Acadia Parish Fire Protection District No. 10app.lla.la.gov/PublicReports.nsf/75F569C679B... · The Fire Protection District No. 10 of the Parish of Acadia is a component unit of

im

FIRE PROTECTION DISTRICT NO. 10 OF THE PARISH OF ACADIA

Church Point, Louisiana

Financial Report

Year Ended December 31,2012

Under provisions of state law, this report is a public document Acopy of the report has been submitted to the entity and other appropriate public officials The report is available for public inspection at the Baton Rouge office of the Legislative Auditor and where appropriate., at the office of the parish clerk cf court

Release Date AU6 2 8 2013

TABLE OF CONTENTS

Page

INDEPENDENT ACCOUNTANTS' REVIEW REPORT 1 - 2

BASIC FINANCIAL STATEMENTS

GOVERNMENT-WIDE FINANCIAL STATEMENTS (GWFS) Statement of net position 5 Statement of activities 6

FUND FINANCIAL STATEMENTS (FFS) Comparative balance sheets - govemmental fund 8 Reconciliation of the govemmental fund balance sheet

to the statement of net position 9 Comparative statements of revenues, expenditures, and change in fund balance -

govemmental fund 10 Reconciliation of the statement of revenues, expenditures, and

change in fund balance of govemmental fund to the statement of activities 11

Notes to the basic financial statements 12-20

REQUIRED SUPPLEMENTARY INFORMATION

General Fund - budgetary comparison schedule 22

OTHER SUPPLEMENTARY INFORMATION

Independent Accountants' Report on Applying Agreed-upon Procedures 24-26 Louisiana Attestation Questionnaire 27-28

C Bur ton Kolder CPA* Russel l F Champagne, CPA* Victor R S l a v e n . C P A ' Gera ld A. Thibodeaux, Jr CPA* R o b e r t s Cat ler CPA* Arthur R M o o n , C P A ' P e n r v Angel le ScruBa>ru> CPA Chnst ine C Ooucet, CPA

KOLDER, CHAMPAGNE, SLAVEN & COMPANY, CERTIFIED PUBLIC ACCOUNTANTS

LLC

W a n d a F Arcament, CPA,CVA Al len J LaBry, CPA Albert R Leger CPA.PFS,CSA* Marsha l l W Gutdry, CPA Stephen R U o o r e J r , C P A , P F S . C F P * . C h F C ^ James R Roy CPA Robert J Metz, CPA A lan M Taylor CPA Kelty M Doucet . CPA Chery l L. Bart ley CPA Mandy B Self CPA

Paul L Detcambre Jr CPA Knst in B D a u z a t CPA Mat thew E MarQaglio. CPA Jane R Hebert, CPA Bryan K. Joubert. CPA S t ^ h e n J AnderBon, CPA W Jeffrey Lowry. CPA

Ret i red Conrad 0 Chapman CPA* 2006 T y n e s E Mixon Jr CPA 2011 P Troy Courvi l le, CPA" 2013

INDEPENDENT ACCOUNTANTS' REVIEW REPORT

OFFICES

183 South Beadle Rd Lafayette. LA 70S0B Phone (337) 232-4141 Fax (337) 232-8660

113 East B n d g e S L Breaux Br idge LA 70517 Phone (337) 332-4020 Fax (337) 332-2867

1234 Dav id Dr S t e 2 0 3 Morgan City, LA 70380 Phone (985) 384-2020 Fax (985) 384-3020

408 Wes t Cot ton Street V i l l e Ptatte. LA 70586 Phone (337) 363-2792 Fax (337) 363-3049

332 Wes t Sixth Avenue Obert in LA 70655 Phone (337) 639-4737 Fax (337) 639-4568

450 East M a m Street N a w l b e n a LA 70560

Phone (337) 367-9204 Fax (337) 367-9206

2 X South Ma in Street Abbevi l le LA 70510

Phono (337) 893-7944 Fax (337) 893-7946

1013 Main Street Frankl in, LA 70538

Phone (337) 828-0272 Fax (337) 8 2 8 ^ 2 9 0

1 3 3 E a s t W a d d i l S t . Marksvi l le LA 7 1 3 5 1

Phone (318) 253-9252 Fax (318) 253-8681

1428 Metro D n v e Alexandna LA 71301

Phone (318) 442-4421 Fax (318) 442-9833

W E B SITE W W W KCSRCPAS C O M

* A ProfssshmBl Aocounling CorporsUoo

The Board of Directors Fire Protection District No of the Parish of Acadia


10

We have reviewed the accompanying financial statements of the govemmental activities and the major fund of the Fire Protection District No. 10 of the Parish of Acadia (the Distnct), a component unit of the Acadia Parish Police Jury, as of and for the year ended December 31, 2012, which collectively compnse the District's basic financial statements as listed in the table of contents A review includes primarily applymg the analytical procedures to management's financial data and making inquiries of the management of the Distnct A review is substantially less in scope than an audit, the objective of which is the expression of an opinion regarding the financial statements as a whole Accordingly, we do not express such an opinion

Management is responsible for the preparation and fair presentation of the financial statements in accordance with accountmg principles generally accepted in the United States of Amenca and for designing, implementing, and maintaining intemal control relevant to the preparation and fair presentation of the financial statements.

