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1
ACADEMIC POLICY
FOR
POSTGRADUATE STUDIES
(2018)
NATIONAL UNIVERSITY OF MEDICAL SCIENCES
1
CONTENTS
Chapter Caption Page No.
1 Preliminary 01
2 Postgraduate Programs 05
3 Admission and Registration 08
4 Postgraduate Diploma 13
5 Master Programs 14
6 Master of Philosophy (M.Phil.) 16
7 Doctor of Philosophy (Ph.D.) 19
8 Student Conduct and Affairs 24
9 Financial Aid and Scholarships 27
10 Guideline for Synopsis Writing 28
11 Thesis/ Dissertation Guidelines for M.Phil. & Ph.D. Program 38
Annex A NUMS Boards & Committees 50
Annex B Checklist: Launching of MS/ M.Phil./ Equivalent Programs 56
Annex C Template for Course File 57
Annex D Road Map for M.Phil. 58
Annex E Road Map for Ph.D. 59
PG Forms 60
1
NUMS ACADEMIC POLICY FOR POSTGRADUATE STUDIES, 2018
In exercise of the powers conferred under section 15 of the NUMS Statutes, 2017,
the Vice Chancellor of National University of Medical Sciences is, after concurrence from
the Syndicate of the University, pleased to make the following academic policy for the
postgraduate programs to be called and cited as “NUMS Academic Policy for
Postgraduate Studies, 2018”, namely.
CHAPTER-I (Preliminary)
1. Use of defined terminology: There are several such specific words and terms as are mentioned in the table below and used in this policy instrument which have been defined under the NUMS Act, 2015 and the statutes and regulations issued thereunder. These legal instruments are available on the University’s website. The readers are advised to consult and go through their definitions as and when need arises.
Academic Program Dean Prescribed
Affiliated College(s) Defense Probation
Candidate Department Program
Contact Hour(s) Director Academics Regulatory Authority(ies)
Credit Hours(s) Faculty or Faculties Supervisor
Constituent College(s) Grade Semester
Controller of Examinations Grad Point Average (GPA) Thesis
Cumulative Grade Point Average (CGPA)
Internal Examiner External Examiner
University
2. Academic year: Wherever appearing, the expression “Academic year” shall be
construed to refer to and cover the period of study including specified practicals/ lab work
and examinations at the university spread over one calendar year.
3. Boards and committees: As appointed by the Vice Chancellor, boards and
committees include but not limited to Advanced Studies and Research Board (AS&RB),
Faculty Board of Studies (FBS), Boards of Studies of Colleges/Institutes (BOS),
Postgraduate Admission Committee (PAC), Postgraduate Curriculum Committee (PCC),
Supervisory Committee (SC), Institutional Review Board and Ethics Committee for
Research (IRB&EC), Students’ Grievance Committee (SGC) and Disciplinary Committee.
(Annex A)
4. Postgraduate (PG) Forms: The following standardized forms are annexed with
this policy (downloadable from NUMS website) for use in connection with postgraduate
studies as specified against each:
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S.NO Form No Title
i. PG-01 Post-Graduation Registration Form
ii. PG-02 Migration/ Transfer of Credit Application Form
iii. PG-03 Request for Freezing of Semester
iv. PG-04 Appointment of Supervisor/ Co- Supervisor
v. PG-05 Willingness of the Supervisor/ Co-Supervisor
vi. PG-06 Appointment of Supervisory Committee
vii. PG-07 Petition for Change in Supervisory Committee
viii. PG-08 Semester Assessment/ Examination Results
ix. PG-09 Improvement/ Repeat Course Form
x. PG-10 Bi-annual Progress Report
xi. PG-11 Report of Qualifying Examination Comprehensive Exam
xii. PG-12 Synopsis Submission Form
xiii. PG-13 Institutional Review Board Approval Letter
xiv. PG-14 Schedule for Synopsis Presentation
xv. PG-15 Synopsis Evaluation Committee
xvi. PG-16 Synopsis Evaluation Report
xvii. PG-17 Synopsis Approval/ Qualifying Examination (B) Report
xviii. PG-18 Publication Record
xix. PG-19 Thesis/ Dissertation Submission/ Verification
xx. PG-20 Acknowledgement Receipt of Thesis/ Dissertation
xxi. PG-21 Thesis/ Dissertation Evaluation Committee
xxii. PG-22 Thesis/ Dissertation Evaluation Report
xxiii. PG-23 Dissertation Foreign Evaluation Report
xxiv. PG-24 Schedule for Thesis/ Dissertation Presentation
xxv. PG-25 Final Thesis/ Dissertation Grading Report
xxvi. PG-26 Final Thesis/ Dissertation Approval Report
xxvii. PG-27 Check List for Approval of Degree
5. Colleges and institutes for postgraduate studies: NUMS shall offer its
standardized postgraduate programs for the award of degrees specified in the table below
at Army Medical College (AM College), Rawalpindi, Armed Forces Post Graduate Medical
Institute (AFPGMI), Rawalpindi, Army College of Veterinary Sciences (ACVS), Sargodha
and any other college or institute whether constituent or affiliated as may be specified by
the competent authority of the University from time to time.
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Current Post Graduate Programs at NUMS
Degree Nomenclature Abbreviation Subjects/Areas College/Institutes
Doctor of Philosophy
Ph.D.
Pathology AFPGMI Rawalpindi
• Biochemistry
• Physiology
• Molecular Medicine
AM College Rawalpindi
Master of Philosophy
M.Phil.
• Anatomy
• Physiology
• Biochemistry
• Pharmacology
• Community Medicine
• Science of Dental Materials
• Molecular Medicine
• Chemical Pathology
• Haematology
• Microbiology
AM College Rawalpindi
• Chemical Pathology
• Microbiology
• Oral Pathology
AFPGMI Rawalpindi
Master Programs
MPH
Master of Public Health
AFPGMI Rawalpindi
Diploma Dip Card Diploma in Cardiology AFPGMI/AFIC Rawalpindi
6. Referral of academic issues/ matters: All academic issues and matters required
to be referred to the Directorate of Academics in the University Secretariat should be
routed through the concerned Heads of Department (HoDs) to the concerned Dean of
faculty/ Head of the Institution. The matters relating to the establishment of any new
department, proposals for introducing any new academic program or changes in the
existing programs, preparation or amendments of any curriculum and enhancement of
seats for any of the programs should be initiated after concurrence of the concerned
Faculty Board of Studies for further consideration and eventual approval from the
Academic Council through the Directorate of Academics.
7. Postgraduate Studies Office (PSO): The University has already established the
PSO in the Directorate of Academics to deal with all affairs relating to the postgraduate
academic programs in the light of instructions and guidelines of PM&DC, HEC and other
regulatory authorities. The PSO shall act as a hub for the execution and implementation
of all policy and practices about academic affairs of the University on postgraduate
programs. The PSO is headed by the Director Academics, who is assisted by an Additional
Director and an Assistant Director. The Additional Director primarily guides the faculty
members in respect of development of new curriculum, review of existing curriculum and
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monitoring of academic programs in the colleges and institutes. Academic communication
between the PSO and nominated staff officers at colleges/ institutes, program coordinator
and students shall be through specified email address. The officers/ officials posted in
PSO shall perform such functions as may be assigned to them by the Director Academics
relating, inter alia, to:
a. Preparation and implementation of postgraduate academic programs,
calendars, policy and guidelines
b. Guidance and operational facilitation to the faculty members and students
c. Representation in different forums
d. Monitoring of the students’ academic activities
e. Conduct of seminars, workshops and symposia, etc.
f. Documentation and recordkeeping
g. Coordination with Registrar’s Office and Examination/ Finance Directorates
including ORIC in connection with admissions, examinations, research, thesis
writing, evaluation, viva voce, financial aid/ funding and all allied matters shall
be through Academic Coordination Office.
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CHAPTER-II (Postgraduate Programs)
8. Development of academic programs/ curricula: The primary responsibility to initially prepare and develop a postgraduate academic program and related curricula shall lie with the Deans/ Heads of the colleges and institutes in collaboration with the respective heads of departments observing the instructions, guidelines and parameters specified by the relevant regulatory authorities. Each academic program shall be initiated subject to approval by the Academic Council through the Academic Directorate.
a. The postgraduate curricula shall be finalized by the Postgraduate Curriculum Committee specifying the details of the core course, elective courses, table of specifications, examination and degree requirements. Every academic program must comprehensively contain:
i. Brief introduction with clearly specified mission, objectives, outcomes (written using measurable verbs) and prospective/ scope of employment of the relevant degree holders
ii. Admission requirements with duration and scheme of the proposed program’s studies.
iii. Semester-wise break-up of courses with details of credit hours. vi. Curriculum:
a) Objective/ Outcome b) Course content c) Table of specifications d) Teaching methodology e) Assessment type and Schedule f) Learning Resources g) Mechanism of students’ academic advising and support.
v. Faculty details including their qualifications and new faculty
requirements, if any, with practicable suggestions for their fulfilment.
b. The concerned college or as the case may be, the institute shall complete
the documentation of each new program as prescribed by the relevant
regulatory authorities for submission to the Director (Quality Assurance) for
necessary approval from the Higher Education Commission as per NOC
checklist (Annex B). However, HEC approved curriculum of any post
graduate academic programs shall be followed/ applied/ implemented as
such.
c. The existing curricula shall be reviewed after every three years/ whenever
necessary and passed through the Academic Council’s approval process as
aforesaid.
9. Semester system: NUMS shall follow semester system for all postgraduate
academic programs each having two regular semesters, Spring and Fall, with an optional
summer semester in the academic year. Each regular semester shall be for 18 weeks
duration (including examination) while the duration of optional semester shall be 9 weeks
(including examination) with weekly contact hours being double of the regular semester.
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10. Scheme of studies: For all postgraduate academic programs, standardized scheme of studies shall be followed as per HEC’s policy with the course work requirements as tabulated below:
S. No Degree Type
Award Example Programs Requirements
1. Doctoral Ph.D. Minimum 48 credit hours (CH) consisting of 18 CH course work and 30 CH of research.
2. M Phil M.Phil. Minimum 40 CH consisting of 30 CH course work and 10 CH of research
3. Master MPH/ Master Programs
Minimum 36 CH consisting of 30 CH course work and practicum/ clinical rotation with or without 06 CH of research/ thesis
4. Diploma Dip card/ DHPE 24-36 CH of course work
11. Educational strategy and information transfer: (1) For all postgraduate academic programs The SPICES model of education shall be followed:
S. No. Concept Contours
1. Students centered
vs Teacher centered teaching
Identify educational resources available and
give activities to help students understand the
technical contents of the relevant academic
subject. Curriculum will allow the students to
work collaboratively through collective
involvement/participation.
2. Problem based
vs Information gathering
Problem-based learning will be used through
most of the curriculum by using real world
scenarios.
3. Integrated
vs Disciplined base
In higher postgraduate courses integration cannot be practiced so that students may develop a clearer picture of discipline as a distinct career in the discipline-based method.
4.
Community based vs
Hospital based
Students will learn some real world aspects of
the community-based settings e.g. population-
based screening of diabetes mellitus.
5.
Core vs
Elective course
Student will have to comprehensively complete
core curriculum meanwhile covering extra
topics or subjects of their own choice in
electives.
6.
Systematic
vs
Apprenticeship approach
The curriculum will be made more systematic
with clear focus on predefined learning
objectives.
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(2) Modes of information transfer (MIT) shall include structured lectures (SL), small group discussions (SGD), workshops/ seminars/ conferences, journal club meetings (JCM), clinic-pathological conferences (CPC), laboratory work/ skill session, clinical rotation, on the job training (OJT)/ practical/ internship, study tours and self-directed learning.
12. Course of study: All postgraduate courses shall be allotted appropriate course code numbers preceded by suitable alphabets indicating the names of the respective course and department. A full time student can be enrolled for 09-12 credit hours in a semester. However, relaxation up to 03 credit hours can be granted by the Advanced Studies & Research Board (AS&RB).
13. Maintenance of course files: The faculty member of each course shall invariably maintain a course file consisting of all documents and information relating to the course. (Annex C)
a. Course title, code and credit hours
b. Description of course
c. Learning outcomes
d. Course syllabus
e. Grading policy: mid-semester and final semester examination
f. Assessment type and schedule
g. Copies of question papers for mid and final semester examinations
h. Data of the grades obtained by students
i. Difficulties/ problems faced by faculty and students during course and measures taken or suggested for their redressal.
14. Examinations, assessments and degree requirements: The Deputy Controller
of Examinations of concern college/ institute shall be responsible for the secrecy of papers,
overall fair conduct of end semester examination and timely delivery of answer sheets with
draft results to the Controller of Examinations. The Head of Department and concerned
course instructor/ faculty member shall be responsible for objective assessment of each
student during a semester including the sessional, mid-semester examination and
assessment of assignments during a semester. The final examinations shall be usually
held in the last week of the semester and paper shall be prepared by internal and external
examiners as per table of specifications. The examination, assessment and grading of the
students shall be done as per NUMS examination policy laid down according to the
guidelines of the concerned regulatory authorities. The course instructors may be given
suitable discretion for grading purposes in the elective courses as approved by the Faculty
Board of Studies (FBS). All post graduate students shall fulfil all such requirements for the
award of degrees as have been prescribed by the University and the regulatory authorities
concerned.
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CHAPTER–III
(Admission and Registration)
15. Academic calendar and admission schedule, etc: (1) Each college and institute shall, at least six months prior to the commencement of an academic session, furnish to the Registrar all information about the number of seats available, academic programs intended to be conducted, details and availability of faculty and all other facilities available with them for the conduct of programs. Relying on such information together with the ascertained availability of the required supervisors, the Registrar shall prepare the academic calendar and students’ induction plan which will be got approved from the Vice Chancellor before advertising the admission schedule.
(2) Advertisements shall be given at least three months in advance of the commencement of the program, through print media and on NUMS website clearly mentioning the program-wise eligibility criteria. The candidates shall be provided with all information relevant to the details of the programs/ courses, semesters arrangements, examination system and terms/conditions of the admission.
(3) All information including current academic programs, courses, semester detail and examination system shall be provided to candidates on the NUMS website/ prospectus/ student handbook. A candidate applying for admission in the University shall follow terms/ conditions as prescribed in the prospectus/ website.
16. Eligibility criteria: (1) The eligibility criteria for the NUMS current postgraduate academic programs duly synchronized with the instructions and guidelines of the regulatory authorities is given in the table below:
S. No Program Criteria
1. Diploma in Cardiology
• Sixteen years of education (MBBS or equivalent
duly recognized by the concerned regulatory
authority).
• Valid registration of PM&DC with one-year house
job and one-year post-house job experience in the
relevant field.
2. Master of Public Health
Sixteen years of education in any one of the following
disciplines:
• MBBS/MD/BDS (Registered with PM&DC)
• BS Nursing 4 years program (Registered with PNC)
• DVM (Registered with Veterinary Council)
• Pharma D/ equivalent (Registered with Pharmacy
Council)
• BS Physiotherapy/ equivalent
One-year full time work experience in the
public/private healthcare setting community relevant
field.
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3. Master of Philosophy
(M.Phil.) Program
Sixteen years of education in any one of the following
disciplines:
• MBBS or equivalent. BDS can apply in Dental
Materials and Molecular Medicine only
• Valid registration with PM&DC. (For MBBS/ BDS
only)
• Non-MBBS/ Non BDS with sixteen years of
education can apply for Molecular Medicine only.
• GAT (General) with a minimum 50% of cumulative
score.
• GAT will be valid for a period of two years.
4. Doctor of Philosophy
(Ph.D.) Program
• Eighteen years of education in the relevant
discipline (M.Phil./ FCPS or equivalent qualification
as recognized by HEC).
• MBBS/ equivalent recognized by the concerned
regulatory authority.
• Valid registration with PM&DC. (For MBBS/ BDS
only)
• BDS/ Non MBBS can apply for Molecular Medicine
only
• Minimum academic score of CGPA 3.00 (out of
4.00 in semester system) or 60% marks in annual
system (M.Phil., FCPS or equivalent degree).
• GAT subject test with minimum 60% marks, if
subject is in HEC list.
• If the test is not available in GAT subject list of HEC,
then NUMS will conduct PhD entrance test and
qualifying score shall be 70%.
• GAT will be valid for a period of two years.
(2) Eligibility criteria and other specific requirements of any new program shall be defined
in the curriculum of that particular program.
17. Admission process: (1) Applications for admission in postgraduate academic program shall be filed online through NUMS website portal. The prescribed supporting documents together with a hard copy of the duly filled-in/complete admission application form with proof of payment of application processing fee at prescribed rate shall be sent through registered post or courier to the NUMS Admission Office.
