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No. PROJ/210 Date:08.06.2019
NOTICE INVITING TENDER
KIOCL Limited, Panambur, Mangaluru invites sealed tenders from the experienced Contractors who
have carried out similar type of work for the below mentioned work. Tender papers can be had from the
office of the undersigned on all working days during the office hours till 3:00 PM on 09.07.2019 on
payment of ₹.168.00 (including GST @ 12 %) per set in the form of Demand Draft/Pay Order/Banker‟s
Cheque or equivalent instrument drawn in favour of KIOCL Limited, Panambur, Mangaluru – 10. If the
tender documents are downloaded from website www.kioclltd.in, the Demand Draft/Pay
Order/Banker‟s Cheque or equivalent instrument towards cost of tender document should be furnished
along with technical bid. The last date for submission of tender is till 3:00 PM on 10.07.2019.
Tender
No.
Name of the work
EMD (₹)
6980
Annual contract for providing manpower assistance for
KIOCL Limited Guest House at KIOCL Limited Township,
Kavoor, Mangaluru.
10,000.00
(Arun Bhat. U. C)
Joint General Manager (T&S, Projects & I&C)
ಕೆಐಓಸಿಎಲ್ ಲಿಮಿಟೆಡ್ (ಭಾರತ ಸರ್ಾಾರದ ಉದಯಮ)
ಪಣ೦ಬೂರು, ಮ೦ಗಳೂರು – 575 010
ಯೋಜನಾ ವಿಭಾಗ ದೂರವಾಣಿ:೨೪೦೩೨೯೨, ೨೪೦೩೨೯೪
ಈ ಮೈಲ್: [email protected]
ಫ್ಾಯಕ್ಸ : ೦೮೨೪ ೨೪೦೭೪೨೨
ವೆಬ್ ಸೈಟ್: www.kioclltd.in
केअइओसीएल लललमटेड (भारत सरकार का एक उध्यम)
पणंबूर , मंग्लूरु – ५७५ ०१०
पररयोजनाऐ लिभाग
टेललफोन: २४०३२९२,
२४०३२९४
ईमैल: [email protected]
फेक्स: ०८२४ २४०७४२२
िेबसाइट: www.kioclltd.in
KIOCL
LIMITED (A Government of India Enterprise)
Panambur,
Mangaluru – 575 010
PROJECTS
DEPARTMENT Telephone: 2403292, 2403294 Email: [email protected]
Fax: 0824 2407422
Website: www.kioclltd.in
कुद्रमेुख
KUDREMUKH
ಐಏಸ್ಓ 9001, 14001 ಮತುು
ಓಹೆಚ್ಎಸ್ಏಎಸ್ 18001 ಸ೦ಸೆ
अई एस ओ 9001, 14001 तथा
ओएचएसएएस 18001 कम्पनी
ISO 9001, 14001 &
OHSAS 18001 COMPANY
2
KIOCL Limited (A Govt. of India Enterprise)
Panambur, Mangaluru-575010
No.PROJ./TC/6980 Date: 08.06.2019.
Dear Sir,
Sub: Annual contract for providing manpower assistance for KIOCL Limited Guest House at
KIOCL Limited Township, Kavoor, Mangaluru.
------
Please find enclosed herewith the tender documents for (i) Technical Bid - comprising of Proforma for
Technical evaluation, Invitation for tender, instructions to tenderers & terms & conditions, Special
conditions, Business rule and terms & conditions of online price bidding cum e-reverse auction,
schedule of work (Unpriced) and (ii) documents for Price bid comprising of schedule of work.
The Technical bid along with other documents shall be duly filled. The price bids of only
technically qualified bidders shall be opened and others shall be rejected.
KIOCL Ltd‟s decision on Technical evaluation shall be final and no correspondence shall be entertained
in this regard.
Thanking you,
Yours faithfully,
for KIOCL LIMITED
(Arun Bhat. U. C)
Joint General Manager (T&S, Projects & I&C)
Encl: As above.
3
TECHNICAL BID INDEX
Sl.No. Particulars Page No.
1. Invitation to tender - KIOCL/MR/TC/QF-01
4 - 5
2. Proforma for technical evaluation of bidders
6 - 7
3.
Instruction to tenderers & terms and conditions –
KIOCL/MR/TC/QF-02
8 - 11
4.
Special conditions of contract
12 - 13
5.
Business rule and terms & conditions of online price bidding
cum e-reverse auction
14 - 23
6. Schedule of work (Unpriced)
24
PRICE BID INDEX
Sl.No. Particulars Page No.
1. Schedule of work
25
4
No. KIOCL/MR/TC/QF-01
KIOCL Limited (A Govt. of India Enterprise)
PANAMBUR, MANGALURU – 10
No.PROJ/TC/6980 Date: 08.06.2019.
Sub: Annual contract for providing manpower assistance for KIOCL Limited Guest House at
KIOCL Limited, Township, Kavoor, Mangaluru.
-----
1. Bid documents for the above work are enclosed herewith.
2. Sealed bids will be received up to 15.00 Hrs. on 10.07.2019 at the office of Joint General
Manager (T&S, Projects & I&C), KIOCL Limited, Panambur, Mangaluru – 10. Bids received
late are liable for rejection. The technical bids shall be opened at 3.30 PM on 10.07.2019. The
price bids of techno commercially accepted offers would be opened on a specified date, which
will be communicated to the bidders for participation to witness the same.
3. Bidders shall abide by all the details of “Instruction to Bidders” enclosed with the tender
documents. The sealed bids shall be submitted in two separate sealed covers – (1) Technical bid
and (2) Price Bid - Schedule of work. Each sealed bids shall be superscribed with the respective
subjects and shall be addressed to Joint General Manager (T&S, Projects & I&C), KIOCL
Limited, Panambur, Mangaluru – 575 010.
4. The technical bid shall be accompanied by an Earnest Money Deposit of ₹. 10,000/- (Rupees ten
thousand only) in the form of;
i. Demand Draft/Banker‟s Cheque/Pay Order or any other equivalent instrument drawn from a
Scheduled Bank drawn in favour of KIOCL Ltd., Panambur, Mangaluru, Payable at
Mangaluru.
ii. Through RTGS
STATE BANK OF INDIA,
PANAMBUR, MANGALURU – 575 010.
