a4, Section Head (Aco Budget and Policy), A11_0915, 30oct15, Web

7/17/2019 a4, Section Head (Aco Budget and Policy), A11_0915, 30oct15, Web

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Vacancy Number: A11/0915

Post Number: OSC BOP 0010

Job Title: Section Head (ACO Budget and Policy)

NATO Grade: A-4

Basic Monthly Salary (12 x per year): 7 151,14 €, tax free

Closing Date: 30 October 2015

Duration of contract: Serving staff members will be offered a contract

according to the NATO Civilian Personnel Regulations (NCPR). Newlyrecruited staff will be offered a definite duration contract of three yearsnormally followed by an indefinite duration contract.

GENERAL BACKGROUND:

SHAPE, the Supreme Headquarters Allied Powers Europe, is the Headquarters of Allied Command Operations (ACO), one of the two major military commands of theNorth Atlantic Treaty Organisation (NATO). ACO safeguards an area extending fromthe northern tip of Norway to the eastern border of Turkey. This equates to nearlytwo million square kilometres of land, more than three million square kilometres ofsea, and a population of about 320 million people.

POST DESCRIPTION:

Location: Casteau/Mons, 60 Km south of Brussels (Belgium)

Directorate: J8

POST CONTEXTSHAPE is the Strategic Headquarters for Allied Command Operations. The J8Division is responsible for supporting the ACO Financial Controller (FC) in executionof his roles as ACO Financial Controller and those of Financial Controller of SupremeHeadquarters Allied Powers Europe (SHAPE) and NATO Early Warning (NAEW)Force Command, and as the Financial Advisor to SACEUR and as Head of the J8

Division. The J8 Division is responsible for ensuring proper financial and acquisitionmanagement throughout ACO encompassing policy development, implementationand oversight in all aspects of the budgetary, accounting and contracting activities of ACO commands. The ACO Budget Management and Policy Branch is responsiblefor developing and coordinating policies and procedures for financial managementissues ACO-wide and for the preparation of the ACO international military budgetestimates, in-year budget execution reports, and other requests for funds, andoversight of execution of ACO budgets. ACO Budget and Policy Section isresponsible for the development and coordination of financial and budgetary policyand procedures and for the planning and preparation of international military budget

estimates, budget execution reports, and other requests for funds, and oversight ofexecution of all ACO budgets. Functions as the focal point for financial planning,financial policy, financial aspects of international agreements, and support tooperations conducted by Allied Command Operations. The section provides financial



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expertise for projects and initiatives managed by other organisations. The Section isresponsible for providing overall integration and coordination of financial planningand budgetary data for use in submissions to the nations as represented in theBudget Committee and other relevant bodies at NATO HQ and SHAPE. Providesrepresentation before the Budget Committee and produces records of meetings.Coordinates maintenance of budgetary databases and assists in development of

accurate and timely financial submissions to Nations and ACO/SHAPE managementboards. The incumbent acts as the POC for financial/budgetary management policyissues throughout ACO and directs the Section to provide oversight over thedevelopment, screening, approval, and management of ACO headquarters,operational and programme budgets.

REPORTS TOBranch Head (Budget and Policy), OSC BOX 0010.

PRINCIPAL DUTIESThe incumbent’s duties are:

Directs and coordinates the activities of the ACO Budget and Policy Section.a. Directs all budgetary activities relating to the planning, development, screening,submission, approval, and execution of ACO HQ and programme budgets. Monitorsfiscal activity associated with these budgets. Coordinates the activities of FundManagers executing these budgets.b. Prepares and coordinates annual budget guidance, and participates asrequired in the preparation and screening of the ACO budget submissions. Preparesthe consolidated ACO budget summaries and budget execution reports to theBudget Committee.c. Provides regular representation before the Budget Committee and producesrecords of meetings. Coordinates the Budget Committee screening of budgets underSACEUR’s authority and prepares the consolidated ACO response to any questionsasked by the Nations.d. Oversees the development, screening, and submission of medium termfinancial plan/consolidated resource proposal projects, integrating capability packagedata into ACO forecasts. Evaluates potential requirements, determines appropriatefunding source, and advises the Command Group on the appropriate course ofaction for implementation.e. Maintains the HQ situational awareness regarding funding levels andaffordability of potential initiatives. Analyses forecasts versus actual budgetexecution, continuously re-evaluating affordability of potential initiatives in the light of

operational priorities established by Commanders.f. Maintains the budget sub-system of the ACO centralized financial system.g. Oversees development, coordination, and publication of policies, instructions,and directives for financial management activities of SHAPE and subordinateheadquarters. Contributes to development of NATO-wide financial and logisticspolicy and doctrine. Provides policy guidance on technical issues for subordinatecommands, and proposes appropriate action for situations not covered by writtendirective or official policy.h. Serves as the BUDFIN point of contact for ACO-wide BUDFIN personnel/manpower/ organisational issues and initiatives.i. Provides technical advice and functional support to the Chief, ACO Budget

Management and Policy Branch and the ACO Financial Controller. Providesliaison/coordination with other NMAs and NATO agencies in the improvement/harmonisation of working methods and financial policies.



