A new use of the catalogue to support learning: full text exams in the Politechnics Library

Teresa Malo de MolinaUniversidad Carlos III de Madrid

The beginning of the project

Exams loan: a previous service from the Students Association

Lines of collaboration: Students Association gets the exams from the

teachers Library scans the exams Library puts the exams in a full text server Library integrates the exams in the OPAC Library and Student Association diffuse the

new service Everything depends on teachers gave the

exams voluntarily

Previous needs

To design a system to integrate the exams in the OPAC

To have a full text server To design a system to identify the full

text files To scan the exam collection of the

Student Association To stablish the procedure to recive the

future exams To integrate the exams in the virtual

campus like any other learning object

Integrating in the OPAC

It was neccesary to create a specific NON MARC format with special searching fields

It was neccesary to create a new search into the library information option

Creating the new format

We create the exam format with the following fields: TITULA: Degree ASIGNA: Subject CONVOCA: Date CURSO: Course CUATRIMES: Semester CLAVEASIG: Subject Key PROFESOR: Teacher 856: Text of the Exam

Creating the new format

To create the new fields, you have to do something before: To creat the new labels like ENTRY IDs:

TITULA (Degree), ASIGNA (Subject), CURSO (Course), CUATRIMES (Semester), CONVOCA (Date), CLAVEASIG (Subject Key) and PROFESOR (Teacher) like simple Entry IDs

and EXAMEN-FULL and EXAMEN-TEMP like Entry IDs Synonime to be chosen like visual formats with or without the field CLAVEASIG (Subject Key)

To create the new keyword indexes for TITULA (Degree), ASIGNA (Subject), CONVOCA – in which you can access to CURSO (Course), CUATRIMES (Semester) and CONVOCA (Date) – and PROFESOR (Teachaer)

Creating the new format * Name : EXAMEN

           * Description : Examenes                         * Type : MARC                         * Full : EXAMEN-FUL                        * Brief : EXAMEN-FUL                  * Template : EXAMEN-FUL                   * Purpose : Catalog    * Attach Holdings : NO

 * Marking character : ----------------------------------* Entry ID : TITULA                 * Entry Number : 8000              * Valid Subfields : ALL             * Valid Indicator1 : ANY             * Valid Indicator2 : ANY                   * Entry Type : NONE                    * Data Type : ANY                 * Minimum Size : 0                 * Maximum Size : 9999       * Indicator1 Default : NONE        * Indicator2 Default : NONE                * Entry Default : NONE                   * Repeatable : NO                     * Required : NO                     * Editable : YES           * Entry Punctuations : NO           * List Field1 Rank : NONE             * List Field2 Rank : 1            * List Field3 Rank : NONE            * List Field4 Rank : NONE    * Hypertext Searchname : NONE               * Load Subfields : ALL             * Export Subfields : ALL

--------   Display Variation(s)   -----                     Display Variation1                     -----------------                     * Label : Titulacion            * Display Subfields : ALL             * Send Unformatted : NO ---------------------------------- --  Keyword Index Variation(s)   --               Keyword Index Variation1                 -------------------------                   * Precedence : ADDITION                * Keyword Index : TITULA      * Keyword Index Subfields : ALL              * Leading Article : NONE --------------------------------------------------   Subfield Punctuations   -----------

------------------------------------------- * Entry ID : ASIGNA                 * Entry Number : 8001              * Valid Subfields : ALL             * Valid Indicator1 : ANY             * Valid Indicator2 : ANY                   * Entry Type : NONE                    * Data Type : ANY                 * Minimum Size : 0                 * Maximum Size : 9999           * Indicator1 Default : NONE           * Indicator2 Default : NONE                * Entry Default : NONE                   * Repeatable : NO                     * Required : YES                     * Editable : NO           * Entry Punctuations : NO                        

Creating the new format * List Field1 Rank : 1

            * List Field2 Rank : NONE             * List Field3 Rank : NONE             * List Field4 Rank : NONE         * Hypertext Searchname : NONE               * Load Subfields : ALL             * Export Subfields : ALL

