ABOUT ASMEStudent Section Operations

ASME Student Leadership Seminar

Fall 2007

Outline

Characteristics and examples of successful student sections

Executive Committee responsibilities

Basics of leadership Discussion

Objectives

• Understand why students join • Share examples and experience of

successful section practices and activities (quality, not quantity)

• Understand what the Executive Committee does (NOT everything!)

• Be able to develop a program of activities to engage the student population

Why do Students Join?

• Discussion– Why did you join ASME?– What does ASME offer that is unique?– How could you ask people what would

motivate them to join?– How can you use this information in

your section planning?

Section Executive Committee

Purpose and ResponsibilitiesProvide direction and goals for the sectionDevelop exciting programs (Plan)Conduct and oversee activities (Delegate

and follow up)Handle section finances and reportingAddress student concernsMotivate/RecognizeRepresent section

Section Executive Committee

ChairVice ChairSecretaryTreasurer District SSC Liaison (optional)Committee Members

Establish and Communicate Goals

Why set goals?– Establish direction

– Identify expectations

– Improve teamwork

– Heighten performance

How and why to communicate them?– Section newsletter/web site

– At the start of Executive Committee meetings

– Other?

S.M.A.R.T. Goals

Specific

Measurable

Action-oriented

Realistic

Time- and Resource-constrained

Setting Section Goals Evaluate last year’s goals Make use of resources:

– Your section advisor and local ASME section– ML – 1 Student Section Operations Manual– Student Sections Competition - Road Map to

Success– Each Other

Goal Setting Exercise (10 min)

Get into groups of five or six Share your section goals from last year Which one(s) were you able to achieve? Pick one that you weren’t able to achieve

and evaluate it against the SMART criteria

Discuss how it could be made SMARTer, and your recommendation for including it this year

Successful Planning Assess your resources

– Membership– Money– Support from SSA, local section, university,

industry, section alumni, etc Leverage ASME resources Prioritize goals Make checklists of important tasks Use event activity plans to help delegate

and follow up

Successful Delegation

Find the right person (and a backup)Give clear instructionsBe flexible & open-mindedGive authorityFollow upBe supportivePraise/recognize

Motivate and Recognize

Important for a volunteer organization

Honors and Awards: – Outstanding Student Member Award

– Charles T. Main Student Member Award

– ASME Student Section Advisor Award

Create your own Student Section Awards

http://www.asme.org/Governance/Honors/

Successful Budgeting

Develop at end of academic year for next year

Develop expenses firstIdentify revenue sourcesKeep records of expenses and revenue

Revenue Sources Society appropriation of $80 for sections up to

40 members (an additional $1.50 per member for each member over 40 members) – Note: Reports must be filed

Local dues – optional Fund raising Diversity Action Grant - $500-1,500; apply by

November 1st University support – ME department, College

of Engineering, University student government Alumni Others

Planning Ideas: Fall SemesterAugust:

• Program plan for coming yearSeptember:

• Conduct membership driveOctober:

• Plan Student Section Competition participation• Encourage preparation for Oral Presentation at

SPDCNovember:

• Attend ASME International Mechanical Engineering Congress and Exposition

Planning Ideas: Spring SemesterFebruary:

• Conduct oral presentation & poster contests• Submit Nominations for Charles T. Main and Student

Section Advisor AwardsMarch:

• Attend SPDC April:

• Attend SPDC• Conduct officer elections• Submit University & Officer Info Report

May:• Submit Section Program & Annual Financial Reports

Student Sections CompetitionSelect Events menu on asme.org Contests scroll down

to Student Section CompetitionScoring is based on the quality of:

• reporting

• meetings

• tours

• social events

• news articles

• membership development• service activities• Student Professional

Development Conference• professional development• upgrading activities

Contest runs from March through February (of the following year) and the SPDC that your student section attends. Prize money and plaques are awarded to the

highest scoring student sections

Reporting Back to ASME: End of Year

• Annual Financial Report• To be completed by the outgoing

Treasurer

• Student Section Program Report• To be completed by the outgoing

Chair & Committee Chairs

• University and Officer Information Report

Reporting Back to ASME: Where & How

Unit Leader Resource Centerhttp://volunteer.asme.org/unit/

• Submit forms online, or • Email – UnitSupport@asme.org, or• Mail hard copy to: ASME Unit Support,

Three Park Avenue, 23S1, New York, NY 10016-5990• Always print and save your reports. These forms are

needed for funding!

Resources: People

• SSA, Local ASME Section, & Student Section Alumni

• ASME District Leaders

• ASME staff – call Info Central 1-800-THE-ASME

• Burt Dicht, Managing Director K&C: Dichtb@asme.org

• Jessica Albert: unitsupport@asme.org• Each Other!

Discussion

Suggestions & Questions!