(2) No person whose registration or admission in NUMS has been earlier cancelled due to disciplinary reasons shall be entitled to apply for admission in NUMS under any circumstances. The candidates in government service shall furnish no objection certificates from their competent departmental authorities for undertaking the educational activity being applied for.
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(3) No foreign candidate shall be eligible for admission unless he holds a TOEFL score of 500 or IELTS score of 5.50. Language proficiency test results shall not be required or demanded where a foreign student has acquired education from higher secondary level onwards with English as a medium of instruction. However, no objection certificate from HEC shall be mandatory in case of foreign students. The foreign students under international student exchange programs may be enrolled/ admitted, subject to prior approval from the Vice Chancellor for any single or more semester(s) or course(s) subject to such conditions as may be agreed by the competent authorities under the relevant exchange programs.
(4) Entrance test if required in connection with an admission in Ph.D. course in NUMS shall be conducted under the administrative supervision of the Controller of Examinations in coordination with the Academic Directorate and the concerned Examination Committee if any. The subjects shall be specified by the Academic Directorate in line with the policy of HEC/ NUMS.
(5) The Admission Office shall thoroughly scrutinize all the applications/ cases received for admission in postgraduate programs, shortlist the candidates, issue interview schedule indicating venue and date-wise lists of the interviewees through website under written intimation to every short listed candidate and coordinate with the Controller of Examinations and the Academic Directorate for timely smooth conduct of the scheduled interviews through the Postgraduate Admission Committee.
(6) Courses at other HEC recognized universities: The students may take courses at other HEC recognized universities subject to approval by the student supervisor and the concerned Dean.
18. Selection and merit computation: (1) Excepting service candidates whose nominations shall be finalized by the respective authority/forum from GHQ as per their admission criteria, admissions in postgraduate academic courses shall be made purely on open merit lines on 60% minimum qualifying marks out of the aggregate hundred percent trifurcating its percentile into three components namely, for MPhil and PhD programs: 25% for previous academic performance, 50% for entry test/ GAT score and 25% for interview, for master programs and diplomas: 50% for previous academic performance, 10% for relevant experience and 40% for interview.
(2) The final merit list of names of the candidates selected and recommended for admission shall be conveyed to the Registrar’s Office for seeking final approval from the Vice Chancellor and other admission-related formalities up to the extent of available seats. A candidate selected for admission and included in the list does not pay the prescribed fee within the stipulated time, his name will be dropped and the candidate appearing next on the list shall be offered admission. The finally admitted students’ list shall be sent to the concerned colleges and institutes for enlisting the filled-in registration forms (PG-01) from the students and then send to the Registrar’s Office for eventual issuance of registration numbers.
(3) For any unforeseen reason, when a student cannot continue with his/ her studies in the
University, the student may send an official request through his HOD and Dean/ Head of
institution to the Registrar for clearance and notification of release from the University.
(4) HEC policy for enrollment in dual degree program shall be adhered to.
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19. Fee matters etc: The students of postgraduate academic programs shall be required to deposit the University’s fee for admission and tuition purposes. While admission fee remains non-refundable under all circumstances, the claims for refund of tuition fee, if any, shall be settled in terms of the guidelines/ instructions of the concerned regulatory authorities. Tuition fee shall be charge for in campus period. The University has a right to vary fee during the academic program. Postgraduate program tuition fee may be refunded as follows:
1) Up to 7 days of the commencement of classes: 100%.
2) Within 8-15 days of classes: 50%
3) More than 15 days of classes: No refund of fee.
20. Scheme/ Duration of the studies: (1) The requirement of minimum number of
credit hours and duration for completing the Postgraduate Programs shall be as under: -
Program Credit Hours Minimum Maximum
Doctor of Philosophy 48 3 Years 8 Years
Master of Philosophy 40 2 Years 3* Years
Master Program Minimum 36 2 Years 3* Years
Diploma 24-36 1-2 Year 2-3* Years
*Further extendable to one year after approval of FBS
(2) Beyond the extended duration, the programme shall become time-barred. Waiver to the Time-Bar may be granted for one semester, with the approval of the VC. Request for such a waiver shall be initiated by the student.
21. Transfer of credit hours: The University shall generally follow the student
migration policy of the regulatory authorities. Proper precautions shall be taken for any
inward migration, which shall be allowed only from such institutions as have been
approved or accredited by the regulatory authorities. A student desiring migration to NUMS
shall file a formal application in the prescribed form (PG-02) along with no objection
certificate (including character verification) for change of the University, copies of all
previous transcripts/ credit hours’ transfers/ course outline, HEC grant (if any) utilization
and progress report. After verification of these documents by the Registrar, the concerned
Dean shall, in consultation with the concerned heads of the department (HoDs) and
supervisors, if any, determine the equivalency of the previous courses and furnish his
recommendations to the Vice Chancellor through the Registrar. No credit hour of a course
will be transferred if the grade is less than ‘B’. The student will have to cover the entire
deficient course, if any. For outward migrations from NUMS, no objection certificates,
transcripts and other documents shall be issued by the Registrar.
22. Freezing of semester: Freezing not exceeding two semesters shall be allowed
only after successful completion of the first semester against filing of application in
prescribed form (PG-03) on genuine, valid and unavoidable grounds including sickness
or uncontrollable domestic or other hardship reasons etc. subject to advance payment of
25% of the payable monthly tuition fee of the entire frozen semester(s)/ period and all
applications in this behalf shall be submitted before the commencement of the freezable
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semester(s) to the concerned head of department (HoD) who will send his
recommendations for final approval through the concerned Dean to the Registrar.
23. Student grievances: All grievances of the students in respect of their unfair
treatment by any relevant faculty member or university employee or their
gradation/assessment or any decision or action of the concerned academic unit shall be
handled and resolved by the Grievance Committee of the University specifically
constituted by the Vice Chancellor provided that complaint, petition or application on the
grievance is filed to the Chairman of the Committee within fifteen days of the occurrence/
event/ action leading to the grievance. The Grievance Committee shall decide each such
application within one month of its receipt after such verification, enquiry or investigation
as it may deem necessary. The Decision of the Committee shall be appealable before the
Vice Chancellor within one month of its receipt by the aggrieved person and the Vice
Chancellor’s decision shall be conclusively binding on all concerned.
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CHAPTER-IV Postgraduate Diploma
Currently NUMS offers postgraduate diploma in clinical subjects such as Dip Card and plans to offer in other subjects as Diploma in HPE in future. The duration of Diploma ranges between one to two years. There are two to four semesters each with 16 weeks duration with minimum 24 credit hours. Load per semester is between nine to twelve credit hours with elective courses of 03 credit hours in summer semester. The semester-wise distribution of credit hours is:
Semesters Course Work 2 Years 1.5 Years 1 Year
1st Semester Core Courses 09 CH 09 CH 12 CH
Summer Semester Elective Courses
Deficient Courses 03 CH 03 CH 03 CH
2nd Semester Core Courses 09 CH 09 CH 09 CH
3rd Semester Core Courses 09 CH 09 CH
4th Semester Internship/Research 06 CH
-
Total 36 CHs 30 CHs 24CHs
24. Conduct and management of the course: The head of the college/ institute shall appoint a Program Coordinator who along with the Heads of the Departments will assist the Dean in the discharge of his overall responsibility as to the implementation of the program curriculum and monitoring of the students. All students will be provided with a student handbook having all the information regarding the course i.e. course title, course code and credit hours, teaching methodology, assessment type and schedule. Under the guidance of the Dean/ Heads of the Departments, the Program Coordinator shall perform all follow-up duties for the inter-departmental rotation of students, conduct of examinations, academic performance assessment of the students and coordination with the Academic Directorate. Heads of the Departments shall assign the courses to different faculty members and will regularly monitor the course work and clinical rotation of the students in outpatient departments (OPDs) and wards. Proper log books of clinical procedures and cases along with written reflections by all students shall be maintained with the help of Program Coordinator. The reflections written by the students will be commented and endorsed by the supervisors. All course materials and allied information shall be provided to the students well in time. Faculty requirement will be as per PM&DC/ HEC.
25. Examinations, assessments and award of diploma: The Head of Department shall be responsible for the overall fair and objective assessment of each student during a semester. The concerned course instructor/ faculty member shall be responsible for the sessional, mid-semester examination and assessment of assignments during a semester. The course instructor shall conduct the practical/ clinical examination and send the continuous assessment outcomes in the prescribed form (PG-08) to the Controller of Examinations. The end-semester examination will be conducted by the Examination Directorate. For repetition/ improvement of course, request shall be sent through
14
concerned Dean to Controller of Examinations on the prescribed form (PG-09). If research is opted, student shall follow instructions given in para 31 & 32 of chapter V (Master program). Diploma shall be awarded upon successful completion of course work with CGPA ≥ 2.50.
CHAPTER –V (Master Program)
Currently NUMS is offering Master of Public Health (MPH) at AFPGMI and planning to offer Masters in different healthcare professions including clinical disciplines and Healthcare Management in future.
26. Duration and other features of the program: The duration of Master programs is
two years countable from the commencement of classes to the submission of thesis but
extendable for further one year. There are four semesters comprising three semesters of
course work and fourth semester for Practicum/ clinical rotation/ research. The students
shall be required to complete minimum course work of 30 credit hours and 06 credit hours
of research/ thesis. The courses will be framed by the respective institutes according to
the available expertise and curriculum will be approved by ACM. The practicum/ internship/
research work etc may be carried out in the hospitals, research/ healthcare or community
health work organizations. Faculty requirement will be as per PM&DC/ HEC.
27. Conduct and management of the course: Primarily, the Dean/ Head of the
college/ institute shall be responsible for the proper implementation of the program
including the course work, planning and arrangement of outdoor visits, seminars and
research work etc. A Program Coordinator shall be appointed for the regular coordination
amongst all the concerned to facilitate the timely and trouble-free successful completion
of the program. The Heads of the Departments shall nominate supervisors (PG-04) for
each of the students from the available faculty to provide academic guidance and
supervision of research work. Confirmation shall be obtained from supervisor (PG-05). In
the light of approved program, the Head of the Department shall assign different courses
to the faculty members. The students shall be given a course handbook of the program
including all details of the course. The academic progress of the students shall be regularly
monitored through the departmental heads.
28. Examinations and assessments: Academic progress of the students shall be
regularly monitored and evaluated periodically during and at the end of the semester.
While the end-semester examinations will be conducted by the Controller of Examinations,
mid-term exams and other in-term assessment tests shall be managed by the respective
college/ institute. Assessment and evaluation reports prepared during the currency of the
semesters shall be transmitted to the Controller of Examinations in the prescribed form
(PG-08). For repetition/ improvement of course, request shall be sent through dean to
Controller of Examinations on the prescribed form (PG-09).
29. Synopsis approval, thesis defense and degree award etc: Student shall be
required to submit five copies of the synopsis to the Dean’s office for approval of IRB&EC
(PG-13) and synopsis approval committee along with the synopsis submission form (PG-
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12). The Dean/ Head of institute shall finalize the synopsis presentation schedule (PG-14)
and send request for synopsis evaluation (PG-15). Synopsis evaluation will be carried out
on the prescribed form (PG-16). The committee may approve the synopsis as such,
recommend minor or major changes in the synopsis, not approve and repeat presentation
if required. The approval of synopsis shall be finalized by a majority vote (PG-17).
30. Thesis and allied matters including degree award: (1) Each student shall write
his thesis in the prescribed manner and format. After careful review and similarity index
check by using ‘Turnitin’ software which should be <19% as per HEC’s scale, the
concerned supervisor will recommend the thesis for final evaluation. The student shall
submit against acknowledgement receipt (PG-20) his prescribed thesis verification form
(PG-19) with five copies of soft bound draft thesis to the concerned Dean Office through
the concerned departmental head. The Dean/ Head of institute will approve the thesis
examiners and send the thesis evaluation request to the examiners (PG-21) who will
review and send the thesis evaluation report in the prescribed form (PG-22) to head of
institute’s office within four weeks.
(2) After receiving a satisfactory thesis evaluation report, the Dean/ Head of institute shall
schedule a date (PG-24) under intimation to the Academic Directorate/ Controller of
Examinations/ Heads of the concerned College or Institute for final open presentation-
cum-defense of the thesis in presence of the Dean and the examiners concerned. The
thesis shall be evaluated on prescribed form (PG-25) and approved through scores-based
grading in the prescribed form (PG-26). The student shall prepare five bound copies and
CDs and submit the same to the supervisor within ten working days for onward
transmission to the Academic Directorate. The Academic Directorate will check the
documents required for award of degree (PG-27) and forward the dossier, result and
bound copies of thesis to the Examination Directorate for record and gazette notification.
(3) Degree will be awarded on successful completion of the course work with CGPA ≥2.50,
research work and successful defense of the thesis as aforesaid.
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CHAPTER-VI
(Master of Philosophy - M.Phil.)
31. M.Phil. Program: NUMS is currently offering M.Phil. programs in multiple
disciplines of basic medical sciences and pathology with aim to create high quality human
resource in the country in the diversified fields of medical science, basic research, and
clinical studies. M.Phil. programs in Microbiology, Chemical Pathology and Oral Pathology
are conducted in AFPGMI, while in case of AM. College, besides Microbiology and
Chemical Pathology, the M.Phil. programs cover Anatomy, Physiology, Biochemistry,
Molecular Medicine, Pharmacology, Haematology, Community Medicine and Dental
Materials. The necessary qualified/ experienced faculty are available in these constituent
institutions. To initiate M.Phil. program, preferably two PhD faculty members or faculty
holding FCPS/ M.Phil. with 04 years experience is required.
32. Duration and other features of the programs: Commencing from the starting of
classes and ending with the final submission of thesis, the duration of the M.Phil. programs
is 2-3 years extendable for further one year by the Faculty Board of Studies. Each program
carries 40 credit hours in total. There are four regular semesters each of 16 weeks duration
and one summer semester for elective courses. The core courses have 24 credit hours,
while elective courses have only 06 credit hours and research component carried out in
third and fourth semesters, has 10 credit hours. The Board of Studies may change the
course/semester-related credit hours. The semester-wise credit hours distribution is as
under:
Semester Course Work Credit Hours
1st Core courses 12
2nd Core courses 12
3rd Elective courses
Research work
04
04
4th Research work 06
Summer Elective courses 02-06
33. Supervisor and supervisory committee: Preferably within one month of the
commencement of the first semester, the Head of the Department shall, on approval from
the Dean nominate supervisor (PG-04) with such qualifications as Ph.D. or FCPS/ M.Phil./
equivalent with four years teaching experience and confirmation will be given by supervisor
(PG-05), for each of the students from within the available faculty. Supervisory Committee
(PG-06) consisting of at least four members (two from department and two from other
universities/ institution) of similar qualifications, shall be constituted provided that if HoD is
not supervisor, he shall be taken as member of the Committee. Members of the
Supervisory Committee and even the Supervisor can be changed in case of exigencies or
unavoidable circumstances (PG-07). Unless otherwise decided by the Dean, the
Committee shall be chaired by the Supervisor.
17
34. Conduct and management of the course: In any given academic year of M.Phil. program, there shall be two regular semesters of 12 credit hours of core courses. Elective courses shall be offered in third and summer semesters. The Head of College/ Institute in coordination with the Dean shall be responsible for overall proper implementation of the program courses. HoD shall assign courses to different faculty members under intimation to the Examination and Academic Directorates. The HoD shall with the help of the Program Coordinator, monitor the academic progress of the students. Roadmap of M.Phil. is attached as Annex D.
35. Assessments and examinations: The course-related assignments shall be given to the students by the faculty members and sessional/ mid semester examinations shall be conducted internally by the HoDs through faculty members. Proper course file (Annex C) shall be maintained. Internal assessment results shall be compiled in this regard and furnished to the Examination Directorate (PG-08). A student may improve or repeat the courses as per NUMS policy (PG-09). End semester examinations shall be conducted by the Examination Directorate.
36. Bi-annual progress report: The bi-annual progress report shall be completed by
the end of spring and fall semesters. The student is required to indicate the work carried
out during the previous six months. The progress shall include:
a) Stages of the research work completed,
b) goals met over the previous six months and goals set for the next six months,
c) supervisor’s satisfaction with student’s performance/remarks.
The supervisor through the concerned HoD/ Dean shall send bi-annual report of each
student in prescribed form (PG-10) to the Academic Directorate after four weeks of
completion of regular semesters.
