Acceptance Process for Acceptance Process for Manufactured Products Manufactured Products

by Certification:by Certification:

A users guide for A users guide for implementation of Materials implementation of Materials

Bulletin No. MB 06-02,Bulletin No. MB 06-02,

DCEDCE Memorandum No. 29-02Memorandum No. 29-02

What We Will Cover:What We Will Cover:

Process ChangesProcess Changes Affected DocumentsAffected Documents QPL and Non-QPL MaterialsQPL and Non-QPL Materials Certifications will be covered in depthCertifications will be covered in depth Responsibilities of the ContractorResponsibilities of the Contractor Responsibilities of the Project PersonnelResponsibilities of the Project Personnel Responsibilities of the Materials OfficeResponsibilities of the Materials Office

Process Change Process Change

Standard SpecificationsStandard Specifications Sampling, Testing and Reporting Guide Sampling, Testing and Reporting Guide Materials Manual Materials Manual Certification Sample FormsCertification Sample Forms

Process ChangeProcess Change

Eliminates the pretest requirements or Eliminates the pretest requirements or testing prior to incorporating these materials testing prior to incorporating these materials into the project as previously performed for into the project as previously performed for traffic marking materialstraffic marking materials

The process permits the department to The process permits the department to perform random sampling.perform random sampling.

Standard SpecificationsStandard Specifications

Identify whether or not product acceptance Identify whether or not product acceptance is based on manufacturer certificationis based on manufacturer certification

Provide instructions for manufacturers to Provide instructions for manufacturers to get their products on QPLget their products on QPL

Section 6Section 6 6-5.12 Materials Accepted Based on Manufacturer’s Certification:6-5.12 Materials Accepted Based on Manufacturer’s Certification:

The Engineer will accept certain manufactured products for use on Department The Engineer will accept certain manufactured products for use on Department Contracts upon receipt of a satisfactory certification stating that the product meets Contracts upon receipt of a satisfactory certification stating that the product meets the acceptance criteria requirements of the Department’s specifications. the acceptance criteria requirements of the Department’s specifications. Manufactured products whose acceptance is based on a manufacturer’s Manufactured products whose acceptance is based on a manufacturer’s certification are so identified in the appropriate Division III Sections of these certification are so identified in the appropriate Division III Sections of these Specifications. The Engineer reserves the right to sample these materials in Specifications. The Engineer reserves the right to sample these materials in accordance with the provisions of this section.accordance with the provisions of this section.

Manufacturers may obtain the sample certification forms Manufacturers may obtain the sample certification forms through the Department’s web site. The URL for obtaining the certification forms through the Department’s web site. The URL for obtaining the certification forms is is http://www11.myflorida.com/statematerialsoffice/Administration/Publications/http://www11.myflorida.com/statematerialsoffice/Administration/Publications/certifications/sampleforms.htmcertifications/sampleforms.htm

It is the sole responsibility of the Contractor to obtain, verify It is the sole responsibility of the Contractor to obtain, verify completeness and submit the certification to the Engineer before completeness and submit the certification to the Engineer before incorporating such manufactured products into the project.incorporating such manufactured products into the project.

Specification ChangesSpecification Changes

QPL materialsQPL materials– Existing QPL itemsExisting QPL items– Additional QPL itemsAdditional QPL items

• Polyethylene SheetingPolyethylene Sheeting• Delineator Post AssembliesDelineator Post Assemblies• Expansion JointsExpansion Joints• Guardrail reflectorsGuardrail reflectors• Dust Control Calcium Dust Control Calcium

ChlorideChloride• Demountable sign face Demountable sign face

materialsmaterials• Laminated aluminum panel Laminated aluminum panel

signssigns

Non-QPL materialsNon-QPL materials– FencingFencing

– GuardrailGuardrail

– Dowel BarsDowel Bars

– FertilizerFertilizer

– Bridge PadsBridge Pads

– BurlapBurlap

Specification 971-1.4 (old) Specification 971-1.4 (old)

No Longer Acceptable

Specification 971-1.4 (new)Specification 971-1.4 (new)

-Certification Requirement-Reference to

Section 6

Certification RequirementCertification Requirement

932-1.1.1 Certification: The Contractor shall provide the Engineer a certification conforming to the requirements of Section 6 from the manufacturer, confirming that the preformed joint filler meets the requirements of this Section.

QPL RequirementQPL Requirement

932-1.1.2Qualified Products List: The preformed joint used shall be one of the products listed on the Department’s Qualified Products List (QPL). Manufacturers seeking evaluation of their product shall submit an application in accordance with Section 6.

Non-QPL MaterialsNon-QPL Materials

Incidental MaterialsIncidental Materials– Materials requiring only Materials requiring only

installation installation

– Identified in material specs.Identified in material specs.