---------   Display Variation(s)   --------                     Display Variation1                     ------------------                        * Label : Asignatura            * Display Subfields : ALL             * Send Unformatted : NO ------------------------------------- ----   Keyword Index Variation(s)   ---                    Keyword Index Variation1                    -------------------------                   * Precedence : ADDITION                * Keyword Index : ASIGNA      * Keyword Index Subfields : ALL              * Leading Article : NONE -------------------------------------------   Subfield Punctuations   -------------------------------------------                    * Entry ID : CONVOCA                 * Entry Number : 8002              * Valid Subfields : ALL

* Valid Indicator1 : ANY             * Valid Indicator2 : ANY                   * Entry Type : NONE

* Data Type : ANY                 * Minimum Size : 0                 * Maximum Size : 9999            

* Indicator1 Default : NONE           * Indicator2 Default : NONE                * Entry Default : NONE                   * Repeatable : NO                     * Required : NO                     * Editable : YES           * Entry Punctuations : NO             * List Field1 Rank : NONE             * List Field2 Rank : NONE             * List Field3 Rank : NONE             * List Field4 Rank : NONE         * Hypertext Searchname : NONE               * Load Subfields : ALL             * Export Subfields : ALL --------   Display Variation(s)   -----                  Display Variation1                     ------------------                        * Label : Convocatoria            * Display Subfields : ALL             * Send Unformatted : NO ----------------------------------------   Keyword Index Variation(s)   ----                    Keyword Index Variation1                    -------------------------

                  * Precedence : ADDITION                * Keyword Index : CONVOCA      * Keyword Index Subfields : ALL              * Leading Article : NONE ---------------------------------------------   Subfield Punctuations   -----------------------------------------

* Entry ID : PROFESOR                 * Entry Number : 8003              * Valid Subfields : ALL

Creating the new format * Valid Indicator1 : ANY

            * Valid Indicator2 : ANY                   * Entry Type : NONE                    * Data Type : ANY                 * Minimum Size : 0                 * Maximum Size : 9999           * Indicator1 Default : NONE           * Indicator2 Default : NONE                * Entry Default : NONE                   * Repeatable : NO                     * Required : NO                     * Editable : YES           * Entry Punctuations : NO             * List Field1 Rank : NONE             * List Field2 Rank : NONE             * List Field3 Rank : NONE             * List Field4 Rank : NONE         * Hypertext Searchname : NONE               * Load Subfields : ALL             * Export Subfields : ALL

-----   Display Variation(s)   -------                    Display Variation1                     ------------------                        * Label : Profesor            * Display Subfields : ALL             * Send Unformatted : NO ----------------------------------------   Keyword Index Variation(s)   ----                    Keyword Index Variation1                    -------------------------

                  * Precedence : ADDITION                * Keyword Index : PROFESOR      * Keyword Index Subfields : ALL           * Leading Article : NONE

----   Authority Index Variation(s)   --                Authority Index Variation1                ---------------------------              * Authority Index : NAMES                   * Indicator2 : ANY  * Authority Cascade Subfields :              * Leading Article : NONE        * Provisional Subfields : ALL --------------------------------------------   Subfield Punctuations   ----- -------------------------------------                    * Entry ID : 856                 * Entry Number : 856              * Valid Subfields : Include a*,b,c*,d*,f*,g*,h,i*,k,l,m*,n,o,p,   q,s*,t*,u*,x*,z*,2,3,w,=,?             * Valid Indicator1 : 0,1,2,7             * Valid Indicator2 : NONE                   * Entry Type : Image,Local

                   * Data Type : ANY                 * Minimum Size : 0                 * Maximum Size : 9999           * Indicator1 Default : NONE                * Entry Default : NONE                   * Repeatable : YES                     * Required : NO                     * Editable : YES           * Entry Punctuations : NO             * List Field1 Rank : NONE             * List Field2 Rank : NONE             * List Field3 Rank : NONE             * List Field4 Rank : NONE         * Hypertext Searchname : NONE               * Load Subfields : ALL             * Export Subfields : ALL

