About the PMRN User’s Guide - Florida State University · About the PMRN User’s Guide The PMRN User’s Guide is intended to assist educators in using the Progress Monitoring

About the PMRN User’s Guide

The PMRN User’s Guide is intended to assist educators in using the Progress Monitoring and Reporting Network (PMRN) to plan reading instruction for grades K through 12.

Both the PMRN Website and User’s Guide are often updated to meet the needs of educators. Please contact the PMRN Help Desk at the Florida Center for Reading Research for assistance in using the PMRN or to suggest improvements to the PMRN or this User’s Guide.

Contact the PMRN Help Desk(School Days, 8 a.m. - 4 p.m. ET)

Phone: 850.644.0931 (Local) 866.471.5019 (Toll Free) 850.645.1700 (Fax)

E-mail: [email protected]

The latest information about the PMRN, including Registration pages are available on the Internet at:

http://www.fcrr.org/pmrn

PMRN User’s Guide Version 11.0 Page

Contents - Section 1

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Table of Contents

Section 1: Introduction

Preface: Dr. Barbara Foorman, FCRR..............................................................1.1 About the PMRN................................................................................................1.2 Equipment..................................................................................................1.2 Browser Minimum Requirements..............................................................1.2 Monitor Resolution.................................................................................1.2 Macintosh Users....................................................................................1.2 Security.......................................................................................................1.2 Saving Passwords.................................................................................1.2 Signing Out..........................................................................................1.2 Protect Your Identity...............................................................................1.3 PMRN Internet Address..............................................................................1.3

Accessing the PMRN.........................................................................................1.3 Identifier, User Name, and Password.........................................................1.3 Signing In....................................................................................................1.5 Possible Errors......................................................................................1.5 FERPA Statement.......................................................................................1.6 News..........................................................................................................1.6 Reset Password..........................................................................................1.7 Possible Errors......................................................................................1.7 Forgot Your Password?..............................................................................1.8 Home Page................................................................................................1.9 Your Profile...............................................................................................1.10

PMRN User’s Guide Version 11.0 Page ii

Change Your Password...............................................................................................1.11

Need Assistance.......................................................................................1.11

Section 2: Principal’s Entries

Overview.............................................................................................................2.1 About Data Submission....................................................................................2.2 SchoolConfiguration........................................................................................2.3 Confirm Calendar.......................................................................................2.4 Non-Instructional Days...............................................................................2.4 School Configuration Completed................................................................2.6

Section 3: Users and Access

Overview.............................................................................................................3.1 Administrative Users.........................................................................................3.2 School Level 1 User...................................................................................3.2 School Level 2 User...................................................................................3.2 School Level 3 User...................................................................................3.2 Non-Administrative Users.................................................................................3.3 School Level 4 User...................................................................................3.3 Reading Level User....................................................................................3.3 Resource Level User..................................................................................3.3 Data Entry Level User................................................................................3.3 Coach’s Log User.......................................................................................3.3 Assessment Team Member........................................................................3.3 Users and Access Levels..................................................................................3.4

Adding a New User............................................................................................3.5

Contents - Sections 1, 2, 3


Verify User..................................................................................................3.7 About Social Security Numbers..................................................................3.8

Deleting a New User..........................................................................................3.8 Activating Teachers as Users.........................................................................3.10 User Access Level Selection..........................................................................3.12

Teacher Handout - First Sign In......................................................................3.13

Section 4: PMRN Administration

Overview.............................................................................................................4.1 Initial Rostering - Survey 8...............................................................................4.2 Additional Surveys......................................................................................4.2 Review Teachers................................................................................................4.3 Add New Teacher...............................................................................................4.4 Verify User..................................................................................................4.5

Reassign a Class...............................................................................................4.6 Remove a Teacher..............................................................................................4.7 Change Teacher Name......................................................................................4.9

Review Class Lists..........................................................................................4.10Delete a Class........................................................................................ 4.10

About Class and Period Assignments...........................................................4.11Add a New Class..............................................................................................4.12Classes List Complete.....................................................................................4.14Print Class Lists...............................................................................................4.14Distribute Class Lists......................................................................................4.16

Class List Tips.................................................................................................4.17 Quick Tips................................................................................................4.17 Add a Student..................................................................................................4.18

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Contents - Sections 3, 4


Enroll a Student...............................................................................................4.21 Search for a Student................................................................................4.22 Change Student Grade Level...................................................................4.23

