ACE Carnicus Coordinator- Gina Cianciolo,carnicus.utk.edu/.../uploads/2014/10/Carnicus-Rules-Pac… · Web viewThe only instrument provided by ACE is a piano upon ... All performers

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THE ALL CAMPUS EVENTS COMMITTEE

PRESENTS

CARNICUS 2017“Live from The University of

Tennessee, It’s Carnicus”February 26th 4:00 p.m. Cox Auditorium

[email protected]

http://carnicus.utk.edu

ACE Carnicus Coordinator- Gina Cianciolo, [email protected] Director’s Chair- Hunter Jones, [email protected]

ACE Committee Chair- Kevin Key, [email protected] Advisor- Michael Bailey, [email protected]

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TABLE OF CONTENTS

Timeline...........................................................................................................................................2Introduction.....................................................................................................................................3Groups..............................................................................................................................................4Registration......................................................................................................................................4Fees.................................................................................................................................................5Placings...........................................................................................................................................5Eligible Participants .........................................................................................................................5General Performance Guidelines .....................................................................................................7Scripts..............................................................................................................................................8Costumes, Props, & Music ..............................................................................................................9Carnicus Directors & Representatives ..........................................................................................10Dress Rehearsal .............................................................................................................................10Final Performance ..........................................................................................................................11Judging...........................................................................................................................................11Penalty Points & Appeals ..............................................................................................................12Appeals..........................................................................................................................................13Lighting Script Requirements ........................................................................................................13Lighting Script Tips .......................................................................................................................13Amendments..................................................................................................................................14

Carnicus Timeline

Thursday, January 26, 2017 Carnicus Interest Meeting HSS 64 — 6:30 p.m.

Friday, January 27, 2016 Tickets go on sale to the public Knoxville Tickets — 10 a.m.

Tuesday, February 7, 2017 Online Registration due by 5 p.m.(Registration includes Title, Songs, Instruments, Introduction, Participants, Plot Description, and Props)

Thursday, February 9, 2017 Mandatory MeetingHSS 64 — 6:30 p.m. Registration Fee Due ($100 per organization)

Performance Order DrawnCheck-in and Performance Times Assigned

Friday, February 10, 2017 Preliminary Script due via email Online — 5 p.m. Script due to [email protected]

Monday, February 13, 2017 ACE will send notifications of any script revisions neededFinal script changes due February 22th

Thursday, February 16, 2017 Mandatory Meeting HSS 64 — 6:30 p.m. Costume Sketches Due

Carnicus 2017 Rules Packet1/27/17

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Last-minute Details

Wednesday, February 22, 2017 Final script changes due via email Online — 5 p.m.

Saturday, February 25, 2017 Dress RehearsalCox Auditorium — 2 p.m. CLOSED- Only groups competing allowed in room

Sunday, February 26, 2017 Final Performance NightCox Auditorium — 4:00 p.m. OPEN- Students, staff, and public invited to attend

Tickets available for purchase at Knoxville Tickets January 26th

A. INTRODUCTIONRULES

a. Carnicus is a group skit competition and is the second in a series of three events sponsored by All

Campus Events. Organizations participating in these events are in the running for the ACE Cup

that is awarded to the organization that accumulates the highest number of points totaled from all

three events. The ACE Cup will be awarded at All- Sing on Friday, April 21st.

i. If two organizations compete together in Carnicus, they will receive the same number

of points towards the ACE Cup.

ii. Organizations must compete in Homecoming, Carnicus, AND All-Sing to be considered for

the ACE Cup.

iii. Points for the ACE Cup are awarded in descending order based on overall placement in

Homecoming, with a maximum 100 points for 1st place overall. For both Carnicus and All-

Sing, the judges’ scores are averaged together to determine the points from that event that

will go towards ACE Cup. For example, if your judges’ score are 80, 85, and 92, your

average score is 85.67. That is the number of points you will get for Carnicus in the ACE

Cup competition. For questions regarding the ACE Cup, please contact [email protected].

b. The following rules and regulations are in place in an attempt to make Carnicus as fair as

possible for all participants. The rules and guidelines for Carnicus may be amended at any time

by the All Campus Events committee as deemed necessary. Any amendment will be conveyed to

groups at the mandatory meetings or through email with proper time considerations.

c. Spirit of the Rules:

i. The Carnicus rules, plans and regulations are intended to provide fair and uniform policies


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governing competitions. It is not possible to write individual rules governing every possible

situation or circumstance. Therefore, the “Spirit of the Rules” shall grant the authority and

responsibility for interpretation of the written rules, plans and regulations to the ACE

committee, to fairly supervise and regulate all competition. The ACE committee’s

interpretation of the written rules, plans and regulations shall be binding on the participant

and the competition under their jurisdiction. In addition, the ACE committee may, at its

discretion, provide a rule interpretation that shall be binding upon all participants and

competitions.

