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Running a Report in SPARRA Online
A Guide for Consumer Users
Version 3.0
Health and Social Care Pathways, ISD
January 2014
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Contents:
Logging On ............................................................................................................................................. 3
Navigating to a Report .......................................................................................................................... 5
Running a Report .................................................................................................................................. 7
Saving a Report ................................................................................................................................... 10
Printing a Report ................................................................................................................................. 14
Closing the Report and Logging Off ................................................................................................. 16
Further Help ......................................................................................................................................... 17
PC Specification
SPARRA Online is a web-based system so there is no requirement for additional software
or set up in order to run SPARRA Online on your personal computer other than Internet
Explorer (version 6 or later). There is, however, a minimum specification that needs to be
met in order for the system to function correctly. Most computers running Windows XP will
be able to open SPARRA Online however you may have to alter some of your Internet
Explorer settings. If you have any questions about the compatibility of your PC or the
Internet Explorer setting required, please email our helpline on
[email protected] and we can send you a list of PC requirements.
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Logging On
1. To access SPARRA Online, open Internet Explorer and type the following URL into the
address bar:
https://www.bi.nhsnss.scot.nhs.uk/
2. Click on the Login link.
Figure 1
Click on
Login
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3. Enter your username and password and ensure that the Authentication is set to LDAP.
Please ensure that your username and password are kept secure and are for your own personal use only.
Figure 2
4. Click on the Log On button.
Figure 3
1. Type your username into this field
2. Type your Password into this field
3. Click on the
Down arrow
4. Select LDAP by clicking on it
Click on
Log On
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Navigating to a Report
1. Once you have logged in, Web Intelligence will launch and will open up Infoview. To
navigate to the SPARRA standard reports firstly click on Document List then:
Expand Public Folders by clicking on the Expand Scotland by clicking on the Expand NHS by clicking on the Expand SPARRA by clicking on the
The screen should now look as follows with the SPARRA folders visible.
Figure 4
SPARRA
folders
The Navigation Panel
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2. Now select the Standard Reports folder within SPARRA.
Figure 5
3. You will now see the contents of the Standard Reports folder in the Workspace Panel, as shown below. Figure 6
Click on Standard
Reports
Contents of the Standard Reports folder
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Running a Report
1. The 3 reports of interest are: a. CSV Report for Boards (for Healthboards who disseminate lists). b. CSV Report for CHPs. c. QOF QP006 (for GP practices to run their lists).
2. In this example we will run the QOF QP006, but the same steps and procedures are
used to run any report.
3. The first step is to Open the report. To do this, click on the document name, in this example, QOF QP006.
Figure 7
4. When the document opens (please note that this may take a few moments) a dialogue box will appear which contains a number of prompts. These prompts allow you to filter on the patients in your GP practice and set an upper limit for the SPARRA score (the lower limit is set to 20% by default).
The options are (for the 3 reports above):
5 digit GP Practice code – GPs enter their practice number. (QOF QP006 only)
Maximum Risk Score – This allows you to select an upper risk score for the patients you want to look at. Note that SPARRA Online contains details of patients with a risk score of 20% or higher (QOF QP006 only).
CHP – If you are a NHS Board user you can select patients from any CHP in your NHS Board area (CSV Report for CHPs only).
HB – This allows you to select patients from a particular Healthboard (CSV Report for Boards only).
Double Click on QOF QP006 to open the document
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5. So to search for patients in practice 12097 (use your own practice code) with a maximum risk score of 60:
Enter 12097 in the search line and click on the binocular icon. Figure 8
Click on the practice code then on the right arrow to enter the code
Figure 9
Click on SPARRA risk score prompt, enter 60 in the search line and click to search (or scroll down and manually select 60). Click on the score and then the right arrow to enter the selection.
Click Run Query
Enter practice code & click on icon
Click on practice code then on right arrow to select GP practice.
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Figure 10
You will only see details of patients for the area you have access to in the report
Please note:
It is not possible to run the report until all prompts have been responded to (you will notice that the Run Query button is not activated when you first open the report). A red arrow to the left of a prompt indicates that values have still to be selected for this prompt - this will change to a green tick once the values have been selected.
You may have to click on the Refresh Values symbol in order to display a full list of values available for a prompt. Note that the CHP and GP practice prompts will display a list of all CHPs/GP practices in Scotland; however you will only be able to see data for the NHS Board/CHP/GP practice you have access to.
You can double click on values to select or deselect them instead of using the forward and backward arrow icons.
6. The report runs (this may take a couple of minutes) and opens on the Patient List Page.
To view the data, please click on the relevant report tab. The report contains the following tabs:
General Notes – provides general notes on the data and a description of the contents of each report tab.
Patient List – contains the patient’s SPARRA risk score, provides demographic information, and highlights Long-term Conditions (LTCs) as well as providing information around emergency admissions and additional clinical information.
Notes on Data Fields – provides notes on the specific data items contained in each report.
Search and insert code
Click Run Query
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Saving a Report
1. There are two Save options, both of which are described here. 2. The first is saving the report within Business Objects.
a. First click on Document and then Save as.
Figure 11
1. Click on
Document
2. Click on Save
as
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b. The Save Document window opens. By default the document retains the same name. You can change or amend the title, description and keywords to suit your own needs.
Figure 12
c. Next, select a folder into which you want to save the document. Note that it must be in the My Folders area as you do not have permission to save to Public Folders. My Folders is your own storage area. In this example we will save it to the Favorites folder, so click on the + to the left of My Folders and then click on the Favourites folder.
Click in the Title field and add to the document name by typing
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Figure 13
d. To complete the save, click OK.
3. The second option for saving is to save the results to Microsoft Excel or PDF (Adobe
Reader). In this example we will save it as an Excel File. a. First click on Document, then Save to my computer as, then on Excel.
Figure 14
1. Expand My
Folders
2. Click on Favourites Folder to select that folder
1. Click on
Document
2. Click on Save to my
computer as
3. Click on
Excel
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b. The File Download window appears – click on the Save option.
Figure 15
c. The Save As window appears – amend the file name as required and select the location to save it to. Once you have made these selections, click on Save.
Figure 16
d. The Download Complete window appears – you can choose to Open your file or Close the window.
Figure 17
Click on Save
Click on Save
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e. You can now use this file like any other Microsoft Excel file.
Printing a Report
1. The first step is to click on the printer icon.
Figure 18
2. The File Download window opens – click on Open.
Figure 19
Click on the
Printer icon
Click on Open
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3. Adobe Reader Opens – click on the printer icon on the Adobe Reader toolbar.
Figure 20
4. The Print Window opens – you now make your selections and print the document in the
normal way.
Figure 21
Click on the
Printer icon
Click on OK
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Closing the Report and Logging Off
1. To close the report, click on the red or black cross towards the top right of your screen, as
shown below (if the report is opened within the same tab (infoview) in the viewing pane then click on the dark blue cross below logout):
Figure 22 (if in infoview)
Figure 23 (if report is open in separate tab)
2. Next, click on the Log Out button to Log Off.
Figure 24
Click on the Dark Blue Cross to close the document
Click on the Log Out button
to securely Log Off
Click on Red Cross to close tab
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3. Finally, click the red or black cross at the top right of your screen to close Internet
Explorer.
Figure 25
Further Help
We hope that you have found this guide helpful. If you require any further assistance, or have any questions, please contact the ISD Datamarts Product Support helpdesk on 0131 275 7050, or by email at [email protected]. For more information about SPARRA please visit www.isdscotland.org/sparra.
Click on the Red or Black Cross to
close Internet Explorer