Remove a Student...........................................................................................4.24 Withdraw a Student From School..................................................................4.26 Facilitate Testing..............................................................................................4.28 Print Student Labels........................................................................................4.29 About Label Sheets.................................................................................4.29

Exclusion Rule.................................................................................................4.31 Exclusion Tip............................................................................................4.32 Exclude Students From Progress Monitoring..............................................4.32 Select Students........................................................................................4.33

Section 5: PMRN Administration - DEL Users / Reading Teachers

Overview.............................................................................................................5.1 Initial Rostering - Survey 8...............................................................................5.2 Additional Surveys......................................................................................5.2 About Class and Period Assignments.............................................................5.3 Review Class Lists............................................................................................5.4 Print Class Lists................................................................................................5.5

Distribute Class Lists........................................................................................5.7 Class List Tips...................................................................................................5.8 Quick Tips...................................................................................................5.8 Transfer Students or Add a Student................................................................5.9 Search for a Student.................................................................................5.10 Facilitate Testing.............................................................................................5.13 Print Student Labels.......................................................................................5.14

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About Label Sheets..................................................................................5.14

Section 6: Student Scores

Overview.............................................................................................................6.1 Roles of Data Entry Level Users................................................................6.1

K-2 Electronic Scoring Tool..............................................................................6.2 3-12 Web-Based Assessment Module.............................................................6.3 K-2 Data Entry....................................................................................................6.4 Assessment Calendar................................................................................6.4 K-2 Data Entry/EST Lockdown Dates........................................................6.4 Save and Submit Scores............................................................................6.5 Enter Student Scores.................................................................................6.6 Error Analysis.............................................................................................6.9 Administrative Stops.................................................................................6.10 Reading Comprehension Data Entry........................................................6.11 Spelling Data Entry...................................................................................6.12 Modify Student Scores.............................................................................6.13 Modify Score Error....................................................................................6.15 K-2 Score Invalidation.....................................................................................6.16 Invalidate K-2 Scores...............................................................................6.16 3-12 Score Invalidation....................................................................................6.18 Invalidate 3-12 Scores.............................................................................6.18 Missing Score Report......................................................................................6.20

Section 7: Overview of Reports

Overview.............................................................................................................7.1

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Research Behind the Assessments.................................................................7.2 Assessment Types............................................................................................7.3 Broad Screen/Progress Monitoring Tool.....................................................7.3 BS/PMT for K-2.................................................................................7.3 BS/PMT for 3-12...............................................................................7.4 Broad Diagnostic Inventory........................................................................7.4 Targeted Diagnostic Inventory....................................................................7.4 Success Probabilities........................................................................................7.5

Score Types for K-2...........................................................................................7.6 Probability of Reading Success..................................................................7.6 Percentile Ranks........................................................................................7.7 Fluency Score (WCPM)..............................................................................7.7 Percent Accuracy Score.............................................................................7.7 Target Passage...........................................................................................7.8 Meets Expectations/Below Expectations....................................................7.8

Score Types for 3-12..........................................................................................7.9 FCAT Success Probability.........................................................................7.9 Percentile Ranks......................................................................................7.10 FCAT Reporting Categories.....................................................................7.10 Passage Text Complexity.........................................................................7.11 Adjusted Maze Score...............................................................................7.11 Report Components.......................................................................................7.12 Report Legend.........................................................................................7.12

Success Box............................................................................................7.13 Pie Graph.................................................................................................7.13

Column Header........................................................................................7.14 Magnifying Glass......................................................................................7.14 Student Score Detail Box.........................................................................7.15

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Dagger.....................................................................................................7.16 Copied Score............................................................................................7.16 Duplicate Score........................................................................................7.17 Viewing Reports..............................................................................................7.17 Active Header Menu........................................................................................7.19

Section 8: Student Reports

Overview.............................................................................................................8.1 Types of Reports.........................................................................................8.1 Accessing Student Reports..............................................................................8.2 Student Score Detail Report.............................................................................8.3 Where to find the Score Detail Report........................................................8.4 Student Cumulative Report..............................................................................8.5 Where to find the Cumulative Report.........................................................8.6 Parent Letter.......................................................................................................8.7 Where to find the Batch Parent Letter........................................................8.7 Where to find the Customized Parent Letter..............................................8.9 Parent Letters in Spanish and Hatian Creole................................................8.11

