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MIDD-WEST SCHOOL DISTRICT

Regular Meeting/Work Session SUN Area Technical Institute

Monday, May 9, 2016

A QUALITY EDUCATION FOR ALL, FOR LIFE

I. TOUR OF FACILITY: 6:30 p.m.

II. OPENING CEREMONY

III. CALL TO ORDER: 7:07 p.m. Mr. Victor L. Abate

Mr. Abate stated before we start this evening, we’re having a regular scheduled meeting

this evening and between that and the work session, we will adjourn in Executive

Session to discuss a contract issue.

IV. ROLL CALL: Mr. Victor L. Abate

BOARD OF SCHOOL DIRECTORS PRESENT ABSENT LATE ARRIVAL

Mr. Victor L. Abate, President X

Mrs. Sherryl L. Wagner, Vice President X

Mr. Shawn A. Sassaman, Treasurer X

Mr. Ronald L. Hoffman X

Mr. Tony G. McKnight X

Mr. Christopher T. Nesbit X

Mr. Thomas J. Rubillo X

Mr. Jeremy M. Tittle X

Mr. Ronald E. Wilson X

Mr. Richard J. Musselman, Superintendent X

(Non-Voting Member)

Ms. Allyson L. Folk, Secretary (Non-Member) X

OTHERS

Mr. Joseph W. Stroup, Director of Curriculum and Instruction

Ms. Lynn Y. Naugle, Business Manager

Mr. Dane S. Aucker, Principal, Middleburg Elementary School

Mr. Jeremy D. Brown, Assistant Principal, Midd-West High School

Mrs. Lee C. Bzdil, Supervisor of Special Education

Ms. Cynthia L. Hutchinson, Principal, Midd-West High School

Miss Erin C. Sheedy, Principal, West Snyder Elementary School

Mr. Gary L. Thomas, Supervisor of Buildings and Grounds

Mr. Jay P. Darkey

Mrs. Jennifer Hain

Mr. Jeff Harris

Mr. Abate stated we have this evening Mrs. Hain. Would you like to say a few words for

us, and thank you very much for the invitation. We’re enjoying being here this evening.

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Mrs. Hain commented we’re pleased to have all of you here this evening and doing the

tour. Anytime you want to come back and play with the equipment and see the rooms

when the students are here, that’s always a good time to, and you’re welcome any time.

Mr. Abate inquired do any of you have any questions for our hostess this evening?

Mr. Musselman commented thank you very much.

Mr. Abate commented the cookies were fabulous.

Mrs. Hain inquired they passed?

Mr. Abate responded absolutely. The raisin filled cookies were delicious. Mr. Stroup,

just take note, please.

V. PUBLIC COMMENT ON AGENDA ITEMS Mr. Victor L. Abate

Public comment is restricted to three (3) minutes per speaker and on the subject of

Agenda Action Items only. Any individual who wishes to address the Board on an

agenda item should contact the Board Secretary by 1:00 p.m. the day of the Board

meeting at (570) 837-0046, Ext, 1100.

There were no public comments.

VI. SCHEDULED SPEAKERS

1) Mr. Jay P. Darkey, JPD Architects, LLC – Update on West Snyder Elementary

School Renovation Project

Just to give you a real quick update on the PlanCon side of the project, and then I’m

going to ask Jeff to stand up and give an update on the ESCO and talk real briefly

about a proposed phasing for the project just so everybody is up to speed with that.

So, we are currently out to bid. We’ve been out to bid for a little over two weeks

right now. On the fourth, May 4, we had the pre-bid meeting at the site. A pretty

good turnout with contractors. Went over some general conditions of the project.

Let them go and take a tour of the site as well. I thought that went pretty well. I

was pleased with the turnout.

We have received the approval for the Conservation District for the erosion sediment

control approval for the project. So, that’s good news. We got that from the

Conservation District.

PlanCon F submission based on the Board’s approval was made to PDE. They

received it. I got confirmation of that, and they’ve also set up their meeting with Mr.

Musselman and myself. We’re going to do that via telephone conference on May 19.

That’s part of the process. What they do is the State Architect wants to review all of

the bidding documents during the bidding process. We have to be out to bid with it,

or he won’t meet with us. So, that’s all on schedule and working pretty nicely right

now. Looking good right now I think.

We met with the Code Official today to make the submission for our final approval

which would be the building permit approval. That meeting went well. The initial

meeting with him we reviewed the project to try to grease the skids so to speak and

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get through it, he could get through it a lot easier so he was familiar with the

project, and Jeff and I were both pleased with that. We felt really good about that

meeting today.

We are currently scheduled to open bids on May 23 of this month. So, with the

Board looking to award, I guess we have a special meeting on the 30th. Is that

correct? May 30 to award contracts?

Mr. Musselman stated Tuesday, May 31.

Mr. Darkey commented the 31st. So, it’s the very last day. Okay. So, between the

23rd and the 31st, there is a potential depending on how things go and some

questions we may get, they’ve all been pretty standard in the requests for

information from the contractors up to this point, but there’s a potential that the

bid opening day might get pushed maybe one or two days. Who knows. Right now,

it’s still the 23rd, though. So, we always kind of play that by ear as we come down

the stretch here, and with that, I’d like to ask Jeff just to come up and talk a little

bit about the ESCO. Then we’ll answer any questions after he goes over the

proposed schedule.

2) Mr. Jeff Harris, Reynolds Consulting Engineers – Update on West Snyder

Elementary School Renovation ESCO Project and Project Phasing for PlanCon

As we left the site today, we are digging the 41st out of 110 wells. There’s 112 total,

but two of them we’re reusing because they’re wells that were dug, the test wells,

we’re actually going to use as part of the system. So, they’re making good progress. We’re on schedule to get them out of there sometime in June if not sooner. So, we

want it cleaned up before the other crew of contractors get in. Second-shift piping

work, the majority of the main piping has been installed throughout the building,

which is a good thing. Again, with the other contractors getting on board so we

have our contractor out of the way. Stubs in the classrooms are done. It’s going

very well. We haven’t had any issues even with the rain with our retention pond for the runoff from the well fields. That’s in good shape. So, we’re tracking fairly well

with what our schedule was for the ESCO work second shift. Trying to stay out of

Erin’s hair as much as possible. I think we’re doing okay with that, so far anyway.

I didn’t get a chance to talk to you. Before we put the job on the street, we always like to go out and talk to contractors about the scale of the project, get some

feedback when we’re thinking about putting preliminary schedules in the project

manual for the contractors when they’re going to look at detailed drawings for

bidding, and some of the feedback we got back has us kind of phasing the project

over two summers. There’s a decent amount of work in the corridors related to. We

want to rehab the existing tile floors. That takes up quite a bit of work. There’s some cracks.

Mr. Darkey commented Terrazzo.

Mr. Harris stated Terrazzo. I’m sorry. Terrazzo tile floors. There’s some cracks that we need to repair. There’s some grinding that has to be done and polishing that has

to be done. There’s wall, masonry wall painting that has to be done and trying to

get that finished when contractors are jumping from room to room to get cleaned up

over the summer, we thought that might be a problem, and a lot of contractors

confirmed that. So, we’re going to see that work in the second summer because it

can all be done at one time when the kids are out and a majority of the classroom,

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all of the classroom work pretty much being done the first summer. We’re currently

getting some feedback from a couple of contractors who, and we have to take it with

a grain of salt, but this is why Jay was talking about the possibility of maybe the bids sliding a day or two, we’ve got some contractors complaining they think the

schedule is a little aggressive even with having work done the second summer, but I

also know that a lot of these guys haven’t done anything other than page through

the drawings a couple of times. They haven’t gotten into it yet. They also haven’t

gotten a lot of feedback from their suppliers. So, we’ll play that by ear. That’s one

of the reasons why we set a schedule for addendums. The first addendum went out last week. The second addendum is going out this Thursday, and the last one will

go out the following Thursday, the 19th, to account for those types of concerns. All

in all, I think we’re in good shape to keep that 23rd date unless we get something

that we need a couple more days, but we have enough time between the 23rd and

our scheduled 31st if we have any of those types of issues.

Mr. Darkey inquired any questions?

Mr. Wilson stated I don’t have a question. I do have a comment. I’m Policy Chair

for the Board and in the process of changing a policy about opening the bids. We’re

trying to improve our transparency, and we’d like bids opened at a public meeting. After the next meeting, the Board will vote on it.

Mr. Abate inquired would there be a problem with doing that if you hold your bid

date to the 23rd with opening up in a public meeting that evening? Is that an issue?

Mr. Darkey responded I don’t think so. We’d just have to change that per

addendum because right now we’re calling out for it to be done at 2 o’clock or

something like that with a reading at 2:15.

Mr. Abate stated we’ve had everything open. I mean to the public and everything

else. I’d like to follow through with that unless somebody has an objection to that, to continue with that trend if that’s at all possible, if you hold and maintain that

23rd date, I’d like to do that.

Mr. Darkey commented okay.

Mr. Musselman inquired would that be a problem with the contractors? I know a

lot of those folks are people who want to be there for the opening of the bids. So,

that would be in the evening then. So, we’d just have to let them know that that’s

when the bids are going to be.

Mr. Harris commented if the Board wants us to change that, Thursday we’ll get it out to them so they have enough time. That’s at your discretion. We tell the time,

the place. If they want to be there, they can be there. If it’s going to be at a

meeting, it’ll be published anyway.

Mr. Darkey commented yeah. What we would do is instead of it being 2 o’clock, we’d have them deliver it right before when the Board meeting was. So, they

probably wouldn’t just drop it off. They’d stay for the Board meeting to see it

opened up because they want to see. That’s the way that would work out.

Mr. Abate commented that’s our thought process. Just to continue with what we’ve

been doing.

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Mr. Wilson commented my point to bring it up for discussion before the Board, but

you brought it up. Thank you.

Mr. Abate commented no problem. So, you guys are on schedule? Behind

schedule? Ahead of schedule?

Mr. Harris responded we’re tracking. We’re on.

Mr. Darkey responded right on.

Mr. Harris commented I’ll know about the third week of this month when I get the

well count, I’ll know. I’m hoping we’re a little bit ahead because by June 15th I’d like

to have the back lot back to at least grade, leveled off and cleaned up, and they’re

out of there.

Mr. Abate inquired so there will be air conditioning the beginning of school?

Mr. Darkey responded yeah, yep. That’s our number one priority. So, that is.

Mr. Abate commented you’ll have Erin to deal with that, not us.

Mr. Darkey commented that’s our number one priority. No, they pumped out the

sediment basin with the pumps going out. I think it was pumped out this weekend,

and what they did they took it to the hog farm, right? I think he took it.

Mr. Harris commented they actually wanted it.

Mr. Darkey commented they wanted that so. It’s an interesting sight.

Mr. Rubillo commented so, the bleed over you’re saying it’s going to go into the next

summer. Is that strictly going to be just in the hallways? Everything else will be completed?

Mr. Harris responded right now, we’re planning all the corridor work to be done next

summer at this stage right now unless we get a lot of noise from contractors about a

specific item that we think can’t get done that they’re saying no, we’re not going to get it done. Then, we’ll address that via addendum, but right now, that’s the plan.

All corridors next summer.

Mr. Rubillo inquired so all the classrooms will be ready to roll opening day?

Mr. Darkey responded that is the current plan. Like Jeff said, we’re on the phone with the contractors, the GCs. As of today, we’ve talked to all of them that are

bidding it, and we want to make sure that there’s a comfort level there as far as

them bidding that work because we have liquidated damages associated to your

milestones. So, we don’t want them to get too, or scare anyone away necessarily if

they’re being realistic about what their fears are for the schedule. We’re going back and forth a little bit right now with the contractors.

Mr. Rubillo commented thank you.

Mr. Musselman commented I was just going to say the same thing to Tommy. As

far as opening those bids on the 23rd, are we going to do that? Did you want to have that as part of the Board meeting, actually like starting at 7 o’clock, or were you

thinking earlier at 6:30 or?

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Mr. Abate responded no, I think we can have it as part of the Board meeting at 7

o’clock and just do it right after before the public comment. Just do it that way

because I’m sure some of them are going to travel some distance.

Mr. Darkey commented oh, yeah.

Mr. Harris commented oh, yeah.

