
Indicates whether the retained earnings (if any) batch is
automatically posted
Indicates whether the retained earnings (if any) batch is
automatically posted
Recalculate Budget?
Determines whether budgets are automatically recalculated to show any
changes from original forecasted amounts and actual amounts
Determines whether budgets are automatically recalculated to show any
changes from original forecasted amounts and actual amounts
Print Control Log?
Delete Summary/Details Prior to:
Determines which fiscal year history summary and detail information will be deleted
Information prior to the specified years are cleared
Determines which fiscal year history summary and detail information will be deleted
Information prior to the specified years are cleared
Delete Control Log Prior to:
Closing a Fiscal Year - Notes
Closing a fiscal year is primarily a means of posting retained earnings
Closing a Fiscal Year - Notes
Closing a fiscal year is primarily a means of posting retained earningsDoes not:
Limit further activity in any wayPrevent the closing of a fiscal year due to unposted batchesPrevent posting (or any other activity) in a closed year
Closing a Fiscal Year - Notes
Closing a fiscal year is primarily a means of posting retained earningsDoes not:
Limit further activity in any wayPrevent the closing of a fiscal year due to unposted batchesPrevent posting (or any other activity) in a closed year
Posting in a closed year could result in the creation of a new retained earnings batch,
Would require another closing of the year
Summary
View historical posting dataReview the various reports and journals available in the Ledger modulePerform the procedures used to close a fiscal period and a fiscal year
For More Information…
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Browse Documentation
General Ledger Manual
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