B. GROUPS

a. Throughout this packet, the terms GROUP and ORGANIZATION will be used. Please note the

difference between the two:

i. Organization: A registered student organization (i.e. Sigma Sigma Sigma)

ii. Group: One or two registered student organizations competing alone or together in

the competition (i.e. Sigma Sigma Sigma and Sigma Gamma Rho would make a

group)

b. If two organizations are performing together, they will submit ONE registration form together as a

group. Both organizations do not need to submit separate forms.

c. All organizations must be registered and “active” on VOLink.

d. Each organization will need to provide its own registration fee check.

e. The same two organizations cannot pair up two years in a row.

C. REGISTRATION

a. All groups wishing to participate in Carnicus must register online at VOLink by the February

7th deadline. No extensions will be given.

b. The following components are required for registration: Contact information, Song List,

Instrument List, Introduction, Participant List, Skit Title, Prop List, and Plot Description

i. Plot Description: The purpose of this is to allow ACE to determine if a script resembles

one that was used in the previous two years of Carnicus. The descriptions are to include

characters, location, time period, general theme, and overall intent of the skit. This needs to

be very detailed so that conflicts can be determined early in the process. Groups will be

notified as soon as possible of any conflicts among plots.

ii. Song List: Each list may contain a maximum of 20 songs the group would like to use

during their skit. However, groups are not required to use any songs.


51. Songs must meet radio broadcast standards.


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iii. Plot descriptions and song lists are used in an attempt to not have groups with similar skits.

Although groups can use the same songs, ACE will inform groups that plan to use the

same songs in case one or the other decides to change it.

1. Up to 5 songs may be dropped from the list to be replaced with other songs up until

dress rehearsal with approval from the Carnicus Coordinator.

c. If any components are missing from the list above, the group’s registration will be

considered incomplete. Incomplete registrations will result in point deductions PER EACH

DAY SOMETHING IS LATE.

d. All missing documents must be turned in by the February 16th mandatory meeting, or the group

will receive a 5 point penalty on their final score.

D. FEES

a. Registration fee of $100 per organization. Fees are due at the first mandatory meeting on

Thursday, February 9, 2017 via check. Fees are non-refundable and must be made out to All

Campus Events. Each organization is responsible for its own check.

i. This means that if two organizations are competing as a group, each organization must

bring a $100 check, making the total $200 for the group.

b. A portion of the proceeds from groups’ registration fees will be donated to the charity/charities of

the team with the highest overall score’s choice. Groups will be asked on the registration form

which charity they would choose. You can provide the name of one charity if registering as a single

organization; two if registering with two organizations.

E. PLACINGS

a. Trophies will be given for 1st, 2nd, and 3rd place overall.

b. Best Actor and Best Actress awards will be given. Nominations for these two awards should be

made during the registration process.

c. Best Costume award will also be given.

F. ELIGIBLE PARTICIPANTS

a. There are 5 categories of official participants:

i. Carnicus Representative: This person is the liaison between the participating

organization and ACE and is responsible for attending all mandatory meetings. The

representative can also be the director.

ii. Carnicus Director: This person will direct your skit. You may have non-UT affiliated


7directors, but you will need a UT student liaison to attend meetings. The director can also

be the representative if the director is a student.

iii. Stagehand: This person is responsible for the group’s personal items

backstage. (Maximum of 3 per group)

iv. Performers: These participants are the only ones on stage during the

performance. (Minimum of 5 and maximum of 50 combined on stage).

v. Alternates: These participants are permitted to participate only in the event that one of

the performers is unable to continue with the competition. The only Alternates that may

take the place of an original member are those that appear on the original participant list

submitted to ACE. (Maximum of 5 per organization.)

