ACRL New England Chapter Information Technology Interest Group

ACRL New England Chapter Information Technology Interest GroupPreservation and Conservation Interest Group March 18, 2005

Here Today, Here TomorrowIssues Concerning Institutional Repositories

Eliot WilczekUniversity Records Manager

Digital Collections and ArchivesTufts University

Here Today,Here Tomorrow

Institutional Repositories ACRL/NEC ITIG & P/CIG

March 18, 2005

Eliot Wilczek Tufts University

Definition

Clifford Lynch, “Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age,” ARL Bimonthly Report 226, February 2003

Set of Services

Management

Dissemination

Digital Materials

Stewardship



March 18, 2005


Definition

Ingest

Maintain

Preserve

Deliver

Set of Services

Management

Dissemination

Digital Materials

Stewardship



March 18, 2005


Definition

Establishment of Policies

Execution of Procedures

Set of Services

Management

Dissemination

Digital Materials

Stewardship



March 18, 2005


Definition

Search & Delivery Tools

Deliver Meaningful & Functional Data/Objects/Records

Access & Use Rights

Set of Services

Management

Dissemination

Digital Materials

Stewardship



March 18, 2005


Definition

Digital Objects/Publications

Data

Records

Set of Services

Management

Dissemination

Digital Materials

Stewardship



March 18, 2005


Definition

Institutional Commitment

Long Term & Ongoing

Defined Responsibilities

Set of Services

Management

Dissemination

Digital Materials

Stewardship



March 18, 2005


Definition

Thorton Staples, “Building Communities of Practice to Support Digital Scholarship,” EDUCAUSE 2004

Repository v.Library



March 18, 2005


Definition

Output of Institution

Regardless of Subject

Repositoryv.Library



March 18, 2005


Definition

Subject CollectionsRepositoryv.Library



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Infrastructure

Architecture

Data/Objects/Records

Policy

Institution & People

Application

Definition

ApplicationRepository System

(Narrow)

Repository System (Broad)Elements of a

Repository



March 18, 2005


Issues

Publication System

Prepublication Service

Active Workspacev.Inactive Repository

Relationship to other Systems

Repository Role



March 18, 2005


Issues

Intellectual Appraisal

Contributors

Function

Scope of Holdings



March 18, 2005


Issues

Publications

Research Data

Records

Scope of Holdings



March 18, 2005


Issues

PublicationsSingular Objects

Informational Value

Scope of Holdings



March 18, 2005


Issues

Complex/Multilayered

Original/Derivative Data

Tools

Different DisciplesValue Data Differently

Scope of Holdings

Research Data



March 18, 2005


Issues

Evidence of Action

ContextStructureContent

Authenticity

Scope of Holdings

Records



March 18, 2005


Issues

Technical Appraisal

Formats

Scope of Holdings



March 18, 2005


Issues

Format

Descriptive Metadata

Technical Metadata

Management Metadata

Retention & Disposition

Rights Metadata

Use Rights

Intellectual Property

Creation



March 18, 2005


Issues

Institutional Commitment

Preservation

Byte stream

Functional

Meet Future Demand

Sustainability



March 18, 2005


Issues

Discover

Deliver Functional Objects

Use Rights

Who

Secondary Use

Delivery



March 18, 2005


Issues

Repository Role

Collection Scope

Creation

Sustainability

Delivery

Service Level



March 18, 2005


Issues

Agreements

What the Repository will Take

What the Repository will Deliver

Service Level



March 18, 2005


Issues

Level A Format

Level B Format

Level C Format

Level 1 Metadata

A1 ServiceTop level searching and access

B1 Service C1 Service

Level 2 Metadata

A2 Service B2 Service C2 Service

Level 3 Metadata

A3 Service B3 Service C3 ServiceGood luck!



March 18, 2005


Issues

MIT Libraries“MIT DSpace Policies and Guidelines”libraries.mit.edu/dspace-mit/ mit/policies/

Service Level



March 18, 2005


Issues

Want

Disseminate Work

Area of Study

Create own Metadata and Tools

Data

Greater Volume

Greater Complexity

Ownership & Intellectual Control

Faculty/Researcher Participation



March 18, 2005


Issues

Not Want

Repository Administration

Difficult Submission




March 18, 2005


Issues

Repository Needs

Easy Submission

Accept their Metadata and Tools

Control Access

Low Administrative Burden




March 18, 2005


Issues

Nancy Fried Foster and Susan Gibbons, “Understanding Faculty to Improve Content Recruitment for Institutional Repositories,” D-Lib Magazine, January 2005

UCSB, Informatics Project www.library.ucsb.edu/informatics




March 18, 2005


Approaches

Determine Needs

Institution

Faculty/Researcher

Envision Needs

First Step

Policies

Repository System

Collection

Strategies



March 18, 2005


Approaches

Open Source v. Vendor

Ready-to-Go v. Ready-to-Build

All in One v. Architecture/Application

Systems (Narrow)



March 18, 2005


Approaches

Open Society Institute, “A Guide to Institutional Repository Software,” 3rd EditionAugust 2004www.soros.org/openaccess/software/

Systems (Narrow)



March 18, 2005


Approaches

Fedora www.fedora.info

DSpace www.dspace.org

Digital Commons il.proquest.com/umi/digitalcommons/

ContentDM www.oclc.org/contentdm

Greenstone www.greenstone.org

Eprints software.eprints.org

DigiTool www.exlibrisgroup.com/digitool.htm

Systems (Narrow)



March 18, 2005

Thank you

Eliot WilczekUniversity Records Manager

Digital Collections and ArchivesTufts University

Documents

ACRL New England Chapter Information Technology Interest Group