37. Synopsis approval and research work: (1) Within first month of the third
semester, every M. Phil student is required to submit a research proposal request (PG-
12) to Dean’s Office along with five copies of synopsis for approval by the Institutional
Review Board (IRB&EC) (PG-13) and the Dean shall constitute Synopsis Evaluation
Committee (SEC) (PG-15) consisting of the supervisor, one internal and one external
member with Dean himself being in the chair. The Dean shall decide about the synopsis
presentation schedule (PG-14) and assessment of the synopsis shall be done on the
prescribed evaluation form (PG-16) on presentation as per schedule. The Committee may
accept, reject or direct for substitution or amendments of the synopsis. Approved synopsis
(PG-17) along with its assessment results shall be furnished to the Academic Directorate.
NUMS shall pay Rs. 50,000/- to each M. Phil student for research purposes after approval
of synopsis.
(2) The research work will be carried out under the direct guidance and supervision of the
supervisor who will keep the members of the said committee abreast of the progress of
the research work. Research work shall be completed within stipulated time. However,
time may be extended by the committee on concurrence from the Academic Directorate
provided a student has completed 50% of the research work as certified by the supervisor.
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Each student will have to submit one research paper with acknowledgment in any of the
HEC’s/ PM&DC’s approved journals (PG-18).
38. Thesis and allied matters including degree award: (1) Every M.Phil. student
shall write his thesis in the prescribed manner and format. After careful review and
similarity index check by using ‘Turnitin’ software which should be <19% as per HEC’s
guidelines, the concerned supervisor will recommend the thesis for final evaluation. The
student shall submit against acknowledgement receipt (PG-20) his prescribed thesis
verification form (PG-19) with five copies of soft bound draft thesis to the concerned Dean’s
Office through the concerned departmental head. The Dean will approve the thesis
examiners comprising of the supervisor, one internal and two external examiners (PG-21).
On reference from the Dean, the examiners will review and send the thesis evaluation
report in the prescribed form (PG-22) to Dean office within four weeks. If the internal and
external examiners give satisfactory report, the student shall be allowed to proceed for
defense of thesis examination. The changes/ amendments, if suggested by the examiners,
shall be incorporated in the thesis.
(2) After receiving a satisfactory thesis evaluation report, the Dean shall schedule a date
(PG-24) under intimation to the Academic Directorate/ Controller of Examinations and
Heads of the concerned College or Institute for final open presentation-cum-defense of
the thesis in presence of the Dean and the examiners concerned. The thesis and its
research shall be evaluated (PG-25) and approved through scores-based grading in the
prescribed form (PG-26). The student shall prepare three bound copies and CDs and
submit the same to the Academic Directorate through proper channel within fifteen working
days of the examination date. The Academic Directorate will check the documents
required for award of degree (PG-27) and forward the dossier, result and bound copies of
thesis to the Examination Directorate for record and gazette notification.
(3) For award of degree the student must have completed 30 credit hours of course work
with CGPA > 2.50 and research work of 10 credit hours, having one research paper
submitted with acknowledgment in any of the PM&DC/ HEC recognized journals besides
successful defense of the thesis.
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CHAPTER – VII
(Doctor of Philosophy - Ph.D.)
39. Ph.D. programs: Doctor of Philosophy (Ph.D.) programs are being offered in basic
medical sciences and pathology with a view to impart focused research training to scholars
and prepare skilled personnel having innovative research capabilities to make meaningful
and productive contribution towards the socio-economic development of the society.
Currently, Army Medical College is offering PhD program in Physiology, Biochemistry and
Molecular Medicine while AFPGMI (AFIP) is offering Ph.D. program in Pathology.
40. Main faculty requirements: Three full time Ph.D. faculty members with at least
three years teaching/ research experience are required to launch the Ph.D. program.
41. Program duration: Period for the completion of Ph.D. is three to eight years which
will be counted from the date of admission to the final submission of thesis provided that
the time taken by the thesis evaluators shall not be counted. However, the minimum
duration of three years shall be for full time students and for part time students, minimum
duration will be four years. Similarly, maximum duration shall be seven years for full time
and eight years for part time students
42. General scheme of studies: (1) The program shall consist of 48 credit hours. There
will be six regular semesters each with sixteen weeks duration. Advance course work will
carry 18 credit hours and research work will have 30 credit hours. The advanced course
work of 18 CH shall be completed by third semester for full time students. Rest of the
semesters shall be meant for research work of 30 credit hours as aforesaid.
(2) Advanced course work for part time student can be arranged for one week in each
month with double contact hours after approval from the concerned Dean. However, such
student will have to complete required 18 credit hours course work by fourth semester. A
part time student can complete the Ph.D. in four to eight years. The student may however,
go off campus after 6th semester on completion of research work in campus or in any other
research institutions/ organizations.
43. Nomination of supervisor: (1) Supervisor must be a faculty member of the
concerned College/ Institute holding Ph.D. degree with at least three years post-
qualification experience in the relevant subject/ discipline/ field. A supervisor for each
Ph.D. student shall be nominated by the HoD as approved by the concerned Dean to
provide guidance and supervision to the student (PG-04). Supervisor shall give
willingness on the prescribed form (PG-05). Generally, five Ph.D. students can be
registered with one HEC recognized supervisor. However, under special circumstances
eight Ph.D. students can be supervised by one supervisor as per HEC’s policy.
(2) Adjunct faculty must fulfill criteria of having Ph.D. degree and relevant research
experience for supervision of upto to two Ph.D. students as per HEC’s guidelines. The
faculty members either retired from or posted out of NUMS may continue to discharge the
20
responsibilities as supervisor to his/her Ph.D. students in situations where they had
supervised the student up to the approval of the Ph.D. synopsis. However, co-supervisor
must be appointed invariably from the permanent faculty to continuously supplement
supervision and monitoring of the academic and research work progress of the student.
Fresh Ph.D. with three years experience or FCPS/ equivalent qualified faculty members/
experts from research organizations with at least four years’ relevant research experience
may be appointed as co-supervisors for Ph.D.
44. Supervisory Committee: (1) The Supervisory Committee (SC) of a Ph.D. student shall
be nominated by the supervisor/ HoD and approved by the concerned Dean within 4 weeks
of the 1st semester (PG-06). The Committee must consist of at least four Ph.D. degree
holders in the relevant subject with at least 3 years post qualification experience. At least
two members should be from the concerned faculty including HoD and student’s
supervisor provided that where supervisor is either HoD or not Ph.D. qualified, then any
other member from the department/ adjunct faculty may be included in the Committee.
The Committee shall also have two external members from other institute/ university
/research organization. In case of multidisciplinary research, more than two external
members should be included in the Committee after approval from the Vice Chancellor. In
case of any change of supervisor, co-supervisor or any committee members, HoD shall
incorporate change in the Supervisory Committee’s petition form (PG-07) accordingly and
send it to the Academic Directorate after approval from the Dean.
(2) The SC meetings shall be held at least once in six months during the research phase
of the Ph.D. student in the department or by conference call for external members. The
proceedings of SC meetings shall be recorded and its meetings shall be chaired by the
supervisor.
45. Course of studies: The Dean/ Head of Institute shall be responsible for proper
implementation of a program curriculum and periodical monitoring of students’ progress
through the HoD and a program coordinator. HoD shall plan/ assign the courses to the
faculty members at the commencement of academic session. He shall keep up overall
supervision of the program and intimate the faculty’s names to the Academic/ Examination
Directorates and timely assessment/ examination (PG-08). The concerned faculty
members/ course instructors shall be responsible for the conduct of courses, maintenance
of course record files and timely submission of assessment/ examination results after
approval of HoD to the Examination Directorate. The curriculum/ courses details shall be
provided to the students by the concerned faculty member. The course work should
preferably be completed in one year. The students not completing their course work or
achieve CGPA >3.00 in two years will be dropped from the PhD program. Roadmap of
PhD Program is attached as Annex E.
46. Assessments and examinations: The HoD shall ensure proper compliance of
NUMS regulations and policy for the conduct, assessment and timely submission of
semester evaluations/ assessments/ results to the Academic/ Examination Directorates
21
(PG-08). The respective course instructors/ faculty members shall be responsible for all
sessional, mid-semester examinations and evaluation of written course related
assignments. The end-semester examinations will be conducted by the Examination
Directorate and grading of students shall be done as per NUMS regulations. For repetition/
improvement of course, request shall be send on the prescribed form (PG-09). The PhD
students will have to complete 18 credit hours of course work with CGPA ≥3.00 before
appearing in the PhD qualifying comprehensive examination. The supervisor through the
concerned HoD shall send six monthly (bi-annual) report of each PhD scholar in prescribed
form (PG-10) to the Academic Directorate.
47. Bi-annual progress report: The bi-annual progress report shall be completed by
the end of spring and fall semesters. The student is required to indicate the work carried
out during the previous six months. The progress shall include:
a) Stages of the research work completed
b) Goals met over the previous six months and goals set for the next six months
c) Supervisor’s satisfaction with student’s performance/ remarks.
The supervisor through the concerned HoD/ Dean shall send bi-annual report of each
student in prescribed form (PG-10) to the Academic Directorate after four weeks of
completion of regular semesters.
48. Ph.D. qualifying comprehensive examination: (1) The doctoral comprehensive
examination will be held at the end of completion of 18 credit hours course work and
minimum 70% marks are required to qualify for further continuation of Ph.D. program. The
examination will be conducted in two parts in the following manner:
Part A - Written Comprehensive Examination: A comprehensive examination
scheme consisting of written part will cover the complete Ph.D. course work. It will not be
a mere re-examination of previous courses but will test the student’s ability to integrate
and assimilate the knowledge obtained from the courses, seminars and independent
studies.
Part B - Oral Examination: Oral examination shall be conducted within three
months after the student has qualified Part A of the qualifying examination.
Every Ph.D. student shall be required to submit a research proposal request (PG-12) in
prescribed form along with two copies of the synopsis for approval of IRB (PG-13) with
five copies thereof to the concerned Dean’s Office. The Dean shall finalize the synopsis
presentation schedule (PG-14) and constitute a Synopsis Evaluation Committee (SEC)
comprising the Dean himself, supervisor, one internal and external members. The
synopsis evaluation committee (PG-15) along with schedule of synopsis presentation shall
be sent to each SEC’s member. The students shall present their synopsis before the SEC.
The approval of synopsis shall be done by using the prescribed evaluation score form (PG-
16).
22
The SEC may recommend changes in the synopsis and repeat presentation within 4
weeks. The approval of synopsis/ Part-B shall be finalized by a majority vote. The
approved synopsis/ Part-B report in the prescribed form (PG-17) shall be sent to the
Academic Directorate under endorsement from the Dean concerned. NUMS shall pay Rs.
200,000/- to each Ph.D. student for research purposes after approval of synopsis.
(2) If student does not qualify either written or oral part of the comprehensive examination,
he shall be eligible for 2nd attempt in the failed part within a time period to be decided by
Supervisory Committee. A student who has passed the comprehensive examination shall
be deemed to have become a candidate for Ph.D. degree.
The Ph.D. students who were admitted as per HEC criteria on merit and have completed the
required course work including the qualifying examination(s) at the HEC recognized other
universities in Pakistan or at foreign universities shall be eligible for award of NUMS Ph.D.
degrees after successful completion of the relevant research work and fulfilling all the all
other HEC requirements for award of such degree.
49. Research work: Every Ph.D. student shall start research work under his supervisor
and keep the Supervisory Committee members updated about the research work
progress. He is required to complete a minimum of 30 credits of Ph.D. research and finish
his research within stipulated time. He may however, seek extension for one year by giving
an application to the HoD through the supervisor provided he has completed at least 50%
work. The HoD shall forward the application to the Dean along with a clear certification of
the factual accuracy thereof. If satisfied with the merits of the application, the Dean shall
recommend the case for extension of period to the Academic Directorate for approval prior
to the start of the extension period.
50. Publications: Every Ph.D. student must have at least one research paper relevant
to the research subject published in impact factor journal. Record of such publication(s)
shall be furnished to the Academic Directorate in the prescribed form (PG-18).
51. Dissertation submission: A Ph.D. student shall write the thesis/ dissertation in the
NUMS prescribed format. He shall submit the draft to his supervisor who will review it
thoroughly and check the similarity index by using Turnitin software. If satisfied, the
supervisor will recommend the thesis to be submitted for final evaluation. It will be binding
on the student to submit the prescribed dissertation verification form (PG-19) with seven
copies of soft bound draft dissertation to the concerned Dean Office through HoD under
acknowledgement receipt in prescribed form (PG-20).
52. Evaluation of research dissertation: (1) The Ph.D. dissertation shall be evaluated
by a Dissertation Examiners Committee (DEC) constituted as approved by Advance Studies
and Research Board (AS&RB). The Committee shall comprise two local external examiners
and two foreign evaluators from technologically advanced countries.
23
(2) Supervisors of all Ph.D. programs should send names of at least three foreign
reviewers from developed countries during the research phase of their Ph.D. students to
Academic Directorate.
(3) The Dean shall send the letter (PG-21) for evaluation of dissertation to the examiners
who will review and send the dissertation evaluation report in the prescribed form (PG-22
& 23) to Dean’s Office within 4-8 weeks. If any changes/ amendments are suggested by
any examiner, the supervisor shall ensure that necessary alterations are properly made in
the dissertation. The Dean shall review and send the foreign evaluator report to AS&RB
for approval.
53. Dissertation defense: (1) After preliminary approval of the dissertation, the Dean
shall schedule a date for final defense of the dissertation and necessary intimation/
invitation letter) in prescribed form (PG-24) shall be forwarded to NUMS Secretariat and
other colleges/ institutes of NUMS at least two weeks in advance. The presentation and
defense of the dissertation will be open to the members of academic community. The
student shall present the dissertation in the presence of the Dean and the local examiners.
The grading of thesis research shall be done by a majority vote using prescribed evaluation
score form (PG-25). The examiners may approve the dissertation as such, recommend
minor or major changes in the dissertation, not approve and repeat the presentation if
required. In case of approval of the dissertation, a prescribed report duly signed by all
members of the Committee shall be prepared. (PG-26)
(2) The student shall prepare five bound copies and CDs within ten working days and
submit the same to the supervisor. If any amendment has been suggested during the
dissertation defense and the supervisor approves that for inclusion in the dissertation, the
supervisor shall give the student a maximum of two weeks’ time for its incorporation. The
final draft shall be approved by the Dean. The finally approved bound copies shall be
submitted to the HoD through the supervisor within fifteen working days of the examination
date. The date of signatures by the Dean will be taken as degree award date. The HoD
will forward bound copies & CDs of the final dissertation to the Academic Directorate. The
Directorate shall check the documents received under the prescribed form (PG-27) for
award of degree and forward the dossier, result and bound copies of the dissertation to
the Examination Directorate for record and prescribed gazette notification.
54. Award of doctoral degree: A Ph.D. student must fulfill all of the following
requirements for award of Ph.D. degree:
a. Completed advanced course work of 18 CHs with CGPA >3.00
b. Qualify comprehensive examination with >70 % marks
c. Research work of 30 CHs
d. At least one research paper published/ accepted for publication in impact
factor journal
e. Satisfactory thesis evaluation reports from two foreign experts/ external
examiners from the technologically advanced countries
f. Successful defense of thesis in the prescribed manner.
24
CHAPTER-VIII
(Student Conduct and Other Affairs)
55. Attendance: Every postgraduate student shall be required to attend at least 75 %
of the lectures, seminars, practical and clinical classes of each course failing which his
name shall not be forwarded to the Controller of Examinations for the purpose of appearing
in the concerned examination.
56. Leave: (1) A student may directly or through his parents or guardian send a written
application to the Head of the College/ Institution reporting his illness or cause of absence.
All leaves of absence from the college with the exception of sick leave will be without
scholarship. Sick leave will be granted only on production of a medical certificate from an
authorized medical officer appointed by the Head of the College/Institute except when the
student is already on leave out of station. In all cases leave taken will be at the student’s
own risk so far as the percentage of attendance is concerned and even the medical
certificate will not condone a deficiency in attendance. A student, who is absent without
leave continuously for a period of four weeks, will be struck off the university roll.
(2) A medical certificate must specify the nature of illness and the period with dates of
leave recommended on account of illness. Student who fall ill will be provided treatment
on outpatient basis by a medical officer, specially assigned for such purpose. Medicines
available in the hospital will be provided on doctor’s prescription.
57. Correspondence: The students are forbidden to address any member or person in
authority directly. Joint applications are entirely prohibited and will not receive attention.
Any student wishing to make a representation on any subject has the right of direct access
to the head of the institution during the college hours.
58. Etiquettes and conduct norms: Students are expected to extend highest level of
courtesy and respect towards their teachers. Any student misbehaving in the class room
shall at once be reported by the teacher to the Head of the College/ Institution for
disciplinary action. No student is allowed to leave the lecture room without prior permission
of his teacher or until the class is dismissed. Every student is required to be punctual
according to the schedule notified for clinical teaching and ward duty. Students attending
hospitals are required to abide by the hospital rules and while in the hospital, they are
under the head of the concerned medical/dental institution for all disciplinary purpose.