vi. Musicians: These individuals must be available to play music during the skit. A musician

cannot be a performer if you elect to use musicians not affiliated with UT. If they are UT

students, they can be performers; however, the transition must be brought to the attention

of and approved by ACE by dress rehearsals. The musicians must be the same in the dress

rehearsal and final performance.

b. All participants must be currently enrolled students at the University of Tennessee, Knoxville

with valid student IDs. This does not include musicians or directors.

i. All participants must be members in good standing with the participating organization the

semester of Carnicus.

ii. Performers who do not participate in dress rehearsal may still perform in the final

performance if their names are on the original participant list when the list is turned in to

ACE.

c. Participants are only permitted to participate with one group.d. Groups may contain a maximum of two organizations, and only registered student organizations

in good standing with the Office of Student Conduct and Community Standards (and the Office of

Sorority and Fraternity Life if Greek) will be allowed to participate.

e. Each group may only enter one skit.

f. Names and student IDs will be checked at rehearsal and the final performance. Any participant

who arrives without proper ID will not be allowed on stage. This includes lost or stolen IDs. No

ID= no performing .

g. The names of ALL participants must be typed alphabetically by last name and submitted as part of

your group’s registration. Handwritten lists will not be accepted. Changes to the Participant List

must be submitted to [email protected]. No one may be added after rehearsals. All participants from

both organizations should be combined into one list for registration (if applicable).

i. Proper format for rosters:

1. Excel workbook. No Google Doc or Word documents.


82. All participants listed in alphabetical order by last name.

3. Saved at OrganizationName1_OrganizationName2 Carnicus 2017 Participant List.

4. Column A: Last Name

5. Column B: First Name

6. Column C: Participant Type

7. Column D: Student ID Number

h. In case of extreme emergencies in which a member cannot be present for either dress rehearsal or

final performance, immediate notice must be given to the Carnicus Coordinator. ALL excuses must

be submitted via email by 5 p.m. on Saturday, February 25th.

i. Groups may drop participants from the original lists through February 25th at the time of check-in

without receiving a penalty. A 1-point penalty per person will be assessed for drops any time after

the group checks in for rehearsal. Once a participant has been removed from the list, he/she can

only be replaced with an alternate.

G. GENERAL PERFORMANCE GUIDELINES

a. The 2017 theme is “Live from The University of Tennessee, It’s Carnicus.” Unlike in recent years,

this is not a theme which means performances do not need to be directly related to the show,

Saturday Night Live, but they can be. This allows for a greater range of creativity for competing

organizations. The theme for your skit is entirely up to the participants choosing with approval by

ACE.

b. Performance Time: Each performance must remain between 5 and 10 minutes. Time will begin at

the first word or musical note, whichever comes first. If there is no speaking or music at the

opening of the skit, time will begin when the performer draws attention from the audience to

him/herself, onstage or offstage. Time ends when the last word or instrumental note ends.

Note: Extra time for laughter/applause should be accounted for in your performance time by

your group.

c. Each group is allowed a total stage time of 12 minutes. This time begins when the first person

(be it a performer, stage hand, musician) walks onto the stage. The time stops when everything

and every person are off the stage. This includes all props and instruments. NOTHING may be

left onstage.

d. Performance times must be strictly adhered to during dress rehearsal and final performance

night. Groups will be officially timed during dress rehearsals and the final performance, but

penalty points will only be assessed if groups exceed the allotted time at the final performance.

i. Groups will be penalized a flat 5 points if they are more than 15 seconds over time.

e. Please arrive on time for your check-in that is assigned. Times will be announced at the

February 9th meeting.


9f. Any participant that is found in possession of alcoholic beverages or is intoxicated during any

rehearsal or performance, their entire group will be disqualified. This is a University policy and

cannot be appealed. The entire group will also be awarded ZERO points toward the ACE Cup

for this event.

g. If an entire group misses a rehearsal without prior notice via email to [email protected], that group will be

disqualified.

h. Tickets will go on sale at Knoxville Tickets on Friday, January 27th at 10 a.m. Performers will only

be permitted in the auditorium following their performance if they have purchased a ticket.

Performers must first exit the auditorium with the rest of their group to then have their ticket scanned

at the door to re-enter.

