ACCORD Touring Project Resources: May Day Event Plan

8/2/2019 ACCORD Touring Project Resources: May Day Event Plan

1/6

MayDay Granny Gather

Draf t Event Plan

February 19, 2007

Wakefield Grannieswww.thegrannies.org


2/6

MayDay Granny Gather

May 5, 20071 p.m. to 9 p.m.Wakefield Community CentreEntry: freeAll funds raised will assist grandmothers and orphans in Africa.

Event Descript ionA day of celebration, of rebirth, spring, family and life while mindful of the struggle ofothers. Mayday is a distress signal and this urgency informs the quality of ourmessage about HIV/AIDS and the devastation of Southern Africa. The event will be

both educational and entertaining. There will be workshops and drumming classes,a food court and a market. In the evening there will be a film showing of THEGREAT GRANNY REVOLUTION, a documentary which follows the growth of anational movement which began right here in Wakefield itself.

VenuesA large tent, about 30 or 40 x 50 will dominate the space in front of the WakefieldCommunity Centre where there is ample parking for attendees and easy access toboth the center itself and to additional areas in the surrounding fields for activities. Ifnecessary there are a number of possible overflow sites nearby including the UnitedChurch and River Echo Language School.

Involving YouthThere will be a youth public awareness program developed by and with the youthgroups associated with the Wakefield Grannies, in particular those at Hadley Schoolunder Kay Kerman and Chelsea under Linda Jones.

Typical of the programs to be offered are: Drumming classes Beadmaking classes Dancing the Maypole Workshop Activity with young people providing background information on the

situation and doing one or two activities like the How AIDS Spreads exercise. Other

Involving the Regions GranniesWakefield Grannies have invited the participation of all 17 Granny groups in theOttawa Region. At the time of this draft there were already 11 groups working on


3/6

2

plans. It is hoped that MayDay will be an opportunity for the regional groups to meetand share workshop activities as well as being part of the event itself.

Tables will be free for Granny Groups as long as all funds raised go to eitherthe Stephen Lewis Foundation or direct to an Africa project (there are local

groups who are independently funding specific projects as Wakefield does).

Regional Granny Groups and individuals can participate in the following ways: Take a table in the tent to sell fundraising items, plants, cards, etc. Offer a workshop topic specifically for the Grannies Offer an activity or workshop for the general public Attend and participate in the workshops, film showing etc. Donate your underused jewelry and CDs to the sales tables Other

Involving the Community

Many groups and individuals have offered their support and they will be asked to helpout. We will call for help through the Wakefield News and word of mouth. It isimportant that we encourage and provide space for individual initiative so hopefullyby canvassing the community we will receive offers and suggestions we haventthought of.

Although tables are free for fundraising Granny groups, with businesses we willrequest a percentage of earnings be donated to the Wakefield Grannies. Forexample: Ann Winship who donated the Fair Trade Coffee to the concert will take a stand

at the event and sell coffee.

Lynn Barwin, owner of Mammamoon the organic, locally made, body careproducts.

Anouk Gregoire and other small caterers may come out and take a table at thefood court for their goods.

The Recreation Committee normally runs a community clean up program at thecentre and they will still do their clean-up. We will strongly support such communityminded activities. We have offered to use our stage opportunity to honour the groupswho have been most inclusive, innovative, largest number of generations, whatever.

We will also need to draw a crew for set up and strike from the community at large.

CD Exchange and the Grannies Jewelry ShopEveryone can donate to these two projects in which the Wakefield Grannies collectused and unwanted CDs and jewelry and then offer them for sale at the event. Thisis a very good project because it is environmentally friendly, includes everyonethrough both donations and then later purchases.