CURRENT ACCOUNT NO. 32893315596,
IFSC CODE: SBIN0002249
In case of payment through RTGS, transaction details are to be furnished. No other form of
EMD will be accepted.
State/Central Govt. Organization, PSU and valid DGS&D/NSIC registered (for the tendered
item) firm can produce documentary evidence issued by Govt. Authorities for exemption
towards submission of Tender Document Fee, Tender Processing Fee and EMD. In case of SSIs
/MSEs Firms need to submit the relevant, valid registration certificates for claiming exemption
(In case of those firms who have already submitted the documentary evidence may ignore this).
Note: No cash shall be deposited to our bank Account for payment of EMD.
5
5. EMD shall be adjusted to the Security Deposit in the case of successful bidder. However, the
same shall be returned to the unsuccessful bidders immediately after the award of work to
successful bidder.
6. Acceptance of the bid will be intimated to successful bidder through a letter enclosing the copies
of the Letter of Intent (LOI) and this letter will be treated as authorization for award of work.
The bidder shall sign the said copies of LOI and send to the owner within seven days from the
date of receipt for formal signature and issue of the same. In the event of failure on the part of
the bidder to sign and return the LOI within the specified time, the EMD shall be liable to be
forfeited at the sole discretion of the owner.
7. The job shall be completed within ONE YEAR. The effective date of contract would be
specified in Letter of Intent/Work Order.
8. The successful bidder shall be required to execute an agreement within the time specified in the
Letter of Intent.
9. The Company reserves the right to reject any or all the tenders without assigning any reason.
Thanking you,
Yours faithfully,
for KIOCL Limited
(Arun Bhat. U. C)
Joint General Manager (T&S, Projects & I&C)
Encl: Bid documents.
6
KIOCL/MR/TC/QF-02
TECHNICAL BID
PROFORMA FOR TECHNICAL EVALUATION OF BIDDERS
The agencies who are sending their letter of expression must furnish following details along with
documentary evidence of their claims. However, any surrogated submission in any form will disqualify
them from consideration.
Generic
Name of the
Agency
Postal Address Communication
Address
Contact Person Emergency contact
mode/No
Specific
Sl.
No.
Description Document particulars
1.
Average annual financial turnover during the last
three years, ending 31st March 2018 (Balance
sheet or Form 16 or Auditor certified copy of
turnover). The auditor should be a Chartered
Accountant.
Should be at least ₹. 1.84 Lakhs.
2.
Experience of having successfully completed
similar work during last seven years ending last
date of the previous month of date of publication
of NIT.
Similar work means labour
supply/housekeeping/civil maintenance works
carried out in Process Plants/ Industries/ Public
sector/ Private sector under takings & Govt.
sectors.
Note: (i) For works carried out in Pellet Plant Unit
of KIOCL Ltd., work order copies are to be
enclosed. However, for the purpose of technical
evaluation, the actual value of work done would
be considered. For works carried out in other
place/s, work completion certificate should be
furnished.
(ii) The ongoing works will also be considered if
the value of the actual work/s completed as on
specified date is/are above the specified threshold
value.
a) Three (3) similar completed works
costing not less than the amount ₹.2.45
Lakhs each (rupees two lakh forty five
thousand only)
OR
b) Two (2) similar completed works costing
not less than the amount ₹.3.06 lakhs each
(rupees three lakh six thousand only)
OR
c) One (1) similar completed work costing
not less than the amount ₹.4.89 lakhs each
(rupees four lakh eighty nine thousand only)
7
3. PAN (mandatory, copy to be enclosed)
4.
e-mail address (mandatory)
5. PF Account No., if available
6. ESI code No., if available
7. GST No., (if available)
8.
TIN (if available)
9. Ownership of the firm; whether the firm is
proprietary, partnership or company.
In case of partnership or company, the details of
partnership/company along with agreement copies
and the authorised signatory on behalf of the firm
should be furnished.
10. All payments shall be made on electronic mode.
Contractor shall furnish the required bank details
to affect the electronic mode of payment.
Name of the Bank
Branch
Type of Account (Current/Savings)
Account No.
MICR Number
IFSC Code
.
_____________ _______
CONTRACTOR OWNER
8
KIOCL/MR/TC/QF-02
KIOCL LIMITED (A Govt. of India Enterprise)
PANAMBUR, MANGALURU – 10
No.PROJ/TC/6980 Date: 08.06.2019.
TENDER FOR ANNUAL CONTRACT FOR PROVIDING MANPOWER ASSISTANCE FOR
KIOCL LIMITED GUEST HOUSE AT KIOCL LIMITED TOWNSHIP, KAVOOR,
MANGALURU.
A. INSTRUCTION TO TENDERERS
1. The technical bid shall be accompanied by an Earnest Money Deposit of ₹. 10,000/- (Rupees ten
thousand only) in the form of;
i. Demand Draft/Banker‟s Cheque/Pay Order or any other equivalent instrument drawn from a
Scheduled Bank drawn in favour of KIOCL Ltd., Panambur, Mangaluru, Payable at Mangaluru.
ii. Through RTGS
STATE BANK OF INDIA, PANAMBUR, MANGALURU – 575 010.
CURRENT ACCOUNT NO. 32893315596, IFSC CODE: SBIN0002249
In case of payment through RTGS, transaction details are to be furnished. No other form of
EMD will be accepted.
State/Central Govt. Organization, PSU and valid DGS&D/NSIC registered (for the tendered
item) firm can produce documentary evidence issued by Govt. Authorities for exemption
towards submission of Tender Document Fee, Tender Processing Fee and EMD. In case of SSIs
/MSEs Firms need to submit the relevant, valid registration certificates for claiming exemption
(In case of those firms who have already submitted the documentary evidence may ignore this).
Note: No cash shall be deposited to our bank Account for payment of EMD.
2. Tender will be received up to 3:00 P.M. on 10.07.2019.
3. Tenderers have to acquaint themselves with the conditions prevailing at site, before submitting
the tenders.
4. Tenderers shall furnish their quotation in the schedule enclosed to the bid documents.
Quotations should be written in both words and figures.