Mr. Abate commented and get them on their way.

Mr. Darkey commented that’s fair.

Mr. Harris commented but it also gives them more time.

Mr. Musselman commented oh, yeah, they’re going to like that.

Mr. Abate commented that’s what I was planning.

Mr. Nesbit commented you had expressed, if I understood correctly, concern that

you may want to push that date back from the 23rd because of to allow more time for them to submit those. Is that what you stated initially?

Mr. Darkey responded yeah, the possibility for that because in any bid, you’re

always going to get down to the very end, and if something comes up that

contractors need more time, they’re going to request it. We don’t always give it to them, though. So, if it’s on the 23rd, it’s pretty much going to be set in stone.

Mr. Harris commented yeah, yeah.

Mr. Darkey commented there’s no movement.

Mr. Harris commented that’s why we set the addendum schedule is that if we’re

going to get a lot of grief. We better know by the 19th that if you have a major issue

and what that issue is so we can evaluate it and say, yeah, I agree with you. I’ll give

you three more days, or you know what, I got 600 contractors who looked at it, and

they’re fine, and you’re asking for this extension, I can’t do it.

Mr. Nesbit inquired is that a concern for anybody else on the Board?

Mr. Sassaman inquired so, let me get the schedule straight. We’re going to meet on

the 23rd, open the bids on the 23rd and vote to approve the contracts on the 23rd?

Mr. Abate responded no, the 31st.

Mr. Sassaman commented okay. So, the 31st we’re still going to vote to approve

them so the Solicitor will get a chance to review them.

Mr. Abate stated correct.

Mr. Harris commented yeah, you’re going to want some time just in case there’s

something unusual with one. You know if your low bidder forgets to put insurance

in there. You have to redo all that. You have a week anyway.

Mr. Darkey commented yeah, and we have to do our due diligence with the

contractors as well. Someone might be really a lot lower, and we have to find out

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did they cut, did they get everything or did they miss something? They have a

certain period of time that they can withdraw their bid.

Mr. Harris commented yeah, plus what we’re going to do is we’re going to put

together what’s called a bid tabulation because there are alternates on the project

and so we have to do like Jay said, our due diligence. We’ll put that tabulation

together for you and get it out a day or two after you open them along with a

suggestion about how the alternates look. Are they valid? Numbers look good or

not, and we’ll give you a recommendation of how you should approach those.

Mr. Darkey commented right.

Mr. Rubillo inquired how many contractors are we?

Mr. Harris responded there’s five prime contractors as far as, or do you want to

know how many individual contractors for each?

Mr. Rubillo stated no, how many bids?

Mr. Harris responded there’s five prime contracts. There’s general. There’s roofing. There’s mechanical/HVAC, plumbing and electrical.

Mr. Rubillo inquired and all bidders have been pre-qualified, pre-screened to some

extent?

Mr. Harris responded well.

Mr. Darkey responded we didn’t go through a pre-qualification process with any of

the bidders.

Mr. Rubillo inquired we’re not necessarily going to go with the lowest bidder.

Mr. Darkey responded you don’t have to. We feel they’re all good bidders, though,

right now, and there’s no one that we see on that list that we were really concerned

about quite honestly. There was one probably that picked up that he wasn’t at the

pre-bid.

Mr. Harris commented right, right.

Mr. Darkey commented it wasn’t a mandatory pre-bid, though, so.

Mr. Harris commented so far, we’re not scared so far.

Mr. Darkey commented not yet.

Mr. Rubillo commented thank you.

Mr. Abate stated we’re going to probably want to meet with you two gentlemen

before we vote on that the 31st.

Mr. Harris commented yeah.

Mr. Abate inquired if you could join us. We’ll let you know what time that would be.

Mr. Darkey commented okay. Good. Excellent.

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Mr. Abate inquired any other questions for our Architect and our engineer?

Mr. Darkey commented he’s officially an engineer.

Mr. Abate commented I wanted to say ESCO guy.

VII. ITEMS FOR ACTION

A. BUSINESS AND FISCAL Mr. Shawn A. Sassaman

1. PENNSYLVANIA STATE EDUCATION ASSOCIATION HEALTH &

WELFARE FUND AGREEMENT – DENTAL PLAN

Mrs. Wagner moved and Mr. Rubillo seconded approval of the

Pennsylvania State Education Association Health & Welfare Fund Dental

Plan as a self-funded insurance plan effective July 1, 2016, through

June 30, 2017, at the rate of $60.90 per month for the 2016-2017 school year.

Yes: Abate, McKnight, Nesbit, Rubillo, Sassaman, Tittle, Wagner,

Wilson

No: None

Absent: Hoffman 8-0-1-0

MOTION CARRIED

2. PENNSYLVANIA STATE EDUCATION ASSOCIATION HEALTH &

WELFARE FUND AGREEMENT – VISION PLAN

Mr. Rubillo moved and Mr. Nesbit seconded approval of the Pennsylvania

State Education Association Health & Welfare Fund Vision Plan as a self-

funded insurance plan effective July 1, 2016, through June 30, 2018, at

the rate of $9.21 per month for the 2016-2017 school year.

Discussion:

Mr. Sassaman inquired is that 2018 a typo or?

Ms. Folk responded it should be 17-18.

Mr. Sassaman inquired oh, the 17-18 school year?

Ms. Folk responded well, 2016 through 2018. It’s two years.

Mr. Sassaman inquired but it’s the same rate?

Ms. Folk responded yes.

Mr. Abate stated it’s a four-year contract. We’re in our third year.

Mr. Musselman stated right, but your contract covers how this plan is

paid for. You can keep. You can change your plan as long as you don’t

change the pay of it. So, this plan you can renew it or whatever, but the

plan, the contract states that the employee is paying 12%, and the

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District is paying 88%. So, as long as you provide a comparable plan, I

don’t think you’ll have any problems.

Yes: Abate, McKnight, Nesbit, Rubillo, Sassaman, Tittle, Wagner,

Wilson

No: None

Absent: Hoffman

8-0-1-0

MOTION CARRIED

3. DONATION – MIDDLEBURG ELEMENTARY SCHOOL P.T.O.

Mr. Tittle moved and Mrs. Wagner seconded approval to accept a

donation in the amount of $1,270.13 from the Middleburg Elementary School P.T.O. for the purchase of the playground sign.

Discussion:

Mr. Abate inquired, Mr. Aucker, do you have a final version of this, or

hasn’t it been?

Mr. Aucker responded I believe Ms. Folk included it in your packet. I’m

not sure.

Mr. Abate inquired is it the final?

Mr. Aucker responded the only thing would be there is a location of

Shamokin Dam for one business, and it should be changed to

Middleburg.

Mr. Nesbit inquired is that the full cost of the sign?

Mr. Aucker responded that is correct, yes. That is a discount through

Playworld since all they did for us. I think it’s like $1,700.00 was the

off-the-street price, but they gave us that price.

Mr. Nesbit inquired can you tell me about the sign? I don’t think I’ve

seen any graphics on it at all.

Mr. Aucker responded I absolutely can while you’re looking for it. So,

what we wanted to do is recognize our sponsors who made the whole

entire project successful. One side of the sign has the playground rules. So, one side will be that. One side will have the sponsors. The project is

a CNC routed. Gary’s team will install it. Just a permanent fixture to

thank everybody.

Mr. Nesbit commented I guess my question with regard to payment of the sign. I appreciate the sign. I think it’s fantastic. It’s whether or not we

should take P.T.O. funds to pay for this, or if we should pay for this as a

District.

Mr. Aucker inquired can I add to that?

Mr. Abate responded yes.

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Mr. Aucker commented just to give you a little bit. The playground the

community day build most of those sponsors gave us monetary

donations, and the leftover funds, it would cost, I think we had about $1,000.00 leftover through the community donations, so in theory we’d

be spending about $200.00 of the P.T.O. money to have that sign.

Mr. Nesbit commented okay. Were those funds that were donated

specifically for the playground?

Mr. Aucker responded they were donated for the community build day in

making that whole day a success.

Mr. Nesbit commented okay. Thank you.

Yes: Abate, McKnight, Nesbit, Rubillo, Sassaman, Tittle, Wagner,

Wilson

No: None

Absent: Hoffman

8-0-1-0

MOTION CARRIED

4. BUS DRIVER

Mr. Nesbit moved and Mr. Rubillo seconded approval for the following

individual as a bus driver for the 2015-2016 school year as follows:

Hunter’s Valley, Inc.

Melanie J. Thompson effective May 4, 2016

Yes: Abate, McKnight, Nesbit, Rubillo, Sassaman, Tittle, Wagner, Wilson

No: None

Absent: Hoffman

8-0-1-0

MOTION CARRIED

B. PERSONNEL Mrs. Sherryl L. Wagner

1. EMPLOYMENT – CLASSIFIED

Mr. Sassaman moved and Mr. Nesbit seconded approval to employ the

following individual:

a. Classified Employee – Heather K. Donkle – Personal Care Assistant –

Learning Support Program and Emotional Support Program – Midd-

West High School – Effective: May 23, 2016, pending receipt of Act

34, 151, 114, 24 and 31 – Salary: $7.95 (base) per hour plus an additional $.50 per hour added to base {Replacement/Bzdil}

Discussion:

Mr. Sassaman inquired are we up to full strength with them? With our

aides?

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Mrs. Bzdil responded we have two open positions. I had several people

to call for interviews, but only one came.

Mr. Abate inquired we’re going to be okay through the rest of the year?

Mrs. Bzdil responded we’re getting by. It could be better.

Yes: Abate, McKnight, Nesbit, Rubillo, Sassaman, Tittle, Wagner,

Wilson No: None

Absent: Hoffman

8-0-1-0

MOTION CARRIED

2. EXTRA-CURRICULAR – VOLUNTEER

a. Mr. Nesbit moved and Mr. Sassaman seconded approval of the

following individual as a volunteer for the 2015-2016 school

year:

Taylor J. Folk* Junior High Girls Soccer Coach MWMS

*Pending receipt of Act 31

Yes: Abate, McKnight, Nesbit, Rubillo, Sassaman, Tittle, Wagner,

Wilson No: None

Absent: Hoffman

8-0-1-0

MOTION CARRIED

3. ADDITION TO SUBSTITUTE LIST

a. CERTIFICATED

Mr. Nesbit moved and Mr. Sassaman seconded approval of the following

individual as a certificated substitute at a rate of $80.00 per day for the 2015-2016 school year:

Lyndee A. Sheaffer Early Childhood/Special Education

Yes: Abate, McKnight, Nesbit, Rubillo, Sassaman, Tittle, Wagner, Wilson

No: None

Absent: Hoffman

8-0-1-0

MOTION CARRIED

4. RESIGNATIONS

Mr. Sassaman moved and Mr. Rubillo seconded approval to accept the

following resignations:

Travis A. Martin Effective: May 5, 2016

Technical Director (fall play)

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Technical Director (spring musical)

Midd-West High School

Yes: Abate, McKnight, Nesbit, Rubillo, Sassaman, Tittle, Wagner,

Wilson

No: None

Absent: Hoffman

8-0-1-0

MOTION CARRIED

Mr. Abate stated we have an addendum this evening. Thank you, Mrs. Wagner.

C. OTHER

1. GRADUATE RECOGNITION SIGNS

Mr. Nesbit moved and Mr. McKnight seconded approval to allow Villager

Realty to place signs on District property recognizing each graduating

senior. The signs shall be placed along Shuman and Wagenseller

Streets, and seniors may take his/her individual sign after the

commencement ceremony.

Yes: Abate, McKnight, Nesbit, Rubillo, Sassaman, Tittle, Wagner,

Wilson

No: None

Absent: Hoffman

8-0-1-0 MOTION CARRIED

Mr. Abate inquired is there anything under “Other” that the Board wishes to

bring up at this time?

Mr. Nesbit responded I do have a question. We have listed on the work session for tonight “Transfers/Change in Assignments” to be voted on at the next voting

Board meeting. Would it be beneficial for the District to go through those

transfers now to enable them to post openings for these positions?

Mr. Musselman responded I would actually prefer that if you could because that could open up some other transfers later on because we want to actually be able

to get out and advertise the openings that we have so that we have students that

are graduating from college, and now is a prime time to get some folks to come

in. So, you know, it’s not on the agenda right now, but if it’s possible, I would

really appreciate if the Board would consider voting on that tonight, the

transfers.

