A. CALL TO ORDER REGULAR SESSION

Present:

Absent:

Guests:

B. EXECUTIVE SESSION

C. RETURN TO REGULAR SESSION

D. CLERK'S ITEMS OF BUSINESS

1. Consent Agenda

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LINN BENTON LINCOLN EDUCATION SERVICE DISTRICT

REGULAR BOARD MEETING MINUTES March 11, 2015

Chair Jan Doerfler called the March 11, 2015 Regular Board meeting of the Linn Benton Lincoln Education Service District to order at 5:30 p.m. The Board led the Pledge of Allegiance. Chair Doerfler asked if there were requests, petitions or delegations and there were none.

Board Members: Frank Bricker, Jan Doerfler, Heather Search, David Dunsdon, Mylrea Estell, Terry Deacon, and David Dowrie; Mary McKay, Superintendent; Don Dorman, Assistant Superintendent; Angie Peterman, Chief Financial Officer, and Debbie Herndon, Executive Assistant

There were no absences.

Diana Allen

Chair Doerfler convened the Board into Executive session at 5:31 p.m. per ORS 192.660(2)(f) to consider records exempt by law from public inspection and (2)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations. The Board exited Executive session at 6:02 p.m.

After a short break, the Board returned to Regular session at 6:06 p.m.

Chair Doerfler asked if Board Members would like any item to be removed from the Consent Agenda. There were no such requests.

E. REPORTS

1. Cascade Regional Program Presentation

2. Business Office Matters

a. Financial Statements

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LINN BENTON LINCOLN EDUCATION SERVICE DISTRICT REGULAR BOARD MEETING MINUTES

March 11, 2015

David Dunsdon moved to approve the Consent Agenda as presented and Terry Deacon seconded the motion. The motion passed unanimously.

* Approval of Regular Board Meeting Minutes from February 11,2015

*Approval of February Personnel Report *Approval of Second Reading of Policy JHCD.

Nonprescription Medication */** *Approval of Second Reading of Policy JHCDA. Prescription Medication */**

*Approval of Claims Paid February 2015 *Approval of Renewal/Extension of Contract and

Probationary Administrators(TSPC and Non TSPC) *Approval of Renewal/Extension Contract and Probationary Licensed Employees (TSPC and non TSPC)

*Approval of Donation from Fred Meyer for $1,266 to Student and Family Support Services Program

Cascade Regional Program Administrator Diana Allen presented the video that was shown at Winter lnservice to the Board. The DVD depicting Cascade Regional employees working with children has been shared with Oregon Department of Education (ODE). It may be used as a resource to describe Regional Programs to legislators and stakeholders across the state.

Chief Financial Officer Angie Peterman presented the February financial statements, including information on the February 19 revenue forecast.

LINN BENTON LINCOLN EDUCATION SERVICE DISTRICT

REGULAR BOARD MEETING MINUTES

March 11, 2015

b. SIS Financial Plan CFO Peterman referred to the SIS Financial plan update along with the explanations and assumptions page for the 2013-14 through 2017-18 fiscal years included in the Board packet.

c. Warehouse Update Ms. Peterman reported to the Board she has held conversations with the realtor and another group interested in renting space in the warehouse. More specifics will be presented at the April 8, 2015 Board meeting.

3. Superintendent's Report

a. Strategic Plan Supt. McKay reviewed the Strategic Plan for March and Tasks and Activities stated there were no milestones or commencements for the

month.

b. Legislative Update Supt. McKay referred to a list of House and Senate bills that are being monitored which could possibly impact districts and/or LBL. Also included were resources and sites available to look up bills or watch videos of legislative hearings.

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Ms. McKay highlighted SB 215 about removing the sunset on the Oregon Education Investment Board (OEIB). CFO Peterman updated the Board on the workgroup she is participating regarding SB 215.

A letter in opposition to SB 135 was included in the packet. SB 215 allows ODE to pay for costs of educating students in eligible day care treatment programs and eligible residential treatment programs by making grants in aid to school districts where programs are located. LBL requested amendments to allow for direct payment to ESDs providing the service.

Ms. McKay also referred to SB 322 which establishes funding mechanism for fifth year high school programs.

c. Agency Annual Performance Review Workgroup Report

d. Valley Coast Superintendents Association (VCSA)

e. Leadership Council

f. Oregon Education Investment Board (OEIB) Update

g. Early Learning Hub

h. Board of Directors Handbook

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LINN BENTON LINCOLN EDUCATION SERVICE DISTRICT

REGULAR BOARD MEETING MINUTES March 11, 2015

The Agency Annual Performance Review workgroup met and developed a plan that was included in the packet. Surveys will be distributed April 1. Results will be reviewed at the Special Board meeting on May 5, 2015. A paper copy of the Board survey will be distributed on May 5 and a return date of May 13.

Director Dowrie left the meeting at 7:25 p.m.

A copy of the February 18, 2015 VCSA agenda was included in the Board packet. Supt. McKay reported William Zaggle's visit to the VCSA meeting was a good conversation regarding proficiency based grading with component district superintendents.

The March 3, 2015 Leadership Council agenda was distributed in the Board packet. The group looked over the changes to the Classified Handbook.

The Oregon Education Investment Board (OEIB) meeting set for Tuesday, March 10, 2015 was canceled. The February meeting was also canceled.

The March 5, 2015 agenda for the Linn Benton Lincoln Early Learning Hub meeting was included in the packet. Supt. McKay is a member of this governing board and states the group is slowly evolving.

The LBL Board of Directors Handbook is now complete and available in Dropbox. Paper copies were distributed to those who requested them. Supt. McKay thanked Debbie and Angie for their hard work getting this document available electronically.

i. Winter lnservice Videos

F. POLICIES

LINN BENTON LINCOLN EDUCATION SERVICE DISTRICT

REGULAR BOARD MEETING MINUTES March 11, 2015

LBL Programs presented at the Winter lnservice were videotaped. A link has been provided to access and view them on lnsite.

1. First Reading KL. Public The first reading of Policy KL, Public Complaints, was held. Complaints Suggestions by the Board will be brought back for the second

reading.

2. Review Administrative Regulation KL-AR. Public Complaint Procedure

3. First Reading /IA Instructional Resources/Instructional Materials

4. Reviewof Administrative Regulation I/A-AR. Instructional Resources/Materials Selection

G. BOARD

1. Board Retreat Date

2. Classified Employee Handbook Revisions

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Administrative Regulation KL-AR. Public Complaint Procedure, was reviewed. Changes requested by the Board will be brought back for a second review.

The first reading of new Policy /IA Instructional Resources/Instructional Materials, was held.

Administrative Regulation I/A-AR. Instructional Resources/Materials Selection, was reviewed. Board recommended language will be inserted and the AR brought back for a second review.

The Board discussed possible dates for the Board retreat/worksession and August 14 and 15, 2015 was agreed upon.

Terry Deacon moved and Frank Bricker seconded the motion to approve the revised Classified Handbook as presented. The motion passed unanimously.

3. OAESD Spring Conference

H. INFORMATION ONLY

1. COSA Legislative Communication

2. Urban Renewal District in Newport Information

I. ADJOURNMENT

Recorded by Debbie Herndon

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LINN BENTON LINCOLN EDUCATION SERVICE DISTRICT

REGULAR BOARD MEETING MINUTES March 11, 2015

Supt. McKay asked if Board members were interested in attending the OAESD Spring Conference in May. Supt. McKay will gather more information and the cost.

This information was included for information only.

This information was included for information only.

Chair Doerfler adjourned the meeting at 8: 10 p.m.