Creating the new format -------   Display Variation(s)   ------

                    Display Variation1                     ------------------                 * Label : Texto del examen            * Display Subfields : ALL             * Send Unformatted : NO ----------------------------------------   Keyword Index Variation(s)   ----                    Keyword Index Variation1                   * Precedence : ADDITION                * Keyword Index : 856      * Keyword Index Subfields : ALL              * Leading Article : NONE ------------------------------------- ------   Subfield Punctuations   ------ -------------------------------------                    * Entry ID : CURSO                 * Entry Number : 806              * Valid Subfields : ALL             * Valid Indicator1 : NONE             * Valid Indicator2 : NONE                   * Entry Type : NONE                    * Data Type : ANY                 * Minimum Size : 0                 * Maximum Size : 9999                * Entry Default : NONE                   * Repeatable : NO                     * Required : NO                     * Editable : YES           * Entry Punctuations : NO             * List Field1 Rank : NONE             * List Field2 Rank : NONE             * List Field3 Rank : NONE             * List Field4 Rank : NONE         * Hypertext Searchname : NONE               * Load Subfields : ALL             * Export Subfields : ALL

---------   Display Variation(s)   ------                     Display Variation1                     ------------------                   * Indicator1 : ANY                   * Indicator2 : ANY                        * Label : Curso            * Display Subfields : ALL             * Send Unformatted : NO ------------------------------------- ---   Keyword Index Variation(s)   ----                   Keyword Index Variation1                    -------------------------                   * Indicator1 : ANY                   * Indicator2 : ANY                   * Precedence : ADDITION                * Keyword Index : CONVOCA      * Keyword Index Subfields : ALL              * Leading Article : NONE -------------------------------------------   Subfield Punctuations   ------ -------------------------------------                     * Entry ID : CUATRIMES                 * Entry Number : 807              * Valid Subfields : ALL             * Valid Indicator1 : NONE             * Valid Indicator2 : NONE                   * Entry Type : NONE                    * Data Type : ANY                 * Minimum Size : 0                 * Maximum Size : 9999                * Entry Default : NONE                   * Repeatable : NO                     * Required : NO                     * Editable : YES           * Entry Punctuations : NO             * List Field1 Rank : NONE             * List Field2 Rank : NONE            

Creating the new format * List Field3 Rank : NONE

            * List Field4 Rank : NONE         * Hypertext Searchname : NONE               * Load Subfields : ALL             * Export Subfields : ALL -------   Display Variation(s)   ------                     Display Variation1                     ------------------ * Indicator1 : ANY                   * Indicator2 : ANY                        * Label : Cuatrimestre

           * Display Subfields : ALL             * Send Unformatted : NO -----------------------------------------   Keyword Index Variation(s)   ---                   Keyword Index Variation1                    -------------------------                   * Indicator1 : ANY                   * Indicator2 : ANY                   * Precedence : ADDITION                * Keyword Index : CONVOCA      * Keyword Index Subfields : ALL              * Leading Article : NONE ---------------------------------------------   Subfield Punctuations   -----------------------------------------                    * Entry ID : CLAVEASIG                 * Entry Number : 808              * Valid Subfields : ALL             * Valid Indicator1 : NONE             * Valid Indicator2 : NONE                   * Entry Type : NONE                    * Data Type : ANY                 * Minimum Size : 0                 * Maximum Size : 9999               

* Entry Default : NONE                   * Repeatable : NO                     * Required : NO                     * Editable : YES         * Entry Punctuations : NO             * List Field1 Rank : NONE             * List Field2 Rank : NONE             * List Field3 Rank : NONE             * List Field4 Rank : NONE         * Hypertext Searchname : NONE               * Load Subfields : ALL             * Export Subfields : ALL ----------   Display Variation(s)   ---                    Display Variation1                     ------------------                   * Indicator1 : ANY                   * Indicator2 : ANY                 * Label : Clave de asignatura            * Display Subfields : ALL             * Send Unformatted : NO ------------------------------------- ------   Keyword Index Variation(s)   -                    Keyword Index Variation1                    -------------------------                   * Indicator1 : ANY                   * Indicator2 : ANY                   * Precedence : ADDITION                * Keyword Index : CLAVEASIGN      * Keyword Index Subfields : ALL              * Leading Article : NONE --------------------------------------------   Subfield Punctuations   ------------------------------------------