59. Academic integrity and plagiarism policy: NUMS will follow HEC plagiarism
policy. Students are expected to build their own work and must give credit to others for
ideas, suggestions, and information. They are required to quote accurately and identify
the origin of citations from others, as well as to acknowledge when ideas are dependent
upon concepts developed from other sources. Plagiarism involves borrowing or using
information from other sources without proper and full credit. Students must master the
standard procedures for citations using footnotes, endnotes, references as determined by
the character of their assignments. Plagiarism will result in serious sanctions including
dismissal. Any of the following acts constitutes an offense of plagiarism:
25
a. Using a phrase, sentence, or passage from another person's work without
quotation marks and attribution of the source.
b. Reporting as your own research or knowledge, any data or facts gathered or
reported by another person.
c. Furnishing in your own name papers, tests, examinations, or reports completed
by another person.
d. Submitting oral or recorded reports of another person without proper attribution.
e. Using notes or other sources to answer exam questions without the instructor's
permission.
f. Crediting use of published sources, the work of others, or material from the Web.
60. Academic integrity and plagiarism judiciary process: The cases of plagiarism
shall be dealt with by the Plagiarism Committee constituted by the Vice Chancellor with
appropriate internal and external representation. Complaints against plagiarism may be
filed to the Committee, which will decide the matter after hearing both the complainant and
respondent. The Committee may conduct enquiry into the complaint in the manner
deemed proper. The principles of natural justice will be followed in all proceedings of the
Committee. Punishments for plagiarism shall be awarded by the Vice Chancellor on the
basis of the findings and recommendations of the Committee. These punishments may
include different kinds of academic sanctions such as written warning or reprimand,
redoing of the assignment, issue of grade ‘0’ on the assignment or grade ‘F’ either on the
assignment or course or on both and suspension or dismissal. The Committee shall
transmit all the records of disciplinary cases, proceedings, and sanctions to the Office of
Student Affairs in the NUMS Secretariat for record.
61. Student ill-discipline in general: The following, among others, shall constitute
acts of ill-discipline for which action may be taken by the Discipline Committee:
a. Violation of public morals, such as the use of indecent and filthy language,
undesirable remarks and gestures, for example, abusing, quarrelling, fighting
and insolence towards others include faculty and staff.
b. Defiance of the institutional authority and institutional bye-laws.
c. Impersonation or giving false information or willful suppression of information
or cheating or deceiving.
d. Inciting violence, use of force or destruction of the institutional assets or
property.
e. Making of speeches, shouting slogans or circulation of printed or cyclostyled
or photocopied material, e-mail, derogatory to Islam, Pakistan, the institutional
prestige/ image or malign the reputation or image of its faculty or staff.
f. Use/ sale/ facilitation/ possession/ distribution of drugs, narcotics, intoxicants,
etc., in or around the institutional premises directly or indirectly.
g. Indulgence in political/ ethnic/ racial/ sectarian activities or taking membership
of any banned organization and participation in such like organization for
furthering the cause of a political party/ group.
26
h. Use of unfair means in examinations.
i. Use/ facilitation/ possession of hazardous materials (biological/ chemical)
and any type of weapons, fire arms, explosives, crackers, etc.
62. Major punishments for ill-discipline: Punishment or penalty for acts of ill-
discipline shall be in commensurate with the intensity and gravity of the violation. The
major punishments for civilian students shall be awarded by the Vice-Chancellor on
recommendations of NUMS Discipline Committee and may be any one or more of the
following namely:
a. Expulsion from the class for a period of upto one semester.
b. Cancellation of the examination result.
c. Expulsion or from the University/ College/ Institute for a specific period.
d. Non-conferment of degree/ transcripts.
e. Suspension/ withdrawal.
63. Minor punishments for ill-discipline: Minor punishments shall be awarded by
Commandants/ Principals/ Deans on the recommendations of the respective College/
Institution Discipline Committees as follows:
a. Warning in writing.
b. Probation for a specific period.
c. Withholding of a certificate of good moral character.
d. Deprivation from the students’ privileges.
e. Expulsion from hostel for a period of upto one or more semesters.
64. Regulations relating to expulsion: The punishment of expulsion whenever
imposed on a student shall mean a loss of a specific duration of studies as determined by
the authority concerned and will mean his being debarred from the university examination
during the period of his/ her expulsion. A student expelled from the university shall not be
readmitted before the expiry of the period of his expulsion. All cases of expulsion shall be
reported to the Academic Directorate by the concerned College/ Institution concerned for
registration and notification.
27
CHAPTER IX (Financial Aid and Scholarships)
65. Financial support to students: NUMS is visualized to be a model institute of
higher education and scholarly learning ensuring that the brightest talent of the nation
is attracted even if such talent may be under financial stress because the NUMS’
financial incentive for the high achievers are aimed to help them maintain their high-
pitched performance levels. To achieve such noble ends, the students are provided
financial assistance in the form of fellowships, scholarships, grants or deferred payment
on both performance as well as on need basis. The level of financial assistance for needy
and high performers however, varies according to the academic performance of students
and availability of funds with the University.
66. Assistance-ship for postgraduate students: Teaching and research
assistance-ship may be awarded to suitable postgraduate students who may be willing to
assist the faculty in the conduct of under graduate classes or to carry out research during
the normal institutional working hours. A student who has secured a minimum CGPA
of 3.00 in 1st semester and maintains it throughout his studies at NUMS may request for
such assistance-ship. M.Phil./ Ph.D. program students may be awarded half assistance-
ship on recommendations from Faculty Board of Studies (FBS).
67. Awards for teaching assistance and research assistance (TA/ RA): In order to be entitled for full or half tuition fee waiver, a student shall be required to assist the faculty
in conduct of practical classes of (03) three contact hours per week, assist faculty in
theory classes and examinations including marking of assignments, answer sheets etc.
for one subject or in research work/ laboratory work not exceeding ten hours per week.
68. Deferment of tuition fee: The students who cannot pay tuition fees may be allowed
deferred payment on case to case basis and such students shall be given degree only
after the payment of balance fee amount, if any. Minimum 50% of fee shall be paid in each
semester and remaining 50% amount shall be cleared before the award of certificate so that
they can get some jobs. No student shall be eligible to avail at a time more than any one
of the above concessions/ assistance either from the University or from any other outside
body.
28
CHAPTER-X
(Guidelines for Synopsis Writing)
69. Introductory: The aim of this compilation is to guide NUMS Master and Ph.D.
students in writing research proposal of reasonable quality. The postgraduate studies
office is always pleased to provide guidance and support for postgraduate students for
completion and timely submission of their synopsis and thesis. Students are expected to
be fully aware of their responsibilities to meet all deadlines, formatting requirements and
paperwork needed to be done for the completion and submission of their synopsis/ thesis.
70. Synopsis contents/ structure: A synopsis is an outline of the proposed research
project to be conducted in the University for postgraduate studies. It highlights a clear
research question and approaches to solve the problem, its originality and significance. It
should be concise, avoid repetitions and provide sufficient details to be accepted on
academic merits. A synopsis should be constructed in a manner that facilitates the
supervisory committee to assess the originality of the idea, background information,
methodology, outcome and feasibility of the research project. It should be structured in the
manner explained hereinafter.
71. Title page: The title page of a synopsis should include title of the research project,
name of the student, degree for which synopsis is being written (e.g. M.Sc, M.Phil., Ph.D.
etc.), name of discipline (e.g. pathology) and name of the supervisor, department,
institution, university and supervisory committee members along with their qualifications,
designations and place of work.
72. Title: The title should be brief, specific and reflect the main objectives of study. It
should neither be too short nor too long to exceed fifty words. Superfluous phrases or
expressions such as ‘an investigation into’ must be avoided.
73. Project summary: A project summary describes the proposed research giving a
clear idea about the background information, research question and student’s intent to
explore the key issues. The student should summarize the major components of the
research proposal including a background/ rationale of study, short statement of the
problem, objectives/ hypothesis of the study, research design, methodology of data
analysis and anticipated results and their significance.
74. Keywords: This section is an alphabetically ordered list of the appropriate
keywords up to 5-8 that would help to find out the recent literature on the relevant subject
in a search engine. The words should be separated by semi-colon (;).
75. Introduction: Gives the background of the project and the rationale for conducting
the study. The introduction consists of well-written three paragraphs to efficiently and
meaningfully set the context of the proposed research. The first paragraph introduces the
main area of research and relevant background in the subject area in precise manner. The
problem under study must be relevant to the community and national needs to improve
the healthcare system. The second paragraph introduces the project by describing the
29
specific gap in the present knowledge or existing problem in the basic biomedical
field/healthcare system particularly in Pakistan. It should further describe critical analysis
of the problem being studied in precise and clear terms based on the review of recent
scientific literature. It is important that in this paragraph, the research question for which
the proposed investigation aims to find an answer is explicitly formulated. The third which
is the final paragraph should highlight the proposed objectives and justification for the
conduct of the study. An explanation of its significance should be used as an opportunity
to demonstrate that research has not been conducted/performed before and that the
proposed project will really add something new to the existing scientific literature.
76. Objectives of the study: All research projects should have ‘SMART’ objectives
(Specific, Measureable, Achievable, Relevant and Time-bound). They must be consistent
with the problem and identify the variables involved in the research. The objectives should
be clearly stated and logically presented. Students are advised to resist any temptation to
put too many objectives or over-ambitious objectives that cannot be adequately achieved
under the protocol. Objectives are written in ‘action verbs’ 1. to determine 2. to compare….
etc. After statement of the primary objective, secondary objectives may be mentioned.
77. Hypothesis: The researchers formulate a hypothesis as an expectation concerning
the relationship between the variables in the research project. Generally, there are two
types of hypotheses, null and alternate. The null hypothesis: where the researcher makes
a statement of no difference from an expected outcome. In the alternate hypothesis: the
researcher makes a statement that a true difference does exist between expected and
obtained outcomes. However, it must be kept in mind that descriptive studies do not carry
or involve any hypothesis.
78. Significance/ impact/ benefits of study: It emphasizes on the significance/
importance of the research work/ study; vital contribution of the results of the study and
who will benefit from it. Convince the reviewers that the proposed research will make a
significant and substantial contribution to increase the knowledge in the particular subject/
area/ literature. It should be possible in most cases to predict the specific and general
benefits for people and policy-maker on completion of the proposed research.
79. Review of literature/ justification for the research problem: Review of literature
in a synopsis helps the reviewer in assessing the knowledge of the researcher. It
familiarizes the reviewers to the problem under study and the work done by other
researchers at local or international level on similar subjects. A comprehensive and up-to-
date literature review clearly highlights the existing gaps. It assists in identifying various
variables in the research project and conceptualizes their relationship. Research
methodology of the researcher can be structured and modified after reviewing the
literature. It helps the researcher to understand the difficulties faced by others and the
corrective steps taken or modifications made by them. The reviewer can assess the work
put in by the researcher, assists in the feasibility and justification of the proposed research
project to address the national needs. Use of very old references (more than 5 years old)
30
when adding information from literature should be avoided. References must be properly
cited in all paragraphs using author/ year format.
80. Research methodology (plan): Student should specify what research
methodology is chosen to conduct the study and justify the specific approach selected to
substantiate the proposed research project. This section should also include the following:
a) Setting: State the place where research work will be undertaken and data will be
collected. This may be a hospital and / or its department(s)/ labs or the community
or both.
b) Study design: Mention the name of the appropriate study design which should
preferably relate to objectives (qualitative or quantitative research). A single study
design or a combination can be selected e.g. cross-sectional study or survey;
observational analytical designs; prospective study; experimental designs or clinical
or field trials.
c) Sample size: The sample size should be adequate to apply all relevant tests of
statistical significance and has appropriate power. The sample size depends on the
study design. The sample size must be justified scientifically as how it was
calculated. The parameters used for sample size calculations must be clearly
mentioned and referenced.
d) Sampling technique: The study population can be healthy people, patients or
recipients of certain treatment, animal or medical device. There are many methods
for sampling like simple random, systemic and stratified sampling, cluster sampling,
etc. The sample should be representative of the population and should be reliable.
This minimizes sampling errors. Type of sampling employed for each category of
subjects under study should be mentioned.
I. Inclusion criteria: On what bases will the study subject be inducted in the
study? Background variables which are considered for inclusion must be
stated. In case of special circumstances, the criteria must clearly state the
inclusion strategy.
II. Exclusion criteria: On what bases will the study subject be excluded from the
study? How the variables mentioned in exclusion criteria are detected?
Exclusion must also be justified as what pushed the researcher to exclude a
particular subject from the study.
81. Ethical approval: Wherever necessary, Ethical Committee’s approval from the
institute must be obtained and attached with the synopsis. Ethical approval is required in
all human and animal studies. Consent as approved by Institutional Review Board should
invariably be used.
82. Analytical Methods/ Data collection procedure: Complete details of data
collection procedure should be mentioned. The researcher will have to describe the
method of data collection, which may be in the form of a questionnaire(s), interviews,
31
screening procedures, medical examination, laboratory investigations/ experiments/
instruments and quality control to get reliable and valid data. Clinical trials should have the
proprietary names, chemical composition, dose and frequency of administration of drugs
in the trial protocol.
83. Data/ statistical analysis: Data analysis is an important part of a research project
and must mention the statistical package use for data analysis like SPSS. A good analysis
leads to good results. The plans for data analysis should be mentioned as follows:
a. Type of variables along with analysis plan must be mentioned.
b. Type of statistical test in case of analytical studies, corresponding to type of
comparing variables, correlation, regression, ANOVA must be mentioned.
c. Level of significance for rejecting the null hypothesis must be mentioned (less than
0.05 is significant).
d. Computer program/software used and data sorting method must be mentioned.
84. Collaborating organizations: The researchers are encouraged to collaborate
with partner(s) within and outside Pakistan. In this regard, the researcher is required to
identify complementarity and/ or justify the need for collaboration, clearly identify the
part(s) of research that will be carried out in the collaborator’s laboratory and include a
letter from collaborating partner/agency expressing willingness to collaborate.
85. Facilities and budget. The details of facilities (equipment available for the
research project in the host university/ institution and budget estimate for proposed project
should be reported as under:
Description
% of time
devoted to
project
Year 1 Year 2 Amount
(in million Rs.)
Equipment
Subtotal:
Reagents/ kits
Subtotal:
Subtotal:
Subtotal:
32
86. Duration/ Timeline: The expected duration of research study and why this duration
is required (number of patients, hospital tests, data collection and analysis, report writing,
etc.). A detailed time table (Gantt chart) of students’ activities on a weekly or monthly basis,
outlining targets that he expects to achieve per week or month for the entire duration of
the study.
87. References: References are given in Harvard, style i.e. body of the text and take
the form of the author’s surname followed by the date of the publication, all within
parentheses, e.g., (Johnston, 1917). Detail is given in the Appendix E.
Official documents required: All applicants are required to fill in the following forms as
related to their study. Blank forms can be downloaded from NUMS’ website. e.g. synopsis
format and forms, etc.
i. Covering letter (subject: consideration of synopsis)
ii. Ethical Approval letter from the concerned Institution Review Board (IRB)
iii. Informed consent form Consent form taken must also be attached
iv. Plagiarism report
88. Format of synopsis:
a. Language: English.
b. Text: should be in a single column and black in color.
c. Page size: Page size should be A4.
d. Margins: The left margin should measure 1.5 inches. The right, bottom and top
margins should each measure 1 inch.
e. Line spacing: Line spacing, of all text, including bibliographic references,
should be 1.5. Figures, tables and their captions should be single-spaced. Line
spacing should be 6 points (before and after) between the paragraphs.
f. Font style: Times New Roman font style should be used.
g. Font size: should be 12 points in main body text. For figures, tables, captions
and charts, a font size of 10 points is to be used.
h. Headings and sub-headings: Headings should appear at center of the page,
all in capitals, bold 14 points font, sub-headings should be left aligned, all in
capitals, bold and 12 points font.
i. Page numbering: Page numbers should be placed at the center bottom of the
page. Page numbers must be in the same font and font size as your text. Except
for the title page, page numbers must be placed on each page of the synopsis.
All pages of the synopsis should be numbered consecutively in Arabic numerals
(1, 2, 3…).
33
SYNOPSIS
Title:
Dr. ___________________
Ph.D. Trainee in ------------------
(Registration No. ----------------)
Academic Supervisor
______________________
______________________
Department of --------------------
Institute --------------
National University of Medical Sciences, Rawalpindi
34
Title of Research Project: ____________________________________________
__________________________________________________________________
Synopsis submitted for:
□Master □M.Phil.Ph.D.
Discipline:
Pathology (Chemical Pathology)
Name of the Applicant:
Dr. -------------------------
Qualifications (list all; with date)
Date of Enrollment:
_________________
Registration No.