Our responsibility is to conduct the review in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants Those standards require us to perform procedures to obtain limited assurance that there are no material modifications that should be made to the financial statements We believe that the results of our procedures provide a reasonable basis for our report.

Based on our review, we are not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in conformity with accounting principles generally accepted in the United States of America

Member of AMERICAN INSTITUTE OF CERTIFIED PUBLIC A C C O U m A N T S

Member of SOCIETY OF LOUISIANA

CERTIFIED PUBLIC A C C O U N T A N T S

Our review was made primarily for the purpose of expressing a conclusion that there are no material modifications that should be made to the financial statements for them to be in conformity with accounting principles generally accepted in the United States of America. The budgetary comparison schedule on page 22 is presented for purposes of additional analysis Such information, although not a required part of the basic financial statements, is required by the Govemmental Accounting Standards Board who considers it to be an essential part of financial reporting and for placing the basic financial statements in an appropriate operational, economic, or historical context The supplementary information has not been subjected to the inquiry and analytical procedures applied in the review of the basic financial statements, but it has been compiled from information that is the representation of management We have not audited or reviewed the supplementary information and accordingly, we do not express an opinion or provide any assurance on such supplementary information

The prior year comparative information on the fund financial statements and required supplementary information has been derived from the Fire Protection District's 2011 financial statements, which were not audited or reviewed and, accordingly, we do not express an opinion or any other form of assurance on them

Kolderf Champagne, Slaven & Company, LLC Certified Public Accountants

Lafayette, Louisiana June 27, 2013

BASIC FINANCIAL STATEMENTS

GOVERNMENT-WIDE FINANCIAL STATEMENTS (GWFS)



Statement of Net Position December 31,2012

ASSETS

Govemmental Activities

Current assets: Cash and interest-bearing deposits Due from other govemment agencies

Total current assets

Net capital assets

$ 89,093 133,068

222,161

444,166

Total assets 666,327

LIABILITIES

Current liabilities Accounts payable Bonds payable Accrued interest

Total current liabilities

3,567 48,000

2,296

53,863

Noncurrent liabilities: Bonds payable

Total liabilities

171,000

224,863

NET POSITION

Invested in capital assets, net of related debt

Unrestricted

222,870

218,594

Total net position $441,464

See accompanying notes and independent accountants' review report

5

FIRE PROTECTION DISTRICT NO 10 OF THE PARISH OF ACADIA


Statement of Activities For the Year Ended December 3 \, 2012

Net (Expense) Revenues and

Activities Govemmental activities-

Public safety - fire Interest on long - term debt

Total govemmental activities

Expenses

$151,981 9,519

$161,500

Fees, Fines, and Charges for Services

$160,672

$160,672

Program Revenues Capital Grants

and Contributions

$71,079

$71,079

Changes in Net Assets Govemmental

Activities

$ 79,770 (9,519)

70,251

General revenues Miscellaneous income

Change in net position

Net position - January 1, 2012

Net position - December 31, 2012

5,108

75,359

366,105

$ 441,464


FUND FINANCIAL STATEMENTS (FFS)



Comparative Balance Sheets Govemmental Fund

December 31,2012 and 2011

ASSETS

LIABILITIES AND FUND BALANCE


8

General Fund 2012 2011

Cash and interest-bearing deposits Due from other govemment agencies

$ 89,093 $122,428 133,068 133,430

Total assets $222,161 $255,858

Liabilities* Accounts payable $ 3,567 $ 17,629

Fund balance* Unassigned 218,594 238,229

Total liabilities and fiind balance $222,161 $255,858



Reconciliation of the Govemmental Fund Balance Sheet to the Statement of Net Position

December 31, 2012

Total fund balance for the govemmental fund at December 31, 2012 $ 218,594

Capital assets at December 31, 2012 $ 1,073,841 Less* Accumulated depreciation (629,675) 444,166

Long-term liabilities at December 31,2012. Bonds payable (219,000) Accmed interest (2,296) (221,296)

Total net position of govemmental activities at December 31,2012 $441,464


9



Comparative Statements of Revenues, Expenditures, and Change in Fund Balance Govemmental Fund

Years Ended December 31,2012 and 2011

Revenues. Intergovernmental revenues -

Parcel fees- ad valorem taxes Insurance rebate State grant

Miscellaneous income Total revenues

General Fund

2012

$134,625

26,047

71,079

5,108

2011

$134,033

31,651

-

6,071

236,859 171,755

Expenditures Current -

Public safety - fire Capital outlay Debt service

Total expenditures

Net change in fund balance

Fund balance, beginning

Fund balance, ending

78,824

122,816

54,854

256,494

(19,635)