Mr. Abate inquired that would be three on Page 15?

Mr. Nesbit responded uh, yes, Page 15, that’s correct.

Mr. Abate inquired Number 6?

Mr. Nesbit responded correct.

Mr. Abate inquired does anybody have an objection to that?

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No response was given from Board members.

Mr. Abate inquired is there any public comment on that? No response was given from the audience.

6. TRANSFERS/CHANGE IN ASSIGNMENTS

Mr. Abate stated I am going to pull Number 3 out.

Mr. Rubillo moved and Mrs. Wagner seconded approval to accept the

following transfers/change in assignments:

1) Ashley M. Dressler as elementary teacher (Kindergarten) for Class Size Reduction at West Snyder Elementary School to elementary

teacher (Grade 1) at West Snyder Elementary School to be effective

on August 18, 2016.

2) Tamie R. Kratzer as special education teacher (Learning Support) at

Midd-West Middle School to language arts/mathematics teacher at Midd-West Middle School to be effective on August 22, 2016.

Yes: Abate, McKnight, Nesbit, Rubillo, Sassaman, Tittle, Wagner,

Wilson

No: None Absent: Hoffman

8-0-1-0

MOTION CARRIED

Mr. Tittle moved and Mr. Sassaman seconded approval to accept the

following transfer/change in assignment:

3) Shannon T. Pyle as librarian at Middleburg Elementary School and

West Snyder Elementary School to health and physical education

teacher at Midd-West High School to be effective on August 17, 2016.

Discussion:

Mr. Sassaman inquired is there something we need to an Executive

Session for?

Mr. Abate responded I think we better.

Mr. Sassaman commented okay.

Mr. Abate commented we’ll adjourn here real quick.

Mr. Abate announced at 7:37 p.m. that there will be an Executive Session.

Mrs. Solomon arrived at the meeting at 7:47 p.m.

The Board reconvened at 8:03 p.m.

Mr. Abate stated the Executive Session was to discuss a personnel issue, and we took

care of that other issue with the contract, too, while we were in there.

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Yes: McKnight, Nesbit, Rubillo, Sassaman, Tittle, Wagner, Wilson

No: Abate

Absent: Hoffman 7-1-1-0

MOTION CARRIED

VIII. CLOSING CEREMONIES

IX. PUBLIC COMMENT Mr. Victor L. Abate

Comment from the public is limited to three (3) minutes per person, and at the

discretion of the Board President.

There were no public comments.

X. SCHEDULED SPEAKERS Mr. Victor L. Abate

There were no scheduled speakers.

XI. ADJOURNMENT Mr. Victor L. Abate

Mr. Sassaman moved and Mr. Wilson seconded a motion to adjourn the May 9, 2016,

regular Board meeting at 8:05 p.m.

Yes: Abate, McKnight, Nesbit, Rubillo, Sassaman, Tittle, Wagner,

Wilson No: None

Absent: Hoffman

8-0-1-0

MOTION CARRIED

Recording Secretary: Chairperson: Date:

15

WORK SESSION

XII. CALL TO ORDER: 8:05 p.m. Mr. Victor L. Abate

XIII. ROLL CALL: Mr. Victor L. Abate

BOARD OF SCHOOL DIRECTORS PRESENT ABSENT LATE ARRIVAL

Mr. Victor L. Abate, President X

Mrs. Sherryl L. Wagner, Vice President X

Mr. Shawn A. Sassaman, Treasurer X

Mr. Ronald L. Hoffman X

Mr. Tony G. McKnight X

Mr. Christopher T. Nesbit X

Mr. Thomas J. Rubillo X

Mr. Jeremy M. Tittle X

Mr. Ronald E. Wilson X

Mr. Richard J. Musselman, Superintendent X

(Non-Voting Member)

Ms. Allyson L. Folk, Secretary (Non-Member) X

OTHERS

Mr. Joseph W. Stroup, Director of Curriculum and Instruction

Ms. Lynn Y. Naugle, Business Manager

Mr. Dane S. Aucker, Principal, Middleburg Elementary School

Mr. Jeremy D. Brown, Assistant Principal, Midd-West High School

Mrs. Lee C. Bzdil, Supervisor of Special Education

Ms. Cynthia L. Hutchinson, Principal, Midd-West High School

Miss Erin C. Sheedy, Principal, West Snyder Elementary School

Mrs. Bree A. Solomon, Athletic Director, Midd-West School District

Mr. Gary L. Thomas, Supervisor of Buildings and Grounds

Mrs. Jennifer Hain

XIV. ITEMS FOR WORK SESSION

A. BUSINESS AND FISCAL Mr. Shawn A. Sassaman

1. MINUTES

a. Approval is recommended of the minutes of the April 25, 2016,

regular meeting of the Midd-West School District Board of School

Directors.

b. Approval is recommended of the minutes of the May 2, 2016, special

meeting of the Midd-West School District Board of School Directors.

c. Approval is recommended of the minutes of the May 9, 2016, regular

meeting of the Midd-West School District Board of School Directors.

d. Approval is recommended of the minutes of the May 9, 2016, work session of the Midd-West School District Board of School Directors.

Discussion:

16

None

2. LIST OF BILLS

Approval is recommended of the list of bills for the period April 26, 2016,

through May 23, 2016.

Discussion:

None

3. TREASURER’S REPORTS

Approval is recommended for the Treasurer’s Reports for the General Fund, Capital Reserve Fund, Capital Projects Fund, Food Service Fund

and Activity Fund for the period ending April 30, 2016.

Discussion:

None

4. BUS STOP

Approval is recommended for the following bus stop:

Intersection of Heister Valley Road/Cherry Lane, Richfield

Discussion:

None

5. 2016-2017 SCHOOL BREAKFAST AND LUNCH PRICES

Approval is recommended of the following school breakfast and lunch

prices for the 2016-2017 school year:

$1.35 Elementary/Middle School/High School Breakfast

$2.25 Elementary Lunch

$2.35 Middle School Lunch

$2.45 High School Lunch

$3.45 Adult Lunch with milk

$3.35 Adult Lunch without milk

{The price for breakfast for 2015-2016 was $1.35 for elementary,

middle and secondary students. The prices for lunch for 2015-2016

were $2.15 for elementary students; $2.25 for middle school students;

$2.40 for secondary students and $3.45 for adults.}

Discussion:

None

17

6. BIDS FOR SUPPLIES

a. KPN – ATHLETIC SUPPLIES

Approval is recommended to accept the KPN – Athletic Supplies

bid as follows:

BSN Sports, Passon’s Sports, US Games $ 704.40

Henry Schein, Inc. $ 422.80

Pyramid School Products $ 24.69

Riddell/All American $ 7.20

Sportsman’s $ 712.55

Total $1,871.64

Discussion:

None

b. KPN – CUSTODIAL SUPPLIES

Approval is recommended to accept the KPN- Custodial Supplies

bid as follows:

Airborne Contamination Identification Assoc, Ltd. $ 591.48

Calico Industries, Inc. $ 1,577.61

Hassinger & Company, Inc. $ 2,232.63

Hillyard Lancaster $ 6,206.38

LJC Distributors of Fuller Brush $ 2,998.20

Pennsylvania Paper and Supply Company $16,720.13

Phillips Supply Company $ 227.04

Xpedx/Veritive-Harrisburg $ 7,996.55

Total $38,550.02

Discussion:

Mr. Rubillo inquired where are all these supplies for? Are these broken

down amongst all the schools? Is that what?

Mr. Musselman responded these are bids. So, what happens is we kind

of compile them altogether to try to get the best price. We go out to

vendors, and they bid on them. These would be the lower bids for these

supplies, lowest bids for these supplies.

Mr. Rubillo inquired for?

Mr. Musselman responded it’s combined, correct.

c. KPN – COMPUTER SUPPLIES

Approval is recommended to accept the KPN – Computer Supplies

bid as follows:

18

Phillips Supply Company $ 44.37

Scott Electric $ 5.00

The Tree House, Inc. $ 69.36

Total $118.73

Discussion:

None

d. KPN – GENERAL SUPPLIES

Approval is recommended to accept the KPN – General Supplies

bid as follows:

Cascade School Supplies $ 230.99

Kurtz Bros. $ 4,716.93

National Art & School Supplies $ 3,616.34

Phillips Supply Company $ 886.27

Pyramid School Products $ 3,113.54

School Specialty Company $ 2,086.27

Total $14,650.34

Discussion:

None

e. KNP – ART SUPPLIES

Approval is recommended to accept the KPN – Art Supplies bid as

follows:

Blick Art Materials $ 431.22

Cascade School Supplies $ 890.74

Kurtz Bros. $ 2,133.51

National Art & School Supplies $ 3,358.71

Phillips Supply Company $ 323.66

Pyramid School Products $ 2,526.61

School Specialty Company $ 2,118.52

Triarco Arts and Crafts $ 204.12

Total $11,987.09

Discussion:

None

f. KPN – COPY PAPER

Approval is recommended to accept the KPN- Copy Paper bid as

follows:

19

Contract Paper Group, Inc. $ 149.16

Lindenmeyr Munroe $ 461.85

Veritiv Operating Company $13,451.20

Total $14,062.21

Discussion:

None

g. KPN – #2 FUEL OIL

Approval is recommended to accept the KPN – Fuel Oil bid as

follows:

Talley Petroleum

Per Gallon/Tank Transport/Firm Price $1.3618

Differential (+) $0.1019

$1.4637

**Flat Rate Charge Split a Tank Transport (7200) between two

locations within a 10-mile radius

Discussion:

None

h. KPN – ULTR-LOW SULFER DIESEL

Approval is recommended to accept the KPN – Ultra-Low Sulfer

Diesel bid as follows:

PAPCO, Inc.

Per Gallon/Tank Wagon/Fluctuating Price $1.2919

Differential (+) $0.4056

$1.6975

Discussion:

None

7. REFUSE REMOVAL SERVICES BID

Approval is recommended to accept the bid for refuse removal services

from _______________ in the amount of $_______________.

Discussion:

Mr. Sassaman inquired do we have any bidders? That will be at the next meeting?

20

Mr. Musselman responded not at this time. I don’t know. Lynn, do you

know when we’ll have those in or? They went out.

Ms. Naugle responded they’re due this week. I think they’re due at the

end of this week. We bid it one time. We’ve only gotten one company to

bid so we actually rebid it again to try to get a little more competition.

So, I haven’t seen any yet, but hopefully we’ll get more than one this

time. So.

Mr. Abate inquired didn’t we have last year where there was one time

removal or two-time removal or something like that then?

Mr. Musselman inquired do you know anything about last year? One or

two-time removal?

Mrs. Wagner inquired wasn’t it two?

Mr. Abate inquired was it two times? They come twice a week verses

once a week or something, or am I thinking of something else?

Mr. Thomas inquired as far as pick-up times?

Mr. Abate responded yeah.

Mr. Thomas commented last year we changed West Snyder pick up from once a week to twice a week. The stuff was sitting too long and causing

odor issues.

Mr. Abate commented fermenting.

Mr. Musselman commented in the warm weather.

Mr. Abate commented okay. Alright.

8. STUDENT ACCIDENT INSURANCE

Approval is recommended of the 2016-2017 Student Accident Insurance

Program renewal proposal submitted by _______________ at a rate of

$________ for school-time coverage and a rate of $________ for 24-hour

coverage.

Discussion:

Mr. Sassaman inquired again, those are for next meeting?

Mr. Musselman responded we hope.

9. 2016-2017 STUDENT ACTIVITY FEE

Approval is recommended of the student activity fee of $50.00 per sport for the 2016-2017 school year. {The fee for 2015-2016 was $50.00.}

Discussion:

Mr. Abate inquired, Mrs. Solomon?

21

Mrs. Solomon commented yes.

Mr. Abate inquired did we have any students who had a problem with meeting that obligation?

Mrs. Solomon responded uh, yeah, we did, but we did before before when

it was $50.00 for the year. Not very many.

Mr. Abate inquired are we able to accommodate those students?

Mrs. Solomon responded yes.

Mr. Abate commented okay.

