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A CHRISTMAS CAROL CAST PACKET
Welcome OR welcome back to Civic! We appreciate the time and talent that you are giving to the theatre and I look forward to making some marvelous theatre with you. If you have any questions about the packet, the forms, or anything else throughout the rehearsal process, please let us know. ~ William Sanders Your primary contact is Production Stage Manager, Emily O’Connor. She can be reached at 570-926-0304 or [email protected]. The only exceptions are for questions concerning the following:
Tickets Darlene Mozeko [email protected]
Tickets are now on sale. You may purchase tickets online at www.civictheatre.com or by calling or visiting the Box Office. Our Box Office Manager is Darlene Mozeko - her email is [email protected]. The Box Office will also be open on show days beginning 2 hours before curtain. All ticket orders must be paid in full at the time of reservation. Please arrange your schedule before you purchase tickets as there are no refunds or exchanges. Each cast and crew member is entitled to two free tickets to any of the opening weekend shows of A CHRISTMAS CAROL. Comps must be reserved in advance ASAP on the phone or in person – you cannot order comps online. The sooner you reserve them, the better your seats will be. And of course, you may also purchase additional tickets. Normal Box Office hours are Monday-Friday 10am-6pm. The Box Office phone number is 610-433-8903 Discounts are available for groups of 8 or more! Contact the Box Office for details.
Ushering/Volunteer Information Susan Fread [email protected]
We need ushers for all performances, especially the student matinees! Ushering does not count toward your parent volunteer shifts, but you do get to see your young actor perform … for free! Sign-ups have to be done online. You are welcome to sit in unsold seats at the back of the theatre, but you are not guaranteed a seat and will have to stand for sold-out performances. We ask that all volunteer ushers stay to the end of the show to help clean up the theatre. Your responsibilities as an usher may include: seating patrons, handing out playbills, assisting with raffles, and concession sales at intermission. IN ADDITION, due to liability concerns, any ticketed guest under the age of 13 must be accompanied by an adult who is NOT working/volunteering at that time!
Haircuts & Costumes Will Morris [email protected]
At the end of this packet is a fitting calendar with the date and time of your scheduled fitting. We do our best to assign fitting times based on when actors are called to rehearsal, but, depending on the size of the cast, that may not be possible. We will NOT schedule a fitting on a night when an actor has a conflict. It is very important that you attend your fitting and that you are on time (5 minutes early). Very often, we ask actors to provide certain articles of clothing for the production. We will tell you at your fitting exactly what those will be. Once you are cast in the show it is very important that you do not get a haircut or color without the permission and guidance of the directors and designers.
Playbill Advertising & Spirits Rosie Schatkowski [email protected] Your friends and family members have an opportunity to support you and Civic Theatre by placing an ad and/or spirit in the ACC playbill! There is a Playbill Advertising Form as well as a Spirit form at the end of the packet. If someone would like to place an ad and/or Spirit, please give them the form(s) to complete and send by email with the ad copy to Rosie Schatkowski at [email protected]. If they have the ad prepared- GREAT! If not, we will create an ad for them. All ads are black & white. Thank you for helping provide financial support for Civic Theatre! Any questions contact Rosie Schatkowski. Cast T-Shirts
Beginning this year, we will be doing cast t-shirts differently. Moving forward, every cast member will receive a t-shirt as a gift from the theatre! Please email your preferred size to our Stage Manager, Emily O’Connor at [email protected] by November 15th. If we do not receive your size by the deadline, you will not be able to receive a shirt.
Cast and Crew Parking Parking near the theatre is limited. Please do not park in the parking lots of neighboring businesses, as you are likely to be ticketed or towed. You may park in the Wells Fargo Bank parking lot for rehearsals Monday – Friday after 5:00 pm, Saturdays after 2:00 and on Sundays. On show nights, please park on Allen or Liberty Streets, NOT in the Wells Fargo parking lot so patrons can use the lot.
Social Media Policy Spread the word! We encourage you to connect with us on Civic Theatre’s social networks including Facebook, Twitter, and Instagram. Use #civictheatre and #ACC21 and encourage your friends to LIKE and SHARE! You can also send photos to Rosie Schatkowski by email in JPEG FORMAT at [email protected] to use for Civic’s marketing purposes.