– Manufacturer certificationManufacturer certification

– Certification warranting In-Certification warranting In-place products (verification place products (verification that products were used in that products were used in accordance with accordance with manufacturer manufacturer specifications)specifications)

New MaterialsNew Materials– Not specified in Dept. Not specified in Dept.

references references

– Innovative use of approved Innovative use of approved materialmaterial

– SMO authorization and SMO authorization and acceptance criteria acceptance criteria necessary prior to usenecessary prior to use

– FHWA approval on FHWA approval on Federal-Aid projectsFederal-Aid projects

Sampling, Testing & Reporting Sampling, Testing & Reporting GuideGuide

STRG RevisionsSTRG Revisions

Eliminate many material numbersEliminate many material numbers Utilize verification testing for random Utilize verification testing for random

samplessamples Independent verification testing code for Independent verification testing code for

QPL evaluationQPL evaluation Project acceptanceProject acceptance

– Certification formCertification form– On QPL (as applicable)On QPL (as applicable)

Materials ManualMaterials Manual

Materials ManualMaterials Manual

Added section 5.6.13, titled :“ Verification Added section 5.6.13, titled :“ Verification of Manufactured Products”of Manufactured Products”– Includes sampling, inspection and testing Includes sampling, inspection and testing

Manual is referenced in CPAM Control of Manual is referenced in CPAM Control of MaterialsMaterials– No change in Method of Acceptance categoriesNo change in Method of Acceptance categories

 

5.4.5.1.3 Group 3: Manufactured Products.These materials are manufactured products listed in QPL, and are

identified in individual material specifications. These materials are accepted based on manufacturer’s certification. The Contractor will submit individual certifications as the materials arrive on the project site. The Project Personnel will acknowledge receipt of all Certifications and compliance of the materials with the Specifications in the “Project Manager/ Resident Engineer’s Materials Statement” to the materials office.

Material Manual Group 3Material Manual Group 3

Material Manual Group 4Material Manual Group 4

5.4.5.1.4 Group 4: Incidental materials.These materials are manufactured products not listed on the QPL.

In addition, any product/ material requiring only installation on the project site can be considered Incidental Materials. Such materials are identified in individual material specifications. These materials are accepted based on Manufacturer/ Producer’s certification. In addition to Manufacturer/ Producer’s certification, the Contractor will provide certification warranting the In-place products. The Contractor will provide one certificate covering all the materials used within the project limits detailing scope of work. The Project Manager/ Resident Engineer will certify that all Certifications were received and the materials were found in compliance with the Specifications. The Project Manager/ Resident Engineer will acknowledge receipt of all Certifications and compliance of the materials with the Specifications in the “Project Manager/ Resident Engineer’s Materials Statement” to the materials Office.

Certification Sample FormCertification Sample Form Requires direct FDOT Requires direct FDOT

specification reference specification reference (section and (section and subsection)subsection)

Requires recent dateRequires recent date Requires notary sealRequires notary seal Requires project Requires project

numbernumber Requires QPL number Requires QPL number

(as applicable) (as applicable)

Sample CertificationsSample Certifications

Sample forms are available on internet @ Sample forms are available on internet @ http://www11.myflorida.com/statematerialsoffice/http://www11.myflorida.com/statematerialsoffice/Administration/Publications/certifications/Administration/Publications/certifications/sampleforms.htmsampleforms.htm

Manufacturers may fill out forms in an Manufacturers may fill out forms in an approved format with direct specification approved format with direct specification referencereference

Certification Sample FormsCertification Sample Forms

36 certification sample forms available 36 certification sample forms available online online

Raised Pavements Marker certifications Raised Pavements Marker certifications available July 2003available July 2003

Related Action ItemsRelated Action Items

At least 50 material numbers removedAt least 50 material numbers removed 23 Pipe related material numbers not 23 Pipe related material numbers not

affected by this processaffected by this process Some additional follow-up specification Some additional follow-up specification

revisions for 7/03revisions for 7/03

Certification Sample FormsCertification Sample Forms

“USE ON MANUFACTURER’S LETTERHEAD”

MATERIAL CERTIFICATION FLORIDA D.O.T.

GLASS SPHERES FOR TRAFFIC PAINT Material Numbers (795,798)

QPL Approved Material Name: QPL Product Identifier Number: Batch Number: Manufacturer: D.O.T. Project Number (FIN): Project Location: We certify that the above-listed product is the same product approved by the Florida D.O.T. and meets the requirements of Sections 971-1 and 971-14 (Glass Spheres) of the Contract Specifications. Manufacturer:_____________________________ Representative Signature:_________________________________ Date:_____________________________________ (Notarized)

Rev 01/10/03

“USE ON MANUFACTURER’S LETTERHEAD”

MATERIAL CERTIFICATION FLORIDA D.O.T.