There will be a viewing room reserved in AMB for performers to watch each other’s

performances free of charge. Therefore, there will be no discounted performer tickets. If

performers wish to watch the show from the separate room, they may do so as long as there is

space. ONLY the performers are allowed in this room. If any non-performers from participating

groups are found in this room, the group will be penalized 5 points per person found from their

overall total.

H. SCRIPTS

a. Carnicus skits should be creative and appeal to a predominantly college student audience.

b. General plots may not be repeated from the past two years of Carnicus. Plots that are off-limits are

as follows:

2015:Wizard of OzShrekLaw and Order UTK Pitch PerfectHouse of CarnicusTennessee Horror Story: Body Farm How the Grinch Stole Smokey Monster’s University

2016:The Lion King High School Musical: Vol Edition The Little Mermaid Voliver Twist!Saved by the Bell Hercules The Fratvengers: Age of UTenn The Big Orange Screwby Doo

c. Two groups may not have the same theme in the same year. Themes will be approved on a first-

come, first-serve basis. The earlier your group registers, the more likely you will get your first


10choice of theme. If two groups submit the same theme, they will be notified that the theme has

already been taken. If a group waits until the deadline to register and find that their initial theme is

already taken, they will be given 48 hours after the deadline to submit a new theme.

d. Script rules/guidelines:

i. Skits should not contain material that degrades, stereotypes, or contains derogatory

remarks toward individuals or organizations relating to the University of Tennessee.

Individual student names and specific UT organizations should not be used.

ii. Extreme profanity will not be tolerated.

iii. Inappropriate behavior will be prohibited. This includes lewd and lascivious acts and

obscene gestures. The appropriateness will be judged by the ACE Director’s Chair,

Committee Chair, and advisor.

iv. Skits may contain comedic material pertaining to other fraternities and university-

wide issues and concerns.

v. Individual sororities and sorority women’s names are off-limits.

vi. You may have a “stereotypical sorority woman” that you would see on TV or any

college campus.

vii. If you name a sorority in your skit, it has to be a completely made-up name.

viii. Failure to comply with any of these rules will result in group disqualification.

e. All scripts must take into consideration the Values of the Volunteer Spirit, which can be found at

www.utk.edu/aboutut/vision/.

f. Additionally, groups will be required to email their preliminary scripts to [email protected] by February

10th for review by a committee of ACE leaders and the ACE advisor. This committee will carefully

read the scripts for inappropriate content and make suggestions for change before final script

approval is given. Groups will be notified as soon as possible of any conflicts within the script.

g. Final scripts with revisions are due via email on February 22nd.

i. If a group adlibs and does not follow the final script or adds material that is against the

script rules, 5 penalty points will be assessed for the performance. If this becomes

extremely inappropriate, the group will be interrupted onstage and disqualified from the

competition. ACE wants Carnicus to be fun and not stressful for groups, so we ask you

to be respectful of ACE, other performers, and the audience.

I. COSTUMES, PROPS, & MUSIC

a. A written description and sketch of the costumes to be used in the skit are due in hard copy by

the February 16th meeting. This needs to be a detailed description. Please list if there will be any


11costume changes for characters throughout the performance.

b. All participants must remain tastefully clothed at all times during all rehearsals and the final

performance. Please refrain from wearing the insignia of any campus organization but your own on

stage. You may not wear any attire which would associate participants with another

participating group. Greek organizations may wear their own letters.

i. Any changes to costume descriptions must be emailed to [email protected] for approval by

midnight the night before rehearsals.

c. A written description of the props to be used in the skit are due as part of your registration. This

needs to be a detailed description. If ACE determines that they need to see a sketch of the props,

they will request one. These sketches will be due at the February 16th meeting.

i. Groups will not be permitted to use props such as fog machines or anything with a flame.

ii. ACE reserves the right to accept or deny the use of any prop and will evaluate each prop on

a case-by-case basis.

iii. Any additions or changes must be emailed to [email protected] for approval by midnight the

night before rehearsals.

d. Groups may only use a backdrop/banner if they bring it on stage with them and hold it or set it up

and take it down within their allotted time.

e. Every prop and instrument must be taken onto and off of the stage during the total stage time.

f. Absolutely no feathers or glitter will be permitted on stage in Cox Auditorium. Other

prohibited items include objects that may become easily detached, removed, blown away, ripped,

torn, or parceled. Such objects tend to create an unnecessary mess and cause a headache for the

facilities crew. Your cooperation is greatly appreciated.

g. The only instrument provided by ACE is a piano upon request. All groups are required to provide

all other instruments. Written documentation is required if an instrument is part of the University

of Tennessee’s property. ACE is not responsible for handling any instrument, including ensuring

it is in working condition or on stage for the performance.

h. Instruments are not required.

i. If a group chooses not to use instruments, a CD may be used as accompaniment. If using a

CD, please bring 2 labeled copies- 1 to use and 1 as a backup.