_________________
Supervisor
Signature: _________________________
Name: _________________________
Qualification: _________________________________
Designation: __________________________
Address:
Department of Chemical Pathology & Endocrinology, AFIP/AFPGMI Rawalpindi.
Phone No: 03------……………………… Email: ……………………. @........com
Head of Department
Signature: _____________________
Name:________________________
35
References
References are given in Harvard style i.e. body of the text and take the form of the author’s surname followed by the date of the publication, all within parentheses, e.g., (Johnston, 1917).
References book. The standard reference format for a book is: author(s) or editor(s)
surname (s)/ and the initial(s) of their first name(s), year of publication, title of book
(italicised), book edition (where the book is beyond the 1st edition), place of publication,
publisher, page numbers you have taken information from (in case of a direct quote or a
diagram, picture, etc.). Examples are given below:
Material Type In-text
Example Reference List Example
Book: Single
author
Costanzo
(2006) wrote
that...
Costanzo L. (2006). Physiology, Philadelphia: Saunders
Elsevier.
Book: 2
authors
(Pears &
Shields,
2008).
Pears, R. & Shields, G. (2008). Cite them
right: The essential referencing guide, 3rd ed.
New York: Springer Publishing Co.
Book: more
than 2 authors
(Simon et al.,
1996).
Simon, L.S., Lipman, A.G. and Jacox, A.K. (2002). Pain in
Osteoarthritis, Rheumatoid Arthritis and Juvenile Chronic
Arthritis, 2nd ed. Glenview, IL: American Pain Society.
Book: no
author
Black's
medical
(1979).
Black's medical dictionary, (1979). 32nd ed. London: A. & C.
Black.
Book: editor (Galanter,
2001).
Galanter, M. (ed.) (2001). Services Research in the Era of
Managed Care, New York: Kluwer Academic/Plenum.
Book: 2 or
more editors
(Patrick &
Scambler,
1986).
Patrick, D. & Scambler, G. (eds.) 1986. Sociology as applied
to medicine, London: Balliere Tindall.
Book: chapter
or article in an
edited book
Bergeron and
Lowe (2003)
stated that...
Bergeron, C. and Lowe, J. (2003). Frontotemporal
degeneration: introduction. In: Dickson, D.W. (ed.)
Neurodegeneration: The Molecular Pathology of Dementia
and Movement Disorders, Switzerland: Neuropath Press,
pp.342-348.
36
eBook Veletsianos
(2010) stated
that. . .
Veletsianos, G. (2010). Emerging technologies in medical
education, London: Routledge. Retrieved from: eBrary
database. [Accessed 29 September 2015].
eBook:
chapter in an
eBook
(Resnick,
2001).
Resnick, N.M. (2001). Geriatric medicine. In: Braunwald,
E., A.S. and Isselbacher, K.J. (eds.) Harrison's Online. Based
on: Braunwald, E., Hauser, S.L., Fauci, A.S., Kasper, D.L.,
Longon, D.L. and Jameson, J.L. (eds.) Harrison's Principles
of Internal Medicine. New York: McGraw-Hill. Retrieved
from:
http://www.hsls.pitt.edu/resources/documentation/harri
sonsinfo.html.[Accessed 6 December 2015].
References from journal articles: Use last name followed by author’s first name initials.
Write the year of publication (in parentheses), title of article, name of journal (in italics,
capitalize the first letter of each word). Mention volume of journal and issue (in
parentheses). Write pages of articles at the end with hyphen in between the first and last
page of article. Examples are as under:
Material Type In-Text Example Reference List Example
Journal article: print (Henderson,
2005)
(Arrami &
Garner, 2008)
(Nowotny et al.,
2015)
Henderson, J. (2005). Google Scholar: A source for
clinicians? Canadian Medical Association Journal,
172 (12) 1549-1550.
Arrami, M. & Garner, H. (2008). A tale of two
citations. Nature, 451 (7177) 397-399.
Nowotny, K., Jung, T. and Grune, T. (2015).
Advanced glycation end products and oxidative
stress in type 2 diabetes mellitus. Biomolecules, 5 (1)
194-222.
Journal article:
electronic database
(Castell, 2008) Castell, F. (2008). Professionalism in nursing
practice. Nursing Journal, 12(9) 13-17. Retrieved
from CINAHL. [Accessed 13 October 2015].
Journal article: online
only journal (volume &
issue number available
(Koopman,
2001)
Koopman, W. J. (2001). Prospects for
autoimmune disease: Research advances in
rheumatoid arthritis. JAMA: Journal of the
American Medical Association, 285(5) 648-650.
Retrieved from: http://jama.ama-assn.org/
[Accessed 13 October 2015].
37
Journal article: Digital
Object Identifier (DOI)
(Strachan et al.,
2008)
Strachan, M.W., Price, J.F. & Frier, B.M. (2008).
Diabetes, cognitive impairment, and dementia.
BMJ, 336 (7634) 6. doi: 10.1136/bmj. [Accessed
10 November 2016].
Website World Health
Organisation,
(2010)
World Health Organisation. (2010). Tuberculosis.
http://www.who.int/mediacentre/factsheets/10
4/en/ [Accessed 14 February 2012].
Dissertations and
Theses
(Khan, 2016) Khan, N.A. (2016). Mechanisms of Antibiotic
Resistance. Ph.D. thesis, National University of
Medical Sciences.
Conference
proceedings/abstracts
Khuri, F.R., Lee, J.J. and Lippman, S.M.(2003).
Effects on head and neck cancer tumors. In:
Proceedings from the American Society of Clinical
Oncology; May 30-31; Chicago, IL. Abstract 359.
38
CHAPTER-XI
Thesis/ Dissertation Guidelines for M.Sc., M.Phil. & Ph.D. Program
89. General guidelines: The objective of a thesis is to produce quality research work
which should be creative and innovative. The guidelines given hereinafter for preparation
of M.Phil. thesis and Ph.D. dissertation of reasonable quality which are binding on all
NUMS enrolled postgraduate students. Thesis/ dissertation is a product of your hard work
and original research which will become a part of records in several libraries (Department,
University/ Institute, HEC etc.).
90. Format of thesis/dissertation: (1) Language: English. (2) Text: should be in a
single column and black in color. (3) Page size: Page size should be A4 to be used as
guided below:
a. Margins: The left margin should measure 1.5 inches and the right, bottom and top
margins should each measure 1 inch.
b. Line spacing: Line spacing of all text including bibliographic references, should be
1.5. Long quotations, headings and captions should be single-spaced. Multi-lined
subdivision headings, figures and table captions, footnotes and endnotes should all
be single-spaced. Line spacing should be 6 points (before and after) between the
paragraphs.
c. Font style and size: ‘Times New Roman’ font style should be used. All text, page
numbers, table numbers, figure numbers, captions, references, and footnotes must
be in Times New Roman style. Font size should be 12 points in main body text and
type on one side of the page. For figures, tables, captions, charts, graphs and
footnotes, a font size of 10 points is to be used.
d. Major headings and sub-headings:
1) Major headings: Chapter titles are considered major headings. A major
heading should appear at the center of the page, all in capitals, bold 16 points
font, preceded by ‘Chapter number’. Begin new chapters on a fresh page.
2) Sub-headings:
▪ First-order sub-heading: First-order sub-headings should be left
aligned, bold and 14 points font. A mix of upper and lower case letters are
used.
▪ Second and third-order sub-headings: Second and third order sub-
headings should be left aligned, bold and 12 points font. A mix of upper
and lower case letters are used.
91. Figures/ tables/ charts and graphs: Figures, tables, charts and graphs may be
presented horizontally or vertically and must fit within the required margins. They should
be placed adjacent to the related text (i.e., usually either on the same page or the page
immediately following). Labels or symbols are preferred rather than colors for identifying
lines on a graph. Colored graphs and pictures can be used as per need. Tables and figures
should be numbered consecutively within individual chapters; one sequence for tables
39
(e.g., Table 1.1; Table 1.2; etc.), and a separate sequence for figures (e.g., Figure 1.1;
Figure 1.2; etc.). Captions must be as concise as possible. Numbers and captions should
appear at the bottom of the figure and top of the table. Single-space line spacing is used
for tables, figures and captions. Refer to figures/ tables within the main text as table 1.2,
figure 2.3, etc. The top of tables/ figures should align to the left of the page.
92. Page numbering: Page numbers should be placed at the center bottom of the
page. Page numbers must be in the same font and font size as your text. Except for the
title page and cover pages, page numbers must be placed on each page of the thesis.
Page numbers for the preliminary pages (e.g. dedications, abstract, acknowledgements,
tables of contents, abbreviations and preface) should be numbered consecutively in lower
case Roman numerals (i, ii, iii…). All pages starting from introduction to the end of the
thesis should be numbered consecutively in Arabic numerals (1, 2, 3…).
93. Binding/ submission procedure:
a. Electronic format: All students need to submit an electronic version (PDF) of
their thesis or dissertation to the office of the Postgraduate Studies in NUMS
Secretariat. Electronic versions will be checked for structure/ format. They will
also be checked with ‘Turnitin’ for plagiarism before approval.
b. Binding of soft bound thesis: The students will prepare soft bound copies
(either spiral or gum-bound) of their thesis for examination. Copies must be
printed on one side of white, acid-free A4 paper. All Ph.D./ M.Phil./ Master
enrolled students need to make 5 soft bound copies (1 for the University, 1
Supervisor and 3 for Internal /External examiners). The copies must be
submitted to the postgraduate studies office of NUMS as aforesaid alongwith
the submission form.
c. Binding of hard bound thesis: Five permanent/hard bound copies of thesis
will be submitted after successful defense of the thesis (1 for University library,
1 for Exam Branch, 1 for the supervisor, 1 student own copy and I for HEC).
d. Front cover should bear: Full title of the thesis, name of the candidate and the
name of the Institute/ Department/ Centre/ College through which submitted, in
the same order from top to bottom. The lettering may be in boldface and properly
spaced. Their font sizes should be: title 24 points, name of the candidate 18
points and the name of the department/ institute/ college/ university 18 points.
e. Spine of the thesis should show ‘M.Phil. / Ph.D. thesis’ on top across the width
of spine, name of the candidate in the middle and the year of submission across
the width at the bottom.
f. The color of binding: The colour of hard bound cover shall be dark brown.
g. Published work: Published work from the thesis has to be included as appendix
(reprints/ proof/ preprint).
40
94. Structure of thesis/ dissertation: The main structure of thesis/ dissertation should
contain the following:
a. Title Page
b. Approval Certificate
c. Dedication (optional)
d. Abstract
e. Acknowledgements (optional)
f. Table of Contents
g. List of Tables
h. List of Figures
i. List of Abbreviations
j. Introduction
k. Literature Review
l. Materials and methods
m. Results/ findings
n. Discussion
o. Conclusions
p. References (Harvard style)
q. Appendices
41
Title Page (Font 20, Regular)
Topic: ________________________________________
______________________________________________
By
Dr. __________________
(Registration No. ___________________)
Department of --------------------
Institute --------------
National University of Medical Sciences, Rawalpindi
Month Year
Thesis 2nd Page (Font 20, Regular)
42
Topic:_________________________________________
______________________________________________
By
Dr. ________________
(Registration No. __________________)
A thesis submitted in partial fulfillment of the requirement for the degree of
Master of Philosophy
In
Chemical Pathology
Academic Supervisor
___________________
___________________
Department of --------------------
Institute --------------
National University of Medical Sciences, Rawalpindi
43
APPROVAL CERTIFICATE
It is hereby certified that the thesis titled ‘Effects of Delta-tocotrienol Supplementation in
Nonalcoholic Fatty Liver Disease’ submitted by Dr. _________________ is accepted in its
present form, by the Department of Chemical Pathology & Endocrinology, Armed Forces
Institute of Pathology, National University of Medical Sciences, Rawalpindi. The thesis is
satisfactory and fulfills the requirements for the award of degree of Master of Philosophy
in Chemical Pathology.
1. Supervisor
2. Internal Examiner
3. External Examiner
4. External Examiner
Date:
44
DEDICATION (Optional)
To my amazing (children/ siblings, etc.), (names), wise beyond their years
and
To my beloved (family/ parents, husband, etc.) (name, infinitely supportive)
(You can always choose your own wordings this is only a format to be followed for
uniformity of all thesis/ dissertation under NUMS).
Begin printing page numbers here, using lower case Roman numerals and continue
consecutive Roman numeral numbering throughout the preliminary pages.
45
ABSTRACT
An abstract is a summary of the thesis or dissertation to inform prospective readers
about its contents. A good abstract explains in a few lines what was background,
objectives and why the work is important. It gives a summary of the methods including
study design, sampling, data collection and major results preferably with some
numbers and the conclusions reached. The final sentences explain the major
implications of the work. The abstract should be single spaced. The abstract page is
not numbered. Abstracts should not have any citations. A good abstract is concise,
readable and quantitative. Length should be limited to a maximum of 1-2 pages.
46
AKNOWLEDGEMENT
In the name of Allah, the most Gracious, the most Merciful.
I am extremely thankful to Almighty ‘Allah’ Who is the entire source of knowledge and
wisdom endowed to mankind, for providing me with the acumen and vision to complete
this endeavor.
I would like to express my profound gratitude to my supervisor ______________ for his
wise counsel and encouraging attitude towards this study. I am extremely grateful to him
for immensely facilitating me during my study period by ensuring the provision of favorable
circumstances and conducive environment. This project would not have been possible
without his support and expert guidance.
In the end, I would like to extend my deepest gratitude to my family members. Without
their encouragement, I would not have been able to complete this endeavor. (You can
always choose your own wordings, this is only a format/ sample to be followed for
uniformity of all thesis/ dissertation under NUMS)
Dr. ____________________
47
TABLE OF CONTENTS
DEDICATION……………….………………………………………………………
ABSTRACT……………………………………………..…………………..……...… i
ACKNOWLEDGEMENTS………………………………………………….……….. ii
TABLE OF CONTENTS……………………………………………………………...iii
LIST OF TABLES……………………………………….………………………........iv
LIST OF FIGURES……………...……………………….……………...…….………x
LIST OF ABBREVIATIONS……...…………………….…………….….……….….xi
1. INTRODUCTION……………………………………..……………..……….……..1
1.1 Problem ………………………………………………………………………….. 2
1.2 Background……………………………………………………………………….. 3
1.3 Objectives……………………………………….……………..…….………… ... 4
2. LITERATURE REVIEW……………………….………………………………...... 5
2.1 Second Level Heading ………………………..………………………………… 6
2.1.1 Third Level Heading……………………….…………………………………… 7
3. MATERIALS AND METHODS……………………………….……………..…... 27
3.1 Setting……….……………………………………..………………………….….. 27
3.2 Study Design……….………………………………..……………………..…….. 27
3.3 Statistical Analysis………………………………………..……...……….……... 38
4. RESULTS……………………………………………………….………………….. 40
4.1 Demographic and Baseline Characteristics…………………..…………… …. 40
5. DISCUSSION…………………………………………………..…………………... 48
5.1 Conclusions…………………………………………………….…………………..52
5.2 Future Study……………………………………………………………..……..…………..53
REFERENCES……………………………………………………………..…………..55
Annex-I Consent Form
Annex-II Data collection form
Annex-III Ethical Approval
48
LIST OF TABLES (On new page)
Table 3.1. Concentrations of reagents for the preparation of standards…………..……39
Table 4.1. Baseline characteristics of patients…………………………………….….……41
Table 4.2. Anthropometric parameters before and after intervention……………...…….43
Table 4.3. Liver function tests before and after intervention ……….…………........……45
LIST OF FIGURES (On new page)
Figure 2.1. ……………………………………………….….................................................7
Figure 2.3. Pathways involved in ………………..............................................................10
Figure 3.1.Trial flow diagram...........................................................................................24
Figure 4.1. Weight, BMI and Waist circumference before and after the intervention.......26
LIST OF ABBREVIATIONS (On new page)
ACC Acyl CoA-Carboxylase
AFIP Armed Forces Institute of Pathology
AGEs Advanced Glycation End Products
BMI Body Mass Index
DNL de novo hepatic lipogenesis
ETC Electron Transport Chain
FDA Food and Drug Administration
49
(Centered, 16 Bold, Upper-case, all Major Headings)
CHAPTER - 1
INTRODUCTION
1.1 Objectives (left aligned, 14 bold)
Main body text (Justified, 12 points)
1.2 Hypothesis (left aligned, 14 bold)
CHAPTER 2
REVIEW OF LITERATURE
2.1 Prevalence
2.1.1 Pathogenesis (left aligned, 14 bold)
2.1.1.1 Evolution of Hypotheses (left aligned, 12 bold)
CHAPTER 3
MATERIAL AND METHODS 3.1 Setting (Left aligned, 14 bold)
3.2 Study design (Left aligned, 14 bold)
CHAPTER 4
RESULTS
4.1 Demographic and Baseline Characteristics (Left aligned, 14 Bold)
4.2 Results--------------------------------------
CHAPTER 5 (Centered, 16 Bold)
DISCUSSION (Centered, 16 Bold) 5.1 Discussion
5.2 Conclusions (Left aligned, 14 Bold)
5.3 Future Study(Left aligned, 14 Bold)
References: References are given in Harvard style i.e. body of the text and take the form
of the author’s surname followed by the date of the publication, all within parentheses,
e.g., (Johnston, 1917). Detail is given in the Appendix E.