5. Owner/Engineer reserves the right to reject any or all tenders without assigning any reason.
6. Owner/Engineer reserves the right to award part of the work or the whole, as may be considered
necessary.
7. Tenders received late are liable for rejection.
8. EMD will be forfeited, if the tenderer withdraws or alter/modify the tender terms in any respect
within the period of validity specified in the tender document after the due date of submission of
bids. Tenders submitted without EMD will not be considered.
B. TERMS AND CONDITIONS
1. The work shall generally be governed by KIOCL Limited‟s General Conditions of Contract
(TS/B/KIOCL/QF-31/REV-1) which is available for reference in Projects Office on all working
days.
2. Scope of work in this contract broadly covers the following.
(a) As per schedule of work enclosed.
9
3. The quantities given in the schedule of items are approximate and may vary or some of the items
may not be executed. No claim by the contractor on account of variations, omissions and
modifications will be entertained.
4. No escalation is admissible on any account whatsoever.
5. Mode of measurements for the work shall be as per IS-1200 latest edition unless otherwise
specified for items not covered in IS-1200, CPWD standard shall be adopted.
6. Rates quoted against schedule items shall include all materials, labour, machinery expenses and
hire charges, taxes, royalties, transport, maintenance incidents, enabling works etc., based on the
conditions mentioned herein, except GST. GST, if applicable, will be reimbursed as per clause
10 of special conditions. Unless otherwise specified in the tender schedule the rates for all items
will be deemed to include all leads, lifts and decents in the work.
7. The work executed shall be maintained in good condition for a period of NIL from the date of
completion including repair required if any at contractor's cost. If the contractor fails to fulfill
his obligation during the maintenance period, the same shall be got done by the owner at
contractor's risk and cost.
8. (a) 10% of the value of work shall be deducted and retained till the completion of work or
maintenance period as applicable.
(b) 3% of the order the value as Initial Security Deposit shall be recovered from the first
running bill after adjusting the EMD. The balance 7 % towards Security deposit will be
recovered from the running bills.
The Security Deposit shall be refunded after successful completion of work or
maintenance period as applicable.
9. Any damage to the company's property caused by the contractor during the
execution/maintenance of work shall be charged to the contractor and the amount of damage
shall be left to the sole discretion of the Engineer.
10. Statutory deduction towards all applicable taxes shall be made as per rules.
11. Royalties if any for materials applicable shall have to be paid by the contractor.
12. All safety appliances like safety belt, helmets etc. have to be provided by the contractor to all his
workers and supervisors. None of the workmen without safety appliances shall be allowed to
work at heights.
13. The contractor shall abide with all the provisions contained in Factories Act and
Rules/Regulations/Bylaws/Orders made thereunder.
14. The contractor should obtain Insurance Policy to cover the risk of the labourers under Workmen
Compensation Act and should be produced before starting the work. This is compulsory for
those who do not have ESI code numbers of their own.
15. Contractor should furnish the PF & ESI code numbers obtained from respective authorities and
also produce the same to the Personnel Department before commencement of the work.
However, in case a contractor who does not have PF & ESI code number, should apply for PF &
ESI code numbers from the respective authorities based on the LOI/Work Order issued to them
and produce the same to Personnel Department
10
16. The contractor and his workmen may avail the facilities provided in the canteen set up for the
contract labour. They will not be allowed to avail the facilities set up for KIOCL Limited
employees.
17. Time of completion and Liquidated Damages:
The entire work under this Contract shall be completed within ONE YEAR. The effective date
of start of contract would be specified in Letter of Intent/Work Order. If the contractor fails to
complete the work within the stipulated completion time, the contractor shall pay to owner as
liquidated damages for such default, for every day which shall elapse between the date
prescribed thereof and the actual date of completion of the scope of work, the amounts
determined on the basis of the percentage of the value of the work as specified herein.
Delay of 1st 20 days ....... 0.1% per day
Delay of next 20 days ...... 0.15% per day
subject to a maximum of 5% of the value of the work. The Owner/Engineer has the discretion
to reduce or waive the Liquidated Damages.
18. Our Company comes under Factories Act, Rules, Regulations, byelaws and orders made
thereunder. Hence the Contractors must abide by the same.
(i) No persons shall be employed without Initial Training on Safety as per vocational
Training Rules.
(ii) Contractor must immediately after deploying the Contract Workers, get their initial
Medical Examination done at Company Hospital/Company recogonised Hospital. The
expenditure towards Medical Examination of Contract Workers shall be borne by
KIOCL Limited.
(iii) A supervisor with experience should be deployed to ensure that the contract workers
work safely and in accordance with all the provisions of Factories Act, Rules,
Regulations, Byelaws and orders made thereunder.
19. The Contractor shall be responsible for all the safety measures as per the rules in the interest of
safety of all the labourers working under him. Necessary safety appliances shall be provided to
all the labourers at Contractor's cost.
Wherever it is observed that the contractor has not provided safety appliances to the workers
engaged by him, the Management reserves the right to issue the necessary safety appliances to
his workers on cost recoverable basis.
20. The contractor shall disburse the wages to the labour on or before 7th
of the following month and
furnish copy of wage register, muster roll along with the bill. PF and ESI challans shall be
submitted to the Personnel Department on or before 25th
of the following month.
21. OBLIGATIONS OF THE AGECNY / CONTRACTOR WITH REGARD TO STATUTES:
The Agency shall be solely responsible as regards salary, wages and service conditions and
terms extended by the Agency to his employees/workmen and shall in that connection maintain
requisite records and comply with all laws, enactment, rules and regulations and orders dealing
with employment of contract labour, payment of workmen‟s compensation, contribution under
ESI Act, 1948, if applicable, and PF/EPF Act 1952, payment of minimum wages, payment of
bonus, fire and safety regulations, regulations relating to employment of female workforce,
security requirements and such other and regulations as may be applicable at present made
applicable hereafter. The wages prescribed by the appropriate Government under the Minimum
Wages Act, 1948 and all provisions of the Contract Labour Regulation Act and Factories Act
shall be complied with by the Agency. Agency shall insure all employees for accidents and third
party losses and produce the policy before commencement of Contract. All employees of the
Agency shall be covered under Workmen Compensation Insurance and Group Accident
Insurance cover, by the Agency.