Strike Information Strike is right after the last performance on Saturday, December 18. Please note that strike is required for all adult cast members. You are classified as an adult if you are part of the adult ensemble or hold any adult speaking roles. If you have able bodied friends or loved ones who are interested we always welcome the extra help in order to speed up the process – the more people we have helping, the faster it will go. For the purposes of safety, young actors are asked not to stay. HOWEVER, any parent/guardian who would like to stay and assist with strike is very welcome to do so!
Attendance All actors must attend all rehearsals and performances. Once you have turned in your conflict calendar, NO new conflicts are permitted. You will be expected to attend all scheduled rehearsals for which you have not listed a conflict. The only allowable excuses are serious or contagious illness and legitimate, explained family emergency. Please read and sign the agreement found in the last section of this packet. This is a very compact rehearsal schedule, for everyone. Young actors do not have many rehearsals: Adults have 22 or fewer. Significant progress is made at every rehearsal. Therefore, you will miss a great deal if you miss rehearsal. Absence may affect your degree of participation; for example, you will be cut from scenes if you miss initial rehearsals. If an actor is absent from rehearsal without prior notice and approval from the director, he or she will be removed entirely from the production. These actions are not meant as a punishment. We simply cannot put an actor on stage who is unprepared to perform, and the only way to be prepared is to attend rehearsal. Since we received your conflict calendar at auditions, we will honor no others due to sports, school performances, homework deadlines, trips, etc. In no case will we excuse a cast member from a performance. Only rarely will a rehearsal be cancelled due to inclement weather. Performances are cancelled only if major roads are closed by order of the state. In the event of bad weather, please make sure that you allow plenty of time to get to the theatre safely and on time.
Atmosphere
Civic Theatre is a safe space. Absolutely no bullying of any kind is allowed. Any bullying will result in dismissal from the production. Cast members are expected to maintain a positive and nurturing attitude at all times. Many factors go into casting the production. If you did not get the role you were hoping for, please remember that many others in the production feel the same way. Some people were not cast at all. You accepted the role we offered you. May you be happy with the role you have chosen!
Picking Up Young Actors We will post the anticipated rehearsal release time on the theatre door and it is generally on the schedule. Rehearsal may run later than this time, but it will give you a good guideline for when to pick up your child. Young actors may not leave before the
rehearsal is over, unless you informed us of a conflict on the calendar you filled out at auditions. Young actors will be supervised outside the building after rehearsals and performances. Please make sure that your child is picked up within 10 minutes of the end of the rehearsal or performance. Please do not come upstairs to the rehearsal hall to wait for your child. Space and silence are both at a premium up there. We also do not allow anyone outside of the cast and production staff inside of the theatre during rehearsals. Performances last approximately 1 hour and 45 minutes. The cast takes the stage for curtain call from the back of the theatre and there is no room for anyone else back there. Therefore, unfortunately, you may not enter the theatre until the performance is over.
Communication Unless specifically instructed otherwise, please address all communications during the rehearsal and performance periods to Emily at 570-926-0304 or [email protected]. She is fully authorized to represent the theatre in all matters related to the production. Please don’t call the Box Office. If a theatre staff member needs to address your situation, the Production Stage Manager will refer you to the appropriate person.
Deadlines All paperwork deadlines must be strictly adhered to. For example, if we do not receive your bio by the deadline, your name will not be included in the Playbill. PLEASE PAY ATTENTION TO THE DEADLINES.
Bios for Playbill All bios must be typed and emailed by November 5 or SOONER to [email protected] to ensure placement in the Playbill. Please send it as soon as possible. Please note that due to space constraints, you must adhere to the following guidelines: • Adult principal roles: 55 word limit • Child principal roles: 35 word limit • All others: 25 word limit • Please refer to yourself in third person and use complete sentences. • Please italicize past productions that you were in.
Bios that do not meet these specifications will not be printed in the program. Example: MERYL STREEP (ROMEO) is a veteran of many Civic Theatre and Pennsylvania Playhouse productions. She has appeared in Crazy For You at the Pennsylvania Shakespeare Festival and is a proud member of Actor’s Equity. Her favorite roles include Mother Courage, Mame and Helen Lawson. She would like to thank her family and friends for their support.