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j. Negotiates international agreements (including Paris Protocol implementingarrangements, Host Nation Support, multinational force/HQ cost- sharingarrangements, and other MOUs/MOAs). Chairs multinational meetings, andrepresents NATO/SHAPE/SACEUR interests during negotiation of agreements andother dealings with nations. Coordination of the presentation of all SHAPE andsubordinate HQ international agreements with financial implications to the funding

committees for approval.k. Performs strategic management planning for ACO financial managementactivities, and directs implementation of ACO-wide quality management andenterprise risk management initiatives.l. As directed, provides technical training for personnel from subordinateHeadquarters and external agencies. Provides technical expertise to support coursesprovided at NATO schools including the NATO School Oberammergau, and othertraining institutions. Provides technical training to PfP nation staff officers, andtheatre Headquarters during operations and exercises. Organises professionaldevelopment workshops and seminars for the NATO financial community.

NATO committee responsibilities:MC Working Group (Resources) (MCWG(RES)) - Contributor ACO Management Board - ContributorBudget Committee (BC) - Member/RepresentativeResource Policy and Plans Board (RPPB) - ContributorSHAPE Management Group (SMG) - Member/Representative

Legal authority is held: During negotiations with nations and interactions with fundingcommittees, authorised by SHAPE COS and the ACO FC to commit the organisationto funding obligations.Budget authority is held: The incumbent provides guidance and oversees thepreparation and execution of all budgets under the authority of SACEUR. The totalamount of these budgets is around 1 billion Euro.Decision authority is held: Authorised by SHAPE COS and the ACO FC to committhe organsiation to funding obligations and specific courses of action. On behalf ofthe ACO FC, provides decisions on matters of financial policy and interpretation ofregulations. Message release authority for matters affecting assigned functionalarea.Supervisory duties: Supervises all activities of the military and civilian personnel ofthe Section.There are first line reporting responsibilities for the following numbers of staff: 1 x

OR-5; 1 x OF-4; 1 x B-5; 1 x A-3; 1 x A-2.The incumbent deputises for Branch Head (Budget and Policy) (OSC BOX 0010).

ADDITIONAL DUTIES- The incumbent may be required to undertake deployments in support ofmilitary operations and exercises, and/or TDY assignments, both within and withoutNATO boundaries up to 30 days.- As a secondary duty and when appointed, incumbent acts as a SHAPE Alternative Analysis Facilitator in order to provide guidance, expertise and knowledgeon the application of AltA within the division other areas within the HQ, displaying theability and quality required to lead critical thinking and alternative perspectives.

The employee may be required to perform a similar range of duties elsewhere withinthe organisation at the same grade without there being any change to the contract.



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QUALIFICATIONS

A. ESSENTIAL QUALIFICATIONS1. Professional/Experiencea) At least 2 years of proven record of successful performance in challengingleadership positions.

b) Sufficient legal knowledge and experience to determine when legal aspectsare material to financial decisions and procedures.c) Knowledge of the capabilities of computing systems.d) At least 6 years of experience in organisations engaged in financial functions.e) Prior responsibilities must include a record of success in leadership oftechnically oriented professionals.f) Experience with automated accounting systems and office automationsoftware packages, particularly spreadsheet applications.g) At least six years of experience as a Fiscal, Budget, Fund/Project Manager orequivalent responsibilities including supervisory duties and a proven record ofsuccess in leadership of technically oriented professionals.

2. Education/TrainingUniversity Degree in business administration, public administration, finance,economics, accounting or related discipline and 6 years post related experience, or aHigher Secondary education and completed advanced vocational training in thatdiscipline leading to a professional qualification or professional accreditation with 8years post related experience.

3. LanguageEnglish SLP 3333 (Listening, Speaking, Reading and Writing) NOTE: The work both oral and written in this post and in this Headquarters as awhole is conducted mainly in English.