238,229

$218,594

77,518

34,126

55,171

166,815

4,940

233,289

$238,229


10



Reconciliation of the Statement of Revenues, Expenditures, and Change in Fund Balance of Govemmental Fund

to the Statement of Activities For the Year Ended December 31, 2012

Total net change in fund balance for the year ended December 31, 2012 per Statement of Revenues, Expenditures and Changes in Fund Balance $ (19,635)

Govemmental fiinds report capital outlays as expenditures However, m the statement of activities, the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense Capital outlay which is considered expenditures on Statement

of Revenues, Expenditures and Changes in Fund Balances $ 122,816 Less: Depreciation expense for the year ended

December 31,2012 (73,157) 49,659

Govemmental fiinds report bonded debt repayments as expenditures However, this expenditure does not appear in the statement of activities

since the payment is applied against the bond payable balance on the statement of net position 45,000

Difference between interest on long-term debt on modified accmal basis versus interest on long-term debt on accmal basis 335

Total change in net position for the year ended December 31,2012 per Statement of Activities $ 75,359

See accompanying notes and independent accountants' review report.

11

FIRE PROTECTION DISTRICT NO 10 OF THE PARISH OF ACADIA Church Point, Louisiana

Notes to the Basic Financial Statements

(1) Summary of Significant Accounting Policies

The accompanying financial statements of the Fire Protection Distnct No 10 of the Parish of Acadia (District) have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to govemmental units. GAAP includes all relevant Govemmental Accounting Standards Board (GASB) pronouncements. The accounting and reporting framework and the more significant accounting policies are discussed in subsequent subsections of this note

A. Financial Reporting Entitv

The Fire Protection District No. 10 of the Parish of Acadia is a component unit of the Acadia Pansh Police Jury The District was established to provide fire protection and rescue service for the residents of the District

B Basis of Presentation

Govemment-Wide Financial Statements (GWFS)

The statement of net position and statement of activities display information about the reporting govemment as a whole They include the fund of the reporting entity, which is considered to be a govemmental activity.

The statement of activities presents a comparison between direct expenses and program revenues for each function of the District's govemmental activities Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Program revenues mclude (a) fees and charges paid by the recipients for goods or services offered by the programs, and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues.

Fund Financial Statements (FFS)

The accounts of the District are organized and operated on the basis of funds. A fund is an independent fiscal and accounting entity with a separate set of self-balancing accounts Fund accounting segregates fiinds according to their intended purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions The minimum number of funds is maintained consistent with legal and managerial requirements.

12


Notes to the Basic Financial Statements (Continued)

The fimd of the District is classified as a govemmental fiind. The emphasis on fund financial statements is on major govemmental and enterprise funds, each displayed in a separate column. The District has only one fiind, a governmental fund A fund is considered major if it is the pnmary operating fund of the entity or meets the following criteria

a Total assets, liabilities, revenues, or expenditures/expenses of that individual govemmental or enterprise fiind are at least 10 percent of the corresponding total for all funds of that category or type, and

b Total assets, liabilities, revenues, or expenditures/expenses of the individual govemmental or enterprise fund are at least 5 percent of the corresponding total for all govemmental and enterprise funds combined

The major fund of the Fire District is described below:

Govermnental Fund -

General Fund

The General Fund, as provided by Louisiana Revised Statute 13.781 is the principal fund of the District and is used to account for the operations of the District. General operating expenditures are paid from this fund.

Measurement Focus/Basis of Accounting

Measurement focus is a term used to describe "which" transactions are recorded within the various financial statements Basis of accounting refers to "when" transactions are recorded regardless of the measurement focus applied

Measurement Focus

On the govemment-wide statement of net position and the statement of activities, govemmental activities are presented using the economic resources measurement focus The accounting objectives of this measurement focus are the determination of operating income, changes in net position (or cost recovery) and financial position. All assets and liabilities (whether current or noncurrent) associated with its activities are reported. Govemment-wide fund equity is classified as net position In the fimd financial statements, the "current fmancial resources" measurement focus is used. Only current financial assets and liabilities are generally included on its balance sheet Their operating statement presents sources and uses of available spendable financial resources during a given period. This fiind uses fund balance as its measure of available spendable financial resources at the end of the penod

13

FIRE PROTECTION DISTRICT NO. 10 OF THE PARISH OF ACADIA Church Point, Louisiana


Basis of Accounting

In the government-wide statement of net position and statement of activities, the govemmental activities are presented using the accmal basis of accounting. Under the accrual basis of accounting, revenues are recognized when eamed and expenses are recorded when the liability is incurred or economic asset used Revenues, expenses, gains, losses, assets, deferred outflows of resources, liabilities, and deferred inflows of resources resulting from exchange and exchange-like transactions are recognized when the exchange takes place

Govemmental fiind financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting Revenues are recognized as soon as they are both measurable and available Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period For this purpose, the govemment considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Revenues are classified by source and expenditures are classified by function and character Expenditures (including capital outlay) generally are recorded when a liability is incurred, as under accmal accounting. However, debt service expenditures are recorded only when payment is due

When both restricted and unrestricted resources are available for use, it is the District's policy to use restricted resources first, then unrestricted resources as they are needed.