Student Matinees We will have 4 days of student matinees: December 7, 8, 14, & 15. Performances will be at 9 AM and noon. Cast members who are in the Holly or Ivy cast are called for only two of those days. (Check your schedule.)
Student matinees are not open to the public and we cannot accommodate requests to purchase tickets for family members to attend matinees. Homeschooled students and their parents may attend matinees as part of a homeschool group, subject to seat availability. Student matinee days are long and challenging, so everyone’s cooperation with the guidelines below is greatly appreciated:
• BE ON TIME: Call is 8am. • BRING A LUNCH: Young actors, including high school students, must stay in
the theatre between performances. • STUDENT ACTORS: The performance permission slip to excuse your
absence from school is included in the last section of this packet. • ADULT ACTORS: If you need a letter for your employer, please use the adult
excuse form found in the last section of the packet. • PARKING: Do not park in front of the theatre as this is where buses unload.
You will be ticketed and towed! It is extremely important that you do not park in front of the theatre to pick up your children, even momentarily. If you are in a hurry to pick up your children and do not have time to find parking elsewhere, arrange for your children to wait outside, and then pull into the alley, north of the theatre, to pick them up. By 2:15, we have generally finished loading buses, and you are welcome to pull up in front of the theatre.
• FOOD – Please follow National Park rules! If you bring food in, you take the trash out. No food trash, coffee cups, water bottles, etc. and there is no eating in the theatre seats!
Volunteering & Clearances
All parents and guardians are strongly encouraged to volunteer for at least three shifts of parent supervision, and we encourage all parents to usher if you are able. The state of PA and Civic Theatre require copies of the following PA clearances from all cast, crew, staff, volunteers and all employees age 18 or older when working with children.
All clearances are valid for 5 years and will be kept on file. If you obtained clearances within the last 5 years for another organization and nothing has changed, you may use those. Clearances obtained for volunteer purposes are not valid for employment purposes. For full information on clearances, please visit our website at www.civictheatre.com/support/volunteer/clearances. Please obtain your clearances
ASAP and turn in a copy to your stage manager or email directly to Susan Fread at [email protected]
Tips for Staying Healthy The #1 challenge of producing A Christmas Carol each year is coping with cast members who are absent due to illness. It’s cold and flu season as well as a continuing pandemic. Do your very best to stay healthy!
• Always have and wear your mask! • WASH YOUR HANDS! All the time! Religiously!
Use hot water and soap, and wash for 20 seconds. (Sing the alphabet song.) • Don’t share finger foods! Be careful about holiday party snacks, and PLEASE do not
bring snacks to share. For health reasons, we will discard all such snacks. • Get plenty of rest. • Eat healthy! Eat plenty of fruits and vegetables, and don’t skip breakfast. Vitamin C
drops or tablets may not be a bad idea, especially if you feel like you’re starting to get a cold.
• Avoid people who are sick. If you are already feeling a little ill but you must attend rehearsal, please avoid close proximity with others!
Civic Theatre Company Membership As we had been looking for a way for us to be able to get together for events and create more of a sense of company around our wonderful theatre, a sense of being more involved, supportive, and a part of the theatre... other than when involved in a production we created the Company. The company membership is listed in our playbills. I hope that you plan to be involved. The membership fee is $25 per year and can be purchased online at www.civictheatre.com under Membership. Benefits include discounted theatre tickets and quarterly social gatherings. The only prerequisite for a Company Membership is that you have appeared on our stage or worked on a production in ANY capacity. Please...Everyone is invited and included.
November ACC FITTING CALENDAR
2021
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6
5:20- STORYTELLER 5:45- BOB C. 6-YOUNG FAN & FAN @ 20 6:15-EB @ 13 6:30-HERALDS
5:00-ALL FEZZI DAUGHTERS 5:30-MRS. F 5:45-MR. F
4:30-MRS. C 4:45-BELINDA 5-PETER 5:15-TINY TIM 5:30-LIZ & MARY 5:45-MARTHA
5:30-EB @ 21 6-IGNORANCE 6:15-WANT 6:30 BEGGAR WOMAN
7 8 9 10 11 12 13 6-MRS. D
6:15-NANCY 6:30-FRED 6:45-SOLICITOR 1 7-SOLICITOR 2 7:15-MRS COLBY 7:30-OLD JOE
5:45-PAST 6-MARLEY 6:15-SCROOGE 6:30-PRESENT 6:45-FUTURE
5:00-MARK I. 5:15-DIEGO S. 5:30-OWEN W. 5:45-KYLEIGH V. 5:55-NATALIE T. 6:05-MEGAN R. 6:15-ANNA B.
