View
216
Download
0
Tags:
Embed Size (px)
Citation preview
A Web-Based Tool for Collecting Faculty “Non-Classroom” Productivity
Data
A Web-Based Tool for Collecting Faculty “Non-Classroom” Productivity
Data
Richard D. Howard ([email protected])James B. Rimpau ([email protected])Chris Fastnow ([email protected])
Montana State University
Richard D. Howard ([email protected])James B. Rimpau ([email protected])Chris Fastnow ([email protected])
Montana State University
OutlineOutline
Introduction: Why develop a Faculty Activity Database
Benefits for the Faculty Member Walkthrough data entry
Benefits for the University Sample Queries and Results
Challenges Future Steps Lessons Learned
Introduction: Why develop a Faculty Activity Database
Benefits for the Faculty Member Walkthrough data entry
Benefits for the University Sample Queries and Results
Challenges Future Steps Lessons Learned
AbstractAbstract
During the past decade the “Delaware Study” has become a primary source of comparative data for many colleges and universities. Recently, this study has been expanded to collect “non-classroom” faculty productivity data. Data are collected that document the scholarship activities of faculty in the areas of instruction, research, and service/outreach. Unlike the earlier data, these data must be collected each year directly from the faculty and then summarized in an institutional report. In this demonstration, a Web-based tool developed to collect these data from the faculty is presented. In addition, multiple institutional concerns that guided its development will be discussed.
During the past decade the “Delaware Study” has become a primary source of comparative data for many colleges and universities. Recently, this study has been expanded to collect “non-classroom” faculty productivity data. Data are collected that document the scholarship activities of faculty in the areas of instruction, research, and service/outreach. Unlike the earlier data, these data must be collected each year directly from the faculty and then summarized in an institutional report. In this demonstration, a Web-based tool developed to collect these data from the faculty is presented. In addition, multiple institutional concerns that guided its development will be discussed.
Introduction: Why Build a Faculty Activity DatabaseIntroduction: Why Build a Faculty Activity Database Why did we build it? What have we built?
Centrally housed, college-specific Access databases Web data entry screens Populated by Banner data (not automatic) and user inputs
What did we want? Accurate data Consistent formats Easy interface Secure interaction
Why did we build it? What have we built?
Centrally housed, college-specific Access databases Web data entry screens Populated by Banner data (not automatic) and user inputs
What did we want? Accurate data Consistent formats Easy interface Secure interaction
Benefits to FacultyBenefits to Faculty
Getting Buy-in Decrease burden on Faculty
Easy annual review reporting Avoids duplication of effort CV builder (eventually)
Decrease burden on department heads Single format for annual reviews Single request for information Eases reporting requirements to central administration
Getting Buy-in Decrease burden on Faculty
Easy annual review reporting Avoids duplication of effort CV builder (eventually)
Decrease burden on department heads Single format for annual reviews Single request for information Eases reporting requirements to central administration
Benefits to Administrators/IR TypesBenefits to Administrators/IR Types
Comprehensive database of faculty activity Use it at the College, University, statewide level
Standardized reporting across the campus Reduces analysts workload in our office
Easy tallies for Delaware Faculty Activity Study Data also used by Planning and Budget committee
On-the-fly responses to external queries Can respond with concrete data on research, service,
teaching, contributions to the state, etc. Consolidated requests to faculty and departments
We get to make things easier on everyone once in a while
Comprehensive database of faculty activity Use it at the College, University, statewide level
Standardized reporting across the campus Reduces analysts workload in our office
Easy tallies for Delaware Faculty Activity Study Data also used by Planning and Budget committee
On-the-fly responses to external queries Can respond with concrete data on research, service,
teaching, contributions to the state, etc. Consolidated requests to faculty and departments
We get to make things easier on everyone once in a while
Sample QueriesSample Queries
This year we used it primarily for reporting to the University of Delaware’s Faculty Activity survey
But we included campus and college specific questions too
And we have the ability to build customized queries to respond to requests for information
Some examples of each…
This year we used it primarily for reporting to the University of Delaware’s Faculty Activity survey
But we included campus and college specific questions too
And we have the ability to build customized queries to respond to requests for information
Some examples of each…
Delaware Reporting Queries Question on Grants and ContractsDelaware Reporting Queries Question on Grants and Contracts
College of Engineering’s total grants awarded and the amount awarded in 2004, by
department – asked in Delaware Survey
Amended Delaware Reporting Queries Question on Federal Grants and ContractsAmended Delaware Reporting Queries Question on Federal Grants and Contracts
We have an on-campus need to split out grants by source. This shows College of Engineering’s
FEDERAL grants awarded (“qpart” a)
Delaware Reporting Queries Question on Undergraduate AdviseesDelaware Reporting Queries Question on Undergraduate Advisees
Delaware question asks for total undergraduate advisees by
department…
Delaware Reporting Queries Additional Detail on AdviseesDelaware Reporting Queries Additional Detail on Advisees
…but we want to know WHOM faculty advised. No other central
source for this information.