4/6

3

Act iv i ty Plan

1. TENT: approx. cost $1200We need a sponsor to pay for the tent, porto-potties and chairs. Approx $3,500.

Chairs: 250 United Church + some rentalTables: ? 20 ?Projector: Claude LarocheScreen: A white sheet or sheetsPower: ?Stage: ? Theatre Wakefield stage? the Little stage on site?Sound: Theatre Wakefield equip ($150) and Louis Rompr or Peter

MacGibbonPorto Potties Nicole Feraud Lewis is costing and booking

2. Workshop ProgramPeggy Edwards and Mary Jane Sterne are offering a choice of 5 workshops. Peggydid one at the Toronto Conference. The Wakefield Grannies will offer their powerpoint presentation two or three times over the course of the afternoon. I hope thepeople who make AIDS ANGELS will lead a workshop. 13 year old Charlotte willteach people how to make weave beads for AIDS pins etc.. Additional people arewelcome to work on generating this project.

Advisors: Norma Geggie, Carol Faulkner, Margo Lemelin, Ilse Turnsen

3. Food CourtThere is lots of interest in the food court. Already Chapter 2 is working on souppackages and preserves. We need one or two people to oversee this part of theproject and determine how many groups and what they require etc. Hopefully somecaterers will take a table for the day as well. Wakefield Granny Food Team will takea table. Anne Winship will have baked goods and coffee. More are needed.

Organizers:

4. May PoleOrganizers: ?


5/6

4

5. Jewelry and CDsIlse and Hope have offered to continue with the CD Exchange. We will approachJamboree as a collection point. Edie Jane has offered to pick up jewelry from donorswhere necessary. The youth will card and bag jewelry. We will have aknowledgeable jeweler help us price the jewelry.

Co-ordinator: CDs Ilse TurnsenCo-ordinator: Jewelry Margo Lemelin

6. MarketplaceInitial contact has been made and more outreach should be done for themarketplace. There are (2 months ahead) 10 tables booked and 3 addional foodtables.

Organizers:

Kristen Walsh has volunteered to help and she has experience teaching skiing andcoaching soccer in addition to her involvement in organizing the Hadley support for aschool in Lesoto. She has asked for an organizing job so possibly she could overseeeveryone being settled at their tables during set up.

Lydia will be meeting with Kristen and a few others so that we can hand over theinformation collected and they can start direct contact.

7. Youth ProgramIn addition to drumming classes, Charlotte Connolly and her supervisor at HadleySchool, Kay Kerman have agreed to work with their group of 7 young people todevelop a workshop and to help with the jewelry table. They will need support andassistance. As well we will want to draw all of our other young people into the eventand the planning. Probably Sam, Marley, Emma etc can work out a table or help insome role. Linda Jones is another person we have invited to participate.

Organizers:Nina Gorka, who has worked extensively with the Youth Centre and the communityhas generously offered to assist with this program. In addition to her input on theactivities I see her as an Youth Program MC on the day.

Drumming with Kathy. Norma and Nicole are discussing workshops

Co-ordinating the youth groups: Annick Hardie.


6/6

5

8. Film ShowingEquipment: In the church, projector and screenRooney Productions will look after the showing from a technical point of view.

Publicity etc. will be incorporated with the event publicity.

$10 tickets will be sold in advance through our normal outlets.

Organizers: Brenda Rooney, Kristen Walsh plus ?

9. Publicity

We will first use email and press announcements to encourage people to donateto the CD and Jewelry exchanges.

Then sponsored ads in the Low Down and WQP. An event announcement for events listings in Ottawa to go out April 1. A press release to the Ottawa media three weeks before the event and the offer

of stills from the film.

Post flyers throughout the area and use the Granny news network to generatepublicity.

Communications Committee: Nicole Feraud Lewis, Cordula Podehl, BrendaRooney.

Faci l i t ies

1. Tent2. Tables and Chairs3. Small tents4. Washrooms5. Breakout rooms for workshops

Budget

Publicity $ 500

Rentals $3,500

Materials $ 500

Total $4,500 plus 1,000s of volunteer hours.

Documents

ACCORD Touring Project Resources: May Day Event Plan