Mrs. Solomon stated we put some, for instance, some we put on a

payment plan where they maybe can’t bring in the $50.00 right away but

$10.00 a week or something like that, but we accommodate them.

Mr. Abate inquired how many students are involved with that? I mean

have issues with that? Roughly.

Mrs. Solomon responded probably around 400.

Mr. Abate inquired really?

Mrs. Solomon commented athletes throughout the three seasons. Not

400 different.

Mr. Abate commented oh, okay. So, it could be the same student three

times?

Mrs. Solomon responded right, right.

10. CENTRAL SUSQUEHANNA REGIONAL GUEST TEACHER TRAINING

CONSORTIUM MEMBER AGREEMENT

Approval is recommended of the Agreement between the Central

Susquehanna Regional Guest Teacher Training Consortium Member and

the Midd-West School District to participate in the 2016-2017 Guest

Teacher Program due to the ongoing shortage of qualified substitute

teachers at a flat annual membership fee no greater than $500.00.

Discussion:

None

Mr. Abate commented I’m sorry. I wasn’t paying attention. I’d just like to clarify something, Mrs. Solomon. The 400 students that you talked

about earlier, how many, I guess my question was how many students

are having a problem meeting the obligation of the $50.00?

Mrs. Solomon responded I’m sorry.

Mrs. Wagner commented that’s what I thought she meant.

22

Mrs. Solomon commented yeah, that’s a lot.

Mr. Abate commented yeah, that would be a lot.

Mrs. Wagner commented I was sitting here thinking.

Mrs. Solomon commented I would say maybe a dozen.

Mr. Abate commented okay. Okay.

Mr. Rubillo inquired are you getting any kind of comments or

anything? Any feedback from the public or?

Mrs. Solomon responded no, not really. I think there’s such a wide run of what different school districts are doing for this. A majority of

school districts have started and have at least some kind of activity fee.

Some it’s a one-time fee, and it might only be $25 - $30.00. Some it’s

$100.00 a sport. So, I think we have some people around us that are a

lot more expensive. So, I haven’t heard too many complaints, but you

know there are some families, you know, who have two children in two sports. That’s a lot of money.

Mr. Abate inquired have we had any students that weren’t able to

participate because of the fee?

Mrs. Solomon responded not that I’m aware of. We’ve not, you know, if

the coaches go to students that haven’t paid yet, and it’s an issue, and

they just come to me and let me know right away. We’ve never not

allowed anybody to participate because they couldn’t pay the fee.

Mr. Abate commented thank you. That’s very kind.

Mr. Rubillo commented thank you.

11. 2016 EXTENDED SCHOOL YEAR TUITION AGREEMENT – NEW

STORY

Approval is recommended of the 2016 Extended School Year Tuition

Agreement between New Story and the Midd-West School District for a

daily charge of $280.00 for attendance that includes all related services

to be effective on June 20, 2016, through July 29, 2016.

Discussion:

None

12. PSBA MEMBERSHIP SERVICES

Approval is requested to purchase the following PSBA Membership

Services for the 2016-2017 school year at a cost of $10,926.54 as

follows:

Standard Membership $9,676.54 Policy Maintenance $1,250.00

23

Discussion:

None

13. 2015-2016 SUN AREA TECHNICAL INSTITUTE GENERAL

OPERATING BUDGET EXCESS FUNDS

Approval is recommended to grant authority to SUN Area Technical

Institute to retain the full amount of excess funds from the 2015-2016

fiscal year estimated at $___________ to be included in the Excess Funds

Designated Account to afford SUN Area Technical Institute the opportunity to consider utilization of these funds as contingency for the

alternate items that on the Level One “B” Scope of Work for the West and

Main Campus building projects.

Discussion:

Mr. Sassaman inquired an amount to be determined?

Mr. Musselman inquired, Jen, when do you think we’ll have that? It

won’t be close to the end as far as?

Mrs. Hain responded Friday.

Mr. Musselman inquired this Friday?

Mrs. Hain responded Friday I will have an estimate to give you as well as

what your District’s share would be.

Mr. Musselman responded thank you.

Mrs. Hain stated it’s like $560 maybe total.

Mr. Musselman inquired that’s a total for all the Districts?

Mrs. Hain responded for all the Districts.

Mr. Musselman inquired you don’t know what ours is? Okay. Thank

you. This is what we had talked about before at our meeting. Some of the bids came back a little higher than what was anticipated. Looking at

this, this would allow them to go ahead and move forward if we allow

them to keep it. I think we did last year as well. Allowed SUN Tech to

keep those funds. Don’t know where all of the other school districts are

at. I know at the Superintendent’s meeting, I believe that the Superintendents were going to recommend to their Boards that they

would do that, but obviously, I don’t know if any. Nobody’s really taken

action because nobody knows the number yet.

Mrs. Hain stated Lewisburg has committed to two years.

Mr. Musselman inquired to doing it for two years regardless of the

number? Okay.

24

14. 2016-2017 PRELIMINARY GENERAL FUND OPERATING BUDGET

a. Approval is recommended to adopt the 2016-2017 Preliminary

General Fund Operating Budget which includes expenditures

totaling $36,200,694.00.

Discussion:

Mr. Rubillo commented I have. I have, and I just had some time to think

anyway since the last meeting on this, and I know a tax increase is

taboo, but my question is with the numbers that are shown on the

budget, and, Lynn, I guess this might be directed towards you, if you

could help me out, what things on here, what expenditures, what

increases? If there’s no more dollars coming in than are now, but with

increases in costs, which I guess would be wages, salaries, I don’t know

what all, if there’s a constant drain increasing the drain, that’s not a real

polite way to put it, but if there’s a constant draw, if what’s going out is

increasing, and what’s coming in is staying the same, there’s a logical

thought process that comes to my mind if we don’t.

Ms. Naugle responded I mean there’s natural growth in some of our

revenue streams. Our assessment, we saw a big bump up in our

assessment value. So, even at a zero tax increase, we’re still, our, if you

look at that single item in revenue, it is going up. It’s all based on

assessment growth. So, there’s always that. There’s natural growth and

earned income tax every year based on wages of those, and unless there’s

like when we had the building industries kind of went downhill, we saw a

bit of a dip in our EIT because there’s a lot of building industries in our

District, but right now what we’ve been seeing is we’ve been seeing a lot

of growth. Now, we haven’t seen as much growth in this past year as we

have in the prior years, but we still have a little bit of growth in our

budget for EIT. We did see growth in state funds for 15 or 14. No, for

15-16 we level funded. Okay. We now know in 15-16 we’re getting some

more money. So, we pushed that up into the 16-17 budget but haven’t

added any more state money based on what’s actually going to happen in

16-17 at the state level. So, there is some growth already put in. Okay.

Just for those reasons alone, and those are our big numbers. There’s

other increases; subsidies change, vocational education. That’s all based

on the number of completers we have. That program’s going pretty

strong so we’ve been seeing little increases in that, but those are our big

hitters is the real estate, EIT and basic ed funding. When we look at

what we’re doing on the expenditure side, this budget includes an

additional teacher in special ed. During this fiscal year, you added two

instructional assistants which were not budgeted for, but they are

included in this next budget. I believe there’s an additional special ed

position, instructional assistant, added to the budget, and there’s also a

custodial position added to the budget. So, those are going to be ongoing

expenses. Okay, but right now, the only ongoing growth you have is any

kind of natural growth in those areas. You’re not adding any more local

funds under real estate millage, real estate revenue. So, the question is,

is that natural growth keeping up with the things that we’ve added, and

we’re maintaining all of our programs. That’s the assumption. We’re

maintaining all of our programs. So, you can see that with the zero tax

increase, our expenditures, our ongoing expenditures are more than that

25

natural growth. Okay, without any kind of single increase in real estate

revenue. Did I answer your question?

Mr. Rubillo responded yes, yeah. From what I understand, if we were to

consider and approve the zero tax increase budget proposal, that it’s

sustainable. That would be a decent, proper decision if we don’t need to

increase.

Ms. Naugle commented right because you do have some reserves that

you can draw on for your from your PSERS fund. Okay. That’s how

your revenues are going to match your expenses by using some of that.

Mr. Rubillo commented alright. Now I’m really. Please explain the

PSERS to me.

Ms. Naugle responded PSERS is the retirement system. Okay, and we’ve

been seeing like the grate that we contribute to the PSERS to the

retirement fund the District, it’s going up 16% next year. Okay. It’s

going from 21% to, no, I’m sorry. It’s going from 25.8% to over 30%. So,

now we get subsidy back on some of that, but dollars-for-dollars it’s still

a 16% increase on our contributions. So, I mean that’s the highest area

of growth, and our revenue is not growing that fast in any category. So,

there has been money set aside through savings to help us in those years

when we see that as big jumps to kind of phase in. So, you know, that

would be the reserve that you’re drawing on. So, in other words, you’re

funding your PSERS, partially, okay, in your budget, but the rest of it

you’re taking out of this reserve.

Mr. Rubillo inquired how long is that reserve going to?

Ms. Naugle responded well, the way we have it tracked out, it’s going to

be eight to ten years depending on your funding option. The top page is

an increase to balance the budget. Okay. This means not using any

reserves on Page 1, and that’s just over two mills, 2.08 mills. Okay. The

second page is with a one-mill increase. You’d be using $177,000.00 out

of your reserve and projected out to, that would fund you for the next ten

years if you continually wanted to draw on that to meet your rate. The

column, the chart on the bottom on the left-hand side, there’s a column

that’s shaded, and you see that 13.63 for next year, that’s the amount we

should be funding. Okay, through PSERS. That’s the percentage rate.

This would only fund, in our budget, 12.38%, and you’re making up the

other $177,000.00 from the reserve money. Okay. So, and what we’re

trying to do is we’re trying to keep the millage impact as stable as

possible and sustain this as long as possible. The last page is a no-mill

increase, and here, again, your PSERS rate, we should be funding

13.63% again, and in this scenario, you’re only funding 11.02, and

you’re taking $341,000.00 out of your reserve. Okay. Again, we’re trying

to keep our millage impact there on the right-hand side as stable as

possible, and that doesn’t take you out quite as long.

Mr. Rubillo commented thank you, Lynn.

26

Ms. Naugle stated I do want to mention we did get some news on federal

programs this week. We also got our state property tax allocation money.

We added. We got over $100,000.00 for Title I federal funds. So, we did

add both those expenditures and revenues to the budget. Okay. So,

we’re now up to $36,304,258.00 as our proposed final budget. That was

Title I money. We haven’t heard anything on Title II yet?

Miss Sheedy responded correct.

Mr. Rubillo inquired and are we anticipating any upcoming programs,

courses, classes? Anything that’s going to add to?

Ms. Naugle responded if we did, they’re already, it’s already in.

Mr. Rubillo inquired it’s already included?

Ms. Naugle responded when we looked at the preliminary budget back in

December, even then we knew, we felt comfortable that even if we had to

go to the index, which was over 2.3 mills, we still had enough in that

PSERS fund. With a full tax increase, with an allowable Act 1 increase

and use of our PSERS, we could still fund the programs that we have

now plus any new initiatives that we had already been talking about as

an administrative team, and the preliminary budget never really looks

like the proposed final because we don’t have any information about

state funding or like our transportation formula. You don’t have, this

year we didn’t have a contract for our teachers, and that made a

significant difference in the way we did the budget. So, when we looked

at that, which is a very early look, we said, okay, if we had to do it, we

could. So, we, as an administration team, did recommend cutting

programs, and we didn’t get direction from the Board to cut anything.

So, along the way, there were a couple things added in our Finance

Committee meetings. There was a pilot program for assessment

materials that we had in for the middle school. So, as things came up,

we changed and tweaked things all through the spring.

Mr. Abate inquired do we have to decide tonight which option to go with?

Mr. Musselman stated well, I mean, if we can decide, get a nod or

something which way to go, we can have it on your agenda to be

approved at the Board meeting, but right now, you have basically three

proposals that are there unless there’s a fourth one that somebody wants

to make, but I’m not sure exactly how to list it. A, B or C, and then vote

on each one individually, or is there an opinion from the Board because

we need your input? This is your budget, so.