On Campus Reporting Queries Question on Teaching AwardsOn Campus Reporting Queries Question on Teaching Awards
We want to know about awards received. No question on this in Delaware Survey and no other place to find it centrally.
On Campus Reporting Queries Question on Teaching AwardsOn Campus Reporting Queries Question on Teaching Awards
Are all those awards legit? We can generate details to find out!
On-the-fly Subject Matter Queries – Design View Math TeacherOn-the-fly Subject Matter Queries – Design View Math Teacher
Want to know who has papers, articles, books, or grants on math
teachers?
On-the-fly Subject Matter Queries – Results Math TeacherOn-the-fly Subject Matter Queries – Results Math Teacher
Details, by type of research output, within the College of Education,
Health, and Human Development
On-the-fly Subject Matter Queries – Design View Rural HealthOn-the-fly Subject Matter Queries – Design View Rural Health
Maybe research on rural health is more interesting…
On-the-fly Subject Matter Queries – Results Rural HealthOn-the-fly Subject Matter Queries – Results Rural Health
Refereed articles, non-refereed articles, works in progress, etc., in
the department of Health and Human Development
Data on Faculty by TYPE of FacultyData on Faculty by TYPE of Faculty
Everything so far has been Tenure/Tenure-Track. But we can add and compare
non-TT.2 indicates non-TT; many UG
theses chaired by non-TT
Future StepsFuture Steps
Converting to MySQL from Access More easily handles multiple users Adapts to question changes better
Developing web interface for queries Levels of access determined by role in university More flexible for non-database types
Expansion to all colleges
Converting to MySQL from Access More easily handles multiple users Adapts to question changes better
Developing web interface for queries Levels of access determined by role in university More flexible for non-database types
Expansion to all colleges
ChallengesChallenges
Error checking at the department level (for those who don’t follow instructions well)
Keeping up with new/changed questions Creating a culture/expectation where faculty
update data regularly rather than just before annual reviews
Distribution of responsibility for hosting, funding – colleges, ITC, central administration
Error checking at the department level (for those who don’t follow instructions well)
Keeping up with new/changed questions Creating a culture/expectation where faculty
update data regularly rather than just before annual reviews
Distribution of responsibility for hosting, funding – colleges, ITC, central administration
ConclusionsConclusions
Very positive feedback from the two pilot colleges (and maybe more importantly, lack of negative feedback!)
Customizable across colleges while maintaining consistency for central reports, especially Delaware
Greater confidence in and ease of reporting compared to the Excel-based faculty activity survey
Very positive feedback from the two pilot colleges (and maybe more importantly, lack of negative feedback!)
Customizable across colleges while maintaining consistency for central reports, especially Delaware
Greater confidence in and ease of reporting compared to the Excel-based faculty activity survey