A Project report on Akshar Chem Ltd

8/11/2019 A Project report on Akshar Chem Ltd

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CH-1 INTRODUCTION:

AksharChem India Ltd was formed and incorporated in the State of Gujarat on 4th July, 1!

under name Audichem "India# $ri%ate Limited& 'hereafter, on ()th *e+ruary, 14, the

Company was con%erted into a pu+lic limited company and su+seuently name chan-ed to

Audichem "India# Limited& *urther, on (1st .arch, (//0 name was chan-ed to AksharChem

"India# Limited& sta+lished in 1! on a small scale in the chemical +elt of Gujarat at 2//

.' per annum capacity, the uality of the product has created tremendous demand ultimately

leadin- to continuous e3pansion in production capacities& 'oday, we ha%e -rown to the

capacity of manufacturin- 2/// .' per annum&

AksharChem is a -lo+al company dedicated in the production of dyesand intermediates& 'he

Company e3cels as one of the leading manufacturer and exporters of Vinl

!ulp"one# Vinl !ulp"oneis used as raw material for reacti%e dyes, which is ha%in-

application in color pi-ments, paints, ru++er, te3tiles, plastics and leathers& 'hey react

chemically under suita+le conditions with Cellulose +ased materials yieldin- +rilliant shades

with -ood fastness properties& Aksharchem India Limited pro%ides chemicals in India and

internationally& 'he company pro%ides industrial specialty products that include industrial

adhesi%es, te3tile chemicals, or-anic pi-ment powders, industrial resins, and leather

chemicals&

$ain %roducts:

VIN&' !U'%HON(

)$INO-%H(N&'-*-

+(T) H&DRO,& (TH&'-

!U'%HON( !U'%H)T( (!T(R In reacti.e of different colors/

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$a0or )c"ie.ements )2ards of t"e compan:

IS //15(//! certified manufacturin- facility&

IS 14//16(//4 for en%ironmental mana-ement system&

Conferred the presti-ious 7International Gold Star8 award for 93cellence in

Corporate Ima-e and :uality8 +y ;usiness Initiati%es


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CH-3 4UNCTION O4 $)N)5($(NT:

>hat is mana-ement??

@Art of -ettin- thin-s done throu-h people&

@Consistin- of plannin-, or-anisin-, actuatin- and controllin-, performed to determine

and accomplish the o+jecti%es +y the use of people and resources&

$anagementin+usinessand or-aniBations means to coordinate the

efforts of people to accomplish -oals and o+jecti%esusin- a%aila+le resources efficiently and

effecti%ely& .ana-ement comprisesplannin-, or-aniBin-, staffin-,leadin-or directin-,andcontrollin-anor-aniBationor initiati%e to accomplish a -oal& =esourcin-encompasses

the deployment and manipulation of human

resources,financial resources,technolo-ical resources, and natural resources& Since

or-aniBations can +e %iewed as systems, mana-ement can also +e defined as human action,

includin- desi-n, to facilitate the production of useful outcomes from a system& 'his %iew

opens the opportunity to 8mana-e8 oneself, a prereuisite to attemptin- to mana-e others&

In Aksharchem India Ltd& is pri%ate limited company& In e%eryor-aniBation each function of mana-ement is important so we try to include all functions of

mana-ement in the report& >e studied $lannin-, or-aniBin-, staffin-, directin-, controllin-

and reportin- of this company&

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http://en.wikipedia.org/wiki/Businesshttp://en.wikipedia.org/wiki/Objective_(goal)http://en.wikipedia.org/wiki/Planninghttp://en.wikipedia.org/wiki/Organizing_(management)http://en.wikipedia.org/wiki/Human_resourceshttp://en.wikipedia.org/wiki/Leadershiphttp://en.wikipedia.org/wiki/Control_(management)http://en.wikipedia.org/wiki/Organizationhttp://en.wikipedia.org/wiki/Resource_(economics)http://en.wikipedia.org/wiki/Human_resourceshttp://en.wikipedia.org/wiki/Human_resourceshttp://en.wikipedia.org/wiki/Financialhttp://en.wikipedia.org/wiki/Technologicalhttp://en.wikipedia.org/wiki/Natural_resourceshttp://en.wikipedia.org/wiki/Systemshttp://en.wikipedia.org/wiki/Businesshttp://en.wikipedia.org/wiki/Objective_(goal)http://en.wikipedia.org/wiki/Planninghttp://en.wikipedia.org/wiki/Organizing_(management)http://en.wikipedia.org/wiki/Human_resourceshttp://en.wikipedia.org/wiki/Leadershiphttp://en.wikipedia.org/wiki/Control_(management)http://en.wikipedia.org/wiki/Organizationhttp://en.wikipedia.org/wiki/Resource_(economics)http://en.wikipedia.org/wiki/Human_resourceshttp://en.wikipedia.org/wiki/Human_resourceshttp://en.wikipedia.org/wiki/Financialhttp://en.wikipedia.org/wiki/Technologicalhttp://en.wikipedia.org/wiki/Natural_resourceshttp://en.wikipedia.org/wiki/Systems