5:05-LEAH T. 5:15-OMAR S. 5:30-JONATHAN O. 5:45-CHRISTOPHER F. 6:00-AIDAN W. 6:15-RYAN F.
14 15 16 17 18 19 20 COSTUME CHECK FOR ALL URCHINS, PRO/EP, BADGER BUCKET, LONDON BOYS, TURKEY BOY, SMALL CHILD, EB @ 6. THESE ACTORS MUST COME IN COSTUME TO REHEARSAL!!!
Children's Costumes for A Christmas Carol
URCHINS:
Urchins are asked to provide their own costumes, and your child SHOULD WEAR their costume to the following rehearsal (SUNDAY NOV. 11TH) for approval. Please note that if you are a PRO/EP, TURKEY BOY, LONDON BOY, SMALL CHILD, SCHOOL CHUM, or EB @ 6 you are then classified costume-wise as an urchin. The Basics: LAYERS: It is extremely cold outside where these children live. So, they would be layered as much as possible: shirts, high socks, gloves, vests, sweaters, and hats; anything that they could find or steal to keep warm. A look with layers is ALWAYS much more visually interesting! COLORS: Browns (NO KHAKI), grays, darker greens, darker blues, very dark reds (maroon). With Urchins, there is no such thing as “too dirty.” You are not required to “distress” or dirty the costume; however, you are more than welcome to do so if you are willing. PANTS: Heavy cotton or wool. Avoid corduroy. Textures are good! (NO KHAKI) Thrift shop pants can be easily turned into knickers with some elastic. For another look, just cut them off below the knee or at the ankle and shred the frayed edges. Add knee-high socks or leggings. NO SWEAT PANTS OR ANYTHING KNITTED AS SUCH. SWEATERS: Wool and heavy cotton. Dark and bulky. Don’t worry about sizing. NO V-NECKS. ONLY CREW STYLE. SHIRTS: You don’t need a shirt under a bulky sweater, but if you are wearing a shirt vest combination, the shirt should be a dirtied oxford of some kind. No knits or patterns. More plain. Please keep in the same color palate. ACCESSORIES: Tweed newsboy caps or plain knit hats. Dirty. Old wool scarves, knit or plaid. Knit gloves with the fingers cut off. Jackets. Vests. LAYERS!!! PLEASE NOTE THAT NOT EVERYONE NEEDS A HAT, SCARF, JACKET COMBINATION AS PICTURED. YOU MAY HAVE VARIATIONS. WE MAY CUT SOME ACCESSORIES ON THE 14TH DEPENDING ON HOW MANY OF THE SAME LOOK WE HAVE.
SHOES: Black or brown plain leather oxford shoes or prairie style boots. Again: dirty, old, beat up. Hit the thrift shops. THE PRAIRIE BOOT STYLE IS VERY BIG RIGHT NOW. THESE ARE THE BEST CHOICE AND CAN BE FOUND EVERYWHERE CURRENTLY!!! ABSOLUTELY NO TENNIS SHOES, UGS, COWBOY BOOTS, OR ANYTHING MODERN-LOOKING.
Releases: DUE BY YOUR NEXT REHEARSAL!
Please complete the agreement, release and waiver form on the next page and return it to your stage manager by the next rehearsal. You must fill out a waiver and release for each production. If you have participated in other productions or plan to, it may be a good idea to save a copy for the future.