11
22. INDEMNIFICATION:
The Agency shall indemnify and keep indemnified the Company from and against all actions,
claims, demands and/or liabilities whatsoever arising out of this agreement or consequent upon
breach of any of provisions of this agreement and/or against any claim, action or demand by any
of the Agency‟s Employees, person(s), firms, institutions under any law, rule or regulation
having the force of law, including but not limited to, claims against the Company under
Workmen‟s Compensation Act, 1923. The Employees State Insurance Act, the Employees
Provident Fund Act, 1952, The Contract Labour (Abolition & Regulation) Act, 1970 and the
Minimum Wages Act, 1948 and any amendments thereto.
23. Fraud prevention policy of KIOCL Limited:
Every one may take note that a “Fraud Prevention Policy” is being followed at KIOCL, which
provides a system for prevention / detection / reporting of any fraud. It also forbids everyone
from involvement in any fraudulent activity and that where any fraudulent activity is suspected
by anyone, the matter must be reported to the „Nodal Officer‟ (Chief Vigilance Officer) as soon
as he / she comes to know of any fraud or suspected fraud.
24. The Bids shall be valid for a period of three months from the due date of submission of the bid.
Note : No additional condition shall be inserted in `Schedule of work’.
___________ _______
CONTRACTOR OWNER
12
SPECIAL CONDITIONS
1. Two highly skilled labourer and two semi-skilled labourers will be deployed either in General
Shift or in any other shift depending upon the requirement, which will be decided by Officer-in-
charge. Each shift shall be for 8 hours of working.
2. PAYMENT OF REVISED RATE ON ACCOUNT VARIATION IN MINIMUM WAGES:
This clause is applicable for labour supply under Schedule of work
The service charge/s quoted by contractor in column no. 7 of schedule of work (labour supply)
shall include all taxes, duties, overheads, profits etc. except Service Tax. The service tax, as
applicable would be reimbursed as per the relevant clause mentioned elsewhere in this tender
document. The service charge/s quoted shall remain constant throughout the contract period and
no escalation is admissible for any reason whatsoever.
In case of revision in minimum wages by the Govt. during the tenure of the contract, difference
in minimum wages along with corresponding PF & ESI (17.75%) would be paid from the date
of revision of minimum wages. The minimum wages notification issued by KIOCL Ltd‟s
Personnel department shall be considered for this purpose.
3. Contractor shall ensure that the minimum manpower specified above shall be made available on
all days including on Sundays & holiday except on weekly off days of these workers. Weekly
off should be given on separate days to each worker deployed. Whenever weekly off is given to
one labourer, remaining three labourers should be available on such days. In case, a worker
having a weekly off is asked to attend the duty; he shall be paid extra on pro-rata basis.
4. In case, any of the workmen are absent for duty for any reason, Contractor shall make alternative
arrangement immediately to provide the necessary manpower. No extra payment shall be made
on this account.
5. Contractor shall ensure that the semi-skilled labourers provided are available in Guest House on
round the clock. Necessary arrangements for their stay at Guest shall be made by Owner on free
of cost basis. The remaining labourers are also allowed to stay in Guest House at the location
reserved for them by Officer-in-charge, on free of cost basis, subject to availability of space.
6. Contractor shall provide two pair of uniform (only shirts/aprons with light blue colour) to his
workmen engaged for this work.
7. KIOCL shall reimburse EL payments based on proof of payment made to the labour subject to
the condition the recipient of EL payment is eligible for EL payment. As per Factory Act, the
person should work for minimum 240 days in a year. The contractor shall submit the proof of
EL payment to the HR department and the reimbursement shall be made only after certification
by HR department.
8. KIOCL shall reimburse the National holiday wages on proof of payment made to the labour
subject to the condition that the labour is on the rolls of the contractor during that period.
Presently, January 26, August 15 and October 2 are termed as National Holidays. However,
rules prevailing at the time of execution of the contract shall be followed.
9. The employer contribution of Provident Fund and ESI admissible for reimbursement shall be as
per PF and ESI rules. As per the existing rules, KIOCL will restrict the payment towards PF to
monthly salary of ₹.15,000.00 & ESI to ₹. 21,000.00 or actual salary paid, whichever is less. In
case of any change in the rule, the rule prevailing at the time of execution of the contract shall be
adopted.
10. The rate quoted shall be exclusive of GST. GST Number should be provided to claim GST.
13
11. EVALUATION AND COMPARISON OF BIDS:
The detailed process for BID Evaluation is as follows:
a) First Stage : Techno-Commercial Bid Evaluation :
The techno-commercial offers received from the bidders will evaluated as per the tender
terms and conditions of the NIT. The Tender Committee may call the bidders/bidders
representatives for detailed techno-commercial discussions, clarifications, presentation if
required. The names of techno-commercially qualified vendors will be intimated for
participation in the online price bidding cum reverse action and for opening of the Price bids
(i.e., sealed price bid received along with the bid).
b) Second Stage : Online Price bidding cum Reverse Auction and Collection of online final
price bid history from service provider:
As per prevailing guidelines, KIOCL shall be conducting Online Price bidding cum Reverse
Auction prior to opening of price bids. All techno-commercially acceptable bidders those
who have accepted business rules provided by our service provider are eligible to participate
in the online price bidding cum reverse auction.
After the online price bidding cum reverse auction, KIOCL will collect the final price
comparative statement from service provider.
c) Third Stage : Composite price comparative statement
After the receipt of final online price bid cum reverse auction comparative statement from
the service provider, the sealed price bids of all the Techno-commercially acceptable
tenderers, irrespective of whether they have participated in the Online price bidding
cum Reverse Auction or not, shall be opened within a short duration i.e., within 2 to 4
working days.
Based on the prices so received, through Online price bidding cum Reverse Auction and the
Sealed price bids received along with the techno-commercial offer, a composite price
comparative statement shall be made considering the lower of the prices (i.e., sealed price
bid prices & final online prices) of all the tenderers. Placement of the order shall be
considered on the L1 price so arrived.