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3#1 %')NNIN5: $lannin- is the primary function of mana-ement process& $lannin- @In%ol%es

selectin- missions and o+jecti%es and decidin- on the action to achie%e them it

reuires decision6makin- that is, choosin- course of action from amon- alternati%es& $lannin- is the most +asic of all mana-erial functions, and it is a+out decidin- in

ad%ance Dwhat is to +e done, +y whom, how, when and whereE

In any company this is the most important of the company&

*rom the mission, %ision and o+jecti%es of the company we can -et idea a+out

companyEs future acti%ities& $lannin- is related to future& >e considered here mission

and %ision of aksharchem India ltd to understand their plannin-&

$I!!ION: .ission is the uniue aim of an or-anisation that sets it apart from others of its

type& It is an or-anisationEs specialiBation in some areaFser%ice, product or

client, which decides the or-anisationEs scope of +usiness&

@*ocus on enhancin- operational e3cellence and en%ironment sustaina+ility

throu-h adoptin- +est manufacturin- policies& Continuously stri%e to enhance

customer satisfaction +y pro%idin- the hi-hest uality of products and

ser%ices&

CompanyEs mission is mainly focus on pro%ide -ood uality product to

consumer and e3cellence in their +usiness& 'heir mission also states that with

the help of stakeholders company wants to achie%e more -rowth in future&

VI!ION:

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A %ision descri+es a firmEs aspirations, +eliefs %alues and shapes or-anisationEs

strate-y&

@mer-e as a -lo+al leader in supply of Hinyl Sulphone with complete commitment

and dedication on standards, uality, producti%ity and customer satisfaction&

CompanyEs %ision mainly states that company wants to +ecome major player in world

market throu-h its uality product& Company will try to increase its e3ports more and

more to +ecome -lo+al player in the market&

Aksharchem India ltd doin- all acti%ities to achie%e the mission %ision of the

company& In -eneral plannin-, they determine in ad%ance what should +e done& 'hey

lookin- ahead and preparin- for the future& 'he top mana-ement introduces new

o+jecti%es after achie%ement of pre%ious o+jecti%es& *or that they decide %arious

strate-ies accordin- to each department of their company and try to achie%e o+jecti%es&

*or e3ample companyEs production department o+jecti%e is to produce more products

of -ood uality at minimum wasta-e for this production mana-er decide future course

of actions for achie%in- this o+jecti%e&

Apart from the -eneral plannin- company also company carried out %arious acti%ities

for e3pand their +usiness in future& Company will increase the e3istin- plant capacity

for more production so that they can e3port more products& 'oday aksharchem is the

lar-est e3porter in the India so to maintain this company will e3pand their +usiness +y

esta+lishin- also new plant in future&

Aksharchem India ltd will also introduced new product of @Silicon Gel in near future&

*or that company is already to start work on that& Company will esta+lish a new plant

at


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compliance with the conditions of Corporate Go%ernance& 'oday for each company is

mandatory to -i%e report on corporate -o%ernance&

!ocial Responsi6ilit:

Company continues to e3ercise persistent and meticulous efforts towards -reener earth and

en%ironment conser%ation& 'he Company preser%es in its efforts to teach safe and

en%ironmentally accounta+le +eha%ior in e%ery employee, as well as its %endors& 'he

Company is committed towards safety, not only of its own men and plant, +ut also of the

society at lar-e&

Solid waste -enerated at the >orks, after treatment of its liuid effluent is shifted to a Gujarat

