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A State Staff Guide for Managing Statewide
Initiatives
Presented by Dr. Lennox McLendon
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Welcome
Introduce yourself to your table partners and state ONE initiative that you are either:
•Presently involved in OR
•You will be starting soon OR
•You would like to start.
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Training Objectives
• You will:• Examine a step-by-step process for
piloting and implementing a program improvement initiative statewide
• Review resources for state wide initiatives in
– Common Core Standards– Teacher Quality– Social Networks– Instructional Technology– Transitioning– Career Pathway– Managed Intake/Enrollment.
• You will:• Examine a step-by-step process for
piloting and implementing a program improvement initiative statewide
• Review resources for state wide initiatives in
– Common Core Standards– Teacher Quality– Social Networks– Instructional Technology– Transitioning– Career Pathway– Managed Intake/Enrollment.
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Going to Scale
The process of planning, piloting, integrating, and
evaluating a program improvement strategy statewide
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Task 2: Engaging a workgroup
• Selection of the right folks is critical!
Strong thinkers,
analyzers, questioner
s
Experienced folks with
good background knowledge
“Newer” staff to
gain broader
perspectives
Good communicators
willing to spread the word and
gain input from their colleagues
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Task 3: Setting a Vision and Goals
• You also won’t know ifyou got there!
• Begin with a vision.
• This initiative will be working well when…
• Specify goals, outcomes, and/or expectations.
• The clearer the specifications, the easier job the pilot sites and early adopters will have.
If you don’t know
where you’re going,
you can’t get lost!
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Task 4: Gathering and selecting promising practices
• Where do you look?
– NAEPDC State Resource Library• http://naepdc.org/resource_library/res
ource_library_home/resource_library_home.html
– Today’s Workshop
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NAEPDC State Resource Library
Accountability Coordinated Funding Streams
Curriculum & Instruction
Distance Learning Financial Systems and Performance Funding
Technology
Local Program Applications Marketing & Student Recruitment
One Stop Services
Professional Development Program Monitoring and Quality Indicators
Program Planning
Targeted Areas:Family Literacy
Targeted Area:Workplace Education
Targeted Area:English as a Second Language
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• Where do you look?
– NAEPDC state staff contact list by job function
• http://naepdc.org/state_staff%20job%20function.htm
Task 4: Gathering and selecting promising
practices
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NAEPDC State Staff Contact List
ABE and Literacy Correctional Education Health and Literacy
Adult High School Diploma Data Collection Marketing
ASE/GED Preparation Using Data For Program Improvement
Professional Development
Assessment: Best Plus Distance Learning Program Monitoring and Evaluation
Assessment: CASAS ESOL Special Learning Needs/LD
Assessment: TABE El Civics Technology
Assessment: Workkeys External Diploma Program Volunteer Literacy
Compensatory Education Family Literacy Workplace Education
Content Standards Financial Management Other
Contract Management GED Testing
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Task 5: Developing a pilot testing plan
Key Considerations
Staffing and materials Staff development and support Potential pilot sites Benchmarks to measure success Action steps Budget
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Task 6: Selecting and preparing the pilot sites
• Have all of your ducks in a row.
• Set the climate.
• Set clear expectations.
• Have a single point of contact.
• Be open to their input and recommendations.
• Train thoroughly and then train some more.
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Task 7: Conducting the pilot, measuring the impact, and
developing/fine-tuning PD and resources.
• Measuring the impact– Be clear on what you need to know
• Process (inputs)– Training and technical assistance provided– Financial impact– Policies and/or guidance in place– Support required by local leadership– Time involved for successful implementation
• Products (outputs)– Adapted or developed instructional,
management, and training materials– Teacher and/or student outcomes
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Task 7: Conducting the pilot, measuring the impact, and
developing/fine-tuning PD and resources.
• Policy alignment
• Resource alignment
• PD alignment
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Task 8: Documenting and evaluating the results
• Evaluation Criteria• Evidence identified by
stakeholders
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Task 9: Integrating program-wide
• To wave or not to wave?– Depends on size of state– Your resources– Level of pilot success– Diversity among your programs
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Task 10: Celebrating the success
• Don’t forget to recognize the pilots and early adopters.
• Thank all of the participants in the process.
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Task 11: Monitoring impact and making necessary adjustments.
• Carefully analyze evaluation data to determine strengths, outcomes, and areas needing further adjustments.
• Publish a brief report with an executive summary to establish the impact of the initiative on established goals.
• Be sure to send report to key stakeholders.
Let’s Look at the Resources
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Final Reflection