4. Standard Automatic Data Processing KnowledgeWord Processing : Working KnowledgeSpreadsheet : Working KnowledgeGraphics Presentation : Working KnowledgeDatabase : Basic KnowledgeeMail Clients/Web Browsers : Working KnowledgeWeb Content Management : Not Required

B. DESIRABLE QUALIFICATIONS1. Professional/ExperienceSpecialisations:a) Financial Managementb) Financial Analysisc) Acquisition Managementd) Negotiatione) Strategic PlanningSpecific Experience:a) 10 years in a financially related field, including experience in budgetmanagement, fiscal management, financial policy development, and other related

tasks; including at least 5 years of management.b) Successful performance as a Budget Officer and/or Fiscal Officer in a NATOorganisation.



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c) Proven experience in interacting with NATO or national funding committees orother international negotiating fora.d) Familiarity and hands-on experience in operation of automated financialsystems in use in NATO military headquarters.e) A thorough understanding of NATO financial regulations and procedures.f) Experience in negotiation of international agreements and an understanding

of external issues affecting financial negotiations.

2. Education/Traininga) A University Degree (BS, BA, or equivalent) in finance, businessadministration, management, or related discipline and 10 years in the field offinancial administration, including at least 5 years at management level.b) Advanced university degree (MS, MA, MBA, MPA or equivalent) or postgraduate diploma in business administration, management, finance, or relateddiscipline.c) NATO AltA Course.

3. LanguageEnglish SLP 4343

CIVILIAN POSTS1. Personal AttributesThe rapidly changing NATO environment and increasingly constrained resourcesituation creates a requirement to solve numerous complex problems andchallenges, which shall require the incumbent to draw upon a comprehensive abilityto reason, analyse and arrive at a meaningful conclusion. Many of the problemswhich arise, particularly those emerging during negotiation with nations, will requirethe ability to make fine judgments which may have far reaching implications. Many ofthese issues shall be without precedent, and the incumbent’s solution of theseproblems, and his resulting actions, will set the basis for future NATO-wide financialpolicy. The incumbent will frequently be required to present convincing written justifications based on sound logic and insightful analysis of data. The position willrequire frequent presentations to senior level audiences in a variety of fora. Aseasoned professional and a tactful individual possessing a high energy level, sound judgment, flexibility, and the ability to express herself/himself clearly andpersuasively, both orally and in writing. He/she must be able to multi-task and towork under extreme pressure to achieve operational objectives and other deadlines;should be in good health and able to work irregular hours.

2. Managerial ResponsibilitiesProvides regular planning and execution guidance to and coordinates/reviewsactivities of financial staffs at the subordinated commands, and budget holders/fundmanagers of centrally managed budgets. This includes the Budget Officers andFinancial Controllers at all ACO commands and other entities (at A4-A5 level),operational Headquarters (A3 level) and budget holders/fund managers for ACOcentrally managed budgets (at OF4/OF3 level, or civilian equivalent).

3. Professional ContactsThe incumbent will routinely interface with a variety of individuals and organisations,

including the following:• With a variety of staff involved in financial activities throughout NATO at allprofessional levels to provide advice, guidance, and informational/decision briefings.



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These include Financial Controllers at grades up to A7, Operations Officers at theOF5/4 level, and Budget and Fiscal Officers in grades up to A4.• With senior staffs in other Divisions within SHAPE, from the working level(OF4) up to and including ACOSs (OF7) and the Command Group (OF9). Theincumbent shall frequently and routinely be expected to participate in flag-levelmeetings and contribute directly to flag-level decision making within the

Headquarters.• With senior national representatives from Ministries of Defence, Foreign Affairs, or Finance during negotiation of international agreements. The incumbentmay routinely be required to chair meetings at which the national representativesparticipate at the flag level.• With national representatives in the NATO Budget Committee, ResourcePolicy and Planning Board and MC WG (Resources). Proposals for changes inNATO wide-policy will require frequent briefings to the BC accompanied by detailedscreening of proposals and direct questioning of the incumbent.• With senior personnel from NATO nations and external agencies.Theincumbent will frequently be called upon to provide informational or decision briefings

to senior staff of other organisations. Participation in such meetings routinely rangesin rank to OF9, and occasionally occurs at even higher levels.Exceptional negotiating skills will be required in dealing with senior staff of externalagencies. The highest possible levels of tact and diplomacy will be required in thecourse of persuading nations to make concessions in support of NATO activities.