ALL PRICE BIDS WOULD BE EVALUATED WITHOUT CONSIDERING GST
Note:
a) During the online price bidding cum reverse auction, if no bid is received within the specified
time, then KIOCL, at its discretion may scrap the online price bidding cum reverse auction
process and open only sealed price bids of those bidders who are techno-commercial qualified
for opening of Price bids.
b) In case of offers which contain price details / partial price details of the prices in the Techno-
Commercial bid, sealed price offer only shall be considered for evaluation.
c) In case two or more firms quote exactly same rates in e-reverse action; In such cases, the firm
who has quoted the lowest price in the hard copy of the price bid shall be considered as L1.
d) If no participation for online price bidding :
i) In case if, no bidders are participated in the online price bidding cum reverse auction
within the specified time & duration, only `Sealed Price Bid‟ received along with techno-
commercial bid will be opened and Price bids will be evaluated.
ii) In case of Reverse auction is conducted, where there is a response from bidders,
composite price comparative statement shall be made.
_____________ _______
CONTRACTOR OWNER
14
ANNEXURE - V
BUSINESS RULES AND TERMS & CONDITIONS OF ONLINE BIDDING CUM REVERSE
AUCTION
Tender Enquiry No: PROJ/6980 dated 08.06.2019
Bid: Annual contract for providing manpower assistance for KIOCL Limited Guest House at KIOCL
Limited Township, Kavoor, Mangaluru.
Note :
The bidders are requested to note that they should have a valid digital Certificate issued by any of the
valid certifying authorities to participate in the online bidding or as specified by KIOCL‟S authorized
service provider . Those vendors who are not in possession of a valid digital certificate are requested to
apply for the same well in advance to avoid any last minute hassles. The bidders may contact the service
provider/KIOCL if they are not in possession of a valid digital certificate.
_____________ _______
CONTRACTOR OWNER
BUYER NAME KIOCL Limited,
Projects Department,
Panambur,
Mangaluru – 575 010
Karnataka State
AUCTION TO BE
CONDUCTED BY
M/s Bob eProcure Solutions Pvt. Ltd
#3/4, 3rd Floor,
Maruthi Towers,
Hosur Main Road,
Madiwala, Bangalore - 560068
Ms. Marita Ravi, Mob: 9739490066
E-mail: [email protected]
Ph. No. : 080 4900213
Fax Nos : 080 49000211 / 42001251
DATE OF AUCTION
Online bidding cum e-reverse auction Date:
(will be specified at later)
(** Auto extension as applicable)
DOCUMENTS
ATTACHED
Business rule for online bidding e-reverse auction (Annexure-V(A))
Terms & conditions of online bidding cum e-reverse auction
(Annexure-V(B))
Process Compliance form (Annexure-V(C))
Price Confirmation (Annexure-V(D))
15
ANNEXURE – V(A)
BUSINESS RULES FOR ONLINE BIDDING CUM e-REVERSE AUCTION
GENERAL TERMS AND CONDITIONS
1) Against this Enquiry for the subject item/system with detailed scope of supply as per our
specification, KIOCL Limited, hereinafter referred to as KIOCL, may resort to “REVERSE
AUCTION PROCEDURE” i.e. ON LINE BIDDING CUM e-REVERSE AUCTION on
INTERNET.
2) For the proposed reverse auction, technically and commercially acceptable bidders only shall
be eligible to participate.
3) KIOCL will engage the services of a service provider who will provide all necessary training
and assistance before commencement of on line bidding on Internet.
4) Business rules like event date, time, bid decrement etc. also will be communicated through
service provider.
5) Vendors have to fax the process compliance form in the prescribed format provide by KIOCL,
before start of online bidding cum e-Reverse auction. Without this the vendor will not be
eligible to participate in the event.
6) Online bidding cum e-Reverse auction will be conducted on schedule date & time.
7) At the end of reverse auction event, the lowest bidder value will be known on the network.
8) The lowest bidder has to fax the duly signed filled-in offered price in the prescribed format as
provided on case-to-case basis to KIOCL through service provider within 24 hours of action
without fail.
BUSINESS RULE FOR FINALIZATION OF THE PROCUREMENT:
KIOCL shall finalize the procurement of the item against this Tender through reverse auction
mode. KIOCL has made arrangement with M/s Bob eProcure Solutions Pvt. Ltd (hereinafter
referred to as M/s Bob eProcure Solutions Pvt. Ltd) who shall be KIOCL‟s authorized service
provider for the same. Please go through the guidelines given below and submit your acceptance
to the same along with your Techno Commercial Bid.
1. Computerized Online bidding cum e-reverse auction shall be conducted by KIOCL, on pre-
specified date, while the vendors shall be quoting from their own offices/ place of their choice.
Internet connectivity shall have to be ensured by vendors themselves. In extreme case of
failure of Internet connectivity, (due to any reason whatsoever may be) it is the bidders‟
responsibility / decision to send fax communication immediately to M/s Bob eProcure
Solutions Pvt. Ltd Furnishing the price the bidder wants to bid online with a request to the
service provider to upload the faxed price on line so that the service provider will up load that
price on line on behalf of the Bidder. It shall be noted clearly that the concerned bidder
communicating this price to service provider has to solely ensure that the fax message is
received by the service provider in a readable / legible form and also the Bidder should
simultaneously check up with service provider about the clear receipt of the price faxed. It
shall also be clearly understood that the bidder shall be at liberty to send such fax
communications of prices to be up loaded by the service provider only within the closure of
Bid time and under no circumstance it shall be allowed beyond the closure of Bid time /
reverse auction.
16
It shall also be noted that the service provider should be given a reasonable required time by
the bidders, to upload such prices online and if such required time is not available at the
disposal of the Service provider at the time of receipt of the fax message from the bidders, the
service provider will not be uploading the prices and either KIOCL or the service provider are
not responsible for this unforeseen circumstances. In order to ward-off such contingent
situation bidders are requested to make all the necessary arrangements/ alternatives whatever
required so that they are able to circumvent such situation and still be able to participate in the
reverse auction successfully. Failure of power at the premises of vendors during the Reverse
auction cannot be the cause for not participating in the reverse auction. On account of this, the
time for the auction cannot be extended and neither KIOCL nor M/s Bob eProcure Solutions
Pvt. Ltd is responsible for such eventualities.