Section 9: Class Reports

Overview.............................................................................................................9.1 Types of Reports.........................................................................................9.1 Accessing Class Reports..................................................................................9.2 Class Status Report...........................................................................................9.3 Where to find the Class Status Report.......................................................9.5 School Level Users.............................................................................................9.5

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Reading and Resource Teachers.............................................................9.6 Class Success Zone Report..............................................................................9.7 Where to find the Class Success Zone Report..........................................9.9 School Level Users.............................................................................................9.9 Reading and Resource Teachers.....................................................................9.10 Class Progress Report....................................................................................9.11 Where to find the Class Progress Report.................................................9.12 School Level Users...........................................................................................9.12 Reading and Resource Teachers...........................................................9.13 Class Student Progress Report......................................................................9.14 Where to find the Class Student Progress Report...................................9.15 School Level Users...........................................................................................9.15 Reading and Resource Teachers...........................................................9.16 Class Grade Summary Report........................................................................9.17 Where to find the Class Grade Summary Report.....................................9.18 School Level Users...........................................................................................9.18 Reading and Resource Teachers.....................................................................9.19 Class TDI Report..............................................................................................9.20 Where to find the Class TDI Report..........................................................9.21 School Level Users..............................................................................9.21 Reading and Resource Teachers.....................................................................9.22 Class Detail TDI Report...................................................................................9.23 Where to find the Class Detail TDI Report...............................................9.24 School Level Users...........................................................................................9.24 Reading and Resource Teachers...........................................................9.25 Class Summary Error Analysis Report..........................................................9.26 Where to find the Class Summary Error Analysis Report........................9.27 School Level Users..............................................................................9.27 Reading and Resource Teachers.....................................................................9.28


Class Detail Error Analysis Report................................................................9.29 Where to find the Class Detail Error Analysis Report...............................9.30 School Level Users..............................................................................9.30 Reading and Resource Teachers.....................................................................9.31 Class FLKRS Report.......................................................................................9.32 Where to find the Class FLKRS Report....................................................9.33

School Level Users..............................................................................9.33 Reading and Resource Teachers.....................................................................9.34 Class Year-End Outcome Test Report...........................................................9.35 Where to find the Class YEOT Report.....................................................9.36 School Level Users..............................................................................9.36 Reading and Resource Teachers.....................................................................9.37

Section 10: Teacher Reports

Overview...........................................................................................................10.1 Types of Reports.......................................................................................10.1 Accessing Teacher Reports............................................................................10.2 Teacher Status Report.....................................................................................10.3 Where to find the Teacher Status Report.................................................10.4 School Level Users..............................................................................10.4 Reading and Resource Teachers.....................................................................10.5 Teacher Success Zone Report........................................................................10.6 Where to find the Teacher Success Zone Report.....................................10.7 School Level Users..............................................................................10.7 Reading and Resource Teachers...........................................................10.8 Teacher Progress Report................................................................................10.9 Where to find the Teacher Progress Report...........................................10.10


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School Level Users............................................................................10.10 Reading and Resource Teachers..........................................................10.11 Teacher Grade Summary Report..................................................................10.12

Where to find the Teacher Grade Summary Report..............................10.13 School Level Users........................................................................................10.13 Reading and Resource Teachers...................................................................10.14 Teacher FLKRS Report..................................................................................10.15

Where to find the Teacher FLKRS Report............................................10.16School Level Users........................................................................................10.16Reading and Resource Teachers...................................................................10.17

Teacher Year-End Outcome Test Report.....................................................10.18Where to find the Teacher YEOT Report............................................10.19

School Level Users........................................................................................10.19Reading and Resource Teachers...................................................................10.20

Section 11: School Reports

Overview...........................................................................................................11.1 Types of Reports.......................................................................................11.1 Accessing School Reports.............................................................................11.2 School Status Report......................................................................................11.3 Where to find the School Status Report...................................................11.4 School Success Zone Report.........................................................................11.5 Where to find the School Success Zone Report.......................................11.6 School Grade Summary Report......................................................................11.7 Where to find the School Grade Summary Report...................................11.8 School Progress Report..................................................................................11.9 Where to find the School Progress Report.............................................11.10


School FSP/PRS Demographics Report.......................................................11.11 Where to find the School FSP/PRS Demographics Report....................11.12 School Range Demographic Report............................................................11.13 Where to find the School Range Demographic Report..........................11.14 School Student Status Report......................................................................11.15 Where to find the School Student Status Report....................................11.17 School Year-End Outcome Test Report.......................................................11.18 Where to find the School Year-End Outcome Report.............................11.19 School Data File.............................................................................................11.20 Assessment Calendar....................................................................................11.21