D. Assets. Deferred Outflows, Liabilities, Deferred Inflows and Equitv

Cash and interest-bearing deposits

For purposes of the statement of net assets, cash and interest-bearing deposits include all demand accounts, savings accounts, and certificates of deposits of the District.

Capital Assets

Capital assets, which include property, plant, and equipment, are reported in the govemmental activities column in the govemment-wide financial statements Capital assets are capitalized at historical cost or estimated cost if histoncal cost is not available. Donated assets are recorded as capital assets at their estimated fair market value at the date of donation. The District maintains a threshold level of $500 or more for capitalizing capital assets. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized.

14



Depreciation of all exhaustible capital assets is recorded as an expense in the statement of activities, with accumulated depreciation reflected in the statement of net assets. Depreciation is provided over the assets' estimated useful lives using the straight-line method of depreciation. The range of estimated useful lives by type of asset IS as follows.

Buildings 30 years Equipment, fumiture and fixtures 5-10 years

Long-term debt

Long-term debt for govemmental funds is not reported as liabilities in the fiind financial statements The debt proceeds are reported as other financing sources and payment of principal and interest reported as expenditures.

Employee Benefit Policy

Employees of the District who have been employed for one year eam 18 days of vacation pay After ten years of service, they eam one additional day of vacation pay for each year worked up to the maximum of 30 days All employees are entitled to 12 days sick pay after being employed for three months. No sick pay IS paid upon resignation or retirement. Employees of the District are not allowed to carry over vacation; therefore no accmals have been made for accumulated unpaid vacation and sick leave

Deferred Outflows of Resources and Deferred Inflows of Resources

In some instances, the GASB requires a govemment to delay recognition of decreases in net position as expenditures until a fiiture period In other instances governments are required to delay recognition of increases in net position as revenues until a future period. In these circumstances, deferred outflows of resources and deferred inflows of resources result from the delayed recognition of expenditures or revenues, respectively There were no deferred outflows of resources and deferred inflows of resources as of December 31,2012

Equity Classifications

In the govemment-wide statements, equity is classified as net position and displayed in three components*

a Net investment in capital assets - Consists of net capital assets reduced by outstanding balances of any related debt obligations and deferred inflows of resources attributable to the acquisition, construction, or improvement of those assets and increase by balances of deferred outflows of resources related to those assets.

15

FIRE PROTECTION DISTRICT NO. 10 OF THE PARISH OF ACADL\ Church Point, Louisiana


b Restncted net position - Net position is considered restricted if their use IS constrained to a particular purpose. Restrictions are imposed by extemal organizations such as federal or state laws or buyers of the District's debt Restricted net position is reduced by liabilities and deferred inflows of resources related to the restncted assets

c. Unrestricted net position - consists of all other net position that does not meet the definition of the above two components and is available for general use by the District

In the fiind financial statements, govemmental fiind equity is classified as fund balance. As such, fund balances of the govemmental funds are classified as follows.

a. Nonspendable ~ amounts that cannot be spent either because they are in nonspendable form or because they are legally or contractually required to be maintained intact.

b. Restricted - amounts that can be spent only for specific purposes because of constitutional provisions or enabling legislation or because of constraints that are externally imposed by creditors, grantors, contributors, or the laws or regulations of other governments

c. Committed - amounts that can be used only for specific purposes determined by a formal decision of the Board, which is the highest level of decision-making authority for the District

d. Assigned - amounts that do not meet the criteria to be classified as restncted or committed but that are intended to be used for specific purposes, determined by a formal decision of the Board, which is the highest level of decision-making authonty for the District.

e Unassigned - all other spendable amounts

When an expenditure is incurred for the purposes for which both restricted and unrestricted fund balance is available, the District considers restricted funds to have been spent first. When an expenditure is incurred for which committed, assigned, or unassigned fund balances are available, the District considers amounts to have been spent first out of committed funds, then assigned funds, and finally unassigned funds, as needed, unless the District has provided otherwise in its commitment or assignment actions.

16



Budgets and Budeetarv Accounting

The Distnct follows these procedures in establishing the budgetary data reflected in the financial statements*

1 Pnor to January 1, the Chairman submits to the Board a proposed budget for the ensuing year The operating budget includes proposed expenditures and the means of financing them

2 A public hearing is held on the proposed budget at least ten days after publication of the call for a hearing

3 After the holding of the public heanng and completion of all action necessary to finalize and implement the budget, the budget is legally adopted prior to the commencement of the fiscal year for which the budget is being adopted.