2. M/s Bob eProcure Solutions Pvt. Ltd shall arrange to train your nominated person(s), without
any cost to you. They shall also explain you, all the Rules related to the online bidding cum e-
reverse auction to be adopted along with tender. You are required to give your compliance on
it before start of bid process.
3. BIDDING CURRENCY in Rs.
4. BID PRICE: Service contract
5. The technical & commercial terms are as per KIOCL Tender No. PROJ/6980 dtd. 08.06.2019
6. VALIDITY OF BIDS: The Bid price shall be firm specified in the tender document and shall
not be subjected any change whatsoever.
7. The detailed process for online bidding cum e-reverse auction is explained below:
The online bidding cum e-reverse auction event will be conducted in three stages :-
STAGE -I : Online Bidding
At scheduled time, the screen for On-line bidding will be launched wherein the techno-
commercially qualified bidders will be allowed to submit their price through online.
The bidders would be required to quote price only on the basis of price terms indicated in their
sealed price bid submitted along with techno-commercial bid.
STAGE –II : Start Bid Price for e- Reverse auction
After the expiry of the time for submission of Online bidding, the lowest Price will be frozen
by the system as the Start Bid Price (SBP) for Stage – III on line bidding.
Stage – III : e-Reverse Auction
a. In Stage III, computer screen will display Start Bid Price and which shall be visible to the
all vendors participated in the initial online bidding. You will be required to start bidding
after announcement of Start Bid Price and decrement amount. Also, please note that the
start price of an item in e-reverse auction is open to all the participating bidders. Any
bidder can start bidding, in the e-reverse auction, from the start bid price itself. If the start
bid price is your own price, you still need to bid in the e- reverse auction. Also, please note
that the first online bid that comes in the system during the e-reverse auction should be
lesser than the auction's start bid price by one decrement or should be lesser than the
auction's start bid price by multiples of decrement and so on.
Those vendors who have participated in the Stage –I Online Bidding will only be
eligible to participate in the subsequent e- Reverse Auction.
17
b. Stage –I online bidding will be for 30 minutes and Online e-Reverse (no ties) Auction shall
be for a period of one hour. If a bidder places a bid in the last 10 minutes of closing of the
e-Reverse Auction and if that bid gets accepted, then the auction‟s duration shall get
extended automatically for 10 minutes, for the particular Event/Lot. Please note that the
auto-extension will take place only if a bid comes in those last 10 minutes and if that bid
gets accepted. If the bid does not get accepted, the auto-extension will not take place even
if that bid might have come in the last 10 minutes. In case, there is no bid in the last 10
minutes of closing of e-Reverse Auction, the auction shall get closed automatically without
any extension. However, the bidders are advised not to wait till the last minute or last few
seconds to enter their bid during the auto-extension period to avoid complications related
with internet connectivity, network problems, system crash down, power failure, etc.
c. The weighage factor (multiplication factor), bid decrement amount shall be specified by
KIOCL before start of online bidding. The bidder can bid lower than the start bid price in
e-reverse auction by a bid decrement or multiple of Bid decrement.
d. Any commercial loading shall be intimated to bidders in advance and it shall be added to
price during Stage –I online bidding. Only for price evaluation & Comparison of bids
purpose, commercial loading if any, shall be added to the quoted price of respective bidder.
However, while ordering these commercial loadings will not be considered.
e. Bidder will be able to view the following on your screen along with the necessary fields in
the English Reverse (no ties) {Reverse Auction}:
a) Leading Bid in the Auction (only total price)
b) Bid Placed by you
c) Your Own Rank
d) Start Bid Price & Bid Decrement value.
f. After the completion of e- Reverse (no ties), the Closing Price (CP) shall be available.
g. At the end of the e-Reverse Auction, Service Provider will evaluate all the bids (final
price) submitted and final price comparative statement will be forwarded to KIOCL for
further processing.
h. The bidders who have participated in the event, shall be required to submit the final prices,
quoted during the e-Reverse (no ties) in Annexure II & III Format after the completion of
Auction to Service Provider / KIOCL duly signed and stamped as token of acceptance
without any new condition other than those already agreed to before start of auction.
i. Final price received from bidder will be taken as an offer to supply as per terms and
conditions of tender document. Bids once made by the bidders, cannot be cancelled /
withdrawn.
j. During the Online bidding cum e-reverse auction, if no bid is received in the auction
system/website within the specified time duration, then KIOCL, at its discretion, may scrap
the online price bidding cum e-reverse auction process and open only sealed price bids of
all technically and commercially acceptable bidders submitted earlier along with techno-
commercial bids.
18
k. KIOCL shall be at liberty to cancel the reverse auction process / tender at any time, before
ordering, without assigning any reason.
KIOCL‟s decision on award of Contract shall be final and binding on all the Bidders.
KIOCL shall be at liberty to cancel the reverse auction process / tender at any time, before
ordering, without assigning any reason. KIOCL shall not have any liability to bidders for
any interruption or delay in access to the site irrespective of the cause. Other terms and
conditions shall be as per your techno-commercial offers and other correspondences till
date.
Bidders are required to submit their acceptance to the terms/ conditions/ modality given
above before participating in the reverse auction.
_____________ _______
CONTRACTOR OWNER
19
ANNEXURE- V(B)
TERMS & CONDITIONS OF ONLINE BIDDING CUM e-REVERSE AUCTION
1) LOGIN NAME & PASSWORD: Each Bidder is assigned a Unique User Name & Password by
M/s Bob eProcure Solutions Pvt. Ltd The Bidders are requested to change the Password after the
receipt of initial Password from M/s Bob eProcure Solutions Pvt. Ltd All bids made from the
Login ID given to the bidder will be deemed to have been made by the bidder.
2) BIDS PLACED BY BIDDER: The bid of the bidder will be taken to be an offer to execute the
work. Bids once made by the bidder cannot be cancelled. The bidder is bound to execute the
work the as mentioned above at the price that they bid. Should any bidder back out and not
make the supplies at per the rates quoted, KIOCL and / or M/s Bob eProcure Solutions Pvt.
Ltd shall take action as appropriate.