$ollution Control ;oard "G$C;# appro%ed site&

3#3 Organising:

'he or-aniBation structure descri+es the functions, tasks and

authorities of the departments, di%ision and indi%idual employees and the relationships

+etween them& 'he central structure of pro%idin- direction to the maintenance operation is

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its form of or-aniBation& 'he or-aniBation structure has to facilitates the different processes in

the or-aniBation& An or-aniBation is the administrati%e and functional structure of any

endea%or whether is a department, a +usiness ,or e%en an army& ach has its own purpose and

o+jecti%e for e3istin- that is what causes the or-aniBation to come into +ein-& r-aniBation

formulate the re-ulations, peratin- procedures, and +asic -uidelines for interpersonal

relationships and set controls and lines of authority& r-aniBations permit mana-ers to achie%e

the end results of jo+ which is done throu-h efficient and ma3imum utiliBation of all a%aila+le

resources&

Aksharchem is in the +usiness of manufacturin- %arious dyes and pi-ments

for which %arious department works& 'he major areas competence in aksharchem or-aniBation

is fire protection, la+oratory analysis, industrial fire safety and chemical safety includin-

chemical process safety& 'he or-aniBation structure of aksharchem India limited& is as follows&

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C chairman

.ana-in- director

&= .ana-er

Super%isor

>orkers

$roduction Sales .ana-er

Super%isor Super%isor

>orkers >orkers


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'op le%el mana-ement of the or-aniBation in%ol%es chairman and mana-in-

director and need conceptual skill to or-aniBe each and e%ery acti%ity in the or-aniBation and

has the hi-h le%el of authority and responsi+ility& .iddle le%el includes %arious department

mana-ers and are responsi+le to see the work to +e done +y their workers, lower le%el

includes workers and who reuires technical skill to perform the acti%ities in smoothly

manner&

'o or-aniBe a +usiness is to pro%ide it with e%erythin- useful to its functions

i&e personnel, raw material, machineries ,capital etc& Good or-anisn- skill leads to achie%e

%arious short term and lon- term -oals of the or-aniBation& 'he success of an or-aniBation

depends partly on its structure and partly on its mana-ement process& 'he main o+jecti%e of

Aksharchem india limited is to clear with their -oal and o+jecti%e and thus this a%oid

confusion and inefficiency in the or-aniBation and leads to the path of success&

+oard of Directors

.rs& $aru .& Jaykrishna Chairperson .ana-in-


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Communication is an e3chan-e of facts, fi-ures, ideas, opinions or emotions +y two or more

persons& It constitutes a %ery important function of mana-ement& It is an esta+lished fact that

mana-ers spend ) to / per cent of their workin- time in communicatin- with others&

'hus, communicatin- means sharin- of ideas in common& 'he essence of communication is

-ettin- the recei%er and sender turned to-ether for a particular messa-e&

In )8s"arc"em India ltd#the communication process is clear as the super%isors there, are

-i%en enou-h trainin- to make their su+ordinates work for the or-anisation&

'he Company has adopted a whistle ;lower policy and has esta+lished necessary

mechanism in the line for employees to report a+out the unethical +eha%ior&

'hus, they feel as an important part of the or-anisation and work as if made a commitment&

'hey are made clear a+out their duties of work, the result of which can +e seen that there are

no confusion with re-ard to work in their minds&

Communicatin- also includes passin- information to outside interested parties& 'he company

undertakes the followin- communications&

'he ;oard of


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'he or-anisation understands the importance of leader and has taken steps& 'he mana-er or

the super%isor issue order, instructions, -uide and counsel his su+ordinates in their work with

a %iew to impro%e their performance and achie%e enterprise o+jecti%es&

'he mana-er takes an initiati%e and -uides the workers in order to make them comforta+le

with the work en%ironment& e +uilds up confidence and Beal amon- people and create an

ur-e in them& 'o +e a successful leader, a mana-er must possess the ualities of foresi-ht,

dri%e initiati%e, self confidence and personal inte-rity& All these ualities were almost seen in

the or-anisation we %isited&

$oti.ation:

'he act of stimulatin- someone or oneself to -et a desired course of action is .oti%ation& It

means a need or emotion that prompts an indi%idual into action& It is a psycholo-ical process

of creatin- ur-e on the su+ordinates to do certain thin-s or +eha%e in desired manner&