J. CARNICUS DIRECTORS/REPRESENTATIVES

a. A designated director must direct or be with groups at all events for Carnicus.

b. A designated representative must attend all mandatory meetings. In the case of organizations

working together, one representative from each organization must attend all mandatory meetings.

A Director may send a representative in his/her place if he/she is unable to attend.

c. Carnicus Representatives and Directors are ultimately responsible for reading and understanding


12the rules packet in its entirety. Representatives are then responsible for disseminating important

information (ex. Dates, times, rules) to their group, as well as managing their group’s behavior

at all rehearsals and performances.

K. DRESS REHEARSALa. All performers must be present and in full costume at the dress rehearsal on Saturday, February 25 th.

Class obligations will be the only approved excuse for missing rehearsals. Meetings and work will

not be accepted. If a performer has class during their designated rehearsal time, the group’s Carnicus

representative must provide a copy of their class schedule at the time of check-in to excuse them

from rehearsals.

b. Performers who participate in the dress rehearsal must be the same performers who participate

in the final performance. If alternates participate in dress rehearsal, they must also participate in

the final performance. In the case of an extreme emergency, groups must notify the Carnicus

Coordinator immediately for review by ACE leadership.

c. Groups must complete their entire performance as it will be performed in the final performance.

d. Rehearsals are only open to participating groups to watch. While in the audience and backstage,

other groups must be quiet. Filming is strictly prohibited. No outside spectators will be allowed to

view dress rehearsals.

e. Please arrive at your designated check-in time, which will take place 30 minutes before your

scheduled performance time. These times will be provided at the February 9th meeting.

f. Musicians must be the same in the dress rehearsal and final performance.

g. All costumes, instruments, and props must be used during the rehearsal or they cannot be used in

the final performance.

L. FINAL PERFORMANCE

a. There will be one final performance night: Sunday, February 26th at 4:00 p.m. in Cox

Auditorium (Alumni Memorial Building).

b. ACE members will be following your script. You must perform the exact same skit/script that

you did for dress rehearsals.

c. Please arrive at your designated check-in time, which will take place 30 minutes before your

scheduled performance time. These times will be provided at the February 9 th meeting.

M. JUDGING

a. Judging criteria i. ENTERTAINMENT 40 points

1. Pop culture references & national or UT based humor2. Overall entertainment value to a college audience


13ii. PLOT 20 points

1. Script continuity2. Plot development3. Originality/creativity of script4. Effective use of music/lighting/props/people/stage area

iii. ACTING/CHOREOGRAPHY 20 points1. Diction2. Projection3. Clarity4. Talent

iv. STAGING/COSTUMING 10 points1. Effective use of costumes2. Effective use of props3. Effective use of actors

v. AUDIENCE PARTICIPATION 10 points 1. 20% of the combined number of active members from each team should be in

attendance in order to receive the maximum amount of points 2. If the team does not reach the 20% participation mark, a percentage of the 10 points

will be awarded based on their attendance vi. OVERALL PERFORMANCE TOTAL: 100 points

b. The decisions of the judges are FINAL.

c. Judges are members of the university and/or Knoxville community who have volunteered to help.

Special consideration is given to ensure that the judges have no bias toward any groups

participating. All Campus Events members play no part in judging and are only responsible for

enabling the event to run smoothly.

d. The final score will be a percentage out of 100%. This total will be applied to an organization’s

overall ACE Cup standings.