3) LOWEST BID OF A BIDDER: In case the bidder submits more than one bid, the lowest bid
will be considered as the bidder‟s final offer to execute the work
4) AUCTION TYPE: 1). English Reverse No Ties
5) DURATION OF AUCTION: The duration of Reverse Auction will be for one hour. If a bidder
places a bid in the last 10 minutes of closing of the e-Reverse Auction and if that bid gets
accepted, then the auction‟s duration shall get extended automatically for 10 minutes, for the
particular Event/Lot. Please note that the auto-extension will take place only if a bid comes in
those last 10 minutes and if that bid gets accepted. If the bid does not get accepted, the auto-
extension will not take place even if that bid might have come in the last 10 minutes. In case,
there is no bid in the last 10 minutes of closing of e-Reverse Auction, the auction shall get
closed automatically without any extension. However, the bidders are advised not to wait till
the last minute or last few seconds to enter their bid during the auto-extension period to avoid
complications related with internet connectivity, network problems, system crash down, power
failure, etc. (THIS SCHEDULE IS TENTATIVE. IF ANY CHANGE IN SCHEDULE, THE
SAME SHALL BE COMMUNICATED TO YOU)
6) BID DECREMENT: The minimum Bid decrement shall be available to the Bidders at the start
of the auction. The bidder can view the same by clicking on the Item details at the start of the
auction. The bidder can bid lower than the Lowest Bid in the auction by a decrement or
multiple of the Bid decrement.
7) VISIBLITY TO BIDDER: The Bidder shall be able to view the following on his screen along
with the necessary fields during English Reverse – No ties Auction:
Leading Bid in the Auction
Bid Placed by him
Your rank
8) PROXY BIDS: Proxy bidding feature is a pro-supplier feature to safe guard the supplier‟s
interest of any Internet failure or to avoid last minute rush. The Proxy feature allows Bidders
to place an automated bid against other Bidders in an auction and bid without having to enter a
new amount each time a competing Bidder submits a new offer.
The bid amount that a Bidder enters is the minimum that the Bidder is willing to offer. Here
the software bids on behalf of the supplier.
20
The proxy amount is the minimum amount that the Bidder is willing to offer. During the
course of bidding, the Bidder cannot delete or change the amount of a Proxy Bid.
Bids are submitted in decrements (decreasing bid amounts). The application automates proxy
bidding by processing proxy bids automatically, according to the decrement that the auction
originator originally established when creating the auction, submitting offers to the next bid
decrement each time a competing Bidder bids, regardless if competing bids are submitted as
proxy or standard bids.
This feature can be used only once during a particular Reverse Auction and only after the L1
rate is equal to or less than the minimum bid amount that the bidder has put in the system will
he get the option to manually bid for the same. In no case during the bidding till the L1 rate or
less is not reached as equivalent to the minimum bid amount offered by the bidder, will the
bidder get the option to manually bid for the same.
GENERAL TERMS & CONDITIONS: Bidders are required to read the “Terms and
Conditions” section of the auction website (https://kioclltd.com) using the Login IDs and
passwords given to them.
OTHER TERMS & CONDITIONS:
1) The Bidder shall not involve himself or any of his representatives in Price manipulation of
any kind directly or indirectly by communicating with other suppliers / bidders.
2) The Bidder shall not divulge either his Bids or any other exclusive details of KIOCL to
any other party.
3) KIOCL‟s decision on award of Contract shall be final and binding on all the Bidders.
4) KIOCL along with M/s Bob eProcure Solutions Pvt. Ltd can decide to extend, reschedule
or cancel any Auction. Any changes made by KIOCL and / or M/s Bob eProcure
Solutions Pvt. Ltd after the first posting will have to be accepted if the Bidder continues to
access the site after that time.
5) M/s Bob eProcure Solutions Pvt. Ltd shall not have any liability to Bidders for any
interruption or delay in access to the site irrespective of the cause.
6) M/s Bob eProcure Solutions Pvt. Ltd is not responsible for any damages, including
damages that result from, but are not limited to negligence. M/s Bob eProcure Solutions
Pvt. Ltd will not be held responsible for consequential damages, including but not limited
to systems problems, inability to use the system, loss of electronic information etc.
Note
All the Bidders are required to submit the Process Compliance Form duly signed to M/s Bob eProcure
Solutions Pvt. Ltd before start of online bidding cum e-reverse auction. After the receipt of the
Process Compliance form, our authorized service provider will provide the modalities to conduct
online bidding cum e-reverse auction and Log in ID & Password.
_____________ _______
CONTRACTOR OWNER
21
ANNEXURE – V(C)
Process Compliance Form
(The bidders are required to print this on their company’s letter head and sign, stamp before
faxing)
To
M/s Bob eProcure Solutions Pvt. Ltd
#3/4, 3rd Floor, Maruthi Towers,
Hosur Main Road,
Madiwala, Bangalore - 560068
Sub: Agreement to the Process related Terms and Conditions for the Reverse Auction
Dear Sir,
This has reference to the Terms & Conditions for the Reverse Auction mentioned in the Open tender
Enquiry No. PROJ/6980 dated 08.06.2019 for Annual contract for providing manpower assistance for
KIOCL Limited Guest House at KIOCL Limited Township, Kavoor, Mangaluru.
This letter is to confirm that:
1) The undersigned is authorized representative of the company.
2) We have studied the Commercial Terms and the Business rules governing the online bidding
cum e-Reverse Auction as mentioned in your letter and confirm our agreement to them.
3) We also confirm that we have a valid digital certificate which will be valid for the subject tender
whenever we sign on the bid submission or as specified by KIOCL‟s authorized service
provider.
4) We also confirm that we have taken the training on the auction tool and have understood the
functionality of the same thoroughly.
5) We also confirm that we will fax the price confirmation & break up of our quoted price as per
Annexure- & the price bid format in the tender document.
6) We, hereby confirm that we will honour the Bids placed by us during the auction process.
7) We hereby confirm that we have neither informed nor mentioned any price in this form and also
not attached any price bid along with this form.
With regards
Signature with company seal
Name –
Company / Organization –
Designation within Company / Organization –
Address of Company / Organization –
Scan & email this document to----------.