Mr. Rubillo commented what I think I’m trying to stir as well because it’s

a lot of money, and you know looking at the whole budget summary here

and just trying to dissect as much as I can with little bit of knowledge I

have, but it is growing, I don’t see anything that really jumps out at me.

I’m hoping that there’s other discerning eyes coming down on all of these

line items, but with all the questions I’ve got answers to, I would feel very

comfortable in the zero, the no increase proposal for the budget. That’s

just me personally. Because it looks, it appears that we would be

27

sustainable, and then we revisit the budget again next year. That’s just

Tommy’s thoughts.

Mr. Wilson commented I agree with Mr. Rubillo.

Mr. Sassaman commented I guess so I understand this, Lynn, the zero

mill increase means that we’re taking the entire deficit that we would see

and paying for it out of savings for lack of a better word.

Ms. Naugle stated yes, specifically the money you have committed for to

the retirement contributions.

Mr. Sassaman commented okay, but just in a general term?

Ms. Naugle stated yes, savings.

Mr. Sassaman commented I’m trying to keep it simple.

Ms. Naugle commented yes.

Mr. Sassaman commented for me, and that’s I guess we don’t have a

crystal ball to know ten years out what they want to do, but when we

look at sustainability, the longer we put off dipping into savings, the

more of a hit it’s going to be? Is that what? Like if we look at going to a

one mill instead of a two mill?

Ms. Naugle responded right.

Mr. Sassaman commented what it’s showing is we run out of money

quicker when we finally do start to raise taxes.

Ms. Naugle responded yeah. The more you fund every year from your

reserves, the faster it’s going to be depleted, and then this plan

specifically talks about just your PSERS increases. It doesn’t even, it

doesn’t really address any of the other increases in your budget.

Mr. Sassaman inquired so when we look at the millage impact of PSERS

increase column, let’s just go to the no-mill increase, that’s basically

saying in 2018, we would need to foot a .78 mill tax increase just to

break even on PSERS and any appreciation in salaries or programs or

costs of anything would have to come from additional tax increase

beyond that for us to break even?

Ms. Naugle responded yes.

Mr. Sassaman commented I don’t like the idea of raising taxes. I also

don’t like the idea of letting it pile up until someone else has to.

Mr. Rubillo commented I agree with you 100% on that.

Mr. Sassaman inquired, Lynn, are there other reserves we could pull

from outside of our PSERS reserves?

28

Ms. Naugle responded the other assigned reserves you have are the

capital projects and for textbooks, and your unreserved fund balance by

policy has to be kept at 8% which is like a one-month reserve. So,

anything when it goes above that, you’re required to set it aside for one-

time expenses which is why we assign it to your capital projects, or like I

said, we have the textbook fund is something that we had going back,

and we’ve actually spent that down over the years. You’ve got about

$160,000.00 left in there, about a mill in there, so.

Mr. Sassaman inquired so if we end up with a little extra at the end of

this year, it would have to go to an assigned fund balance?

Ms. Naugle responded uh huh. I mean naturally your budget goes up

every year so your unassigned balance does grow because it’s kept at 8%.

Mr. Sassaman inquired but we couldn’t roll that into the PSERS reserve

if we had a little extra this year?

Ms. Naugle responded yes.

Mr. Sassaman inquired we could, or we could not?

Ms. Naugle responded you could, yes.

Mr. Musselman commented you could. You could put it in any reserve

you want.

The Board was reviewing the budget information.

Mr. Musselman stated let me put it this way, I guess. Is there any

objection if we come back at our next meeting with a zero increase

budget? That’s the only recommendations I’ve heard so far. Is there any

objection if we come back to that if we present that at the Board meeting

to be approved?

Mr. Sassaman inquired how popular would you be if you objected to

that?

Mr. Musselman responded I’m asking for guidance, and I’m really not

feeling it right now. It’s your budget.

Mr. Rubillo commented let me just say that, you know, I’m trying to get a

handle on all of this. This is a lot, and I’m hoping to hear some more

input from the people who have been around here a little longer than I.

Mr. Nesbit commented or who are on the Budget Committee.

Mr. Rubillo commented yes. What’s the recommendation from the

Budget Committee? Because my main concern is my daughter has

several more years to go through this school district, and if we’re going to

let a snowball start now that is going to hurt this school district in years

to come, I say we don’t allow it to happen and start a small increase to

prevent, and then I won’t be yeah the most popular guy on the block for

29

saying that, but you know, what’s reality? I’m just trying to get a handle

on all of this, and I guess I’m asking for some help. Who was on the?

May I ask who was on the Budget Committee?

Mr. Sassaman responded I was.

Mr. Tittle responded I was, and Sherryl was. I don’t think the

Committee, itself, really came up with a recommendation. You know we

talked about different things. What Shawn just said, you know, is

something we discussed, but just to say we recommended something,

that never happened.

Mr. Nesbit commented well, you guys have a better working knowledge of

this process and where we are today based on the numbers, I mean.

What is your? Do you have a suggestion? Individually? Maybe not

collectively, but what is your?

Mrs. Wagner commented you were the Committee Chair.

Mr. Tittle stated okay. Well, I lean more toward Shawn, you know. I

want to try to take care of some of it now instead of it all building up in

five, six years. That would be my recommendation.

Mr. Nesbit inquired go with a one mill?

Mr. Tittle responded one mill or even maybe half a mill. Somewhere

between a half and one mill would be my recommendation.

Mrs. Wagner inquired and I was going to sit here and say nothing, but I

would like to hear why you recommend that with the information in front

of you and the numbers in front of you? I want to hear why you come

with that recommendation based on what you have here.

Mr. Tittle responded I’m just looking at. I look at the PSERS reserve, and

I see if we continue to borrow money out of that reserve, by in ten years,

it’s going to be exhausted. We’re going to have nothing, and then the.

Mrs. Wagner inquired how do you base that fact?

Mr. Tittle responded I’m just looking. I just look at the graph.

Mrs. Wagner inquired so you’re basing that on no, no extra revenue?

Mr. Tittle responded I don’t know what revenue is going to come in. I’m

just looking. That’s the way I would plan myself.

Mrs. Wagner commented I’m just asking.

Mr. Tittle inquired so what would your recommendation be?

Mrs. Wagner responded I’ve looked at these numbers, and I’ve studied

these numbers since January, and I’m going to say that I’m going to go

with a zero increase.

30

Mr. Sassaman inquired, Mrs. Wagner, do you believe that the revenue

estimates or projections are too low?

Mrs. Wagner inquired the revenue projection?

Mr. Sassaman responded for future, yes.

Mrs. Wagner inquired for the state level?

Mr. Sassaman responded no, for all total.

Mrs. Wagner stated yes, I do. For the state?

Mr. Sassaman responded well, for our revenue.

Mrs. Wagner commented but I understand at the state at this point in

time, you’ve got to estimate that. Okay. At the state level when you start

looking, if you’re looking at Governor Wolf and his address and anything

that he’s saying at this point in time, he’s saying Pennsylvania is in

trouble. He’s saying that Pennsylvanians are either going to have to rely

on their Boards to bring forward tax increases to one group of people

which are your people who own property. Yes, we do have some issues

here, but it also has to go at the state level. So, what do we do for the

future? I understand that PSERS is increasing, but I also understand

some numbers that came in this year. We had a $78,000.00 increase on

income. How much is a mill of increases? How much revenue would you

say a mill of increases would bring in?

Ms. Naugle responded $164,000.00.

Mrs. Wagner commented $164,000.00. Okay. We’ve increased

$78,000.00 just in your earned income. Start doing a little math. We’ve

also saved some money on our negotiations on our one on our contract.

We’re looking at over like $500,000.00 just on the health care savings.

Mr. Nesbit inquired has those savings been reflected in these numbers?

Ms. Naugle responded actually next year, your actually increasing your

health insurance because you’re funding the HSA 100%.

Mrs. Wagner inquired for the one year?

Ms. Naugle responded so, health insurance is not. That line item for

health insurance is not decreasing next year.

Mr. Musselman stated you’re funding it the first year.

Mr. Nesbit commented I understand. So, you’ve got a decrease on one

side, an increase on another side of that, but have those two.

Mrs. Wagner commented for one year.

31

Mr. Nesbit inquired been collectively been put in there for the next fiscal

year?

Ms. Naugle inquired what is the decrease?

Mr. Nesbit responded the decrease in the premium.

Ms. Naugle stated yes.

Mr. Nesbit inquired and the increase because of the one-time

contribution to the HSA. Have those numbers been figured into this

proposed budget?

Ms. Naugle responded yes.

Mrs. Wagner commented for next year they’re saying, which is

understandably so because you’re footing that for one year. We expect

that, but you still have savings.

Mr. Nesbit commented long-term savings, yes.

Mrs. Wagner commented correct.

Mr. Sassaman inquired so that wouldn’t have been factored into the

projection for the PSERS impact?

Ms. Naugle responded that’s not. PSERS, that PSERS is only on salaries.

Mr. Sassaman commented okay.

Ms. Naugle commented it’s not. It doesn’t have anything to do with

benefits.

Mr. Sassaman commented I look at year 2020 on the one mill, and I’m

seeing a transfer of $361,000.00. Let’s call that an impact. That’s the

additional cost for PSERS in 2020, incremental cost?

Ms. Naugle inquired $361,000.00?

Mr. Sassaman responded yeah.

Ms. Naugle stated is the amount that you could draw out of. See at that

point, you should be contributing 15.53%. You’re only budgeting

13.00%. So, you need to make up $361,000.00 out of this reserve.

Mr. Sassaman commented okay.

Ms. Naugle commented you’re phasing in that, the rate you should be

funding verses the rate you are actually funding in your budget. This

just has to do with retirement contributions. That’s it. That’s one of the

reserve buckets that you have to fund specifically these increases.

32

Mr. Sassaman commented okay. So, if we get a half million dollars in

savings, there’s an offset then? Is that what you’re saying?

Mrs. Wagner inquired is it correct, Lynn, that you stated that we have

$2.6 million dollars in the PSERS, correct? Right now?

Ms. Naugle responded yeah.

Mrs. Wagner inquired what are you estimating for the, over the 8? What

percentage are you estimating over 8% for this year of our fund balance?

What are you looking at as far as excess?

Ms. Naugle responded well, I mean, you’ve got your savings from your

bonds. That will go in. We’re getting state money, which we hadn’t,

which we didn’t budget for.

Mrs. Wagner commented right.

Ms. Naugle stated and your increases in your contract aren’t going to be

enough. So, it could be another maybe $5 to $600,000.00 that you could

put away somewhere or into your project.

Mrs. Wagner commented okay.

Ms. Naugle stated and your project numbers that you’re going to get in a

couple of weeks are going to have an impact on what you’re going to want

to put away as well because you’re basically spending all of your

construction fund and all of your capital reserve money based on the

early estimates that we’ve been seeing in PlanCon on your project, and

you’ve got about just a little over $3 million assigned within your General

Fund. Okay. That may be all you have left after you finish West Snyder

if it comes in around $10 you know because.

Mrs. Wagner commented that’s right.

Ms. Naugle commented yeah.

Mrs. Wagner inquired in the maintenance area? In the General Fund is

$3 million at this point?

Ms. Naugle responded that’s assigned. It’s in an assigned fund balance.

Mrs. Wagner commented correct.

Ms. Naugle commented okay. So, and that’s really all you’d have left

after if your project comes in at that much. So, and you know, I’ve heard

you talk about other things, you know, other things in the District, but

even Gary’s five-year maintenance plan and the items on that list alone,

you know, those need to be funded somehow. So, you’re going to be. $3

million dollars sounds like a lot of money, but when you’re maintaining a

campus at the size that you have and the buildings that you have, even

though they’re still in good shape, they’re still going to be needing things,

you know, here and there.

33

Mr. Wilson inquired what was allocated for West Snyder construction

project?

Ms. Naugle responded well, your PlanCon documents have you at about

a $10 million dollar budget.

Mr. Wilson inquired and what have we designated for that? $7 million, I

think?

Ms. Naugle responded well, you can only spend either money out of your

Capital Reserve or your Constructional Fund, and you started out last

fall when you first started paying because you’re already paying Mr.

Darkey, and you already started paying Reynolds for their ESCO, when

you started paying those costs, you had about $10 million dollars

between those two funds. They’re capital project fund. They can only be

spent on capital projects.