In Aksharchem India Ltd, employees are moti%ated +y financial as well as non6financial

aspects&

No employee is denied the opportunity to meet the audit committee mem+ers of the

company&

3#* !taffing:

After an or-aniBation8s structural desi-n is in place, it needs people with the ri-ht skills,

knowled-e, and a+ilities to fill in that structure& $eople are an or-aniBation8s most important

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resource, +ecause people either create or undermine an or-aniBation8s reputation for uality in

+oth products and ser%ice&

In addition, an or-aniBation must respond to chan-e effecti%ely in order to remain

competiti%e& 'he ri-ht staff can carry an or-aniBation throu-h a period of chan-e and ensure

its future success& ;ecause of the importance of hirin- and maintainin- a committed and

competent staff, effecti%e human resource mana-ement is crucial to the success of all

or-aniBations&

Staffin- is the mana-ement function de%oted to acuirin-, trainin-, appraisin-, and

compensatin- employees& In effect, all mana-ers are human resource mana-ers, althou-h

human resource specialists may perform some of these acti%ities in lar-e or-aniBations&

In staffin- mainly followin- points should include in this5

1# Recruitment:=ecruitment is the process of identifyin- that the or-anisation needs to employ

someone up to the point at which application forms for the post ha%e arri%ed at the

or-anisation& Selection then consists of the processes in%ol%ed in choosin- from applicants a

suita+le candidate to fill a post& 'rainin- consists of a ran-e of processes in%ol%ed in makin-

sure that jo+ holders ha%e the ri-ht skills, knowled-e and attitudes reuired to help the

or-anisation to achie%e its o+jecti%es& =ecruitin- indi%iduals to fill particular posts within a

+usiness can +e done either internally +y recruitment within the firm, or e3ternally +y

recruitin- people from outside&

In Aksharchem India ltd recruitment is done throu-h e3ternal and internal of sources

of recruitment& >orkers recruitment is done throu-h la+our contactors and on -ate

recruitment& .iddle and top le%el employeeEs recruitment is done throu-h +y -i%in-

ad%ertisement in newspaper, promotion, transfer etc& In the company the recruitment

process is conducted +y = department of the company&

(# !election:Selection is the second part of staffin-& In selection process mana-er compare

ualifications with the reuirements of jo+ and eliminates all those who do not stand up to this

comparison& mployees are placed in the jo+s for which they are +est suited, they deri%ed

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ma3imum jo+ satisfaction and reap ma3imum wa-es& Selection process include certain steps

as application +lank, initial inter%iew, employment tests, checkin- references, physical

e3amination, final inter%iew&

Company follows the same selection process as mentioned a+o%e& Company

after -i%in- ad%ertisin- company conduct a inter%iew of the candidates and

take certain test such as aptitude test, psycholo-ical test, personality test etc&

0# 'rainin-5 'rainin- is the act of increasin- the knowled-e and skill of an employee for

doin- particular jo+& 'here are %arious trainin- methods adopted +y the or-aniBation&

'rainin- methods include mainly on the jo+ trainin-, trainin- for mana-ers&

Aksharchem India ltd is also pro%ide on the jo+ trainin- to the employees and

also pro%ide effecti%e trainin- to mana-ers so they can +ecome a -ood leader&

'he Industrial relations remained harmonious with a focus on producti%ity, uality and safety&


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Control can +e defined narrowly as the process a mana-er takes to assure that actual

performance conforms to the or-aniBation8s plan, or more +roadly as anythin- that re-ulates

the process or acti%ity of an or-aniBation&Control is the process of assi-nin-, e%aluatin-, and

re-ulatin- resources on an on-oin- +asis to accomplish an or-aniBation8s -oals& 'o

successfully control an or-aniBation, mana-ers need to not only know what the performance

standards are, +ut also fi-ure out how to share that information with employees&

'he +asic control process, where%er it is found and whate%er it is found and whate%er it

controls, in%ol%es three steps5 "1# esta+lishin- standards& "(# measurin- performance

a-ainst these standards& and "0# correctin- de%iations from standards and plans&

A -ood mana-ement control system stimulates action +y spottin- the significant

%ariations from the ori-inal plan and hi-hli-htin- them for the people who can set

things right&

Controls need to focus on results&

" control need;

