A few tricks to take you beyond the basics of Microsoft Office 2010

Gwinnett County Public Schools

A few tricks to take you beyond the basics of Microsoft Office 2010

GCPS Tech Tips

Microsoft Word 2010: Adding Line Numbers

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WORD 2010: Adding Line Numbers

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If you need to distribute Word documents to others for reviewing or editing, it might prove useful to add line numbers.


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Word has a feature that can facilitate the group discussion by numbering every line of the document.


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Referencing a particular line number may be easier than saying, “Go to the third line of the fourth paragraph on page twelve”, for example…


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Line numbers in the margin of a Word document can also be helpful when you need to know how many lines are on each page.


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Adding line numbers is easy. Begin by clicking on the Page Layout tab on the ribbon at the top of the screen.


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Then choose Line Numbers and a drop down menu will open.


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On the menu that drops down, find Continuous and click on it.


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Word adds the line numbers to the margin of the document.


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By default, Word numbers every line in a document except the lines in tables, footnotes, endnotes, text boxes, and headers and footers.

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There may be times when you want the line numbers to start with a specific number. In that event, select Line Numbering Options.


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When the Page Options window opens, select Line Numbers at the bottom of the window.


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The Line Numbers dialog box is now open.


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Make sure there is a check mark in the box next to Add Line Numbering.


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After that, you can insert the number with which you would like to start the numbering sequence ... for instance 7.


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Next, select the distance between the text and the line numbers...


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Then decide whether the numbers should appear one-by-one...every five... or whatever.


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Also indicate whether you want the numbers to continue throughout your document or start over on each page or section.


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Now click OK to leave the Line Numbers dialog box.


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Click OK once more to leave the Page Setup dialog box.


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Word will add the line numbers that you requested to the margin of the document.


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If you don’t see the numbers, go to the View tab on the ribbon and switch to Print Layout view.


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As you edit and make changes in the document, Word automatically renumbers the lines.


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That is all there is to it! Below are the step-by-step directions for adding line numbers to Word 2010 documents. Have fun numbering!

Step-by-Step:

- Click Page Layout. - Click Line Numbers. - Click Continous for 1 through end of document- Or, click Line Numbering Options. - Check Line Numbers. - Insert the starting number you want.- Select the spacing you prefer.- Choose continuous or restart options.- Click OK. - Click OK.


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A few tricks to take you beyond the basics of Microsoft Office 2010