4. All budgetary appropriations lapse at the end of each fiscal year.

5 The budget is adopted on a basis consistent with generally accepted accounting principles (GAAP). Budgeted amounts included in the accompanying financial statements are as originally adopted or as finally amended by the Fire District

Use of Estimates

The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenditures during the reporting period Actual results could differ from those estimates

(2) Cash and Interest-Bearing Deposits

Under state law, the Distnct may deposit funds within a fiscal agent bank organized under the laws of the State of Louisiana, the laws of any other state in the union, or the laws of the United States The Distnct may invest in United States bonds, treasury notes, or certificates and time deposits of state banks organized under Louisiana law and national banks having principal offices in Louisiana At December 31, 2012, the District has cash and interest-bearing deposits (book balances) totaling $89,093 as follows*

Govemmental Activities

Demand deposits $ 89,093

17



Custodial credit nsk for deposits is the risk that in the event of the failure of a depository financial institution, the District's deposits may not be recovered or will not be able to recover collateral securities that are in the possession of an outside party These deposits are stated at cost, which approximates market Under state law, these deposits, (or the resulting bank balances) must be secured by federal deposit insurance or similar federal security or the pledge of securities owned by the fiscal agent bank. The market value of the pledged securities plus the federal deposit insurance must at all times equal the amount on deposit with the fiscal agent bank These secunties are held in the name of the District or the pledging fiscal agent bank by a holding or custodial bank that IS mutually acceptable to both parties. Deposit balances (bank balances) at December 31, 2012, are secured as follows*

Bank balances $ 90,546

Secured by. Federal deposit insurance $ 90,546

Deposits were fiilly insured by federal deposit insurance at December 31, 2012 The District does not have a policy for custodial credit risk

(3) Parcel Fees

Parcel fees attach as an enforceable lien on property improvements as of January 1 of each year. Parcel fees are levied in September or October and billed to the taxpayers by the Acadia Parish Shenff in November Billed parcel fees are due by December 31, becoming delinquent on Januaiy 1 of the following year. The fees are based on property improvements determmed by the Acadia Parish Assessor and are collected by the Acadia Parish Sheriff.

For the year ended December 31, 2012, parcel fees were levied at the rate $50 per improvement on property with improvements. Total parcel fees levied during 2012 were $134,625 Total parcel fees receivable were $133,068 at December 31,2012.

(4) Capital Assets

Capital asset balances and activity for the year ended December 31, 2012 are as follows*

Buildings Equipment, fumiture and fixtures

Totals

Less: Accumulated depreciation Net capital assets

Balance 12/31/11

$ 802,698 148,327 951.025

556,518 $ 394,507

Additions $ -

122,816 122,816

73,157 $ 49,659

Deletions $ -

-

$ -

Balance 12/31/12

$ 802,698 271,143

1,073.841

629,675 $ 444,166

Depreciation expense of $73,157 was charged to the public safety function

18



(5) Bonds Pavable

Bonds payable consisted of the following at December 31, 2012*

Certificates of Indebtedness, Series 2007, due in annual installments of $10,000 to $19,000 to Patterson State Bank through March 1, 2016, interest at 4.14%, payable from parcel fee revenues $ 72,000

Certificates of Indebtedness, Series 2007, due in annual installments of $10,000 to $19,000 to Farmers State Bank and Tmst Company through March 1,2016, interest at 4 14%, payable from parcel fee revenues 73,000

Certificates of Indebtedness, Series 2007B, due in annual installments of $6,000 to $16,000 to Farmers State Bank and Tmst Company through March 1, 2017; interest at 4.30%, payable from parcel fee revenues 74 QOO

Less current portion of note payable (48,000)

Long-term note payable $171,000

The debt as of December 31, 2012 is due as follows.

Year Ending Principal Interest Total 2013 2014 2015 2016 2017

(6) Risk Management

The Distnct is exposed to risks of loss in the areas of auto and property liability and surety bonds All of these risks are handled by purchasing commercial insurance coverage. There have been no significant reductions in the insurance coverage during the year

(7) Litigation

As of December 31, 2012, the Distnct is not involved in any litigation.

$ 48,000 50,000 52,000 53,000 16,000

$219,000

$ 8,180 6,129 3,995 1,797

344

$ 20,445

$ 56,180 56,129 55,995 54,797 16,344

$239,445

19



(8) Compensation of Board Members

The members of the Board of Commissioners opted not to receive a per diem for attendance at the meetings of the Board. The Board of Commissioners approved to pay Secretary-Treasurer, Charles Labbe, $600 per month for his services and responsibilities

(9) Subsequent Event Review

The District's management has evaluated subsequent events through June 27, 2013, the date which the financial statements were available to be issued.