If all personnel always did what was +est for the or-aniBation, control F and e%en

mana-ement F would not +e needed& ;ut, o+%iously indi%iduals are sometimes una+le or

unwillin- to act in the or-aniBationEs +est interest, and a set of controls must +e implemented

to -uard a-ainst undesira+le +eha%ior and to encoura-e desira+le actions&

ne important class of pro+lems a-ainst which control systems -uard may +e called personal

limitations.$eople do not always understand what is e3pected of them nor how they can +est

perform their jo+s, as they may lack some reuisite a+ility, trainin-, or information& In

addition, human +ein-s ha%e a num+er of innate perceptual and co-niti%e +iases, such as an

ina+ility to process new information optimally or to make consistent decisions, and these

+iases can reduce or-aniBational effecti%eness& Some of these personal limitations arecorrecta+le or a%oida+le, +ut for others, controls are reuired to -uard a-ainst their deleterious

effects&

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%en if employees are properly euipped to perform a jo+ well, some choose not to do so,

+ecause indi%idual -oals and or-aniBational -oals may not coincide perfectly& In other words,

there is a lack of goal congruence. Steps must often +e taken either to increase -oal

con-ruence or to pre%ent employees from actin- in their own interest where -oal

incon-ruence e3ists&

Aksharchem Company has suita+le and proper internal control system accordin- to the nature

of its +usiness and its siBe to ensure propriety in the utiliBation of funds, safe-uardin- of assets

a-ainst unauthoriBed use or disposition, true and fair reportin- and compliance with all the

applica+le re-ulatory laws and company policies& Internal Auditors periodically re%iew the

controls and compliance of laws and re-ulations and the en%ironment under which the internal

audit e3ists& *inancial accountin- and audit systems also pro%ide controls to eliminate frauds

and loss due to ne-li-ence&

Internal control systems are re%iewed +y Internal Auditors on a re-ular +asis for it s

effecti%eness and the necessary chan-es su--ested are incorporated into the system& Internal

Audit =eports are re%iewed +y the Audit Committee of the ;oard&

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3#9 Reporting

'his function, closely related to the coordinatin- function, consists of keepin- those to whom

you are responsi+le informed as to what is -oin- on& It is essential that competent mana-ers

keep the information flowin-, especially in this a-e when there is so much information +ein-

transmitted in so many forms& 'he reportin- function is more than preparin- an annual report,

uotin- statistics, and informin- your staff of current de%elopments& 'he reportin- function is

almost an e%aluation function since it compares how you are doin- with what you set out to

do& It re%iews your o+jecti%es and determines to what e3tent you are meetin- your o+jecti%es&

It consists of more than course num+ers or annual statistics, +ut relates pro-ramme direction,

policy chan-es, refinement in o+jecti%es, and chan-es in structures and priorities& It also uses

the %ertical and horiBontal flows of information as presented pre%iously&

ne of the key elements of the reportin- function is the annual report& Such a report -i%es an

opportunity to summariBe pro-rammes, projects, and acti%ities and to pro%ide statistics as

well& Such a report can +e used as a pu+lic information document +y ha%in- it distri+uted to

other adult education a-encies in the community, to the senior le%els of mana-ement, to the

own mana-ers, to collea-ues, and to the press& In addition, it will pro%e to +e a %alua+le

document to satisfy the reuests that they recei%e askin- a+out the pro-ramme acti%ities&

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CONC'U!ION

After %isit in AksharChem India Limited, we came to know its workin- and

understandin- of %arious departments therein& 'he %isit makes us a+le to understand the

%arious aspects of mana-ement&

After ha%in- a detailed study of the .ana-ement $rinciples of the or-anisation, we

ha%e made some conclusions&

AksharChem is workin- efficiently o%er its o+jecti%es& 'hey are dedicated towards

their -oals&

r-aniBational structure of the company is +ased on product line& 'he hierarchy is well

structured and well desi-ned here&

$ersonnel in the or-anisation are treated %ery well and they are ha%in- proper

manpower plannin- and a -ood policy of recruitment esta+lishment with a -ood

trainin- opportunity for its employees as well as for students from different

disciplines&

It is also runnin- %arious cultural acti%ities for the total de%elopment of its employees

which +oost up the morale of employees and they are moti%ated&

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Documents

A Project report on Akshar Chem Ltd