Where to find the Assessment Calendar................................................11.23 School Missing Score Report.......................................................................11.24

Where to find the School Missing Score Report.....................................11.25

Section 12: Resource Classes

Overview...........................................................................................................12.1 Creating Resource Teachers..........................................................................12.2 Verify User................................................................................................12.3

Creating a New Resource Class.....................................................................12.4 Adding Students..............................................................................................12.6

Section 13: Coach’s Log

Overview...........................................................................................................13.1 Coach’s Log.....................................................................................................13.2 Log Reporting Period......................................................................................13.3 Log Notifications.......................................................................................13.3 Professional Information................................................................................13.4


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Tasks in Log.....................................................................................................13.6 Successes and Concerns Narratives.......................................................13.9 Enter Time........................................................................................................13.9 Enter Daily Hours...................................................................................13.13 Enter Task Totals....................................................................................13.14 Edit Teachers..........................................................................................13.15 Enter Narratives............................................................................................13.16 Save, Save, Save..................................................................................13.17 Print Log........................................................................................................13.17 Tracking Your Hours.....................................................................................13.18 Special Circumstances..................................................................................13.19 Weekend, Night Hours...........................................................................13.19 Shared Coaches’ Duties.........................................................................13.19 Parts of Hours........................................................................................13.19

Print Log Form...............................................................................................13.20 Save and Submit............................................................................................13.21 Coach’s Log Reports.....................................................................................13.22 Coach’s Log Report................................................................................13.23 Task Report............................................................................................13.24 Year-To-Date Log Report........................................................................13.25 View Narratives......................................................................................13.26 Interpreting the Coach’s Log Reports.........................................................13.27 Formative Feedback...............................................................................13.27 Appropriate Follow-up Support...............................................................13.27 Focus on Improving Teaching and Learning...........................................13.28 2013-2014 Coach’s Log Dates.............................................................13.29


Section 14: Automated E-mails

Overview...........................................................................................................14.1 E-mail Messages..............................................................................................14.2 New User Name and Password Assignment for the PMRN.....................14.2 Password for PMRN................................................................................14.2 Coach’s Log Submission Reminder.........................................................14.2 Coach’s Log Submission - Final Reminder..............................................14.3 Assessment Window Reminder...............................................................14.3 Missing Scores.........................................................................................14.3 FLKRS Data Entry Closing Soon.............................................................14.3 One More School Day for Entering FLKRS Data.....................................14.4

FLKRS Reports are Available for Download............................................14.4

Section 15: FLKRS

Overview...........................................................................................................15.1 Assessment Calendar......................................................................................15.2 FLRKS Demographic Information..................................................................15.3 Enter Demographic Information................................................................15.4 FLKRS Demographics Completed...........................................................15.7 ECHOS™ Observations..................................................................................15.8 ECHOS™ Observations Entry.........................................................................15.9 ECHOS™ Completed............................................................................15.13 ECHOS™ Progress Reports.........................................................................15.14 Enter Demographic Information.............................................................15.14 FLKRS Demographics Completed.........................................................15.16

FLKRS Reports..............................................................................................15.18


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Types of Reports.............................................................................................15.18 State FLKRS Report for Public Schools................................................15.18 State FLKRS Report for non-Public Schools.........................................15.18 District FLKRS Report...........................................................................15.18 School FLKRS Report...........................................................................15.18 School ECHOS™ Progress Report.......................................................15.18 Class ECHOS™ Progress Report.........................................................15.18 Accessing FLKRS Reports............................................................................15.19

State FLKRS Reports............................................................................15.19District FLKRS Report...........................................................................15.20School FLKRS Report...........................................................................15.20

FLKRS Reports Components........................................................................15.21FLKRS Report Legend..........................................................................15.22

Text Conventions

Throughout this manual, text conventions are used to assist you.

Words displayed in italics indicate information or text found on a web page or text which is stressed for importance.

Words in bold indicate a button, link, or clickable text on the screen to select with the mouse.

Contents - Section 15, Text Conventions

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Documents

About the PMRN User’s Guide - Florida State University · About the PMRN User’s Guide The PMRN User’s Guide is intended to assist educators in using the Progress Monitoring