Embed Size (px)
Citation preview
A Better Way to Buy at CU
Summer 2012
What we will cover…
• CUBuyplusSM and its benefits to you• The Banner CUBuyplusSM transition• CUBuyplusSM Demonstration• BSC/ CUBuyplusSM Deployment • Training • Stay Informed…• Q&A
> Best value
> Easy-to-use solution
> Quick process
> Tools to manage your purchases
What our customers want…
Our goal is to enable faculty, researchers and the wider University community to quickly and efficiently procure
goods and services at the best value, through a network of strategic sources, easy to use procurement tools, and
effective customer service.
How we will deliver it…
StretchingYour Dollars
The transformation of the procurement process will allow University departments
to stretch their dollars further.
StretchingYour Dollars
> Improved CU negotiated vendor pricing> Easy to use marketplace to access negotiated prices> Focus on spend analysis and campus needs to drive
best value> Leverage individual shopper information at
university level to drive improvements in contract pricing
Microsoft Ergonomic Keyboard
• Internet - $49.99• CUBuyplus - $35.19• Your Savings = 14.50
Copier PaperXerox Business 4200
Multipurpose Copy Paper
• Internet - $57.99• CUBuyplus- $33.25• Your Savings = $24.74
Fisher 50 ml tubes
• Off contract - $298.54• CUBuyplus - $70.00• Your Savings = $228.54
StretchingYour Dollars
> This IS a better way to buy! > More efficient routine supply orders on
strategically sourced goods
Your PurchasesExpediting
*Illustration of routine supply orders workflow
Requisition Purchase Order
ShoppingDepartment Approval(s) VendorsRequisitioning
Cart
Your PurchasesExpediting
> Purchasing focus is on savings> By implementing a strategic sourcing methodology to support the
efficient procurement of goods and services.
oContinual improvement through in-depth spend analysisoCreation of contracts easily accessed by the University community
Your PurchasesExpediting
Tools to manage your purchasing needs
Tools to manage your purchasing needs
• Negotiated supplier pricing
• Routine purchases of standard commodities (e.g., basic lab supplies)
• Specialized or complex goods and services
• Supplier quotes or specialty items
• Blanket orders
Tools to manage your purchasing needs
• One-time vendor purchases• Non-contract orders• Urgent orders• In-store convenience• Journal submissions or subscriptions• Non-PO vendors• Internet vendors that are not in CUBuyplusSM
• FedEx and UPS charges
Ease of Use
> Easy to navigate > Point and click access to supplier catalogs> Introduction of Browser Role
o Enables the individuals that know what they need - to shop and place their items into a shopping cart
o Assign required financial information entry to the Business Service Center or department designee
Expanded Access
CUBuyplusSM Core Team
• Linda Penland, Project Lead• Joe Zaborowski, Purchasing• Ed DuPree, Purchasing• Suzanne Samuelson, Asst Controller• Kelley Klahn, Accounts Payable• Wendy Duerfeldt Schutte, Pharmacy and Health Professions• Dawn Jensen, Student Life• Angie Tompsett, Business Service Center• Optional Members:
– Shelly Whittaker, Do IT– Kelly Sand, University Relations– Kathy Custard, Human Relations– Deb Daley, Public Relations– Maria Jerrell, Administration
Business Process TransformationCommunication, Town Hall, Ongoing Business Process & System Training
Core Team gaining understanding business needs, SAC
User acceptance testing,“set up” information sessions,
and end user training
Needs Analysis
16
TestCustomer Service
PilotDesign and BuildUAT
Targeted go-live July through early November 2012
Colleague support,
knowledge sharing
User Involvement Throughout the Project Q2 - 2011 Q3 - 2011 Q1 - 2012 Q2 - 2012 Q4 - 2012
CUBuyplusSM Demonstration
University Priorities
http://www.creighton.edu/administration/president/universitypriorities/index.php
> Revenue Enhancement and Cost Containment• Continue collaboration on organizational
effectiveness initiatives and communication surrounding financial processes
> Several initiatives come under this priority• Adoption of shared services model• Business Service Center• eProcurement
Business Service Center (BSC)
The BSC is a customer focused group dedicated to improving the customer service and the efficiency of their assigned processes.
> BSC currently supporting procure to pay processes> eProcurement also touches procure to pay processes> Roll-out of CUBuyplusSM is part of the BSC migration
Business Service Center (BSC)• Each departments migration…
> Business Service Center roll-out discussion
―Identify working team for moving procure to pay tasks to the BSC
―Identify any unique service needs, develop service levels and define new process for College staff
―Identify approval queues in conjunction with new Expenditure Policy
―Identify CUBuyplus users
―Schedule training/hands-on working sessions and transition procure to pay tasks
21
BSC/ CUBuyplusSM Proposed Timeline
Arts & SciencesOther Academic Affairs
LibrariesNursingVPHSUM
SPAHPMedicine
Transitions completed.
DentistryGrad/UCLawGen CounselPres Office
Training Available
> Hands-on Training• Approvers, Browsers, Buyers
> Step-by-step training materials available online> Job aids available online
As part of each departments migration…
Stay informed…
• Website: www.creighton.edu/admin/purchasing/cubuyplus/• Training• Contact this team – feedback is key!
Linda Penland Project Lead [email protected] Zaborowski Purchasing [email protected] DuPree Purchasing [email protected] Tompsett Business Service Center [email protected] Whittaker Training [email protected] Samuelson Finance [email protected] Klahn Accounts Payable [email protected]
Questions about
Contact Information General Inquiries | [email protected] Penland| [email protected] Presentation and key resources are available at www.creighton.edu/admin/purchasing/cubuyplus/
BSC/CUBuyplusSM
A Better Way to Buy at CU