50
NUMS BOARDS & COMMITTEES
S.No Name of
Committee Composition TOR
1. Advanced Studies
and Research
Board (ASRB)
i. Pro-Vice Chancellor as
Chairperson.
ii. Deans of concerned
faculties.
iii. Head of departments of
college/ institute
(conducting Ph.D.
programs).
iv. Professor/ associate
professor/ Assistant
professor (by nomination)
v. Director Academics.
vi. Director ORIC.
vii. Controller of Examinations.
viii. Deputy Registrar (Secretary
of the Board)
ix. Chairperson may co-opt
other members as required.
i. Review and recommend all
matters connected with the
promotion of advanced studies
and research in NUMS as per
HEC requirements.
ii. Propose rules and policy
regarding the award of Mater/
M.Phil./ Ph.D. degrees.
iii. Review and monitor the overall
quality of postgraduate
programs.
iv. Approve panels of the subject
experts for Ph.D. entrance
test.
v. Approve synopses of Ph.D.
scholars.
vi. Ensure the quality of Ph.D.
comprehensive examination.
vii. Approve panels of names of
foreign thesis evaluators for
Ph.D. students.
viii. Approve the thesis reports
from foreign evaluators.
ix. Perform such other functions
as may be specified by VC.
2. Faculty Board of
Studies (FBS).
i. Dean as Chairperson.
ii. Heads of the Departments.
iii. Faculty/other co-opted
members by nomination.
iv. Director Academics /
NUMS representative
v. Secretary as nominated by
the Dean.
i. Formulate policy on academic
matters and research related
to their discipline.
ii. Propose the curriculum
including contents, table of
specifications and
assessment scheme for new
academic programs.
iii. Recommend regular revisions
of curricula of existing
academic programs.
Annex A
51
iv. Recommend
admission/selection
criteria/seats for new
academic programs to be
started in the university.
v. Evaluate the proposals for the
launch of new post graduate
programs and making
recommendations to the
Academic Council for
approval.
vi. Monitor academic
performance of postgraduate
students, including issuance
of formal warnings and denial
of further registration.
vii. Approve biannual progress
reports of post graduate
students.
viii. Recommend panels of
external evaluators of thesis
for Ph.D. students to
Advanced Studies Research
Board (AS & RB).
ix. Recommend award of Ph.D.
degree to the successful
students for approval by AS &
RB.
x. Perform such other functions
as may be specified by Vice
Chancellor.
3. Board of Studies
(BOS) Colleges/
Institutes
i. Head of College/Institute as
Chairperson.
ii. Heads of the Departments.
iii. Heads of attached teaching
hospitals
iv. Faculty/ other co-opted
members by nomination.
v. Director Academics as
NUMS representative.
i. Ensure implementation of the
University’s academic and
research policy in their
Colleges/ Institutes.
ii. All academic matters of the
College/ Institute shall be
considered in BOS.
iii. Send recommendations of the
BOS to the Academic Council
for consideration and approval.
52
vi. Secretary as nominated by
the Head of the
College/Institute.
iv. Ensure the desired quality of
academic programs and
proper clinical training of the
students in the hospitals etc.
v. Send demands of the required
faculty to NUMS Secretariat as
per criteria of HEC/regulatory
authorities.
vi. Consider and recommend
promotion cases of the faculty.
4. Postgraduate
Admission
Committee
(constituted by the
Vice Chancellor)
i. Dean/ Head of institute as
Chairperson.
ii. Head of concerned
Departments
iii. Director Academics.
iv. Deputy Registrar
(Admission/ Registration).
v. Chairperson may co-opt
other members as
required
i. Review the documents
required for admission/ GAT
General/ GAT subject/ NUMS
entrance test score.
ii. Interview the potential
postgraduate candidates.
iii. Assess the suitability of the
candidates as per prescribed
criteria of NUMS and
regulatory authorities for the
relevant programs.
iv. Approve the final merit list of
students for academic
programs.
5. Postgraduate
Curriculum
Committee
i. Dean of concerned faculty
or his nominee
(Chairperson).
ii. Head of concerned
Department.
iii. Professor/ Associate
Professor/ Assistant
Professor (by nomination).
iv. Program Coordinator.
v. Director Academics.
vi. Co-opted member
nominated by Chairperson.
i. The primary goal of the
committee is to develop the
program’s overall educational
objectives, mission statement,
learning outcomes,
competencies, curriculum
content, and structure.
ii. The development, guidelines,
procedures and other guiding
documents pertaining to all
aspects of the curriculum in
conformity with Policy and
guidelines of NUMS and
regulatory authorities.
iii. Develop each subject/ course
curriculum comprising of
53
course contents appropriate to
the learning objectives and
educational methodologies of
individual courses and their
component parts.
iv. Defining methods of students’
continuous assessment and
end- semester table of
specifications (TOS) for
examinations.
v. Adopt teaching methodology
and assessment tools to keep
the students abreast of the
global changes and recent
advances in the respective
fields.
vi. Revise the existing curriculum/
syllabi every 3years or
whenever necessary.
vii. Minutes of each meeting will
be recorded and circulated to
all members and NUMS
Secretariat by Dean’s Office.
6. Supervisory
Committee (SC)
for Ph.D.
PhD student’s Supervisory
Committee shall comprise of a
student supervisor with 3 years
post Ph.D. experience and
three Ph.D. qualified members:
two from the faculty/
department preferably the HoD
and the student’s supervisor. If
HoD is not Ph.D. qualified, any
other Ph.D. members from the
faculty may be included in the
Supervisory Committee (SC).
Two external Ph.D. qualified
members from other institute/
university/ research
organization. In case of
multidisciplinary research,
more than two external
i. Provide supervision and
guidance to the student.
ii. Evaluate progress of the
student’s approved
coursework.
iii. Approve biannual progress
reports of the student.
iv. Make decisions regarding
student’s performance, or
removal from the program if
academic progress is
unsatisfactory.
v. Recommend Ph.D. student’s
synopsis for approval to
AS&RB.
vi. Recommend panel of foreign
examiners to AS&RB.
vii. Review Ph.D. thesis.
54
supervisors may be approved
by the Vice Chancellor.
viii. Approve the Ph.D. candidate’s
thesis after open defense.
7. M. Phil Students
Supervisory
Committee.
M. Phil. student Supervisory
Committee shall comprise of
four Ph.D./ FCPS/ M.Phil.
degree holders in the relevant
subject with 4 years post
qualification experience: two
from the department including
HoD and student’s supervisor
(if supervisor is HoD then any
other member from the
department) and two external
members from other institute/
university/ research
organization. In case of
multidisciplinary research,
more than two external
supervisors may be approved
by the Vice Chancellor.
i. Provide supervision and
guidance to the student.
ii. Evaluate progress of the
student’s coursework
iii. Approve biannual progress
reports of the student
iv. Approve synopsis of M.Phil.
students.
v. Conduct the M.Phil. defense
of thesis.
vi. Approve the M.Phil. student’s
thesis.
8. Institutional
Review Board and
Ethics Committee
for Research
(IRB&EC)
Seven members including one
Chairperson and six or more
persons nominated by the
Principal/ Commandant/ Dean
from within or outside NUMS
depending upon kinds of expert
opinion needed in the research
work involving human subjects.
i. Review the research proposals
involving human subjects
whether individuals or
communities, and ensure that
the conditions that could affect
rights of the subjects during a
study are approved before the
study begins.
ii. Identify ethical issues or
concerns posed by research
involving human and animal
subjects.
iii. Undertake fair and reasonable
assessment of proportionality
of risks and benefits for the
individuals and community in
order to secure such
individuals/community
wellbeing by maximizing
possible benefits while
minimizing risks.
55
9. Grievances
Committee
i. Dean or his/her designee
or nominee as
Chairperson.
ii. Two faculty members.
iii. Controller of
Examinations.
iv. Deputy Director of Student
Affairs.
To redress the grievances of
students about any course, grade,
cancellation of registration or any
other issue. Depending on the
nature of grievance, the Deputy
Director of Student Affairs will
send the the complaint to the
Chairperson and a letter to the
grievant stating that further
investigation of his complaint is
being conducted. After completing
the investigation, the Committee
may resolve the grievance or
dismiss the complaint if it
determines that there has been no
violation of the NUMS Policy within
30 days. The Office of Student
Affairs will retain a copy of the
complaint together with the
decision rendered for record.
10. Disciplinary
Committee
(nominated by the
Vice Chancellor/
Head of College/
Institution)
i. A professor of the institute
shall be the chairperson
ii. Two faculty members.
iii. Deputy Director of Student
Affairs.
iv. Co-opted member if
required.
i. To investigate any disciplinary
complaint against student,
faculty/ staff member that
occurs in the college/institution/
hospitals/ hostels.
ii. To decide about the penalty for
a candidate if found guilty after
giving a full opportunity of
hearing.
iii. Recommendations of the
Committee shall be forwarded
to Vice Chancellor through
Head of the College/Institution
for final decision.
56
Annex B
CHECKLIST: LAUNCHING OF MS/MPHIL/PHD/EQUIVALENT PROGRAMS.
S # HEC Criteria Attached
Yes No Annex
1. Act/Charter of the University to offer the said program
2. Approval of the University statutory body to start/launch new program
3. NOC of accreditation Council to launch a professional program (if applicable)
4. Exact title of program that will appear on the degree
5. Brief Introduction of Program
6. Mission of the Program
7. Objective to offer Program and outcome
8. Entry requirement of Program
9. Number of students
10. Scope regarding market, social and employment perspective of program
11. Curriculum of the program
a) Learning objectives/ outcomes
b) Course content
c) Teaching methodologies/instructional strategies
d) Learning resources
e) Table of specifications of each course
12. Duration of the program and semester-wise course breakdown
13. Attested copy of list of existing faculty (faculty registration certificates, appointment letter and leave applications)
14. List of staff other than faculty alongwith salary slip (Current and last one year)
15. There is a requirement of appointing full time relevant PhD faculty (minimum two PhDs for launching an MS/MPhil/equivalent program and three PhDs for a PhD/Equivalent program). Please provide copies of following documents in respect of each PhD faculty member
16. For PhD Program Only PhD thesis review policy (by two foreign experts from technologically/academically advance countries and one local reviewers/committee.
17. For PhD Program Only There is a requirement of research papers in HEC recognized journals (only published (not accepted) papers shall be considered to the credit of PhD scholar.
18. Please provide copies of the following documents in respect of each PhD faculty members:
a) Appointment order/notification
b) Joining report along with current statues of employment
c) CV along with one recent passport size photograph
d) Copy of PhD and MS/MPhil/Equivalent degrees and their translation in English (if required)
e) Copy of transcripts of grades of PhD and MS/MPhil/Equivalent degrees
f) Abstracts of theses of PhD and MS/MPhil/Equivalent degrees
g) Equivalent certificate in case of foreign degrees (if applicable)
h) Area of specialization
i) Copy of CNIC
Name of HoD _______________________Signature of HOD_______________________
Email address of HoD________________Contact # (cell & Off #)___________________
Date___________________
57
Annex C
Template: Course File
College/Institution: Department:
Sr Documents Yes No
1. Course Code and Title
2. Description of course/learning outcomes
3. Course Syllabus
4. Dates of mid-semester examination
5. Grading Policy: Mid-
semester examination and final examination
6. Copy of question papers for mid semester examination
7. Copy of question papers for final/ semester end
examination
8. Data on the grades obtained by students
9. Difficulties/problems faced by the teacher and students
during course.
Name of Course Instructor: _________________________________________________
Signature: ______________________ Date: ______________
58
1st Regular Semester:
• Course work :12 CH
• Appointment of Supervisor (Form # PG 04)
• Willingness of supervisor (Form PG-05)
• Supervisory Committee Formation (Form # PG-06)
• End Semester exam (Form # PG 08)
• Bi-annual progress report (Form # PG-10)
•
2ndRegular Semester:
• Course work: 12 CH
• Semester exam (Form # PG 08)
• Bi-annual progress report (Form # PG-10)
•
3rd Semester Course work: 04 CH Research Work :04
• Synopsis Submission (Form # PG-12)
• IRB&EC approval letter (Form # PG-13)
• Schedule of synopsis presentation (Form # PG-14)
• Synopsis Evaluation Committee(PG-15)
• Synopsis Evaluation report (Form # PG-16)
• Synopsis Approval report (Form # PG-17)
• Bi-annual progress report (Form # PG-10)
Summer Semester: Elective Courses: 02 CH (Research Methodology)
• Semester exam (Form # PG 08)
• Improvement/repeat Courses (Form # PG-09)
• Preparation of synopsis
Summer Semester:
• Any deficient/improvement of course 3-6 CH
• Improvement/repeat Courses (Form # PG-09)
• Research work /Seminar
4th Semester
• Research work: 6 CH
• Publication record (Form # PG-18)
• Thesis submission/Verification (Form # PG-19)
• Thesis evaluation reports (Form # PG-22)
• Schedule of thesis defense (Form # PG-24)
• Thesis grading report (Form # PG-25)
• Approval of thesis report (Form # PG-26)
• Admission (submission as per check list)
• Registration (Form # PG-01)
M.Phil. Road Map
Annex D
59
-
PhD Road Map
• Admission (submission as per check list)
• Registration (Form # PG-01)
1st Regular Semester:
• Advance Course work :09 CH
• Appointment of Supervisor (Form # PG-04)
• Willingness of supervisor (Form PG-05)
• Supervisory Committee Formation (Form # PG-06)
• Semester exam
• Bi-annual progress report (Form # PG-10)
•
2ndRegular Semester:
• Advance Course work :09 CH
• Semester report (Form # PG-08)
• Bi-annual progress report (Form # PG-10)
3rd Semester
• PhD Qualifying Exam report (Form # PG 11)
• Synopsis Submission (Form # PG-12)
• IRB&EC approval letter (Form # PG-13)
• Schedule of synopsis presentation (Form # PG-14)
• Synopsis Evaluation Committee (Form # PG-15)
• Synopsis Evaluation report (Form # PG-16)
• Synopsis Approval report (Form # PG-17
• Research Work: 06
• Bi-annual progress report (Form # PG-10)
4th Semester
• Research Work: 09 CH
• Bi-annual progress report (Form # PG-10)
•
6-16th Semester
• Research work: 6 CH
• Bi-annual progress report (Form # PG-10)
• Publication record (Form # PG-18)
• Thesis submission/Verification (Form # PG-19)
• Acknowledgement receipt of thesis (Form # PG-20)
• Thesis evaluation request (Form # PG-21)
• Thesis evaluation reports (Form # PG-22)
• Foreign Evaluators Report (Form # PG-23)
• Schedule of thesis defense (Form # PG-24)
• Thesis evaluation report (Form # PG-25)
• Approval of thesis report (Form # PG-26)
5th Semester
• Research Work: 09 CH
• Publication (Form PG 19)
• Bi-annual progress report (Form # PG-10)
•
Annex E
1
POSTGRADUATION REGISTRATION FORM
1. Name: _________________________ 2. Father’s/ Husband’s Name:
3. Date of Birth (dd/ mm/ yyyy):_________________ 4. Gender:
5. Nationality: ______________________________ 6. District of Domicile:
7. CNIC Number: __________________________________________________ 8. PM&DC Registration No:
9. Mailing Address (mention all relevant information like House No., Street No., Sector, etc.):
10. Telephone/Mobile Number: _________________11. Email address: ___________________
12. Academic Data/ Qualification
School/ College/
University From To
Division
GPA/ Grade
Marks
obtained (%)
Major
subjects
taken
• Matric
• O’Level/ Other
• F.A./ F.Sc.
• A’Level/ Other
• MBBS/ BDS
• BS/ Other
• M.Phil./ M.Sc./ Equivalent
Department: ________________________________ College/Institute: ____________________
Program: Diploma _______M.Sc./ M.P.H._________ M.Phil. ____________ Ph.D.______
CERTIFICATE BY THE APPLICANT
I, hereby, solemnly declare that the information provided and statements made by me in this
form are true and correct to the best of my knowledge and belief. I fully understand that any false
statement of mine shall render me liable for termination from the college/institute/program.