N. PENALTY POINTS & APPEALS

a. DISQUALIFICATION

i. False or lack of identification for performance (member disqualified)

ii. Alcohol- presence of or under the influence of (group disqualified)

iii. Group misses any rehearsal without prior notification (group disqualified)

iv. Member misses dress rehearsal without approval (member disqualified)

v. Group displays inappropriate behavior during performance (group disqualified)

vi. Costume change during any rehearsal or performance that is not in the costume description

(group disqualified)

vii. For any major alteration from the script during the final performance without the

permission of ACE Carnicus Coordinator (group disqualified)

b. 5 POINTSi. Failure to turn in required documentation by assigned deadline


14ii. Missing a mandatory meeting (if paired with another organization, representatives for both

must be present)

iii. Not having all members at dress rehearsals without ACE approval

iv. Per each person added to participant list after the deadline

v. Going 15 seconds or more over time limit

vi. Late to assigned time at dress rehearsals and/or final performance

vii. Default point deduction for any violation with no specific point value

viii. Per person found in viewing room who is not a performer

O. APPEALS

a. An appeal must be filed within 24 hours of said infraction prior to final performance night. To file

an appeal, groups must submit a written appeal to [email protected]. Groups must file appeals

immediately following the incident. No appeals will be accepted beyond 10 minutes after the

final group performs on final performance night or after trophy presentation.

P. LIGHTING SCRIPT REQUIREMENTS - This section is subject to change. Updates will be provided at the first mandatory meeting.

a. There are two types of lighting: SPOTLIGHTS and STAGE LIGHTS. It would be a good idea to

appoint two people in your group to be in charge of the lighting cues- one in charge of the whole

concept and an assistant to make sure nothing is left out.

b. Type the lighting script in “play book” form, spacing all lighting cues at appropriate places within

the music. Always include all words to songs, etc. and include every particular change in

movement relevant to the lights. This allows the lighting crew to gauge exactly how far your

performance has progressed in relation to the lighting cues. The lighting crew will be up in the

booth; if it is not in the lighting script, the lighting crew won’t know.

i. Always double-space the script so that changes or corrections can easily be added and that

the script can easily be followed.

ii. Script should have both stage-lighting cues and spotlighting cues.

iii. Please include the name of the group, names of Carnicus Directors, and Director phone

numbers with the lighting script.

iv. Group name and page number must be at the top right hand corner of each page.

v. Do not handwrite notes in pencil on the finished script. Use only blue or black ink. Notes

should only be in the left hand margin.

Q. LIGHTING SCRIPT TIPS – This section is subject to change. Updates will be provided at the first mandatory meeting.

a. Stage Lights: The red, white and blue lights are all overhead for on stage color wash. The


15warm (amber) and cool (light blue) are front of house and are to be used to light faces.

b. Spotlights: There are three static spotlights. Spotlights will be Downstage Right,

Downstage Center, and Downstage Left with a pre-focus that will be marked on the floor.

c. Script Development: The lighting for Carnicus does not require much so don’t drive yourself

crazy with this. A general rule, but in no way a law, is that it is usually easiest to work out of two

basic washes. The first wash could be warm or brightly lit for upbeat numbers, and then a cool or

dimmer wash for blues, ballads, and the like.

d. Cue Changes: Even if you are not sure what the colors will look like, put something down. It is

easier and less time consuming to change the cues than to start from scratch at the rehearsal. YOU

can make a few last minute cue changes to the lighting scripts at the dress rehearsal, if needed.

However, it is a very good idea to finalize the lighting cues at the tryouts so that the lighting

crews will have plenty of practice before the final performance.

e. Script Form: Leave a wide left margin on your script to be used for cues and cues changes.

Don’t write any cues or notes between lines of the script. All notes, cues, and changes should be

written in the left margin. If a cue is on a certain word, circle that word and draw a line to the

cue in the left margin.

f. It is important to mark all blackouts for stage and spots. If a spot is turned on, it needs to

be turned off. Signaled by B.O. for blackout.

Script example:

Mary Had a Little Lamb

Red Light Mary had a little lamb, little lamb, little lamb

Mary had a little lamb whose fleece was white as snow.

Spot Left Everywhere that Mary went, Mary went, Mary went

Everywhere that Mary went, the lamb was sure to

go…

B.O.

R. AMENDMENTS

a. Amendments may be made up until February 23rd to the rules packet at the discretion of the ACE

committee and advisor.

b. Amendments will be noted in red throughout the packet and the date willed be changed.

Documents

ACE Carnicus Coordinator- Gina Cianciolo,carnicus.utk.edu/.../uploads/2014/10/Carnicus-Rules-Pac… · Web viewThe only instrument provided by ACE is a piano upon ... All performers