2021 Production of A CHRISTMAS CAROL at Civic Theatre of Allentown AGREEMENT TO PARTICIPATE
By signing below I acknowledge that I understand the commitment I am making to this production. I fully intend, to the best of my abilities, to work and behave in a professional manner. I will attend all rehearsals as scheduled [save the existing conflicts I have previously submitted]. I will arrive on time and ready to work, prepared and having done all homework needed. I will make certain that I am keeping up with my preparation outside of rehearsal and will maintain a positive outlook toward the work. It is fun BUT it is work. Should any issues arrive I will be functional by addressing them with any involved parties, and leadership and will not be a party to negativity or gossip. I will maintain a supportive attitude to everyone in the company. Signed___________________________________________________________Date_________________
MEDICAL/INDEMNITY/PHOTO RELEASES Understanding that all necessary precautions for safety will be taken, I release the staff and Civic Theatre of Allentown, Pa. from any liability for injury that I / my child (circle one) may sustain while involved in any aspect of participating during this production at Civic Theatre. I understand that Civic Theatre of Allentown maintains no insurance coverage that applies to injuries sustained by volunteers, including volunteer performers, or by independent contractors hired by Civic Theatre. I acknowledge that I am participating in this production or volunteer activities at my own risk. I hereby indemnify and hold harmless Civic Theatre of Allentown, its staff, employees, and board of directors from any and all claims which may be made as a result of any injuries sustained by me/my child (circle one) as set forth above. I hereby certify that I/my child (circle one) does not have any medical condition or allergic condition which would preclude my/his/her participation in volunteering at Civic Theatre operations, rehearsals, or production. I give permission to the staff of Civic Theatre of Allentown to administer first aid or to seek medical treatment for me/my child (circle one). Understanding that all necessary precautions for safety will be taken, I release the staff and Civic Theatre from any liability for injury that I/my child may sustain. Do you or does your child have any medical conditions or allergies you would like us to be aware of? ___ Yes___ No If yes, please describe:________________________________ ____________________________________________________________________________________ I give permission to Civic Theatre of Allentown to use my child's/my (circle one) image in future marketing and publicity, for this and future Civic Theatre programs, without additional compensation or acknowledgement.
Signed: ________________________________________________ Date_____________
PARENT SUPERVISION FORM
Parent Name: _______________________________ Cast Member Name: ____________________ Phone Number: _____________________ E-mail Address: _______________________________ Civic Theatre needs parent volunteers to help monitor the perimeter outside of the theatre during all performances and rehearsals in which young actors are present. We ask that all cast parents sign up for at least three of the following rehearsals or performances. Please circle at least five slots when you will be available, so that we can schedule volunteers for every slot. We will give you a completed volunteer schedule once complete. If you have questions about the responsibilities of a parent volunteer, please e-mail Dee Rhodes at [email protected]. Please turn in your completed form to Stage Manager, Emily O’Connor. PLEASE BE ADVISED THAT ALL PARENT VOLUNTEERS NEED APPROPRIATE CLEARANCES
NOVEMBER/DECEMBER 2021 NOV.17
REHEARSAL HOLLY 6PM
18 REHEARSAL
IVY 6PM
21 REHEARSAL
12-11PM
22 REHEARSAL HOLLY 6PM
23 28 REHEARSAL HOLLY 12-5
IVY 7-11
29 REHEARSAL
IVY 6PM
30 REHEARSAL HOLLY 6PM
DEC. 1 REHEARSAL
IVY 6PM
2 REHEARSAL HOLLY 6PM
3 SHOW
HOLLY 6PM
REHEARSAL IVY 6PM
4 SHOW IVY 6PM
5 SHOW HOLLY 12:30PM
7 8 9 SHOW
IVY 6PM
10 SHOW HOLLY
6PM
11 SHOW
HOLLY 8AM HOLLY 11AM
SHOW IVY 8AM IVY 11AM
SHOW IVY 1PM
HOLLY6PM
12 SHOW
IVY 1PM
14 SHOW
HOLLY 8AM HOLLY 11AM
15 16 17 SHOW IVY 6PM
18 SHOW
HOLLY 1PM IVY 6PM
SHOW
IVY 8AM IVY 11AM
SHOW HOLLY
6PM
PLEASE RESPOND: How many of the circled dates may we schedule you for? ________
IF YOU CAN DO MORE THAN THREE SHIFTS, WE WOULD BE VERY GRATEFUL!