BEARING PADS

Material Number (537)

Batch / Lot Number: Manufacturer: D.O.T. Project Number (FIN): Project Location: We certify that the product listed above is the same product approved by the Florida D.O.T. and meets the requirements of 932-2 of the Contract Specifications. In addition, the mill analysis and independent laboratory reports are attached to this certification. Manufacturer:_____________________________ Representative Signature:_________________________________ Date:_____________________________________ (Notarized)

Rev 12/26/01

“USE ON MANUFACTURER’S LETTERHEAD” MATERIAL CERTIFICATION

FLORIDA D.O.T.

DOWEL BARS MATERIAL NUMBER (516)

Material Name: Batch Number:

Manufacturer: D.O.T. Project Number: Project Location: _____________________________________________________________________________ Characteristics of Dowel Bars (specified in F.D.O.T. 931-2.3) 1. Metallurgical mill analysis: _____________________________________________________ 2. Grade: _____________________________________________________________________ 3. Length: ________________________________________ _________________ 4. Size: ______________________________________________________________________ We certify that the above listed product is the same product approved by the Florida D.O.T. and meets the requirements of 931-2.3 of the Contract Specifications.

Manufacturer: ___________________________

Representative

Signature: _______________________________

Date: ____________________________________ (Notarized)

NO LONGER ACCEPTABLE

December 27, 2001

“USE ON MANUFACTURER’S LETTERHEAD” MATERIAL CERTIFICATION

FLORIDA D.O.T.

FAST DRY TRAFFIC PAINT – WATER BORNE Material Number (799)

QPL Approved Material Name: QPL Product Identifier Number: Batch Number: Manufacturer: D.O.T. Project Number (FIN): Project Location: We certify that the above listed product is the same product approved by the Florida D.O.T. and meets the requirements of Section 971-1 and 971-19 (Fast Dry Traffic Paint – Water Borne) of the Standard Specifications for Road and Bridge Construction. Manufacturer: ___________________________ Representative Signature: _______________________________ Date: ___________________________________ (Notarized)

Proper Certification for Proper Certification for Incidental MaterialsIncidental Materials

HOW THE HOW THE PROCESS WORKSPROCESS WORKS

HOW THE HOW THE PROCESS WORKSPROCESS WORKS

Contractor, Project Personnel, Contractor, Project Personnel, and Materials Office and Materials Office

ResponsibilitiesResponsibilities

How The Process WorksHow The Process Works

The Contractor is responsible for the The Contractor is responsible for the material usedmaterial used

The Contractor is responsible to The Contractor is responsible to receive the certification from the receive the certification from the manufacturermanufacturer

The certification must be presented The certification must be presented with the manufacturer’s letterheadwith the manufacturer’s letterhead

Contractor ResponsibilitiesContractor Responsibilities

The Contractor is responsible to verify the The Contractor is responsible to verify the completeness of the certificationcompleteness of the certification

The Contractor is responsible to provide an The Contractor is responsible to provide an acceptable certification to the Project acceptable certification to the Project EngineerEngineer beforebefore incorporating the material incorporating the material into the projectinto the project

Project Personnel Project Personnel Responsibilities Responsibilities

Report the receipt of certificationsReport the receipt of certifications Verify certification completeness, making sure QPL Verify certification completeness, making sure QPL

numbers are correct through the internet or LIMSnumbers are correct through the internet or LIMS Make sure batch number on certification matches Make sure batch number on certification matches

the material’s batch number used in the projectthe material’s batch number used in the project Certification should NOT be accepted after Certification should NOT be accepted after

incorporation into projectincorporation into project

Project Personnel Project Personnel ResponsibilitiesResponsibilities

If the received certification does not meet If the received certification does not meet the department’s requirements, the the department’s requirements, the contractor is responsible for obtaining the contractor is responsible for obtaining the correct certification, BEFORE correct certification, BEFORE incorporating the material into the project.incorporating the material into the project.

Any material used without proper Any material used without proper certification will be considered a failure.certification will be considered a failure.

Project PersonnelProject Personnel

The Project Engineer should make The Project Engineer should make certifications available through the CDMScertifications available through the CDMS

The Project Engineer is responsible for The Project Engineer is responsible for making sure all certifications were received making sure all certifications were received and that all materials are in compliance with and that all materials are in compliance with the specificationsthe specifications

Materials Office Materials Office ResponsibilitiesResponsibilities

The Materials Office is responsible for The Materials Office is responsible for maintaining certification sample formsmaintaining certification sample forms

The Materials Office is responsible for the The Materials Office is responsible for the random sampling of materialsrandom sampling of materials

When performing random sampling, the When performing random sampling, the Materials Office will make sure all Materials Office will make sure all certifications are present and complete certifications are present and complete

How Will I Know When To Take How Will I Know When To Take A Sample?A Sample?

The Materials section will notify personnel The Materials section will notify personnel when a sample is required from the project. when a sample is required from the project.

The project engineer may pull a sample at The project engineer may pull a sample at

anytime.anytime.