4. Contribution to the ObjectivesThe successful and timely provision of financial administration and advice is vital forthe full and efficient application of limited NATO resources across ACO. Theincumbent will be responsible for proactively ensuring that the ACO FinancialController is represented in development of operational policy which might havefinancial implications. Where the ACO Financial Controllers’ objectives arechallenged by external circumstances, the incumbent must be able to advise on andintroduce, where necessary, revised methods and plans to meet ACO’s financialmanagement obligations and the resource management objectives of SACEUR andthe nations. In performing financial planning, the incumbent will be required tointegrate a variety of data from various sources, screening inputs for validity andensuring that the Command Group is equipped to determine which initiatives shouldreceive which level of funding, and which activities should be rationalised. Theincumbent will seek to ensure that requirements are accurately forecast by FundManagers, sufficiently provided by the nations, and efficiently managed by the

Headquarters. Failure to fully achieve success in all aspects of this effort would havea negative effect on the functioning of Headquarters throughout ACO, and couldseverely prejudice SHAPE’s ability to obtain sufficient funding support from thenations. The successful accomplishment of these tasks will directly contribute toSACEUR’s ability to exercise C2 functions across ACO in accordance with hisoperational and funding priorities.

5. Work EnvironmentThe work is normally performed in a typical Office environment. Normal WorkingConditions apply. The risk of injury is categorised as: No risk / risk might increasewhen deployed.

REMARKS – N/A



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!!PLEASE READ CAREFULLY!!HOW TO APPLY FOR A NATO CIVILIAN POST AT SHAPE:

Applications for civilian employment should be made for a specific vacancy using theofficial shape application form that you will find with the job description of the currentNATO civilian vacancies at the following address:

http://www.aco.nato.int/page205113721.aspx and should be submitted exclusivelyelectronically to [email protected] not later than the closing date inorder to be considered.Only applications completed in accordance with the following instructions will betaken into consideration. The others will be rejected automatically. It is imperativethat the subject line of your e-mail starts with the vacancy number, and furtherincludes the post title and the grade of the post for which you are an applicant. Yourapplication will not be taken into consideration if this information is omitted from thesubject line of your e-mail.

A) The application form and its supporting documentation (i.e. continuation

sheets and copies of certificates) could be sent in a single e-mail containing amaximum of two electronic files (file 1: application form, file 2: supportingdocumentation). For technical reasons, the supporting documentation should not beattached to an internet link (i.e. personnel website, etc...).B) File 2 should be a single document of a maximum of 4 pages containing acopy of the qualification/certificate covering the highest level of education required bythe job description. If this certificate is not in one of the two official NATO languages,you should include a translation into French or English.C) Candidates must answer each question completely in English (preferably) orin French.D) Expressions such as: please see attached CV, please see annex, please seeenclosed document etc are not acceptable; this is a cause of immediate rejection ofthe application. Particular attention should be given to boxes 8a (Secondaryeducation), 8b (Higher education), 8c (University education), 8d (Othereducation/training) and 15 (Employment record, which should contain a summary ofwork and for which, if necessary, continuation sheets can be added).E) If necessary you will be requested to supply documentary evidence in supportof the statements you make in your application. Do not, however, send anyadditional documentation (such as certificates of other education/training, evaluationsheets, job descriptions, letters of appreciation/recommendation etc…) until youhave been asked to do so by the SHAPE recruitment office and, in any event do not

submit the original texts of references or testimonials unless they have beenobtained for the sole use of the shape recruitment office.F) If you are or have been a NATO International Civilian, please indicate lastgrade and step held, and specify in which NATO body you are/were employed.G) If you are or have been employed as a civilian in one of the coordinatedorganisations, please indicate last grade and step held, and specify in whichorganisation you are/were employed.

Remarks: A) Only nationals from the 28 member states can apply for vacancies at SHAPE.the member states are: Albania, Belgium, Bulgaria, Canada, Croatia, Czech

Republic, Denmark, Estonia, France, Germany, Greece, Hungary, Iceland, Italy,Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal,Romania, Slovenia, Slovakia, Spain, Turkey, United Kingdom and United States of America.

http://www.aco.nato.int/PAGE205113721.ASPX

mailto:[email protected]


http://www.aco.nato.int/PAGE205113721.ASPX



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B) All applications are acknowledged by return-e-mail. Should you not receivean acknowledgement within 3 working days of submitting your application, please re-submit the application to [email protected]. C) Note for the personnel officers: if you have qualified redundant staff of samegrade, please let us know by message not later than 16 October 2015.D) Due to the large amount of applications received for all vacancies, telephone,

e-mail or telefax enquiries cannot be dealt with.



Documents

a4, Section Head (Aco Budget and Policy), A11_0915, 30oct15, Web