(10) New Accounting Pronouncements

In June, 2011, the Govemmental Accounting Standards Board (GASB) approved Statement No. 65, "Items Previously Reported as Assets and Liabilities." The statement classifies certain items that were previously reported as assets and liabilities to deferred outflows of resources or deferred inflows of resources. The provisions of GASB Statement No 65 must be implemented by the District for the year ending December 31, 2013 The effect of implementation on the Distnct's financial statements has not yet been determined.

20

REQUIRED SUPPLEMENTARY INFORMATION

21



General Fund Budgetary Comparison Schedule Year Ended December 31, 2012

With Comparative Actual Amounts for the Year Ended December 21, 2011

2012

Revenues* Intergovernmental revenues -

Parcel fees—ad valorem taxes Insurance rebate State grant

Miscellaneous income Total revenues

Expenditures: Current -

Public safety - fire. General insurance Supplies Building repairs and maintenance Utilities Rent Communications and telephone Equipment repairs and maintenance Fire equipment expense Fuel and oil Commissioner fees Legal and professional fees Travel and training Miscellaneous

Total public safety - fire

Capita] outlay

Debt service -Pnncipal payments Interest expense

Total debt service

Total expenditures

Net change in fund balance

Fund balance, beginning

Fimd balance, ending

Budget Onginal

$125,000 20,000

-.

145,000

Final

$ 125,000 20,000 71,000

-

216,000

Actual

$134,625 26,047 71,079

5,108

236,859

Variance with Final Budget

Positive (Negative)

$ 9,625 6,047

79 5.108

20,859

2011 Actual

$134,033 31,651

-6.071

171,755

15,000 2,000 5,000 4,500 7,200

41,000 11,000 1,000 3,000 7,200 -

9,000 2.800

108.700

36.300

45,000 12,000

57.000

202,000

(57.000)

238,229

$181,229

18,000 5.000 2,200 5,500 9,000 5,000

15,000 6,000 4,000 7,200 3.000 9,000 5,800

94,700

123,300

45,000 10,000

55,000

273,000

(57.000)

238,229

$181,229

17,147 3,637

945 4,516 7.200 2.608

11,211 5,980 3,299 7,200 2.590 8,008 4,483

78,824

122.816

45.000 9,854

54.854

256.494

(19.635)

238,229

$218,594

853 1,363 1,255

984 1.800 2,392 3,789

20 701

-410 992

1.317

15.876

484

_

146

146

16.506

37,365

.

$ 37,365

14,243 3,535 -

4.499 9,000 4.297

16,489 6,127 3,592 7,200 2,635 2,715 3,186

77,518

34,126

44,000 11,171

55,171

166,815

4,940

233,289

$238,229

22

OTHER SUPPLEMENTARY INFORMATION

23

C Burton Kolder CF>A* Russell F ChampaQne CPA' Victor R Slaven, CPA' Gerald A. Thibodeeux, Jr , CPA* Robert S Carter CPA* Arthur R Mixon CPA* Penny Angetle ScruQgms, CPA Chnstjrw C Doucet, CPA

KOLDER, CHAMPAGNE, SLAVEN & COMPANY, LLC CERTIFIED PUBLIC ACCOUNTANTS

OFFICES

Wanda F Arcement, CPA,CVA Allen J LaBry. CPA Albert R. Leger CPA.PFS CSA* Marshal] W Guidry CPA Stephen R Moore Jr CPA.PFS CFP*ChFC** James R Roy CPA Robert J Metz, CPA Alan M Taylor. CPA Kelly M Doucet. CPA Cheryl L Bartley, CPA Mandy B Self. CPA Paul L Delcambre Jr CPA Knsttn B Dauzat CPA Matthew E Margaglio. CPA Jane R Hebert CPA Bryan K. Joubert, CPA Stephen J Anderson. CPA W Jeffrey Lowry. CPA

Retired Conrad O Chapman, CPA' 2006 Tynes E Mixon, Jr. CPA 2011 P Troy Courville CPA* 2013

