()Al< P,AY •

ASSET MANAGEMENT UPDATE

COMMITTEE OF THE WHOLE

Daniel Jo Horan, P.Eng

Director of Engineering Services

November 17, 2017 .

OAK BAY :-

References

Committee of the Whole Report - March 20. 2017 - Director of Engineering Services Report - Municipal Assets and Asset Management Practices • Rpt. Attach. 1 - 2016 Asset Management Plan, Opus International Consultants (Canada) Ltd,

June 23, 2016

• Rpt. Attach. 2 - Building Asset Management Plan, Municipal Buildings Analysis, Moore Wilson Architects Inc., July 2016

• Rpt. Attach. 3 - Municipal Buildings Analysis: Options Analysis, Moore Wilson Architects Inc., July 2016

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OA l< P,AY Sanitary Sewers •

Average AWJille Assets Quantity Agein Useful

2015 .Ute

Gravity Mains 99.1&3 Km n 75

lalmals 3,5.85 Km 65 82

Manhales 1316 ND. 18 IO

Network Total 99.63 xm &6 77

SEWER MAINS - CON0ffiON - 201S

• VG • Good • faJr • Poor • VP

Source: Opus International Consultants {Canada) Ltd, June 23, 2016

Avenge condition

3.75

3.:19

2.!J7

3.56

$14,000,000

$12,000,000

$10.000.000

ss.000.000 $&.000,000

$4,000,000

$2,000,000

s-

ament RepSacement 100 YR Avenge Per

OOSt of oak Bay sewer Annum Replacement Assets($) --~, .. ,

$ 45.,607,338 c::::: it . ft'HII ~

$14.,527;126 $22'3&0

s 51408,534 $107,340

$ 65.,543,;699 $J.U9,720

I SEWER MAINS - AGE - 2015

---• • 10 20 30 40 50

• sti.tJains

-60 70 BO

=1--

- -

90 100

2016 Sanitary Sewer Actual - $230,736 2017 Sanitary Sewer Budget - $341,200

OA l< !)AY Water Distribution •

Average Awerage Average

Assets Quantity Age in Eapected condition

2015 Life

Mains 115.18 :Km 60 72 3.43

LIWals 4.38 «m 5 .. ZAHi

Hydrants 494 • 7 6D ll&

values 1073 • 6 25 2.93

Meh!l'S 1&5 • 3 15 1.55

Netwodc Total US.18 tcm S5 68 3.22

WATER MAINS - CONDITION, - 2015

$12,000,000

sm.000.000 $8,ooopoo

$6.000,.000

$4,000.000

$2,000.000

$-

• VG • Good fair • POor • VP

Source: Opus International Consultants (Canada) Ltd, June 23, 2016

cunent Replacement 100 YA A~e Per Ciost: Oak My Wilt.er Annum ReplKement

Assets{$) COst(SI

$S~U,125 c::::: $825,930

$1~~,oa $19,940

$2,602,715 $51.528

$~,560 $52,,0IO

$24JHiO $1,490

$57,120,564 $950.620

WATER MAINS - AGE - 201S

-

1-1 . ;1 t I UNK 10 20 30 40 50 60 70 80 90

• wMains

: =>

2016 Water Actual - $681,054 2017 Water Budget - $1,890,172*

*$735,000 without fed/prov grant

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OA I<. B;\ Y Storm Sewers •

Avera,ge Assets Quantity Agein

2015

MUIS 140.JiD !Km 71

taWals ZO.ll Km 54

Manholes 1Zl5 No. N/A

NetworkT~ 110,83 xm 65

STORM MAINS - CONDITION - 20l.5

• VG • Good Fair , Poor • VP

Avenge Average useful

life condition

72

H

80

74

szs.000,000

$JO,OOD.,OOO

$15,000,000

$10,000,000

3.45

Z.79

2.9D

3.34

cunent R-,lac:ement 100 YR Average Per

cost of oak Bay Storm Annum Replilcement Assets($] cost,~, $~53 c:.: $1~03,650

$'231)i52 $117,070

~ JIU $105.Z,SO

$12.191,005 $1,.325,970

STORM MAINS-AGE-2015

---

I I

- I l I

- I I I I $5,000,000

s- ·-·· I--- --

. DMains l' I

~

Source: Opus International Consultants (Canada) Ltd, June 23, 2016

2016 Storm Sewer Budget - $355,145 2017 Storm Sewer Budget - $242,500

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()Al< !)AY .--

Roads Assessment

• Pavement Management Study (2012) - Sustainability funding level - $1.0-$1.2M per year

• Pavement Management Study Refresh (2013) - Sustainability funding level - updated to $2.BM per year

• 2015 Pavement Management Budget 7 $250,000

• 2016 Pavement Management Budget 7 $350,000

• 2017 Pavement Management Budget 7 $450,000

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OA l<. P,AY Top Priority Municipal Facilities ......

Building

I

Municipal Hall

Monterey

Public library

Public Works Yard

Fire Hall

Police

20 Years Asset Management Cost

$2,000,000

$2,145,000

$1,250,000

$800,000

Addition/Renovation New Building

$2,920,000 $5,000,000

$2,400,000

$1,100,000

$5,010,000 $5,100,000

$6,300,000

$6,300,000

()AI< E,AY •

Oak Bay Asset Management Way Ahead

• Obtain better, more accurate info re: aging assets

- Better inform replacement costs, renewal planning, decision-making & sustainable funding

• Develop long term capital improvement plan

• Develop long term financial plan

- Including options around revenue, reserves and financing

• Governance - Policy, Strategy & Plan

- Formalize Council intent for sustainable service delivery

8

OAI<. P>AY •

Recommendation

That it be recommended to Council that the issue of an immediate annual funding program for building renewal be referred to Estimates, so that an annual amount can be transferred to Reserves in order to address, in the 2020s, building upgrades and renovations.

9

()Al<. P);\Y ......

Questions?

10

OAK t>,;\Y •

Backup Slides

Source: Grigg, Water, Wastewater, Stormwater Management, 2nd Ed, 2012 Time 11

35 -,--------------------------------;,.,.--

Pavement Condition vs. Spending 30 --1-------------------------------~~-----% Cracking 25 --Maintenance Only

t\O $300,000 (Current Budget)

.e 20 -~ --$L3 Mllilon u I! U 15 ~

5

0 -----r------.-------.---------.---Z O 12 2014 2016 2018 zozo

Source: EBA Engineering Consultants Ltd, March 2013

2022 Year

2024

23o/o

2026 2028 2030 2032