A Model for Integrating an Enterprise System into College of Business

Curriculum Using an AIS Course as an Example

North Dakota State University

Bonnie Klamm

Joseph Latimer

Agenda

• Model• Course Integration• Challenges

Model….to

• Provide students and faculty with hands on exposure to enterprise system

• Implement a system that is sustainable and adaptable

• Make cost effective use of resources• Minimize dependence upon external IT

support

MIS Interns

Infrastructure:(1) Hardware(2) Software

Using system;Testing system functions;

Testing curriculum material

Other Internships or independent study

ServerDatabase

Dynamics GPFRxCRM

Dynamics GPFRx

Weekly Group Meeting

CORE

St udent s and Facul t y

SUPPORTAcademic Al l iancesCol l ege of BusinessDept of Account ing

Advisor y boar d

OUTCOMES

Appl y Concept s USING GPDocument impl ement a t ion

Sol ve syst em pr obl emsPr esent a t conf er ences

MODEL123

1 3

Outcomes…Student ability to

• Use system to apply course concepts• Document system implementation• Solve system problems• Present accomplishments at conference

Core defined as…Students

• MIS Interns for system– Implementation– Maintenance

• Independent study/graduate students for testing– System– Course material

Support….from

• Academic Alliances – We use Microsoft

• Dynamics GP• Microsoft Windows Server and SQL

– Other alliances are available

• University• Department and College• Department’s Advisory Board

Course Integration

• Provide – handout of info on system– video and PowerPoint (or WORD)

• log in instructions• overviews/examples of applying course concepts.

Include sample questions in PowerPoint files.

• Create assignments related to course concepts.

Accounting Information SystemsPowerPoint Presentations and Videos

1. Dynamics GP at NDSU video: log in process

2. Trial balance and financial statements videos: retrieve information; build FS

3. Theoretical structure & physical components

4. Examples of updating the systemvideo: effect of updating system

5. Controls: application and access

Accounting Information SystemsAssignments

1. Login to system and companies before class.

2. Create Jewelry Importer (actual company) financial statements using FRx (financial statement tool).

3. Examine unusual accounts/amounts; drill down to determine origin of amounts

4. Compare Dynamics GP to 1. REA data modeling ontology

2. Database concepts

5. Evaluate transaction windows to determine the existence (or lack thereof) of edit checks/data entry controls and of levels of access controls.

Challenges

• System “failures” during class– GP and FRx– System Access

• Sustainability and consistency• Cross-training of MIS interns• Documentation and system testing• Model review

Comments/Questions?

Current systems

• Software • Hardware

Approximate cost . . .

•Software = free from Microsoft Academic Alliances (MSDNAA and DYNAA)

• Hardware = donated; university grants. Cost to replace current hardware about $10,000

• Tech Support = $4,000 / year (50wk/yr 10hr/wk $8/hr)

Fargo, ND

North Dakota State University

COB-VHOST1134.129.81.65

48GB Ram2.2TB Secondary Storage

COB-VHOST2134.129.81.79

16GB Ram100GB Secondary Storage

COB-SV-AD134.129.81.181

Dell PowerEdge 2600134.129.81.?

COB134.129.81.52Virtual Server

COB-SV-DGP2(Production)134.129.81.205Virtual Server

8GB RamDynamically Expanding Hard Disk

Microsoft Alliances: Software

• Hyper-V• Windows Server• SQL Server• Dynamics GP• Dynamics CRM

Other Options

• Variety of Systems

• Option of operating in the cloud

Accounting Information SystemsVideos for Students

1. Dynamics GP Login Process

2. Dynamics GP Information Retrieval

3. Dynamics GP – Creating financial statements using FRx

4. Dynamics GP – Updating files via window and series posting