INDEPENDENT ACCOUNTANTS' REPORT ON APPLYING AGREED-UPON PROCEDURES

1B3 South Beadle Rd Lafayette LA 70508 Phone (337) 232-4141 Fax (337) 232-8660

l l3EastBndgeSt. BrsauxBndge LA 70517 Phone (337) 332-4020 Fax (337) 332-2867

1234 David Or Ste203 Morgan City LA 70380 Phone (985) 384-2020 Fax (985) 384-3020

408 West Cotton Street Ville Platte, LA 70586 Phone (337) 363-2792 Fax (337) 363-3049

332 West Sixth Avenue Oberlin, LA 70655 Phone (337) 63*4737 Fax (337) 639-4568

450 East Main Street Newlbena LA 70560

Phone (337) 367-9204 Fax (337) 367-9208

200 South Main Street Abbeville LA 70510

Phone (337) 693-7944 Fax (337) 893-7946

1013 Main Street Franklin LA 70538

Phone (337) 8 2 6 ^ 7 2 Fax (337) 828-0290

133EastWaddilSt MarKsville LA 71351

Phone (318) 253-9252 Fax (316) 253-6681

1428 Metro Dnve Alexandna LA 71301

Phone (318) 442-4421 Fax (316) 442-9833

WEBSITE WWW KCSRCPAS COM

' A Prof eulonal Acooununs Corporation

Board of Directors Fire Protection District No 10

of the Parish of Acadia Church Point, Louisiana

We have performed the procedures included in the Louisiana Governmental Audit Guide and enumerated below, which were agreed to by the management of Fire Protection District No 10 of the Parish of Acadia (the District), and the Legislative Auditor, State of Louisiana, solely to assist the users in evaluating management's assertions about the District's compliance with certain laws and regulations during the year ended December 31, 2012 included in the accompanying Louisiana Attestation Questionnaire Management of the District is responsible for its financial records and compliance with apphcable laws and regulations This agreed-upon procedures engagement was perfonned in accordance with attestation standards established by the American Institute of Certified Public Accountants and applicable standards of Govemment Auditing Standards The sufficiency of these procedures is solely the responsibility of the specified users of this report Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose

Public Bid Law

(1) Select all expenditures made during the year for materials and supplies exceeding $30,000, or public works exceeding $150,000, and determine whether such purchases were made in accordance with R S 38*2211-2296 (the public bid law) or R S 39 1551-39 1775 (the state procurement code), whichever is applicable

Two expenditures were made during the year for materials and supplies exceeding $30,000 We examined documentation which indicated that all of these expenditures had been purchased under state contract and in accordance with the provisions of R.S 38 2211-2296.

Code of Ethics for Public Officials and Public Employees

(2) Obtain from management a list of the immediate family members of each board member as defined by R.S 42:1101-1124 (the code of ethics), and a list of outside business interests of all board members and employees, as well as their immediate families

Management provided us with the required list including the noted information

Member of AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTAhTTS 24

Member of SOCIETY OF LOUISIANA

CERTIFIED PUBLIC ACCOUNTANTS

(3) Obtain from management a listing of all employees paid dunng the period under examination

The Distnct does not have paid employees, therefore no list could be provided

(4) Determine whether any of those employees included in the listing obtained from management in agreed-upon Procedure 3 were also included on the listing obtained from management in agreed-upon Procedure 2 as immediate family members

The District does not have paid employees There were no exceptions noted

Budgeting

(5) Obtain a copy of the legally adopted budget and all amendments

Management provided us with a copy of the original budget There was one budget amendment made during the year.

(6) Trace the budget adoption and amendments to the minute book

We traced the adoption of the original budget to the minutes of a meeting held on December 20, 2011 which indicated that the budget had been adopted by the Board of Commissioners. One budget amendment was made during the year. We traced the adoption of the budget amendment to the minutes of a meeting held on December 20,2012 which indicated that the budget amendment had been adopted by the Board of Commissioners

(7) Compare the revenues and expenditures of the final budget to actual revenues and expenditures to determine if actual revenues failed to meet budgeted revenues by 5 % or more, or if actual expenditures exceed budgeted amounts by 5% or more For agencies that must comply with the Licensing Agency Budget Act only, compare the expenditures of the final budget to actual expenditures to determine if actual expenditures exceed budgeted amounts by 10% or more per category or 5% or more in total

We compared the revenues and expenditures of the final budget to actual revenues and expenditures Actual revenues and expenditures for the year did not exceed budgeted amounts by more than 5%

Accounting and Reporting

(8) Randomly select six disbursements made during the period under examination and. (a) trace payments to supporting documentation as to proper amount and payee, (b) determine if payments were properly coded to the correct flind and general ledger account, and (c) determme whether payments received approval from proper authorities

We examined supporting documentation for each of the six selected disbursements and found that payment was for the proper amount and made to the correct payee Each of the six payments was coded to the correct fxind and ledger account Inspection of the documentation supporting each of the six selected disbursement indicated approvals from the Fire Chief and the treasurer of the Board of Commissioners

25

Meetings

(9) Examine evidence indicating that agendas for meetings recorded in the minute book were posted or advertised as required by R S 42-11 through 42.28 (the open meetings law).

The District is only required to post a notice of each meeting and the accompanying agenda on the door of the District's office building. Although management has asserted that such documents were properly posted, we could find no evidence supporting such assertion other than an unmarked copy of the notices and agendas

Debt

(10) Examine bank deposits for the period under examination and determine whether any such deposits appear to be proceeds of banks loans, bonds, or like indebtedness

We inspected copies of all bank deposit slips for the period under examination and noted no deposits which appeared to be proceeds of bank loans, bonds, or like indebtedness.

