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Topics to be covered
• The slides– General content and layout– Presenting data– Formatting
• The presentation itself– Speaking– Handling mishaps
Layout and content
• Learn the tools
• Use the 1 minute/slide rule
• Modify the default/master slide– Nothing important too low
• Consider a status bar
4/XXLayout SpeakingFormatData Mishaps
Layout and content
• Learn the tools• Use the 1 minute/slide rule• Modify the default/master slide• Consider a status bar• Introduce content as needed
– Animation use sparingly
• Keep it simple– Less words/equations– More pictures/symbols
Formatting
• Be consistent– Avoid changing layout, fonts, animation styles
• Font– Stand 6 feet back from monitor and check the size– Use sans-serif fonts (Arial or Helvetica)
• Use high contrast colors– avoid gradient backgrounds
• Include a thank you/questions/blank slide at the end
…then 1-3 succinct “take-home messages” / conclusions from the slide here see the difference in the next two slides…
…clean graphics here…
Presenting data: Use a descriptive title here…
Slide courtesy of Scott Sanders
Data, continued
The below shows some data we recorded in our laboratory on 11/17/2003. The engine is
operating at an equivalence ratio of 0.16. The humidity seen at early crank angle degrees
is just the ambient humidity, then the water produced near -28 CAD aTDC and near -15
CAD aTDC represents water produced in combustion. These results represent an
important step toward understanding low-temperature chemical reactions:
Slide courtesy of Scott Sanders
Measured evolution of H2O in a piston engine
Simulation under-predicts the H2O content in the engine
= 0.16
Slide courtesy of Scott Sanders
… label curves directly!
viewer doesn’t have to spend time matching curves to the legend usually results in less wasted “white space” in plots Slide courtesy of Scott Sanders
… label curves directly!
viewer doesn’t have to spend time matching curves to the legend usually results in less wasted “white space” in plots Slide courtesy of Scott Sanders
Avoid small plots or plots with small fonts
note that the right plot above has essentially the default setting in Microcal Origin,
maybe OK for a document but unacceptable when projectedSlide courtesy of Scott Sanders
Manage the units on your plots
use a consistent convention beware of [m] x 10-9 consider [atm], [bar], [Pa] Slide courtesy of Scott Sanders
Avoid un-framed plots
figures require effort to change so try to get them correct the first time
Slide courtesy of Scott Sanders
-80 -60 -40 -20 0 20 40 600
10
20
30
500
1000
1500
2000
0.000.020.040.060.08
1330 1340 1350 1360 1370 1380
Pre
ssu
re [a
tm]
Crank Angle Degrees [aTDC]
Gas Properties
Te
mp
era
ture
[K]
1330
1340
1350
1360
1370
1380
0.050.030
Wa
vele
ng
th [n
m]
0
0.03
0.05
0.07
0.07
Spectrogram
Wavelength [nm]
Ab
sorb
an
ce TDC50o aTDC
Spectra
conditions: uniform n-heptane / air charge, = 0.35, 600 rpm, optical engine gas spectra measured every 5 s = 0.09 CAD @ 600 rpm gas temperature history inferred from the spectrogram
What’s wrong with this slide?
Slide courtesy of Scott Sanders
The Presentation
• Slides = outline– Avoid reading the slides or your notes
• Speak slowly– Remember ~ 1 min/slide
• Make eye contact
• Have confidence!– “I don’t know” is an acceptable answer
Preventing mishaps
• Keep the file size down– Compress pictures, e.g.
• Use the existing tools– Draw arrows,boxes, etc. in PPT
• Save as power point show (.pps)• Test it
– on another computer– on another operating system
http://www.microsoft.com/atwork/getworkdone/presentations.mspx
References/Tips• http://www.microsoft.com/atwork/getworkdo
ne/presentations.mspx– Use align/distribute tools– Use grids and guides to align and space objects
• http://www.pcworld.com/article/9084/powerpoint_layout_tips.html
– Use the alt key to align objects– You can make a perfect circle or square in
PowerPoint by selecting the appropriate tool, then holding down Shift while you draw the object. But what do you do if you've already made the drawing, and now you want to make it perfect? Select the object and hold down Ctrl while you double-click the corner sizing handles.
• http://cit.information.unl.edu/tips/ppt-creating.htm– All images must be inserted directly into
PowerPoint through the Insert > Picture command. If you use copy-and-paste to add an image, you may corrupt your file. The corruption may not be seen immediately.
– If you have two or more slides that will look very similar (same kind of graph but different data points, same table but different numbers, etc.), make one exactly how you want it to look. In the Slide Sorter view, select the slide and choose Edit > Duplicate from the menu. Next edit the new slide to change the information while the “look” remains the same.