A Collaborative Approach: Moving toward Information Literacy through Data Governance (286473384)

8/20/2019 A Collaborative Approach: Moving toward Information Literacy through Data Governance (286473384)

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Moving Towards Information Literacy ThroughData Governance

Scott Owczarek • Jason Fishbain



Introductions

Scott OwczarekUniversity Registrar

Division of Enro!ent "anage!ent

scott#owczarek$wisc#edu

Jason Fishain

%hief Data Officer &ason#fishbain$wisc#edu

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Outine

• 'istorica ti!eine• (ask force for!ed

• %harge) findings) chaenges) and strategic ga*s

• +ision for the future

• ,resentation to the ,rovost• Reco!!endations and *ro*osed soutions

• (he invest!ent in a %DO

• %reation of a Data -overnance ,rogra!and Fra!ework

• .e/t Ste*s



0123 ,rovost For!s a (ask Force



Our %harge

The overall goal is to develop a comprehensive data

governance framework.... balance the institution’s need for

data with compliance, privacy and security requirements…

it should also:• honor stewardship of the data

• eliminate barriers to legitimate use of data

• encompass responsible means for access to, use of, and

of storage of data



(ask Force "e!bers

• University Registrar) Office of the Registrar 4(ask Force

%hair5

• %hair and ,rofessor of Eectrica and %o!*uter Engineering

• 6ssociate Dean for Student 6cade!ic 6ffairs

• 6ssociate Registrar for 6**ications Deveo*!ent 7(echnica Services

• %onsutant 88 Office of 9uaity I!*rove!ent

• 6ssistant +ice %hanceor 88 Office of :ega 6ffairs

• "athe!atics ,rofessor) "athe!atics

• 6ssistant Dean) Director of %enter for 6cade!ic E/ceence)%oege of :etters and Science

• ,oicy and ,anning 6nayst) Schoo of Education



Findings



Data Sources at U;8"adison

!"etaphorical representation#



%haenges

• %o!*e/ andsca*e of data and technoogy toos

• E/*ertise and knowedge in s!a *ockets on ca!*us

• Diversity of users

• Increased vunerabiity for security concerns 4i#e# breach5

• Du*ication of data) efforts) services) syste!s) and toos



Strategic -a*s

• :ack of roes) res*onsibiities) co!!on definitions

• (raining and *rofessiona deveo*!ent

• 6ccess and authorization

• :ack of coordination of issues and soutions



;hy is this I!*ortant<

• (his is the infrastructure needed for success in the foowing

ca!*us initiatives=

• Achievement gap

• Activity-based budgeting

• Administrative $%cellence !A$#• Compliance

• $ducation &nnovation !$&#

• Self-paced learning

• 'earning and academic analytics

• (isCel ) (isconsin Collaboratory for $nhanced'earning

• New program evaluation



Our +ision

Create a data governance system tosupport the evidenced-basedmission of the great University ofWisconsin-Madison



Data -overnance

6 data governance syste! incudes=

• (he rights and accountabiity fra!ework to enabe

a**ro*riate e!*oyee access to) and vauation) creation)

storage) use) archiving and deetion of) infor!ation#

• (he *rocesses) roes and *oicies) standards and !etrics

that ensure the effective and efficient use of infor!ation in

enabing an organization to achieve its goas#



(ask Force Reco!!endations



Reco!!endations

%hanceor shoud charge the ca!*us eadershi* to authorize

and co!!it resources to the %IO to=

• Build a sustained campus data governance and

management effort that meets the data needs of all

employees while maintaining security and privacy of data.

• Integrate and develop campus data infrastructure to facilitate

streamlined access and use across the enterprise.

• Ensure, develop, and coordinate the training and staff core

competencies required to translate data into meaningful and

mission relevant information.



Detaied Reco!!endations

• %reate an Office of Infor!ation 6ffairs• 6ccountabe for the coordination and *rogress to

i!*e!ent and scae data governance and

!anage!ent

• Estabish a Data -overnance and "anage!entStructure

• Deveo* guideines) *oicies) *rocedures) and

standards for ca!*us

• %reate Data Su**ort (ea!s• %o!!unity of *ractitioners) to buid e/*ertise and

inteectua sharing



;hat ;oud Data -overnance :ook

:ike at U;8"adison



Risks of "aintaining the Status 9uo

• :ose a co!*etitive edge a!ongst *eers

• Inabiity to deiver effectivey on either ca!*us initiatives

• :ong8ter! and increased distributed costs

• Security and ,rivacy Issues

• Re*orting inaccurate !etrics



I!*e!entation of the First (askForce Reco!!endation



;hy a %DO

• E/ecutive eve roe to organize) cha!*ion and

otherwise direct efforts reating to institutiona

data !anage!ent

• >ey skis=

• .egotiation

• %o!!unication

• 6biity to think both strategicay and o*erationay



,rogra! -oas

• Estabish a ?data8@uaity cutureA that drives data infor!ed

decision !aking

• %reate Structured 6ccountabiity) with defined roes and

res*onsibiities

• Faciitate %oaboration 7 Education reated to data8reated

*oicies and use of data

• Faciitate standard) consistent data definitions where

a**ro*riate

• 6ign with ca!*us shared governance







6cco!*ish!ents (o8Date

• O*erationa for B !onths

• Re8defined UniversityAs Data %assifications C risk

based

• For!aized 3 sub8grou*s 4Stewards5 for s*ecific

data do!ains

.e/t Ste*s

• Roe8based access• Si!*ify *rocess to gain access

• (raining



'e* Us I!*rove and -row

(hank you for *artici*ating

in todayAs session#

;eAre very interested in your feedback# ,ease take

a !inute to fi out the session evauation found within

the conference !obie a**) or the onine agenda#

Documents

A Collaborative Approach: Moving toward Information Literacy through Data Governance (286473384)