Academic Course

Scheduling Process

Logistics & Data Management Operations

AGENDAAcademic Course Scheduling Process

Course Scheduling Vocabulary

Review of Timeline & Processes

Implications of Schedule Revisions

Watch Out for...

LDM Review Process New Faculty Credentialing Process

"Rolling"Registrar will "roll" data from one term to another term. This copies items in the class

schedule forward to the next applicable term, i.e. Spring '19 rolls to Spring '20.

Course Scheduling Vocabulary

Call for Schedule   

Timeline & Work�ow: Phase 1Course Editing/Building Period (prior to active advising)

1

Summer & Fall sentbeginning of Oct

 Spring sent mid-Dec 

LDM calls forschedule Add your detail

description here. 

Proces 4

44

Summer & Fall dueend of Oct

 Spring due endof Jan 

ASD & PC editschedule &

submit scheduleto LDM

LDM works withASD to clarifyincomplete orunclear info

LDM reviewssubmissions

LDM calls forschedule review

prior to activeadvising forregistration 

Schedules areentered in

BannerASD & PC

ensure accuracy& submit

revisions to LDMSummer & Fall

revision deadline:March 1

Spring revisiondeadline: Sept 15 

LDM updatesschedules in

Banner asrequested

53 62

Timeline & Work�ow: Phase 2Course Blackout Period (advising & registration)

ASD & SD verifyworkload

assignments & verifyenrollment thresholds

1 2 3

This is prior to BCSTpayroll processes

LDM calls forinstructor assignment

& low enrollmentreview

ASD submit �nalizedinstructor

assignments &course cancellations

due to low enrollent toLDM

BCST deadlines 

LDM updates �nalizedinstructor

assignments inBanner as requested

4

Slows schedulereview process

as reports are notreal-time.

Impact of revisions outside of requested reviews

Prior to Advising & Registration

Some changesrequire students tomodify registration.Registrar may need

to assist. 

LDM reviews forimpacts to student

schedules. Studentsmay have non-classschedule impacts.

NEW: LDM mustreceive approval for

schedule changes fromRegistrar & Provost's

Office.

LDM communicateschanges to students.

Some changesrequire students to

modify theirregistration.

Students are registered

Watch Out for...

These need to be updated every semesterRemember holidays & UNCW closures

Actual Meeting Dates

Only codes that match the submitted curriculum can be usedi.e. cannot change a LEC to a PRA

Schedule Types

Booked for multiple sections that meet at the same timeIncorrect spelling and/or nicknames

Instructor Con�icts

New Instructor Credentialing Process

ASD will assign new instructorsvia the Call for Schedule BCST is given a hiring packetfor new instructors LDM will contact BCST to

ensure instructor is goingthrough the hiring process

Once credentialed, UNCW AA willinform LDM, who will assign theinstructor to classes in Banner LDM will notify ASD of completedassignments

1

2

3

Contact Us

UNCW Standard Class Times

BCST Payroll Process Deadlines

Minimum Class Sizes - Fall/Spring

Minimum Class Sizes - Summer

Course Scheduling Resources

CHHS Academic Affairs Webpage

910-962-3351 - Danielle Eastup

CHHSAcademicAffairs@uncw.edu

MC 3050