Creating the new search

We have created Exams like a new option into Library Information, in the same way that we have designed the reading lists

To do so, we have created a new element in the group @INFO_DESK throught the opac manager that we have called EXAMENES

Creating the new search

We have defined this element like catalogue access

With the search qualifier: format Examen Sort by title And with the following search fields:

Word or phrase Degree Subject Course Semester Date Teacher

 

Creating the new search * Name : EXAMENES

        * Description : Examenes      * Element Number : 1374          * User Level : EXTENDED PUBLIC         * Access Code : NONE              * Status : Available           * Icon Name : NONE        * Instructions : NONE

  * Display Instructions : NO     * GUI Help Number : NONE             * Heading : Examenes            * Clients : ALL                * Type : Catalog Access   * Initial Operation : Search        * Presentation : Labelled Fields             * Label 1 : Palabra o frase       * Search Icon 1 : WORDPHRA     * Keyword Index 1 : GENERAL      * Browse Index 1 : SUBJECT         * Thesaurus 1 : GENERAL

* Special processing 1 : Title Processing   * Search Statement 1 : NONE    * Search Operator 1 : AND

            * Label 2 : Titulacion       * Search Icon 2 : NONE     * Keyword Index 2 : TITULA      * Browse Index 2 : TITLE         * Thesaurus 2 : GENERAL

  * Special processing 2 : Title Processing   * Search Statement 2 : NONE

  * Search Operator 2 : AND          * Label 3 : Asignatura       * Search Icon 3 : NONE     * Keyword Index 3 : ASIGNA * Browse Index 3 : TITLE            * Thesaurus 3 : GENERAL   * Special processing 3 : Title Processing           * Search Statement 3 : NONE            * Search Operator 3 : AND                      * Label 4 : Curso                * Search Icon 4 : NONE            

               * Keyword Index 4 : CONVOCA               * Browse Index 4 : SUBJECT                  * Thesaurus 4 : GENERAL         * Special Processing 4 : NONE           * Search Statement 4 : NONE            * Search Operator 4 : AND                    * Label 5 : Cuatrimestre                * Search Icon 5 : NONE              * Keyword Index 5 : CONVOCA               * Browse Index 5 : SUBJECT                  * Thesaurus 5 : GENERAL         * Special Processing 5 : NONE           * Search Statement 5 : NONE            * Search Operator 5 : AND                    * Label 6 : Convocatoria                * Search Icon 6 : NONE              * Keyword Index 6 : CONVOCA               * Browse Index 6 : SUBJECT                  * Thesaurus 6 : GENERAL         * Special Processing 6 : NONE           * Search Statement 6 : NONE            * Search Operator 6 : AND                      * Label 7 : Profesor                * Search Icon 7 : NONE              * Keyword Index 7 : PROFESOR               * Browse Index 7 : AUTHOR                  * Thesaurus 7 : AUTHORS * Special processing 7 : Author Processing           * Search Statement 7 : NONE            * Search Operator 7 : AND ---------------------- SEARCH QUALIFIERS -------------                     * Library : NONE                       * Format : EXAMEN                * Home Location : NONE                * Item Language : NONE                    * Item Type : NONE               * Item Category1 : NONE               * Item Category2 : NONE             * Publication Year : NONE                      * Sort By : TI

Search results

We have designed a new format in the search result too, with the following data: Subject Degree Date URL

(SUBJECT)(DEGREE)

(DATE)

The future

We have in this moment 1.176 exams We want to open this service to other

degrees We want to include this service into the

virtual classroom of every subject in our university