Date: ____________________________ Student Signature: ________________________
Head of Department: ______________ Head of Institute/ Dean: _____________________
Date: ______________________ Date: _____________________
Photo
ANNEX - PG-01
2
FOR REGISTRAR OFFICE USE ONLY
Registration No. issued ______________________
Checked by Registrar
Signature: Signature:
Name: Name:
Date: Date:
INSTRUCTION
1. Attach Following:
a) Two 1" x 1" size photographs of the candidate with sky blue background attested
on the back
b) Photocopies of the certificates of Matric/ Intermediate or equivalent (including
equivalence certificates)
c) Photocopy of Entry Test result of NUMS/ NTS/ GAT
d) Original NOC to be attached, if migrating from other Board/ University/ Institution
e) Photocopy of Passport/ (______________)
f) Photocopy of CNIC/Form ‘B’
2. The Principal/ Dean of all Colleges/ Institutions shall submit the Registration Form
alongwith attested copies of Academic Record and Registration Fee at prescribed rates to
the Registrar within 20 days of admission
3. The form, photocopies of Academic record and Photographs must be attested by the
Principal/ Dean or applicant's duly authorised nominee
4. In case of a student migrating from any other University/ Board, Migration Certificate/ NOC
in original should also be submitted
5. If any student is struck off from the rolls of a College/ Institution/ Department, migrates/
shifts to another College/ Institution/ Department, rusticated or expelled or is readmitted,
such facts shall be reported to the Registrar within seven days
6. In case of a student already registered with University, getting admission to another course
at the same/ another College/ Institution/ Department, the Principal/ Dean/ Head of the
College/ Institution/ Department shall forward a fresh registration form dully filled from all
respects quoting the registration number of such student alongwith the prescribed
registration fee for the course.
Distribution:
• 1 x copy to be maintained in the concerned Institute, Registrar Office/ Academic Directorate
& Controller of Examinations.
3
1. Name: _________________________________ 2. Registration No:
3. Date of Birth (dd/ mm/ yyyy):_________________ 4. Gender:
5. Nationality: ______________________________6. District of Domicile:
8. CNIC Number: __________________________________________________ 8. PM&DC Registration No:
9. Mailing Address (mention all relevant information like H. No., St No., Sector, etc.):
10. Telephone/ Mobile Number: _____________________11. Email address:
12. Academic Data/Qualification Name and Location of
School/ College/ University
From To
Division
GPA/
Grade
Marks
obtained
(In%)
Major
subjects
taken
• Matric O’Level/ Other
• F.A./F.Sc. A’Level/ Other
• MBBS/ BDS BS/ Other
• M.Phil./ MSc/ Equivalent
Academic Achievements
Distinctions, awards paper published and other recognitions of academic achievements
(please indicate the basis of selection and date of each listing).
______________________________________________________________________
______________________________________________________________________
13. Current Academic Programme
Programme (currently studying):
______________________________________________________________________
Institution/ university: ________________________ Entry date: ___________________
Semesters completed: ______ Credits earned: _______CGPA: ___________________
14. Reason of Transfer
(Be specific and to the point. Clearly indicate changes in circumstances, which render it
difficult for you to continue education in your present institution)
______________________________________________________________________
___________________________________________________________________________
ANNEX - PG-02
Photo MIGRATION/ TRANSFER OF CREDIT APPLICATION FORM
4
15. Undertaking: I have read the details given in application form for Transfer of Students. I, hereby, apply for admission to the M.Phil./ Ph.D. Programme at NUMS as a Transfer student and certify that, to the best of my knowledge, all the above statements are complete and correct. I also declare that I have never been involved in any illegal activity. I understand that any attempt to influence the admission process or providing false or incomplete information would result in my disqualification or dismissal from the programme at any stage.
Date: __________________ Applicant’s Signature: _________________
16. (TO BE FILLED BY CONCERNED NUMS’ COLLEGE / INSTITUTE)
Details of Accepted Courses / Credits Course Code
Details of Deficient Courses
Course Code Course Title Credits Grade
The case for migration from above mentioned institution to our College/ School/ Institute has been critically examined by faculty and it is recommended that Migration/ transfer of credits of student be accepted to join _________semester with __________credit hours __________of course work.
Recommended/ Not Recommended
Dated: _____________ Signature of Head of Department: _______________
Approved/ Not Approved
Dated: _____________ Signature Head of Institute/ Dean: ________________
Please attach the following documents with the migration form: a. Official transcript of semesters studied at Parent University. b. Photocopy of mark sheets of Matric and FSc/ equivalent examinations (equivalence
certificates from IBCC, Pakistan in case of O/ A level/ equivalent exams). c. Detailed courses outline of courses already studied. d. No Objection Certificate (NOC) from Parent University. e. Character certificate f. Bank Draft amounting to Rs. 5000/- (Rupees five thousand) in favour of NUMS as
processing fee (non-refundable).
Distribution:
• 1 x copy to be maintained in the concerned Institute, Registrar Office/ Academic Directorate
& Controller of Examinations.
Course Code Course Title Credits Grade
5
REQUEST FOR FREEZING OF SEMESTER
(Master/ M.Phil./ Ph.D. Program)
Name: Registration No:
Department: Institute:
Cell No: E-mail:
Freezing Requested for: Semester_________ Date____________
Will rejoin: Semester_________ Date____________
Reasons for
freezing(Tick ( )
a. Domestic / Personal c. any other reason:
b. Medical Reason
Present Postal Address
Date ______________ Student’s Signature ____________________
1. Previous record of freezing
2. Copy of Fee Challan attached Amounting to Rs.
3. Remarks of Head of Department
Date ______________ Signature of Head of Department ___________________
Recommendation of Dean/ Head of Institute
Recommended/ Not Recommended
Date _____________ Signature ___________________
Dean/ Head of Institute
(For Registrar Office use only)
1. Freezing semester:
2. Will rejoin: Date_______________ Semester ____________
Approved/ Not Approved
Date _________________ Registrar___________________________
Notes: Freezing period will be counted toward overall allowed duration for completion of PG program.
a) Applicant will be charged registration fee @ of 25% of tuition fee per month for the freezing period. b) Copy of approved form will be sent to Registrar/Academic Directorate & Controller of Examinations.
ANNEX - PG-03
6
APPOINTMENT OF SUPERVISOR/ CO-SUPERVISOR
(Master/ M.Phil./ Ph.D. Program)
Professor __________________________
Department ________________________
Dear Sir/ Madam,
The Head of Department of _______________, (College/ Institute) ________________ is
pleased to appoint you as the Supervisor/Co-Supervisor for the following Student:
Student’s Name: ______________________________________________________
Registration No: ______________________________________________________
Program/ Subject: ______________________________________________________
During the period of research work, you are requested to supervise the course work,
synopsis, thesis defense and to send us the progress report on the prescribed form. You
will also be required to be present at the time of thesis defense. Kindly send us your
acceptance in writing or through an email_____________________________ (signed
scanned copy), so that we may formally intimate your name to the Academic Directorate,
NUMS.
I hope the student will greatly benefit from your valuable experience towards completing
his/ her degree in time.
Date: ______________ ________________________
(Head of Department)
Countersigned
Dated: _______________ Dean/ Head of Institute
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of Examinations.
ANNEX - PG-04
7
WILLINGNESS OF THE SUPERVISOR/ CO-SUPERVISOR
(Master/ M.Phil./ Ph.D. Program)
Professor (HoD) ________________________
Department ________________________
Dear Sir/ Madam,
I am willing to supervise (Mr./ Ms.) _________________________________Registration
No.____________ throughout the enrolled degree program ____________________
I will facilitate the student in all steps of his/ her degree program including completion of
his/ her research work in time and will intimate any change in supervisor-ship during the
enrolled program.
Date: ______________
___________________
(Supervisor)
Distribution:
• 1 x copy to be maintained in the concerned Institute, Registrar Office/ Academic Directorate & Controller of Examinations.
ANNEX - PG-05
8
Name: ____________________________Registration No: ______________________
Department: ________________________ Institution___________________________
Subject: ___________________________ Date of Admission: ____________________
Contact No: __________________________Email: ____________________________
Date: _______________________Student’s Signature: _________________________
Supervisory Committee Members
1. Supervisor: _________________________ Signature: ______________________
Qualification/ Dept./ Institute: ___________________________________________
2. Internal member: _______________________ Signature: ____________________
Qualification/ Dept./ Institute: ___________________________________________
3. External member: ________________________Signature: ___________________
Qualification/ Dept./ Institute: ___________________________________________
4. External member: _________________________ Signature: _________________
Qualification/ Dept./ Institute: ___________________________________________
5. Co-Supervisor (if any): _____________________ Signature: _________________
Qualification/ Dept./ Institute: ___________________________________________
Recommended/ Not Recommended
Dated: _____________ Signature of Head of Department: _______________
Approved/ Not Approved
Dated: _____________ Signature Head of Institute/ Dean: ________________
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of Examinations.
SUPERVISORY COMMITTEE (SC)
(M.Phil./ Ph.D. Program)
Form ERC-2
ANNEX - PG-06
9
PETITION FOR CHANGE IN THE SUPERVISORY COMMITTEE
(M.Phil./ Ph.D. Program)
Name: __________________ Registration No: ______________________________
Department: _____________ Program/ Subject: ___________________________
Contact no: ______________ Email: _____________________________________
Student’ Signature: ___________ Date: _____________________________________
COMMITTEE MEMBERS CHANGES
Delete Add
Name: _______________________________ Name: _________________________
Department: __________________________ Department: ____________________
Signature: ____________________________ Signature: ______________________
Name: _______________________________ Name: _________________________
Department: __________________________ Department: ____________________
Signature: ____________________________ Signature: ______________________
SUPERVISOR/ CO-SUPERVISOR CHANGES
Delete Add
Name: _______________________________ Name: __________________________
Department: __________________________ Department: _____________________
Signature: ____________________________ Signature: ______________________
Recommended/ Not Recommended
Dated: _____________ Signature of Head of Department: _______________
Approved/ Not Approved
Dated: _____________ Signature Head of Institute/ Dean:________________
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of Examinations.
ANNEX - PG-07
10
SEMESTER ASSESSMENT/ EXAMINATION RESULTS (Diploma/ Master/ M.Phil./ Ph.D. Program)
Faculty/ Course Instructor: _________________________________________________
Program: ______________________________ Department: _____________________
Institution: _____________________________ Semester:________________________
Course Code:__________________________ Course Title: ________________________
Credit Hour: ___________________________
Internal Assessment (Total Marks 40) Practical/ Assignment (Total Marks 20)
S. No. Registration
No. Name
Quizzes (5 %)
Sessional Examination
(10%)
Mid Semester Examination
(25 %)
Assignments/Presentations
/ Practical/ OSCE/ OSPE
(20%)
1.
Date___________________ Faculty/ Course Instructor Signature: ____________
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of Examinations.
ANNEX - PG-08
11
IMPROVEMENT/ REPEAT COURSE FORM
(Diploma/ Master/ M.Phil./ Ph.D. Program)
Name: ____________________________Registration No: ______________________
Department: _________________________Institution: __________________________
Program: ___________________ Subject: ___________Admission Date: ___________
S. No. Course Code Course Title Credit Hrs Core/ Elective Grade Grade Points
1.
2.
3.
4.
GPA Semester-I: ____ GPA Semester-II: ____ GPA Semester-III: ____ GPA Semester-IV: ___CGPA: ___
FOR REPEAT/ IMPROVEMENT
Current Semester CGPA: ________Course grade for repeat/ improvement:
Code ______Course Title: _________________________ Credit Hour: _____
Code ______Course Title: __________________________ Credit Hour: _____
Chances availed: 1st/ 2nd ……………….
Course offer in Semester: Spring/ Summer/ Fall______________________
Date: _________ Student’s Signature: ________________
Recommended/ Not Recommended
Date: _______________ Supervisor’ Signature: ___________________
Countersigned
Head of Department: ___________________ Head of Institute/ Dean: _________________
Approved/ Not Approved Date: _________________ Controller of Examinations: __________________
Distribution:
• 1 x copy to be maintained in the concerned Institute, Registrar Office/ Academic Directorate & Controller of Examinations.
ANNEX - PG-09
12
BI-ANNUAL PROGRESS REPORT
(M.Phil./ Ph.D. Program)
Name: ____________________________Registration No: ______________________
Department: _________________________Institution: __________________________
Subject: ___________Admission Date: ____________ Date of Registration: _________
Degree completion date: ________Semester: ____Duration of progress report: _______
Coursework
S. No. Course Code Course Title Credit Hrs Core/ Elective Grade Grade Points
1.
2.
3.
4.
GPA Semester-I: ____ GPA Semester-II: ____ GPA Semester-III: ____ GPA Semester-IV: ___CGPA: ___
Research work: Research Topic: _________________________________________________________
Date of Approval from SC (M.Phil.)/ AS&RB (Ph.D.) _____________________________
Research Progress: ______________________________________________________
______________________________________________________________________
Academic Achievements:
Supervisor remarks on student’s progress:
______________________________________________________________________
Date: ____________________ Supervisor’s Signature: _____________
Countersigned
Head of Department: ________________Head of institute/ Dean: ________________
Date: ____________________
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of Examinations.
S. No. Descriptions During Reporting Period Total
a Number of Publications in HEC recognised
Journals (Please attach E-Copy of Papers)
b Presentations in Conferences/ Seminars/
Workshops Participated (Please attach details)
c Any other significant achievements (Please
attach details)
ANNEX - PG-10
13
REPORT OF QUALIFYING EXAMINATION
COMPREHENSIVE EXAM (Ph.D.) Name: ____________________________Registration No.: _____________________
Department: _________________________Institution: __________________________
1st Attempt Date: ________________ CGPA of Course work: _______________
Exam Date of Examination Marks obtained (%) Grade
Date: _______________
Signature of Supervisor: _________________ Date for next exam: _________________
2ndAttempt Date: ________________ CGPA of Course work: _______________
Exam Date of Examination Marks obtained (%) Grade
Supervisor’s Remarks __________________________________________________ Date: _____________ _______________________
Signature of Supervisor
Recommended/ Not Recommended
Dated: _____________ Signature of Head of Department: _______________
Approved/ Not Approved
Dated: _____________ Signature Head of Institute/ Dean:________________
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of Examinations.
ANNEX - PG-11
14
SYNOPSIS SUBMISSION FORM (Masters/ M.Phil./ Ph.D. Program)
Name: __________________________Registration No: ________________________
Department: _______________________Institution: ____________________________
Subject: ________________________ Date of synopsis submission: _______________
Research Work
1. Topic: ______________________________________________________________________
______________________________________________________________________
2. Academic Policies Awareness/ Proposed Timeline:
Check list YES NO
Are you aware of the NUMS academic policies for Masters/
M.Phil./ Ph.D. programs?
Is synopsis prepared according to NUMS’ guidelines?
Are you aware of the plagiarism policy?
Proposed timeline for completion of research work/ thesis Date:___________
Date: _____________Student’s Signature: _______________________ Date: _______Supervisor’s Signature: _________Head of Department: _____________
Note: Attach the copy of synopsis with this form.
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of Examinations.
ANNEX - PG-12
15
INSTITUTIONAL REVIEW BOARD APPROVAL LETTER
(Masters/ M.Phil./ Ph.D. Program)
Name: ____________________________Registration No: ______________________
Department: _________________________Institution: __________________________
Subject: _____________________________
Dear _______________________
(Student/ Principal Investigator)
We are pleased to inform you that your proposed study entitled
______________________________________________________________________
______________________________________________________________________
vides your application received on _________ was reviewed on ____________ by
_________IRB. The board has approved/ approved with minor changes in the protocol/
informed consent form vide IRB No.___________ date________for period from______ to
_________.
You are reminded to submit reports in a timely manner as per our IRB policy.
Date: ____________________ _______________________________
Signature of Secretary IRB
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of Examinations.
ANNEX - PG-13
16
Name: ____________________________ Registration No: ___________________
Department: ________________________ Institute: _________________________
Subject: ____________________________ CGPA of coursework: ______________
Research Topic:
______________________________________________________________________
______________________________________________________________________
Synopsis Evaluation Committee:
1. Chairperson: ______________________________
2. Supervisor: _______________________________
3. Internal Member: _______________________
4. External Member: ______________________
Proposed date of Synopsis Presentation: ______________________________
Date: ______________ Supervisor’ Signature: ________________________
Date: ______________ Head of Department Signature: ________________
*****************************************************************
Dean Office:
Faculty: __________________
Final date of Schedule for Synopsis Presentation/ Approval: _____________________
Dean Name: ___________________________Signature: ____________________ Date: ________________
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of Examinations.