A Christmas Carol SPIRIT ADS
CAST MEMBER: PHONE #: ______________________________________
DUE MONDAY, NOVEMBER 15 at 5:00 PM YOU MUST TYPE AND EMAIL ALL SPIRITS TO: [email protected]
• We ask that if possible, cast members (of every age) do their part to help ensure years of future Christmas
Carols by raising at least $100 for the production in spirits and/or donations. • You have two ways to raise money:
- $10 Spirit AD Listings - Straight Donations
• All spirit listings must be accompanied with payment. Spirit AD Listings
• 35 characters maximum and they will be edited if they are too long.
• EX. We are so proud of you Tommy! Break a leg! - Love, Mom, Dad & Big Bro
Donor Recognition
• Donations to Civic Theatre of Allentown are considered a 100% charitable contribution. (Additional receipts can be provided for tax documentation purposes if desired.)
To guarantee placement in the playbill we must
receive your spirits and payment by MONDAY, NOVEMBER 15 at 5:00 PM
Please fill out and hand in this form and the next page with payment!
FUNDRAISING TOTAL
Spirits $
Donations $
TOTAL $
NOTE: Below is a sample of what content is needed for each spirit. SPIRIT CHECKLIST
• Brief message (35 characters or less) • Make note if it was a Spirit or a Donation • Total cost • Donor name • Address, city, state, and zip code • Phone number
If you wish to pay by Credit Card, please have the following information:
• Correct name on card • Card number • Expiration date • Three-digit security code on the back of the card • The amount to be charged • Address of the card holder
For safety and tracking, we will only accept checks (payable to Civic Theatre of Allentown), credit
cards, and cash at the Box Office during regular Box Office hours. Box Office hours: Monday - Friday 10am – 6pm
During rehearsals, the stage manager, Emily O’Connor will be accepting sealed spirit ads with payment in an envelope.
A Christmas Carol Playbill Advertising
Name of Advertiser:____________________________________ Address:______________________________________________ Email:__________________________ Phone:_______________ Ad Size: _____ B&W Full Page $250 W 5” x H 8” ______B&W Half Page $125 W 5” x H4” Please email this completed form and artwork to [email protected] by Monday, November 15 at 5:00 PM If you do not have artwork, please type the words for your ad and include them when you email this form to [email protected] by Monday, November 15 at 5:00 pm (maximum 35 words). Payment can be made by Check or Credit Card. Checks can be dropped off in the box office from 10-6 daily or before rehearsal. There will be a box at the window after hours. Credit Card payment can be made by calling 610-433-8903. Please have payment made by Monday, November 15 at 5:00 PM.
REINERS VISUAL PRODUCTIONS
7008 Great Smoky Place, Fort Mill, SC 29707 610-216-0193
A Christmas Carol is being recorded. You can mail this order form to the address listed above. Please make check or money order payable to Mike Reiners. You can also call the number above and
place an order by phone using a credit card. DEADLINE FOR ORDERING THE DVD IS MONDAY, NOVEMBER 15
DO NOT MAIL TO CIVIC! MAIL TO ADDRESS ABOVE!
DVD ORDER FORM FOR A CHRISTMAS CAROL
ITEM QUANTITY PRICE TOTAL
DVD OF IVY CAST $30.00
DVD OF HOLLY CAST $30.00
DVDs FROM BOTH SHOWS $55.00
TOTAL DUE
MAIL DVD TO:
NAME
ADDRESS
CITY/STATE/ZIP
PHONE NUMBER
A CHRISTMAS CAROL STUDENT MATINEE SCHOOL FORM
Hello: This form is to confirm that ____________________________________ will be participating in performances of A Christmas Carol during normal school hours on the days of December 7, 8, 14, & 15, 2021. If you need further clarification regarding this commitment, please contact our Production Manager, Will Morris, at 610-674-1019 or at [email protected]. Thank you for your continued support of local art! Sincerely,
William Sanders Artistic Director Civic Theatre of Allentown
A CHRISTMAS CAROL MATINEE WORK FORM
Hello: This form is to confirm that ____________________________________ will be participating in performances of A Christmas Carol during normal working hours on the days of December 7, 8, 14, & 15, 2021. If you need further clarification regarding this commitment, please contact our Production Manager, Will Morris, at 610-674-1019 or at [email protected]. Thank you for your continued support of local art! Sincerely,
William Sanders Artistic Director Civic Theatre of Allentown