Mrs. Wagner commented I’m at zero.

Mr. McKnight commented you read what I told you. You know what I’m

saying. I’ll behave.

Mr. Abate stated convince me that we need a tax increase.

Mr. Sassaman commented I’m getting.

Mr. Abate inquired when did you say you were going to put that bond

refi? When’s that? Is that going?

Mr. Musselman responded I didn’t say.

Ms. Naugle responded in the past we’ve put that into Capital because it’s

from, in essence, your refinancing your bonds, which originally were

taken out for construction.

Mr. Abate commented understood. So, overall, historically, Lynn, when

the state has their little contest down there of wills, what was historically

usually the increase other than Mr. Corbett’s?

Ms. Naugle responded it had been about 2%.

Mr. Abate inquired so if it follows suit with the 2% over the previous

year’s funding, where would that put us, approximately, for next year’s

budget, or this year’s budget? Because you said at the last meeting you

flat funded, which I would agree with doing, if that matters, but if the 2%

increase over its flat funding from last year, where would that put us as

far as revenues, the revenue stream coming in from the state?

Ms. Naugle responded well, I think, I think we were when we look at the

numbers cause the funding formulas changed from last year to this year,

and I think we were looking at what about $230,000.00 was our increase

from 14-15 to 15-16.

34

Mr. Musselman commented around there somewhere. Increase.

Ms. Naugle commented yeah.

Mr. Abate inquired so, that would just about cover the deficit that we’re

at now minus $100,000.00?

Ms. Naugle responded well.

Mr. Abate commented I just have a problem with raising taxes at the

local level but playing chicken with the state legislature. I have a

problem with doing that because the tax burden is going to get shifted

somewhere.

Mr. Wilson commented taxes are going to get a lot worse in the future. I

suggest we keep them as little as possible now. The way Harrisburg is

it’s a known fact that taxes are going to go up later.

Mr. Musselman commented I think we have a good indication then of

where to go, if that’s alright, unless you guys want to continue to beat

this one. It’s up to you.

Mr. Abate commented yes. Is there anything else in this budget that can

be trimmed, or are we at bare bones right now? We still maintain the

same level of service to our providers?

Mr. Musselman responded we did not remove anything from the budget

so.

Mr. Abate commented okay. That’s a key right there.

Mr. Musselman stated we did not remove anything from the budget.

Mr. Abate commented and I don’t want to.

Mr. Musselman commented and we didn’t hear that from our. When we

had our Budget/Finance Committees, we didn’t hear we want to remove

things from the budget. So, we kept it the same as where we were at. As

a matter of fact, you know, with special ed possibly hiring a teacher and

hopefully a program if we can also bring back some students, but there

should be a cost associated with that as well once we get those numbers

in. So, it’s basically maintained.

Mr. Abate stated, Mrs. Wagner, you’re next. Get all those policies

together. Does anybody have any issues with the policies? These are

special ed. Is that correct, Ms. Bzdil?

Ms. Bzdil responded not all of them.

Mr. Musselman commented the first one’s not.

35

B. POLICY AND PROGRAMS Mrs. Sherryl L. Wagner

1. NEW POLICY GUIDE 831 – NALOXONE ADMINISTRATION IN

SCHOOLS

Approval is recommended of new Policy Guide 831, Naloxone

Administration in Schools, on second and final reading.

Discussion:

None

2. REVISED POLICY GUIDE 103 – NONDISCRIMINATION IN SCHOOL

AND CLASSROOM PRACTICES

Approval is recommended of revised Policy Guide 103, Nondiscrimination

in School and Classroom Practices, on first reading.

Discussion:

None

3. NEW POLICY GUIDE 103.1 – NONDISCRIMINATION – QUALIFIED

STUDENTS WITH DISABILITIES

Approval is recommended of new Policy Guide 103.1, Nondiscrimination – Qualified Students with Disabilities, on first reading.

Discussion:

None

4. REVISED POLICY GUIDE 113 – SPECIAL EDUCATION

Approval is recommended of revised Policy Guide 113, Special Education,

on first reading.

Discussion:

None

5. REVISED POLICY GUDE 113.1 – DISCIPLINE OF STUDENTS WITH

DISABILITIES

Approval is recommended of revised Policy Guide 113.1, Discipline of

Students with Disabilities, on first reading.

Discussion:

None

6. REVISED POLICY GUIDE 113.2 – BEHAVIOR SUPPORT

Approval is recommended of revised Policy Guide 113.2, Behavior Support, on first reading.

36

Discussion:

None

7. NEW POLICY GUIDE 113.3 – SCREENING AND EVALUATIONS FOR

STUDENTS WITH DISABILITIES

Approval is recommended of new Policy Guide 113.3, Screening and

Evaluations for Students with Disabilities, on first reading.

Discussion:

None

8. NEW POLICY GUIDE 113.4 – CONFIDENTIALITY OF SPECIAL

EDUCATION STUDENT INFORMATION

Approval is recommended of new Policy Guide 113.4, Confidentiality of

Special Education Student Information, on first reading.

Discussion:

None

9. REVISED POLICY GUIDE 146 – STUDENT SERVICES

Approval is recommended of revised Policy Guide 146, Student Services,

on first reading.

Discussion:

None

10. REVISED POLICY GUIDE 206 – ASSIGNMENT WITHIN DISTRICT

Approval is recommended of revised Policy Guide 206, Assignment within District, on first reading.

Discussion:

None

11. REVISED POLICY GUIDE 216 – STUDENT RECORDS

Approval is recommended of revised Policy Guide 216, Student Records,

on first reading.

Discussion:

None

12. SUPPLEMENTAL LITERACY AND MATHEMATICS MATERIALS

Approval is recommended for the purchase of supplemental literacy and

mathematics materials for Middleburg Elementary School in the amount

37

of $42,029.17 and for West Snyder Elementary School in the amount of

$21,746.63 for a total cost of $63,775.80 as follows:

Benchmark Literacy Leveled Bookroom (Grades K-12) $22,350.00 Benchmark Literacy Anchor Comprehension Workshop (Grades 3-5) $32,395.00

enVision Classroom Read Alouds (Grades K-5) $ 8,136.80 Read Naturally GATE – Levels .8, 1.3 and 1.8 (Grades 1-3 Intervention) $ 894.00

{This purchase will be paid with 2016 Title I funds.}

Discussion:

Mr. Abate inquired, Mr. Stroup, could you elaborate a little bit on the

materials here for us?

Mr. Stroup responded the enVision things are classroom sets of books

that deal with mathematics concepts to help the teachers read across

that curricular area. The Benchmark Literacy are like we have our kids,

and we want them to read level readers that are at their level of

approximal development it’s called. In other words, in their Wheel House where it’s just the right book for them where they can continue to move

forward, grow and learn but something not too challenging that makes

them struggle. So, those level readers are for that purpose, and the Read

Naturally GATE, those are intervention pieces for kids that are reading

maybe one to two levels behind grade level they’re currently in. Erin, do

you have anything to add?

Miss Sheedy commented the Literacy Benchmark, you may recall from

the last meeting Benchmark Anchors Program helps students who are

just slightly below grade level. It’s an intervention program for Grades 3

through 5 that focuses on comprehension. When Mr. Aucker and I met with each grade level, Grades 3 through 5 felt that that was one piece

that they were really missing during an RTi time. We have students that

have not necessarily significant enough needs that they needed

intervention with the GATE program, but they’re just slightly behind a

grade level or so, and this is going to help them with specific deficits and

comprehension skills.

Mr. Stroup stated and it’s over on the next page that this will be paid for

with Title I funds.

13. SUBSCRIPTION TO BRAINPOP AND BRAINPOP JR.

Approval is requested to purchase a one-year subscription to BrainPOP

and BrainPOP Jr. for Middleburg Elementary School and West Snyder

Elementary School for the science curriculum for Grades K-5 to be

effective on July 1, 2016, at a cost of $4,131.00. {This purchase will be

paid with 2015-2016 Title I funds.}

Discussion:

Mr. Stroup stated BrainPOP is a website that contains a lot of video clips,

teachers’ activities and resources. Our teachers were very interested in

the area of science. Now, science isn’t a part of our plan that we’ve

written into Title I, but it also has tons of resources for both math and

38

reading, and that’s why we can use Title I funds to pay for it. Teachers

can use it for math, reading or science. The science piece of it is very

nice because it’s how we’re going to provide a lot of our curriculum and

content that the teachers have investigated and found, and it’s very

reasonable. It has these multi-purposes. So, I think it’s a win-win

situation.

14. NEW SCIENCE MATERIALS FOR MIDD-WEST HIGH SCHOOL

Approval is requested to purchase the following new science materials

for the 2016-2017 school year for Midd-West High School:

Grades 9-12, Astronomy

Foundations of Astronomy

Seeds and Bachman

Copyright: 2013

$4,005.00 (30 classroom set)

Grades 9-12, Chemistry

Principles of General Chemistry

McGraw-Hill

Copyright: 2013

$16,245.00 (90 books/1 per student)

Grades 9-12, Chemistry

Organic Chemistry: A Short Course

Pearson

Copyright: 2013

$6,727.50

Grades 9-12, Chem Com

Chemistry in the Community – 6th Edition

Freeman

Copyright: 2012

$6,578.40 (60 books/1 per student)

Grades 9-12, Physics

Physics – 5th Edition

Pearson

Copyright: 2017

$11,334.80 (40 books/1 per student)

Grades 9-12, AP Physics

Physics for Scientists and Engineers

Pearson

Copyright: 2017

$8,760.00 (30 classroom set)

Discussion:

Mr. Stroup inquired can I jump in here again?

Mr. Abate responded absolutely.

39

Mr. Stroup stated some of the books in the science department at the

high school is as old as 20 years. It’s not so much that the content

changed a lot. I’m being honest with you, but books wear and need replaced eventually. I was pleased in the fact that many of the teachers

are going with classroom sets of what they’re teaching. I will have the

books there at the Board meeting for Board members to review, if they

wish, and you can see the texts. Chemistry is one that we’re going to

have one per student. As you see, it’s physics, too. There’s a couple

different chemistries on there. I think the total is about $55,000.00 in expenses, and I did budget more than that. There’s a couple of areas

that I have not been able to reach consensus with my group with Grades

6, 7 and 8. They’re looking at some science materials as well, and we’re

still working on that. If we can get it within the next week, a consensus,

I will add that to that list, and we’re still looking at some different bio books, and that’s my problem getting pricing information, and we’re

looking at on-line texts and just me communicating back and forth

with them has been difficult. There might be a couple more added here.

Mr. Nesbit inquired are any of these programs/books available strictly as

an on-line resource?

Mr. Stroup responded yes, and because we’re ordering classroom sets for

some of them, I think that’s the better use because they charge you a flat

rate. If you’re giving one for every student that they could have it on

their computer in class, then you would need 60 to 90 licenses because they can’t share the licenses for a computer. The hard copy of the book

will stay in the classroom, and it can be shared. The chemistry, that’s

just the way it’s preferred to be instructed with a hard book rather than

the computerized version. That’s something we can address at a later

time, but, and I can even go back to them and say reconsider if that’s

where we’re trying to go as a District, but this was just a preference of the committee members who looked at the science textbooks.