SCHEDULE FOR SYNOPSIS PRESENTATION
(Masters/ M.Phil./ Ph.D. Program)
ANNEX - PG-14
17
SYNOPSIS EVALUATION COMMITTEE
(Masters/ M.Phil./ Ph.D. Program)
A: Formulation of Synopsis Evaluation Committee:
1. Chairperson: ____________________________
2. Supervisor: ______________________________
3. Internal Member: _________________________
4. External Member: ________________________
5. Dated: _______________ Dean/ Head of Institute: _________________________
B: Request for Synopsis Evaluation for M.Phil./ Ph.D. Program:
Dear Sir/Madam,
Subject: Request for Synopsis Evaluation for Masters/ M.Phil./ Ph.D. Program
1. I am pleased to forward you the synopsis of Mr./
Ms.________________________Registration No. __________________for your
assessment/ evaluation. The student is registered in M.Phil./ Ph.D. Program in the
department of ________________of the Institute___________________, NUMS. Title
of Synopsis is as follows:
___________________________________________________________________
___________________________________________________________________
2. You are requested to attend the synopsis presentation Schedule on
_______________ at Institute _________________ and provide your valuable
assessment on attached Form No. PG-16.
3. The University is thankful to you for sparing your precious time for the required
assessment.
Dated: _______________ Dean/ Head of Institute
ANNEX - PG-15
18
SYNOPSIS EVALUATION REPORT
(Masters/ M.Phil./ Ph.D. Program)
(To be used by Individual Evaluator)
Name: _______________________Registration No: ____________________________
Department: __________________Subject: ___________________________________
Supervisor: _____________________________CGPA of Course work: _____________
Thesis Topic:
______________________________________________________________________
A- Internal/ External Synopsis Evaluator:
Evaluation Criteria Assessment Remarks
Introduction/ Review
1. Introduction
2. Literature Review
3. Problem Statements/ Research
4. Hypothesis
5. Objectives
Poor
Below Average
Average
Good
Excellent
Research Methodology
1. Description of Sampling
2. Study design
3. Materials and methods
4. Statistical analysis
5. Reasons and limitations of
scientific methods proposed, etc.
Poor
Below Average
Average
Good
Excellent
Feasibility/ Outcome of Study
1. Plan of work
2. Practicality 3. Areas of Application
4. Relevance to national needs
5. Estimated cost/ resources
Poor
Below Average
Average
Good
Excellent
1. Presentation skills/ slides
2. Q&A session
Average
Good
Excellent
ANNEX - PG-16
Form ERC-2
19
Remarks:
______________________________________________________________________
______________________________________________________________________
Name of Internal/ External Evaluator: ____________________Qualification: _________
Department: __________________Institute: _________________________________
Date: _________________________ Signature: ______________
Grading Scale:
Poor A performance that meets the minimum criteria, but no more. The candidate
demonstrates a very limited degree of knowledge.
Below Average A satisfactory performance but with significant shortcomings. The candidate
demonstrates a limited degree of knowledge.
Average A good performance in most areas. The candidate demonstrates a reasonable degree
of knowledge.
Good A very good performance. The candidate demonstrates sound knowledge and a very
good degree of independent thinking.
Excellent An excellent performance, clearly outstanding. The candidate demonstrates excellent
knowledge.
Distribution:
• 1 x copy to be maintained in the concerned Institute and Academic Directorate.
20
Name: ____________________________ Registration No: ____________________
Department: _______________________ Institute: _________________________
Subject: _______________________ Date of Synopsis Meeting: _______________
Title:
______________________________________________________________________
_____________________________________________________________________________________
Synopsis Approval Committee
First Attempt: _________ Second Attempt: _______
1_____________________________Approved/ Not Approved ________________
Committee Chair/ Dean Signature
2______________________________Approved/ Not Approved ________________
Supervisor Signature
3_____________________________Approved/ Not Approved ________________
Internal Committee Member Signature
4_____________________________Approved/ Not Approved ________________
External Committee Member Signature
5 _____________________________Approved/ Not Approved ________________
Head of Department Signature
6. Dean’s Remarks ___________________________________________________
___________________
Date_________________ Dean/ Head of Institute
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of
Examinations.
SYNOPSIS APPROVAL/ QUALIFYING EXAMINATION (B) REPORT
(Masters/ M.Phil./ Ph.D. Program)
ANNEX - PG-17
21
PUBLICATION RECORD
(Masters/ M.Phil./ Ph.D. Program)
Name: ___________________________Registration No: ________________________
Department: _______________________Subject: _____________________________
Certificate of Research Paper Submission/ Acceptance 1. M.Phil. It is certified that the manuscript entitled_______________________________________
______________________________________________________________________
has been submitted/accepted in journal_______________________________________
on________________________ and likely to be published within six months. The copy
of submitted/ accepted manuscript and acknowledgment is attached.
Student’ Signature: ______________________ Supervisor’ Signature: _____________
2. Ph.D. The paper titled _________________________________________________________
has been published in Journal Name: ________________________________________
Issue: ______________________Volume: ____________________Pages: __________
DOI (if any): ____________________________________________________________
Journal Impact factor: _____________________ Category journal as per HEC: _____
Student’s Signature: ______________________ Supervisor’ Signature: _____________ ______________________________________________________________________
Dated: _____________ Signature of Head of Department: _______________
Dated: _____________ Signature of Head of Institute/ Dean: _____________
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of
Examinations.
ANNEX - PG-18
22
THESIS/ DISSERTATION SUBMISSION/ VERIFICATION
(Masters/ M.Phil./ Ph.D. Program)
Full Name: _______________________________Registration No: _________________
Department: ______________________________ Institute: ______________________
Degree Program: ______________________ Date of Submission: _______________
Thesis Title: ____________________________________________________________
______________________________________________________________________
1. Student’s Declaration:
a. I declare that the contents/ research presented in this thesis/ dissertation is my own
work, which was done at NUMS unless otherwise stated/ acknowledged in text/
references. The research work/ thesis has not been previously submitted for any
other degree.
b. My thesis is as per guideline of NUMS and has been reviewed by the Supervisor.
c. At any time, if my statement is found to be incorrect even after my Graduation, the
university has the right to withdraw my M.Phil./ Ph.D. degree.
Date: _________ Name/ Signature of student_________________________
2. Endorsement by Supervisor:
a. I, hereby, confirm that (Name)___________________________has completed the
course work of _______credit hours with CGPA _______required for the program
___________________.
b. I have screened the thesis by using Turnitin Software and similarity index is _____%
report is attached.
c. I am satisfied with the quality of the research work presented and therefore, have no
hesitation in recommending that the thesis be submitted for examination.
Date ___________ Name/ Signature of Supervisor________________________
3. Head of Department:
Recommended/ Not Recommended
Dated: _____________ Signature of Head of Department: _____________
ANNEX - PG-19
23
4. For Dean Office:
Check List YES NO
Whether the thesis submitted is on prescribed NUMS’ format?
Turnitin report attached/ similarity index is acceptable as per HEC?
Approved copy of Synopsis is attached?
Five (5) copies of soft binding thesis are submitted?
Soft-copy of the thesis is provided in CD/ USB?
Data on Thesis submission form is as per the University record?
Examination Fees Receipt is attached?
Name of Staff (received the document) _____________________________________
Dated: _____________
COUNTERSIGNED
Dated: _____________ Signature Head of Institute/ Dean: ________________
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of Examinations, IRB & Dean Office.
24
ACKNOWLEDGEMENT RECEIPT OF THESIS/ DISSERTATION
(Masters/ M.Phil./ Ph.D. Program)
This is to acknowledge that Mr./ Ms. _______________________________________
Registration No. ___________ has submitted five (5) hard copies and one softcopy of the
thesis to the department. The other pertinent details are as follows:
Title of Thesis/ Dissertation
Degree
Program
Faculty/ Subject
College/ Institute
Date of Admission
Due Date of Submission
*where applicable
______________ ___________________
(Supervisor) (Head of Department)
Date: ______________________ Date: ______________________ Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of Examinations.
ANNEX - PG-20
25
THESIS/ DISSERTATION EVALUATION COMMITTEE
(Masters/ M.Phil./ Ph.D. Program)
A: Formulation of Thesis/ Dissertation Evaluation Committee
1. Chairperson ________________________________________
2. Supervisor ________________________________________
3. Internal Examiner _______________________________________
4. External Examiner ______________________________________
5. External Examiner ______________________________________
B: Request for Thesis/ Dissertation Evaluation for M.Phil./ Ph.D. Program
Dear Sir/ Madam,
Subject: Request for Thesis Evaluation for M.Phil./ Ph.D. Program
1. I am pleased to forward you the thesis of Mr./
Ms.______________________Registration No. __________________for your
assessment/ evaluation. The student is registered in M.Phil./ Ph.D. Program in the
faculty of ____________ at the _________________ (College/ Institute). Other
pertinent details are as follows:
a. Title of Thesis
2. You are requested to provide your valuable assessment on the form attached
herewith.
3. The University is thankful to you for sparing your precious time for the required
assessment.
Date: ______________ ___________________________
(Dean/ Head of Institute)
NOTE: One hard copy of the Thesis, One Digital Copy, Thesis evaluation Form.
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of
Examinations.
ANNEX - PG-21
26
THESIS/ DISSERTATION EVALUATION REPORT (Masters/ M.Phil./ Ph.D. Program)
(To be used by Individual Examiner)
Student Name: ____________________Registration No._________________________
Degree enrolled: __________________Department: ___________________________
Thesis Topic: ___________________________________________________________
Complete the evaluation grid below and comment on the criteria accordingly
Evaluation Criteria Observation/ Comment
Literature Review:
Methodology:
Statistical analysis:
Table/ Graphs:
Result and Discussion:
Justified analysis and conclusions
Proper Referencing:
General Comments:
(Language, Grammar, Style)
Overall Recommendations
Thesis Observations
Select ONE:
The thesis is ready to proceed to the Oral Defense
1. Minor revisions before to proceed to the Oral Defense
2. Major revisions before to proceed to the Oral Defense
Date: ______________ Evaluator’ Signature: __________________________
NOTE: Report must include a detailed description of the shortcomings that have informed
your decision, including an itemized list of substantive issues you would expect the
student to address in order for the thesis to be approved and proceeded to the Oral
Defense.
Distribution: 1 x copy to be maintained in the concerned Institute, Academic Directorate &
Controller of Examinations.
Form ERC-2
ANNEX - PG-22
Form ERC-2
27
DISSERTATION FOREIGN EVALUATION REPORT
(Ph.D. Program)
I hereby, recommend that the dissertation prepared under my supervision by Mr./ Ms.
_______________________________Registration No. _______________
entitled ______________________________________________________________
_____________________________________________________________________
may be submitted for AS&RB approval. Reports of the following External Evaluators are attached: External Evaluator 1: Name: _____
Institute: __________________________________________Country______________
External Evaluator 2: Name: _____
Institute: __________________________________________Country______________
1. Supervisor: Signature: _______________________
Date: ______________________
Recommended/ Not Recommended
2. Dean: ___________________ Signature: _______________________ 3. AS&RB Approval/ Meeting No./ Date_______________________________________
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of Examinations.
ANNEX - PG-23
28
SCHEDULE FOR THESIS/ DISSERTATION PRESENTATION
(Masters/ M.Phil./ Ph.D. Program)
Name: ________________________________Registration No: ___________________
Department: ___________________________Institute: _________________________
Subject: ____________________________ CGPA of Course work: ______________
Research Topic:
______________________________________________________________________
______________________________________________________________________
Proposed dates of thesis Presentation: ________________________
Date: ______________ Supervisor Signature: ________________________
Date: ______________ Head of Department Signature: ________________
**************************************************************
Dean Office:
Faculty__________________
Final date of Schedule for thesis Presentation/ Approval: _______________________
Dean Name: ___________________________Signature: _____________________ Date: ________________
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of Examinations.
ANNEX - PG-24
Form ERC-2
29
FINAL THESIS/ DISSERTATION GRADING REPORT
(Masters/ M.Phil./ Ph.D. Program)
(To be used by Individual Evaluator)
Name: _______________________Registration No: ____________________________
Department: __________________Subject: ___________________________________
Supervisor: _____________________________ CGPA of Course work: ____________
Thesis/ Dissertation Topic:
_____
A-Internal/ External Thesis Evaluator (30 Marks)
S. No. Evaluation Criteria Marks Scale (2-10) Marks
obtained
1 Introduction/ Review
1. Reasonable review 2. Research Objectives 3. Background Information 4. Understanding of research domain
and complexity 5. Recent development
Poor
Below Average
Average
Good
Excellent
2 Research Methodology
1. Description of materials 2. Experimental design, methods and
techniques 3. Statistical analysis 4. Graphs, Tables 5. Resources used & limitations of
work
Poor
Below Average
Average
Good
Excellent
3 Results and Discussions
1. In terms of scope, time, budget & practicality
2. Scientific interpretation of results 3. Relevance to national needs 4. Original contribution to knowledge 5. Areas of Application
Poor
Below Average
Average
Good
Excellent
ANNEX - PG-25
Form ERC-2
30
B- Overall Performance/ Defense of thesis (20 Marks)
Total Marks Marks
obtained
1. Presentation skills/ slides (5 Marks)
2. Viva/ Q&A session (15 Marks)
Total Marks 20 Marks
Part-A (30 Marks) ______ Part-B (20 Marks) _______ Total (50 Marks) _____
Name of Examiner: _______________________Institute: _______________________
Qualification: ___________________________________________________________
Date: _____________________ Signature: _______________
Grading Scale:
2 Poor A performance that meets the minimum criteria, but no more. The candidate
demonstrates a very limited degree of knowledge.
4 Below Average A satisfactory performance but with significant shortcomings. The candidate
demonstrates a limited degree of knowledge.
6 Average A good performance in most areas. The candidate demonstrates a
reasonable degree of knowledge.
8 Good A very good performance. The candidate demonstrates sound knowledge
and a very good degree of independent thinking.
10 Excellent An excellent performance, clearly outstanding. The candidate demonstrates
excellent knowledge
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of Examinations.
31
FINAL THESIS/ DISSERTATION APPROVAL REPORT (Masters/ M.Phil./ Ph.D. Program)
We hereby, recommend that the thesis/ dissertation prepared under supervision
of__________________________by________________________________________
Student ID No _____entitled ____________________________________
be accepted as fulfilling in part of Masters/ M.Phil./Doctor of Philosophy Degree.
THESIS/ DISSERTATION APPROVAL COMMITTEE
1_____________________________Approved/ Not Approved ________________
Committee Chair/ Dean Signature
2______________________________Approved/ Not Approved ________________
Supervisor Signature
3_____________________________Approved/ Not Approved ________________
Internal Examiner Signature
4_____________________________Approved/ Not Approved ________________
External Examiner Signature
5_____________________________Approved/ Not Approved ________________
External Examiner Signature
6 _____________________________Approved/ Not Approved ________________
Head of Department Signature
Final Score_________ Total Marks__________ (_______% Grade_______) Dean’s Remarks ________________________________________________________
___________________
Date_________________ Dean/ Head of Institute
Distribution:
• 1 x copy to be maintained in the concerned Institute, Academic Directorate & Controller of Examinations.
ANNEX - PG-26
32
CHECK LIST FOR AWARD OF DEGREE
Name: ____________________ Registration No: ______________
S. No. List Yes/ No
1. Admission check list, admission response
2. Registration Form (Form No. PG : 1), Migration Form & Freezing of
semester (Form No. PG : 2 & 3)
3. Supervisor Appointment and willingness (Form No. PG : 04/ 05)
4. SC formulation form (Form No. PG:6/ PG:7)
5. Semester internal assessment form (Form No. PG :08)
6. Semester reports form (Form No. PG :10)
7. Report of Qualifying exam (course work) (Form No. PG:11)
8. IRB approval letter (Form No. PG:13), Synopsis Defense Evaluation
Report (Form No. PG:16)
9. Synopsis approval/ Qualifying exam-B) (Form No. PG :17)
10. Publication record form (Form No. PG:18)
11. Thesis/ Dissertation submission/ verification form (Form No. PG:19)
12. Dissertation foreign evaluation report (Form No. PG: 23)
13. Schedule of thesis defense & evaluation report (Form No.PG:24 &
25)
14. Plagiarism report
15. Thesis/ Dissertation is written according to NUMS’ guidelines (title,
writing styles, references, etc.)
16. Certificate of approval and NOC for award of degree submission and
to Controller of Examinations.
Date: ____________ Student Signature: _________ Supervisor: ________________ Distribution:
• 1 x copy to be maintained in the concerned Institute
• 1 x copy to be maintained in the Examination Directorate
• 1 x copy to be maintained in the Academic Directorate
ANNEX - PG-27