Advances and Bonuses

(11) Examine payroll records and minutes for the year to determine whether any payments have been made to employees that may constitute bonuses, advances, or gifts

A reading of the minutes of the District for the year ended indicated no approval for the payments noted. We also inspected the records for the year and noted no instances which would indicate payments to employees which would constitute bonuses, advances or gifts

Prior Comments and Recommendations

(12) Review any prior year suggestions, recommendations, and/or comments to determine the extent to which such matters have been resolved

There were no prior year suggestions, recommendations, and/or comments.

We were not engaged to perform, and did not perform, an audit, the objective of which would be the expression of an opinion on management's assertions. Accordingly, we do not express such an opinion. Had we perfonned additional procedures, other matters might have come to our attention that would have been reported to you.

This report is intended solely for the use of management of Protection District No 10 of the Parish of Acadia and the Legislative Auditor (State of Louisiana) and should not be used by those who have not agreed to the procedures and taken responsibility for the sufficiency of the procedures for their purposes Under Louisiana Revised Statute 24 513, this report is distributed by the Legislative Auditor as a public document

Kolder, Champagne, Slaven & Company, LLC Certified Public Accountants

Lafayette, Louisiana June 27, 2013

26

LOUISIANA ATTESTATION QUESTIONNAIRE (For Attestation Engagements of Govemment)

R ' S f i - l S i (Date Transmitted)

C/ v/ iMUl

(AudttOTB)

In connection with your r^icW of our financial statements as of [date] and for the year then ended, and as required by Louisiana Revised Statute 24*513 and the Louteiana Govemmenta/ Audit Guidet we make the following representations to you. We accept full responsibility for our compliance with the following laws and regulattons and the Intemal controls over compliance with such laws and regulations. We have evaluated our compliance with the following laws and regulations prior to making these representations.

These representations are based on the infomiation available to us as of (date of completion/representattons)

Public Bid Law

It is true tftat we have compDed with the public bid law, R.S. Title 38:2211 -2298, and, where applicable, the regulations of the DMston of Administration and the State Purchasing Office.

Yes^C No[ ]

Code of Ethics for Public Officials and Public Employees

It is true that no employees or officials have accepted anything of value, whether in the fbmn of a service, loan, or promise, from anyone that would constitute a violation of R.S. 42*1101-1124.

Y e s M N o l ]

It is tnje that no niember of the immediate femily of any member of the governing authority, or the chief executive of the govemmental entity, has been employed by the govemmental entity after April 1,1980, under circumstances ttiat would constitute a violation of f t S . 42.1119.

YesDO l ^ [ ]

Budgeting

We have complied witt) the state budgeting requirements of the Local Government Budget Act (R S. 39:1301-16), R.S 39:33, or the budget requirements of R.S. 39.1331-1342. as applicable.

Yes[X) No[ ]

Accounting and Reporting

All non-exempt govemmental records are available as a public record and have been retained for at least three yeara. as required by R.S. 44:1.44:7,44.31, and 44:36.

YesOq No[ ]

\Ne have filed our annual financial statements in accordance with R.S. 24:514, and 33:463 where applicable.

YesI/JNoI ]

W^ have had our financial statements reviewed in accordance with R.S. 24*513. Y e 8 [ X ] N o [ ]

27

(Meetings

We have compBed with the provisions of the Open Meetings Law. pios^ded in R. S. 42:1 through 42:13.

Y e s ^ N o f I

Debt

It is true we have not t n c u n ^ any indebtedness, otiier than credit fbr 90 days or less to make purchases in the ordinary course of administration, nor have we entered into any lease-purchase agreennents, without the approval of the State Bond Commission, as provided b f Article VII. Section 8 of the 1974 Louisiana Constitution, Article VI, Section 33 of the 1974 l^uisiana Constitution, and R.S. 39:1410.60-1410 65.

YesOflNoI ]

Advances and Bonuses

It is true we have not advanced wages or salaries to employees or paki tx>nuses tn violation of Article VII. Section 14 of the 1974 ixuBiana Constitution. R S. 14*138. and AG opinion 79-729.

Yes[XlNoI 1

We have disclosed to you all known noncompliance of tfie foregoing laws and regulations, as well as any contradictions to the foregoing representations. W6 have made available to you documentation relating to ttie foregoing laws and regulations.

Wd have provided you with any communications from regulatory agencies or otiier sources concerning any possible noncompliance witti ttie foregoing laws and regulations, ^ u d i n g any communications recehred t>etween the end of the period under examination ant^tiS tesuance of tills report We acknowledge our responsfblTity to disclose to you any known r^jrompliance tiiat may occur subsequent to ttte bsuance of your report.

J ii feecretery.

V i S/fXjTeaaum

President Date

28

Documents

Acadia Parish Fire Protection District No. 10app.lla.la.gov/PublicReports.nsf/75F569C679B... · The Fire Protection District No. 10 of the Parish of Acadia is a component unit of