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ROLES AND RESPONSIBILITIES - ACCOUNTING CLERK

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ROLE RESPONSIBILITY RECURRENCE REASON RESULT KEYMEASUREMENT

RESOURCE/

SUPPORTFinancialAdministration

Perform dailybookkeeping

activities anddistribute financialreports

On-going Accuratetracking and

reporting ofbusinessincome andexpenses

Sound financialdata

Accurate financialrecords

OPM Chs. 14,16

EMM Chs 7,8

Process payrolldocuments,perform weekly/bi-weekly payrolladministration andreporting, and

administer payrolltaxes

Weekly/Bi-Weekly

Ensure all timesheets and timecards arecollected andprocessed orforwarded to

payroll service

Ensure payrolltaxes arecurrent

Payroll completedaccurately andtimely

Payroll taxes arepaid timely

Paychecks aredelivered on-time

Check Error Log

Payroll Reports

Payroll TaxSummaries

OPM Ch.17

Personnel ManualCh.7

Reconcile invoiceswith Royalty Reportand completeRoyalty Report forOwner review

Monthly Ensurecompliance withCorporaterequirements

Invoices matchRoyalty Reportand royalties arecalculatedcorrectly are filedtimely

Royalty Report

Deposit Report

Invoice List byRoyalty MonthReport

OPM Chs. 14,16,17, 18

EMM Ch.5

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ROLES AND RESPONSIBILITIES - ACCOUNTING CLERK

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ROLE RESPONSIBILITY RECURRENCE REASON RESULT KEY

MEASUREMENT

RESOURCE/

SUPPORT

FinancialAdministration(cont.)

Bill customers forservices

Daily Customersreceive timelyinvoices for

servicesrendered

Timely invoicingof customers

Completed WorkOrders markedBilled

OPM Ch.15

EMM Ch.5

Process customerpayments andprepare deposits

Daily Payments areapplied toaccountscorrectly andtimely withaccuratepaperwork foreach deposit

Improved cashflow

Paymentsreceived equaldeposit amount

Prompt

commissionpayments

AccountsReceivable (A/R)Aging Report

Invoice Report

Deposit Report

OPM Ch.14,15,16,18

EMM Ch.5

ManagERManual

Manage AccountsReceivable

On-going Improve cashflow

AccountsReceivable arekept current

A/R Aging Report

AverageCollection Periodcalculation

FFA reports

OPM Chs. 14,15

EMM Ch.5

ManagERHelp

A/R Collectionse-Learning

Manage AccountsPayable (A/P)

On-going Review allpayables

Create checksfor approvedpayables

Accounts Payableare kept current

All referral andsubcontract feesentered and paid

A/P Report OPM Ch. 14

EMM Ch.5

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