Action Plan on

Monitoring System for Proactive Program Scheme

Background

Vision

“ We are an effective partner in civil society who specializes in developing, supporting and amplifying social leverages towards the state of national well-being.”

Strategies

1. Social mobilization

2. System development

3. Healthy communities Development

4. Sustainability development

Proactive program

1) Tobacco Control Program

2) Alcohol Control Program

3) Public Exercise Program

4) Population Health and Risk Reduction Program

5) Learning for Well-being Program

6) Health Service System Development Program

7) Health Workplace Program

8) Healthy Communities Program

9) Social Marketing for Well-being Program

10) Health Promotion Support Program

However THPF doesn’t have the strong “system” for monitoring program and sub-program.

We cannot manage the information in time. Moreover, we lost many opportunities to create a new sub-program or lesson learned to support our stakeholders and ourselves.

So the monitoring system for program and sub-program is earlier priority of THPF

Key lessons learned

•Creating learning enviro. / learning organization

•Triple loop learning

•M&E system should support management and learning

•Standard criteria for quality of M&E system

•Commu. report and reflection to all stakeholders

•Objective hierarchy for develop performance questions

•Five key evaluation question

•Critical reflection

•Change management

Objective

To develop monitoring system for one program (Healthy Communities Program) by August 2004

This system should be support: community (THPF and stakeholders) learning in adaptation and management

Framework to develop system

Obj. hiera. matrix

goal

output

activities

purpose

Perfor.Quest.

Info. needs

Indic. Resp.

   

     

   

     

   

     

   

     

applied

THPF’s vision

Process / activities

Strategic obj.1-4

Program /sub-program

THIS AREA NEEDED TO BE

DEVELOP

Activities

Building support and approved action plan

Meetings with stakeholders to share understanding and clarify about program monitoring issues : Why we need the system?, What are the performance questions that we need to know? What are the info. needs and indicators?..etc.

Example: Process of developing performance quest. 

Objective Hierarchy

Perform. Quest.

Stakeholders which should be involved

St1 St2 St3 St4 St5 St6 St7

THPF’s vision        

Strategic obj.          

Program / sub-program

       

Activities/ process /

         

External :St 4 : Sub-program managers (selective persons)St 5 : Policy makers (selective persons)St 6 : Politician : (selective persons)St 7 : Beneficiaries (selective persons)

Internal :St 1 : THPF’ Committee (selective persons)St 2 : BOD (13 persons)St 3 : My colleagues

Pull into together and develop monitoring matrix and plan

Develop monitoring forms, info. system and necessary structure

Training to THPF’s staffs and program’s staffs

Testing

Time frameActivities Resp. Time

Mar. April May June July Aug.

meetings with my colleagues

Mu          

Approved plan Mu          

Briefing of facilitators

Mu          

5 meetings for formulate perfom.quest., info. needs, etc.

External facilitator

         

WS for develop monitoring matrix and plan

Mu & ext. fac.

         

Develop monitoring forms, info.sys.

Mu & colleauge

         

Training Mu & ext. fac.

       

Testing Mu & colleague

         

*

* *

M&E action plan

BOD forum (monthly meeting) should track, assess and improve the performance of plan. So this plan could be monitor and evaluate through this questions

Level Key question Indicators

Obj. 1) To what extent has the monitoring system been accepted by the stakeholders?2) What lessons learned have been developed?

….% of 

lessons learned for setting up monitoring system

Output 1) How many staff increases knowledge and skills in participatory monitoring system?

…% of staff have knowledge and skills increase after training

ResourcesActivities Budget Total

Consult. fee

Transp. Stationary

Food and accommod.

Informal meetings          

Approved plan          

Briefing of fac.          

meetings for formulate perfom.

30,000 100,000 10,000 40,000 180,000

WS for develop monit. matrix & plan

10,000 30,000   8,000 48,000

Develop moni.forms, info.sys. and etc.

         

2 Trainings 30,000 30,000 10,000 80,000 150,000

Testing          

Total 378,000

Budget

The estimated total budget is about euro 8,000. This budget I can propose to approve from my manager.

 External facilitator or evaluator

To push this action plan toward, I needed some senior facilitators or senior evaluators to help moderate the meeting in step 2. I can find a suitable one from my network list.

Thank you

GOOD BYE