C. PERSONNEL Mrs. Sherryl L. Wagner

1. EMPLOYMENTS – CLASSIFIED

Approval is requested to employ the following individuals:

a. Classified Employee – _______________ – Part-time Instructional

Assistant/Permanent Substitute – Midd-West School District –

Effective: _______________, 2016, pending receipt of Act ____________ – Salary: $7.95 (base) per hour {Replacement/Bzdil}

b. Classified Employee – _______________ – Personal Care Assistant –

Midd-West High School – Effective: _______________, 2016, pending

receipt of Act ____________ – Salary: $7.95 (base) per hour plus an additional $.25 per hour added to base {Replacement/Bzdil}

c. Classified Employee – _______________ – Part-time Cafeteria Worker –

Middleburg Elementary School – Effective: _______________, 2016,

pending receipt of Act ____________ – Salary: $7.95 per hour {Replacement/Rosselli}

Discussion:

40

None

2. APPOINTMENTS

a. EXTRA-CURRICULAR

Approval is requested to appoint the following individuals for the 2016-2017 school year: {Stipends will be determined at a later date, following approval of the Midd-West School District Professional Staff Collective Bargaining Agreement.}

_______________ Assistant Jr. High Girls Basketball Coach MWMS _______________ Cheerleading Coach (fall season) MWHS

_______________ Wrestling Coach – Head MWHS

_______________ Assistant Boys Basketball Coach MWHS

Discussion:

None

b. CO-CURRICULAR

Approval is requested to appoint the following individuals for the 2016-2017 school year: {Stipends will be determined at a later date, following approval of the Midd-West School District Professional Staff Collective Bargaining Agreement.}

_______________ Yearbook Advisor MWHS

_______________ Eighth Grade Class Advisor MWHS

_______________ Technical Director (fall play) MWHS

_______________ Technical Director (spring musical) MWHS

Discussion:

None

c. CO-CURRICULAR

Approval is requested to reappoint the following individuals for the 2016-2017 school year: {Stipends will be determined at a later date, following approval of the Midd-West School District Professional Staff Collective Bargaining Agreement.}

_______________ Newspaper Advisor MWHS

_______________ Marching Band Director MWHS

_______________ Student Council Advisor MWHS

_______________ Student Council Advisor MWHS

_______________ Dramatics Director (fall play) MWHS

_______________ Dramatics Director (spring musical) MWHS _______________ Instrumental Director (spring musical) MWHS

_______________ Vocal Director (spring musical) MWHS

_______________ Freshman Class Advisor MWHS

_______________ Assistant Freshman Class Advisor MWHS

_______________ Sophomore Class Advisor MWHS _______________ Assistant Sophomore Class Advisor MWHS

41

_______________ Junior Class Advisor MWHS

_______________ Assistant Junior Class Advisor MWHS

_______________ Assistant Junior Class Advisor MWHS _______________ Senior Class Advisor MWHS

_______________ Assistant Senior Class Advisor MWHS

_______________ Assistant Senior Class Advisor MWHS

Discussion:

None

d. EXTENDED SCHOOL YEAR (ESY) PROGRAM

Approval is requested to approve the following individuals as instructors

for the Extended School Year (ESY) Program at the hourly rate of $23.00 as indicated in the Collective Bargaining Agreement for the period

June 28, 2016, through July 28, 2016:

Angela L. Schmoyer

_______________

_______________ _______________

_______________

Approval is requested to approve the following individuals as personal

care assistants for the Extended School Year (ESY) Program at their base hourly rate plus an additional increment of $.50 per hour for the period

of June 28, 2016, through July 28, 2016:

Dawn L. Gardner $ 9.80

Debra S. Good $12.28

Stacey L. Hood $ 9.80 Dolly M. Horst $ 9.80

Keena L. Mengle $10.42

Kay E. Smith $11.97

Tammy K. Ulrich $11.66

Discussion:

None

e. CYBER SCHOOL TEACHERS

Approval is recommended of the following individuals as cyber school

teachers for the 2016-2017 school year at the hourly rate of $23.00 as

indicated in the Collective Bargaining Agreement:

Amber L. Bardell Melinda A. Callender

David A. Fadale

Peter J. Voss

Discussion:

None

42

f. CYBER SCHOOL MONITORS

Approval is recommended of the following individuals as cyber school monitors for the 2016-2017 school year at the hourly rate of $23.00 as

indicated in the Collective Bargaining Agreement:

David L. Bittner

Gretchen E. Powell

Andrea R. Seebold Kathleen A. Troutman

Discussion:

Mr. Stroup inquired can I jump in there, again, with those?

Mr. Abate responded by all means, Mr. Stroup.

Mr. Stroup commented I’m sorry.

Mr. Abate commented no, don’t be sorry.

Mrs. Wagner commented no, no, that’s okay.

Mr. Stroup stated these are the same people that were in it before. We

have as many as 35 students in cyber school, and even though we had some growing pains, I think it was a great success this year, and we’re

just getting the same people that are interested reapproved. So, thank

you for supporting that initiative, and hopefully that has made a District

savings as well.

Mr. Abate inquired are you going to have a final report for us? June?

Mr. Stroup responded June. Exactly. Wait until the year ended. I’ll

show you how many credits were earned in the program, etc., how many

students were in.

Mr. Abate inquired do we actually have anybody that’s going to graduate

through our cyber school?

Mr. Stroup responded there should be at least two. We have to see how

the fourth marking period grades pan out.

Mr. Abate commented just curious.

g. SUMMER MAINTENANCE ASSISTANTS

Approval is requested to approve the following individuals as summer

maintenance assistants at a rate of $7.25 per hour for the period of June 6, 2016, through August 12, 2016:

_______________

_______________

_______________

Discussion:

43

None

h. SUMMER CUSTODIAL ASSISTANTS

Approval is requested to approve the following individuals as summer

custodial assistants at a rate of $7.25 per hour for the period of June 6,

2016, through August 12, 2016:

_______________ _______________

_______________

_______________

_______________

Discussion:

None

i. SUMMER PAINTER

Approval is requested to approve the following individual as a summer

painter at a rate of $9.05 per hour for the period of June 6, 2016,

through August 12, 2016:

________________

Discussion:

None

j. TECHNOLOGY ASSISTANTS

Approval is requested to approve the following individuals as technology

assistants at a rate of $7.25 per hour for the period of June 2, 2016,

through June 5, 2016, if needed, to prepare for the West Snyder

Elementary School Renovation Project:

_______________

_______________

_______________

Discussion:

None

k. SUMMER TECHNOLOGY ASSISTANTS

Approval is requested to approve the following individuals as summer

technology assistants at a rate of $7.25 per hour for the period of June 6,

2016, through August 24, 2016:

_______________

_______________

44

Discussion:

None

3. BOARD TREASURER NOMINATIONS

The Board President requests a motion for nominations for Board Treasurer. {Currently Shawn A. Sassaman}

Discussion:

Mrs. Wagner commented kind of think about that, Shawn.

4. CLOSING OF NOMINATIONS FOR BOARD TREASURER

The Board President requests a motion to close nominations for Board

Treasurer.

Discussion:

None

5. APPOINTMENT OF BOARD TREASURER

Approval is recommended to appoint _______________ as Board Treasurer

effective July 1, 2016, through June 30, 2017.

Discussion:

None

D. OTHER

XV. CLOSING CEREMONIES

XVI. PUBLIC COMMENT Mr. Victor L. Abate

Comment from the public is limited to three (3) minutes per person, and at the

discretion of the Board President.

There were no public comments.

XVII. SCHEDULED SPEAKERS Mr. Victor L. Abate

There were no scheduled speakers.

XVIII. REPORTS

1. SUPERINTENDENT Mr. Richard J. Musselman

Mr. Musselman had no report.

45

2. DIRECTOR OF CURRICULUM AND INSTRUCTION Mr. Joseph W. Stroup

Mr. Stroup reported on the following item:

1) Midd-West School District – Eligibility Statistics

I have this chart, this report. Victor asked me to look into it. I have listed

there Midd-West School District – Eligibility Statistics. These are samples

from each of the last three marking periods, and it tells you what our policy

is. Students can fail one course and still be eligible. The second one will

cause them to be ineligible, basically. There’s some other local policies.

They’re all in line. I will point out Selinsgrove does say three full credits, but

they’re on block scheduling so their kids are only taking four credits at a

time roughly. So, it amounts to about the same. If we change the policy,

you can see the numbers and how the percentage of kids would increase. I

have it set up as if you went with zero tolerance down at the bottom, those

are the percentages by marking period. Failing two or more or any major,

that’s the topic of discussion. That would increase as well, and then you

have our current guidelines as far as what they are. That’s how it’s set up,

and you can give me feedback as how you want to proceed on that.

Mr. Abate commented well, I’ll tell you what prompted this is I had a couple

of our coaches say that our policy is too lenient with our academic eligibility,

and I asked Mr. Stroup to put together the information you have before you.

It not only deals with athletics. It also deals with all extra-curricular

activities; music, well not music, but the drama, FFA and everything. So,

seeing this, I think we’re okay.

Mr. Stroup commented we are very similar with other school districts around

us. We are more stringent than P.I.A.A. requires.

Mr. Abate commented and I told the coaches I would look into it, and that’s

for you. So, that’s where this came about. Anything further, Mr. Stroup?

Mr. Stroup responded no, that’s it. Thank you.

Mr. Abate commented you’re welcome. While I’m on that side of the room,

Ms. Bzdil, do you have anything for us this evening?

Ms. Bzdil responded I do not.

3. STUDENT ATHLETIC ACTIVITIES Mrs. Bree A. Solomon

Mrs. Solomon reported on the following items:

1) Final Two Weeks of Spring Sports

Just wrapping up the final two weeks of regular season. The weather has

not been cooperating, but we’re a little bit behind.

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2) Track and Field

The track and field league championships are this Saturday, and then the

District championships will be in Williamsport next Saturday.

3) Midd-West High School to Host Lacrosse Districts

We will be again hosting the lacrosse districts for our district boys and girls

this year. I think this will be our fourth year.

Mr. Thomas commented probably.

Mrs. Solomon commented so they like our stadium, and they like to come

back every year.

Mr. Nesbit inquired what is that? The lacrosse?

Mrs. Solomon responded the girls and boys lacrosse championships, yeah.

We’ll have two days of preliminary and then the finals, and then probably the

first round of states. So, four different.

Mr. Nesbit inquired when does that start? Do you recall?

Mrs. Solomon responded it is next Wednesday and Thursday, and then the

finals are the following Tuesday, and our girls team did qualify.

4. MAINTENANCE AND FACILITIES Mr. Gary L. Thomas

Mr. Thomas reported on the following item:

1) Results of On-line Auction Sales

You had asked how much we had made from our on-line auction sales. The

total is $9,205.00. We’ll have a couple more items to add and put out for bid

again in the next week or so. There’s a slicer/chopper/cutter in the kitchen,

a potato peeler, and there are some air filter units back in the shop. There’s

a phone system which sold, but the buyer never came forward to make

arrangements to pick it up learned through municibid that he was a

problem, and he was banned from bidding. So, they offered it to the next

bidder. He has not gotten back to me so we’ll be putting that up again for

auction.

Mr. Abate inquired would you say it was a successful venue?

Mr. Thomas responded I’d say it is, yes. A couple little issues here and

there, but they’ve been very helpful in getting them resolved, and it’s good.

Mr. Abate inquired, Ms. Hutchinson?

Ms. Hutchinson reported well, some of you may have heard that we had an

officer with a drug dog on campus today. So, we had the officer take, go

through the building, a couple of the hallways and the parking lot. We’re

happy to say that he didn’t find anything, and then he took the dog up to the

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middle school, and they went through the middle school as well, and I guess

I can answer for Thor since he’s not here. They didn’t find anything there

either, but the officer was, he was very personable. The dog was great. They

did hide something on outside, and the dog went right to it so we knew his

nose was working, but he actually does programs as well where he’ll come in

and speak with students. So, we would like to arrange that the beginning of

next year to have him bring the dog in and meet with our kids and talk with

them about the program and what the dog can test for or can locate.

Mr. Brown reported I gave you all a Board report for the month of April.

Just wanted to let you know some things that are coming up in the near

future. The Chorus and Art Show are the same day on May 20 at 7 o’clock.

They’re some different other award ceremonies and stuff that’s coming up as

well; the banquet, the band banquet, the SUN Tech Awards Ceremony at SU.

So, if you guys can make it to any of those events, it would be appreciated.

Miss Sheedy reported we had the Bike Rodeo today. It was originally

scheduled for Friday, but due to the awful weather on Friday, it was held

today, which was a beautiful day for it. So, that went very well. The kids

were very excited. We had a great participation rate. The month of April, we

are now done with PSSAs so that took up most of April. Looking at May,

there’s lots of stuff going on. Lots of field trips. Lots of activities. Lots of

packing. Everything is going well. As was mentioned earlier, we did get our

allocation for Title I, and it’s a significant increase as was shared. Title II

allocation should be coming out shortly is what the information from the

state was.

