Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® Excel 2010 Comprehensive

Share Workbooks and Create Macros | Microsoft Excel Chapter 10 More Skills: SKILL 13 | Page 1 of 3

� PDF—Portable Document Format—files can be opened using PDF viewer software such asAdobe Reader.

� Adobe Reader and other PDF viewers can be downloaded and used without any fee.

� An Excel workbook can be saved as a PDF file so that it can be viewed without using the Excelprogram while retaining its formatting.

� PDF files are portable in the sense that a PDF reader installed on any personal computer,running one of the common operating systems, can accurately display the PDF file.

To complete this document, you will need the following file:� e10_Laws

You will save your workbook as:� Lastname_Firstname_e10_Laws

1. Start Excel, and open the student data file e10_Laws.

2. Display the File tab, and then click Save As. In the Save As dialog box, click the Save as typearrow, and then in the displayed list of file types, click PDF. Compare your screen withFigure 1.

ExcelCHAPTER 10

More Skills 13 Save a Workbook as a PDF File

Figure 1

Save Asdialog box

PDF file typeselected

Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® Excel 2010 Comprehensive

Share Workbooks and Create Macros | Microsoft Excel Chapter 10 More Skills: SKILL 13 | Page 2 of 3

3. In the Save As dialog box, navigate to your Excel Chapter 10 folder. In the File name box,type Lastname_Firstname_e10_Laws Verify that the Optimize for Standard (publishingonline and printing) option is selected. Verify that the Open file after publishing checkbox is selected. Compare your screen with Figure 2, and then click Save.

Figure 2

Open file afterpublishing selected

Standard selected

4. Wait a few moments for the PDF document to display in your computer’s PDF reader.Compare your screen with Figure 3.

Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® Excel 2010 Comprehensive

Share Workbooks and Create Macros | Microsoft Excel Chapter 10 More Skills: SKILL 13 | Page 3 of 3

Figure 3

5. Print or submit the PDF file electronically as directed by your instructor. Close the PDFviewer, and then Exit Excel. If prompted to save changes, click No.

� You have completed More Skills 13

Ci�zen Proposal

Staff Writes

Ordinance

Public Hearings

Council Enacts

Ordinance

Lastname_Firstname_e10_Laws