_____________ _______
CONTRACTOR OWNER
22
ANNEXURE – V(D)
Price Confirmation To
M/s Bob eProcure Solutions Pvt. Ltd
#3/4, 3rd Floor, Maruthi Towers,
Hosur Main Road, Madiwala, Bangalore - 560068
Sub: Final price quoted during e-reverse auction and price break up for Annual contract for providing manpower assistance for KIOCL Limited Guest House at
KIOCL Limited Township, Kavoor, Mangaluru.
Ref: 1. Tender Enquiry No. PROJ/6980 dated 08.06.2019 2. Online bidding cum e-reverse Reverse auction dt. ……… 3. Our Offer No. dt.
Dear Sir,
We confirm that we have quoted our Final Prices during the Reverse Auction conducted on ……………. and Final Price Break-up is as under:
We confirm that we have quoted.
SCHEDULE OF WORK (UNPRICED)
Sl.
No.
Description of item Unit Qty.
Rate (₹)
as per
minimum
wages
PF @
12 %
(₹)
(*) PF
(Admn)
@ 1 %
(₹)
ESI
@
4.75
% (₹)
Rate
(₹)
Service
charges to be
quoted by
Contractor (₹)
Total per
Manday
per unit
(₹)
Amount
(₹)
1 2 3 4 5 6
(2+3+4+5) 7
8
(6 +7)
9
(1 x 8)
1
Providing highly skilled labourer on all days as
per the details given in special conditions for day-
to-day functioning of Guest House at KIOCL
Limited Township, Kavoor as per instructions of
Officer-in-charge.
Man
day
730
710.00
85.20
7.10
33.75
836.05
QUOTED
QUOTED
QUOTED
2
Providing two semi-skilled labourers on all days
as per the details given in special conditions for
day-to-day functioning of Guest House at KIOCL
Limited Township, Kavoor as per instructions of
Officer-in-charge.
Man
day
730
551.00
66.15
5.50
26.20
648.85
QUOTED
QUOTED
QUOTED
IGST, CGST, SGST @ --------------%
(Both percentage and amount to be quoted, if applicable
TOTAL
QUOTED
23
IMPORTANT: Please quote UNIT PRICE at the time of PRICE BIDDING
Thanking you and looking forward to the valuable order from KIOCL.
Yours sincerely,
For _________________ Signature and Name & Company Seal
CONTACT INFORMATION
M/s BOB eProcure Solutions Pvt. Ltd.
Address : #3/4, 3rd Floor,
Maruthi Towers,
Hosur Main Road, Madiwala,
Bengaluru - 560068
M/s Bob eProcure Solutions Pvt. Ltd
#3/4, 3rd Floor, Maruthi Towers,
Hosur Main Road, Madiwala,
Bengaluru - 560068
Mr. Marita Ravi : 080 4900213
E mail : [email protected]
Fax Nos : 080 49000211 / 42001251
KIOCL Limited,
Projects Department,
Panambur,
Mangaluru – 575 010
Karnataka State
(Arun Bhat. U. C)
Joint General Manager (T&S, Projects & I&C)
P&T: 0824- 2403294, 2403292
Fax : (0824) – 2407422
E-Mail : [email protected]
_____________ _______
CONTRACTOR OWNER
24
No. KIOCL/ MR/TC/QF – 05
SCHEDULE OF WORK (UNPRICED)
(*) A/c. No. 2: PF Admin. Account and A/c. No. 22: EDLIS Admin Account shall be reimbursed as admissible as per rules.
___________ _______
CONTRACTOR OWNER
Sl.
No.
Description of item Unit Qty.
Rate (₹)
as per
minimum
wages
PF @
12 %
(₹)
(*) PF
(Admn)
@ 1 %
(₹)
ESI
@
4.75
% (₹)
Rate
(₹)
Service
charges to
be quoted by
Contractor
(₹)
Total per
Manday
per unit
(₹)
Amount
(₹)
1 2 3 4 5 6
(2+3+4+5) 7
8
(6 +7)
9
(1 x 8)
1 Providing highly skilled labourers on all days
as per the details given in special conditions
for day-to-day functioning of Guest House at
KIOCL Limited Township, Kavoor as per
instructions of Officer-in-charge.
Man
day
730
710.00
85.20
7.10
33.75
836.05 QUOTED QUOTED QUOTED
2 Providing two semi-skilled labourers on all
days as per the details given in special
conditions for day-to-day functioning of Guest
House at KIOCL Limited Township, Kavoor
as per instructions of Officer-in-charge.
Man
day
730
551.00
66.15
5.50
26.20
648.85
QUOTED
QUOTED
QUOTED
IGST, CGST, SGST @ --------------%
(Both percentage and amount to be quoted, if applicable)
TOTAL
25
No. KIOCL/ MR/TC/QF – 05 PRICE BID
SCHEDULE OF WORK
(*) A/c. No. 2: PF Admin. Account and A/c. No. 22: EDLIS Admin Account shall be reimbursed as admissible as per rules.
(Rupees
___________ _______
CONTRACTOR OWNER
Sl.
No.
Description of item Unit Qty.
Rate (₹) as
per
minimum
wages
PF @
12 %
(₹)
(*) PF
(Admn)
@ 1 %
(₹)
ESI
@
4.75
% (₹)
Rate
(₹)
Service
charges to be
quoted by
Contractor
(₹)
Total per
Manday
per unit
(₹)
Amount
(₹)
1 2 3 4 5 6
(2+3+4+5) 7
8
(6 +7)
9
(1 x 8)
1
Providing highly skilled labourers on all days as
per the details given in special conditions for
day-to-day functioning of Guest House at
KIOCL Limited Township, Kavoor as per
instructions of Officer-in-charge.
Man
day
730
710.00
85.20
7.10
33.75
836.05
₹. (In words:
Rs.
2
Providing two semi-skilled labourers on all days
as per the details given special conditions for
day-to-day functioning of Guest House at
KIOCL Limited Township, Kavoor as per
instructions of Officer-in-charge.
Man
day
730
551.00
66.15
5.50
26.20
648.85
₹.
(In words:
Rs.
TOTAL
IGST @ --------------%
(Both percentage and amount to be quoted, if applicable)
CGST @ --------------%
(Both percentage and amount to be quoted, if applicable)
SGST @ --------------%
(Both percentage and amount to be quoted, if applicable)
GRAND TOTAL