Mr. Aucker reported our annual School Fair was a huge success. Thank you

for everybody who came and participated and helped us out. We deposited

over $9,000.00 today, and that’s goes towards our field trips. So, even with

the rain, it actually worked out very well. We had it inside in conjunction

with the Art Show. Again, Mrs. Glace, she makes the school look absolutely

amazing. So, that in conjunction with our School Fair and our Chinese

Auction, we can give the kids a great field trip per grade level, and that’s

what we want to do.

Mr. Rubillo inquired that drug dog, was that, is that a routine thing, or was

there suspicion?

Ms. Hutchinson responded it was a routine thing.

Mr. Rubillo inquired how often?

Ms. Hutchinson responded well, we try to do it once a year. Last year we

were not able to get a dog in, but I understand that Snyder County is getting

a dog. So, hopefully, it can be more routine, but we’ve had a dog in the high

school about once a year with the exception of last year.

Mr. Brown commented I was in communication with the local police, the

Middleburg Police Department, and was asking them to find somebody to

bring a dog in, and it just so happened that Mr. Edmiston knew somebody in

the Union County section that actually was able to do it.

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Mr. Rubillo commented great. Thank you.

5. CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Mr. Victor L. Abate

Mr. Abate reported on the following items:

1) CSIU 2016 Ballot for Election of CSIU Directors

Before you, you have a Ballot for the Election of CSIU Directors. I’ve worked

with all of them at one point, and they’re a fabulous group of people. So, I

would recommend that you do that.

2) CSIU Strike Cancelled

Other than that, they did avert the strike. It was cancelled.

Mr. Musselman commented but there’s also the word is is that it could be

rescheduled for possibly the 23rd.

Mr. Abate commented yes.

Mr. Musselman commented more to follow. Supposed to get a. I have a

meeting up there on Wednesday, and we’re supposed to get a report from

them, an updated report, but they did say that they may go out on strike on

the 23rd.

Mr. Abate commented I have a meeting up there on Wednesday as well.

6. BUSINESS AND FISCAL Ms. Lynn Y. Naugle

Ms. Naugle had no report.

7. FOOD SERVICE OPERATIONS Mr. John S. Rosselli

Due to Mr. Rosselli’s absence, there was no report.

8. SUN AREA TECHNICAL INSTITUTE Mr. Ronald L. Hoffman

Due to Mr. Hoffman’s absence, there was no report.

9. PSBA LIAISON Mr. Ronald E. Wilson

Mr. Wilson reported on the following item:

1) PSBA Membership Services

The question has come up on whether we should pay the training ticket last

meeting I think. I’ll draw your attention to the membership policy. I’ll read

it. If you can’t hear me, raise your hand or holler at me. “The Board places

a high priority on the importance of a planned and continuing program of

inservice education and training for its school directors. The purpose of the

planned program shall be to enhance the quality and effectiveness of the

Board’s governance and leadership. The Board, in conjunction with the

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Superintendent, shall plan specific inservice education programs and

activities designed to assist school directors in their efforts to improve their

skills as policy-making leaders; expand their knowledge about issues,

programs, and initiatives affecting the District’s educational programs and

student achievement; and deepen their insights into the nature of

leadership, governance and community engagement.” I’ll stop right there. I

think there’s still, and each one of us as directors, we should undertook any

training offered to enhance our ability to govern and guide the District.

Whether we all have time or not, one’s thing. If we want time, we’ll find it.

Two of us have undertaken this program available from PSBA that the

District has paid for. I suggest we continue the payment on it and make it

available and somehow try to enhance the directory participation. It’s

knowledge for everybody. Are we all sitting here geniuses and experts in

what we’re doing? You can learn something every day. That’s all I have on

that. Any suggestions? Questions?

Mrs. Wagner stated I have a question, Mr. Wilson. Are you? Is that in

addition to what’s on the motion?

Mr. Wilson responded that is in the policy. That is in our policy.

Mrs. Wagner commented I have to understand what you’re saying.

Mr. Wilson stated all I’m saying is the program is offered through on-line

availability of courses.

Mrs. Wagner commented correct, and that’s what we’re voting on.

Mr. Wilson stated that’s what we’re talking about.

Mr. Abate commented no. That’s not in there.

Mr. Musselman stated that does not have that in.

Mrs. Wagner inquired this isn’t above and beyond what is in the motion?

Mr. Wilson responded no, it’s a program that’s offered. It’s part of the policy.

It’s a program that’s offered.

Mrs. Wagner inquired at a cost?

Mr. Nesbit commented I think he’s encouraging everybody to approve that

item that’s offered.

Mr. Abate commented additional cost.

Mrs. Wagner commented okay, and that is how much?

Mr. Abate responded hang on.

Mr. Nesbit commented $10,000.00.

Mr. Abate commented no, it’s an additional.

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Mr. Musselman stated it’s $1,000.00 for the training piece of it. It was

pulled out because there wasn’t a lot of guidance the last time I brought it

up so it was pulled out. So, that isn’t in here. If you want that in, we have

to add it. It’s around $1,000.00 bucks.

Mrs. Wagner commented I didn’t understand.

Mr. McKnight commented it’s in policy. You have to do that.

Mr. Wilson commented the policy is on Membership. 004, Membership.

Mr. Musselman commented you still would be a member of it, it’s just that

the training piece was pulled out because there wasn’t that many people

using it. That’s on Page 9, Number 12.

Mrs. Wagner commented so, it would be an additional $1,000.00.

Mr. Musselman commented add $1,000.00 to it.

Mrs. Wagner commented okay. Now, I understand. I’m following you.

Mr. Wilson commented from my own experience with it, it’s not that difficult

to do. In a half hour I took I completed two courses. You don’t have to do it

all at once. Do a little bit at a time.

Mr. Abate inquired do we put it on as a separate line item then underneath

it, or do you want to put it together?

Mr. Musselman responded put it altogether.

Mrs. Wagner inquired didn’t we have it last year?

Mr. Abate commented go ahead and add it. Yeah, we had it the last two

years. Nobody used it the first year but Mr. Wilson and then you.

Mr. Wilson commented the first year was when Jeremy and I went to school.

That was the first.

Mrs. Wagner inquired can you share? I’m going to be very honest, okay, I

admit.

Mr. Abate commented you know everything.

Mrs. Wagner commented I did not use it, and I do not know everything, but

what is in the training that you feel very strongly about it? Like what was all

involved in the training?

Mr. Wilson responded negotiations number one.

Mrs. Wagner commented well, we’re done with that. Check that off. We did

fine.

Mr. Wilson commented budget is another one.

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Mr. Abate commented that’s over.

Mr. Wilson commented there’s different aspects of what is available.

Mr. McKnight commented evaluations. It gives you good pointers of

evaluating.

Mrs. Wagner commented okay.

Various conversations were occurring at this time.

Mr. Abate stated we’ll put it on for the approval. One more thing before we

adjourn this evening. Don’t forget the Retirement Recognition Dinner is 5:30

on the 23rd. We will have the elementary school Chorus Fest students

singing again, and they will be joining us for dinner this year as well.

Mr. McKnight inquired it’s at the high school?

Mr. Abate responded at the high school cafeteria.

Mr. Sassaman inquired how many retirees do we have this year? Do we

know?

Mr. Stroup responded 11.

Mr. Abate inquired do we have a menu yet?

Mr. Stroup responded I did not talk to John since.

Mr. Abate commented that’s okay, sir. Okay. Anybody else have anything

they’d like to discuss?

Mr. Wilson responded yes.

Mr. Nesbit responded negotiations tomorrow at 5:30.

Mr. Abate commented okay. Yeah, what, Mr. Wilson?

10. POLICY COMMITTEE Mr. Ronald E. Wilson

Mr. Wilson reported on the following item:

1) Change to Policy on Bid Quotations

I’m going to read the suggested input. I’ll have it ready for the next meeting

if we decide to do it.

Mr. Abate commented okay.

Mr. Wilson stated “Bids shall be opened by the Superintendent or Board

President before the entire Board at a previously announced and scheduled

meeting of the Board. All bidders are welcome at the opening of the bids.

The Board of Directors shall accept the bid of the lowest, responsible bidder,

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kind, quality material being equal, but shall have the right to reject any and

all bids or select a single item from any bid.” That’s suggested input.

Mr. Abate inquired can I ask you a question, Mr. Wilson?

Mr. Wilson responded yes.

Mr. Abate inquired at what level do you want the Board to have input? In

other words, do you want us to sit here and open up the bids for copier

paper, or are you talking large capital projects?

Mr. Wilson responded large capital projects.

Mr. Abate commented okay.

Mr. Musselman stated then it should be specified in there. Can I ask where

you got the recommendation or the language? I mean.

Mr. Wilson pointed to his head.

Mr. Musselman commented is that? Just up there? Okay. Just questioning

because there are a lot of different bids that come in and quite honestly if

you want to stagnant the operations of the District, that would be one way of

doing it is just slowing everything down. It’s already a slow process to get

things done. Now, we’re just really slowing it down.

Mr. Wilson commented just large capital projects.

Mr. Musselman commented okay, but you didn’t specify what type of bids or

anything. So, alright.

Mr. Wilson commented I know you’ll help me out with it.

Mr. McKnight inquired do you want that (CSIU ballot)?

Mr. Abate responded give it to Mrs. Folk.

11. BUILDINGS AND GROUNDS COMMITTEE Mr. Ronald E. Wilson

Mr. Wilson reported on the following item:

1) Security Camera at District Office

My question on Buildings and Grounds, security at the District Office. I

talked with the building maintenance manager. We decided he has cameras

on site. Can probably place at minimal cost. Am I correct?

Mr. Thomas responded correct.

12. FINANCE/BUDGET COMMITTEE Mr. Jeremy M. Tittle

Mr. Tittle did not have a report.

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13. SUPPORT STAFF NEGOTIATION COMMITTEE Mr. Jeremy M. Tittle

Mr. Tittle had no report.

14. PROFESSIONAL STAFF NEGOTIATION COMMITTEE Mrs. Sherryl L. Wagner

Mrs. Wagner did not have a report.

15. TRANSPORTATION COMMITTEE Mr. Ronald L. Hoffman

Due to Mr. Hoffman’s absence, Mr. McKnight reported on the following item:

1) Extended School Day Analysis and Proposals

We, Mr. Hoffman and I, got your analyzing, your data for the school change

times. What we need now is more information on from the Transportation

Department of each of those ones that you presented of what it would be

either cost savings, how many buses we would lose and stuff like that. I

think I’d have to get that through, I think they could get that through Bus

Buy.

Mr. Stroup stated my hope was to provide you with those options so you

could have us pointing in one direction so we’re not putting time and effort

into researching three different scenarios and figuring out bus runs and

possible expenses for all the scenarios. That’s going to take a lot of time and

money to coordinate that. So, if you could focus. One of them didn’t call for

any changes in busing routes or system at all. If you could focus on which

method you’d like to entertain first, then we can develop that project more

fully instead of going in three separate directions.

Mr. McKnight commented okay. I’ll get a hold of Mr. Hoffman.

Mr. Abate commented thank you. Anything else?

16. BOARD AND/OR ADMINISTRATOR COMMENTS Mr. Victor L. Abate

Mr. Abate commented, Mrs. Hain, I want to, on behalf of the Board, thank you

for your hospitality this evening. It was very nice of you to extend that

invitation, and I’m glad we came.

Ms. Hutchinson inquired can I say one more thing?

Mr. Abate responded you absolutely may.

Ms. Hutchinson commented I meant to say this. Sorry. We have students who

come to the high school, and they set their sight on going to SUN Tech in their

senior year, and they just look forward to that, and we see students transform

when they’re here because they may not apply themselves to an academic

classroom, but when they get here, they just shine, and so we’re really glad

about that, and when we visit over here, they, kids who never talk to me in

Grades 8, 9, 10 or 11, they wave to me and motion me to come into their

classroom, and they want to show me. They’re so proud of showing us what

they do over here. So, they really find their home here.

54

Mr. Musselman commented I agree. A great program.

Mr. Abate commented excellent program.

Mr. McKnight stated, Victor, I’m going to be speak for Transportation for Mr.

Hoffman.

Mr. Abate commented oh, yeah, go ahead. I’m sorry. I missed that.

XIX. ADJOURNMENT Mr. Victor L. Abate

There being no further business, Mr. Abate adjourned the work session at 9:28 p.m.

Recording Secretary: Chairperson: Date: