9351 ACEM2012 Prospectus - Conference Design · Photographic Acknowledgments: Leigh Carmichael Cover: Snake Sidney Nolan (1970-1972) Tourism Tasmania.© Glenn Gibson As convenor of

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The Hotel Grand Chancellor, Hobart

Monday 19 – Thursday 22 November 2012

Sunday 18 November - Welcome Reception and optional workshops

T H E A R T A N D S C I E N C E

O F E M E R G E N C Y M E D I C I N E

A U S T R A L A S I A N C O L L E G E

F O R E M E R G E N C Y M E D I C I N E

ANNUAL SCIENTIFIC MEETING

AC EM

AUSTRALA

SA

IN C

OLLEGE FOR EMER

GE

NC

Y M

EDICINE

www.cdesign.com.au/acem2012

PARTNERSHIP & EXHIBITION PROSPECTUS

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Photographic Acknowledgments: Leigh Carmichael Cover: Snake Sidney Nolan (1970-1972)

Tourism Tasmania.© Glenn Gibson

As convenor of the Australasian College for Emergency

Medicine’s 2012 Annual Scientific Meeting, I’d like to

invite you and your organisation to partner with us as

we explore the Art and Science of Emergency Medicine

from 19 – 22 November 2012.

Over 600 delegates will be attending what is now the

premier annual meeting of emergency physicians in the

southern hemisphere.

To be held at the Hotel Grand Chancellor on Hobart’s

iconic waterfront and linking with the newly established

Museum of Old and New Art (MONA), the Annual

Scientific Meeting will offer partners and exhibitors

a range of opportunities, including trade exhibition

booths, event partnership and brand display.

I look forward to your involvement in what promises

to be a unique meeting.

A/Prof Geoff CouserACEM 2012 Committee Convenor

OVERVIEW OF ACEM

The Australasian College for Emergency Medicine

(ACEM) is an incorporated educational institution whose

prime objective is the training and examination of

specialist emergency physicians for Australia and New

Zealand and the ongoing Maintenance of Professional

Standards of the Fellows.

ACEM has a vital interest in the quality of emergency

medical care provided to the community and therefore

has a wide range of subsidiary objectives relating to

emergency department accreditation, policies and

standards for the emergency medical system, teaching

and research, publication, and those aspects of the

medico-political framework that have a direct impact on

health outcomes for emergency patients.

Support of the meeting and exhibition will provide your

organisation with a number of key benefits.

• Exposure to a qualified, relevant and influential

audience before, during and after the event.

• Networking opportunities during the meeting to

promote your organisation’s products and services

directly to key decision makers.

• Your organisation will be perceived to be a keen and

vital supporter of emergency medicine in Australia

and New Zealand.

• Supporters of the meeting will consolidate existing

industry relationships and develop new ones.

The ACEM ASM will attract the following delegates:

Emergency physicians

Registrars

Career medical officers

Nursing staff

Ambulance officers

Industry specialists

Emergency trainees

Emergency nurse practitioners

Medical students

Allied health practitioners

Rural and remote practitioners

Emergency registrars

Health administrators

Health policy makers

CONFERENCE SECRETARIAT

Conference Design Pty Ltd

228 Liverpool St

Hobart TAS 7000

E: [email protected]

W: www.cdesign.com.au

P: 03 6231 2999

F: 03 6231 1522

Invitation

PARTNERSHIP

OPPORTUNITIES

CONDITIONS

• All costs include GST and are in AUD

• A tax invoice will be sent on receipt of a booking form

• Finished art is to be supplied for all advertisements

• All signage should be pop-up banners unless

confirmed with the conference manager

• Satchel inserts other than brochures must be

approved by the conference manager

• Each company representative attending the ASM

must pre-register

• The delegate list will be provided in electronic and

hard copy with name, organisation and state

A variety of partnership packages are being offered.

We also invite any new proposals you may wish to put

forward; the Committee is happy to negotiate a package

that will be of maximum benefit to your organisation

and the meeting.

Please contact Penny Archer at Conference Design Pty

Ltd to discuss partnership and exhibition opportunities.

ALLOCATION OF PARTNERSHIP PACKAGES AND EXHIBITION SITES

Partnership packages will be allocated on receipt of a

signed booking form.

The Committee will allocate exhibtion site positions

after taking into account each organisation’s

involvement, the date of booking, preferences, proximity

to competitors and other relevant matters. The

committee reserves the right to alter the exhibition floor

plan.

PROGRAM OVERVIEW

Sunday 18 November

Pre-ASM workshops

Welcome Reception

Monday 19 November

Opening

Plenary and concurrent sessions

Tuesday 20 November


ASM Dinner

Wednesday 21 November


Visit to MONA

Thursday 22 November


ASM close

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PARTNERSHIP

OPPORTUNITIES

COMPANY BRANDED INTERNET LOUNGE $16,500(exclusive)

The internet lounge has been allocated a 6m square space

(see the floor plan on page 5). The four-sided space will

have a header board on each side with your organisation

name and logo. The cost includes the barista, the coffee

machine and all consumables for supplying free coffee to

the delegates over four days. Three computer terminals

with wireless access will also be available.

This package is only available in conjunction with a booth

and you may wish to purchase one of the adjacent booths.

• Your organisation may provide its own branded

takeaway cups/serviettes etc

• Your organisation may supply a branded t-shirt for the

barista to wear

• Three computer terminals with the home page set

to your organisation’s website

• Delegates logging on via the wireless network may land

on your organisation’s home page

• Acknowledgment on the ASM website

COMPANY BRANDED NETWORKING LOUNGE $12,500(exclusive)The Networking Lounge has been allocated a 6m square

space (see the floor plan on page 5). The four-sided space

will have a header board on each side with your

organisation name and logo. The cost includes a barista,

coffee machine and all consumables for supplying free

coffee to the delegates over four days. Ottomans and

coffee tables will be supplied.

This package is only available in conjunction with a booth

and you may wish to purchase one of the adjacent booths.

• Prominent signage (supplied by your organisation)

displayed in the lounge area

• Opportunity for one promotional item (supplied by your

organisation) to be distributed in the area

• Your organisation may provide its own branded

takeaway cups/serviettes etc

• Your organisation may supply a branded t-shirt for the

barista to wear

• Acknowledgment in the Registration Brochure

• Acknowledgment in the Program Book


ASM PARTNER $16,500

• Two pop-up banners displayed at the exhibition

entrance

• Two full registrations including social functions

• Two additional ASM dinner tickets

• Two exhibitor registrations including day catering

and the welcome reception

• Two exhibition booths in a preferred position (subject

to the date of booking)

• Partnership acknowledged in the Registration Brochure

• Partnership acknowledged in the Program Book

• Partnership acknowledged on the ASM website

• Electronic and hard copy of the delegate list with

name, organisation and state

Choose one of the following opportunities (subject to availability)

Breakfast symposium - opportunity to host a breakfast

symposium on either Monday, Tuesday, Wednesday or

Thursday. This opportunity includes venue hire and

basic audiovisual; all catering and additional audiovisual

will be at your organisation’s expense.

Hospitality suite and cocktails – opportunity to host a

hospitality suite and cocktails on either Monday,

Tuesday or Wednesday. This opportunity includes venue

hire and basic audiovisual; all catering and additional

audiovisual will be at your organisation’s expense.

Princes Wharf #1Photographic Acknowledgement: Andrew Manners

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ASM DINNER $8,500(exclusive)

Tuesday 20 November 1900

The Dinner is always a highlight of the ASM and this

year will be no exception. The venue is the City Hall

which is directly opposite the Hotel Grand Chancellor,

the meeting venue. Well known chef, Waji Spiby will be

offering Tasmanian produce which will be accompanied

by Tasmanian wines. Whilst we do not want to give away

any secrets a fun night of entertainment will be on offer.

• Acknowledgement at the ASM Dinner


during the dinner

• Two complimentary tickets to the dinner

• Opportunity for one promotional item (supplied by

your organisation) to be placed at each table setting




Please note that some of the packages are not code compliant for Medicines Australia members.

MONA VISIT $12,500(exclusive)

Wednesday 21 November

Our vibrant arts scene has enjoyed some exciting recent

developments. The opening of the Museum of Old and

New Art (MONA) has created such a stir that already it

has exceeded visitor number expectations since opening

in early 2011 and is the nation’s largest private art

collection. The Tasmanian ACEM Organising Committee

are encouraging delegates to participate in a visit to

MONA on Wednesday following the close of sessions.

Transport will be provided by coach from The Hotel

Grand Chancellor. ASM delegates will have exclusive

access to MONA and there will be plenty of time to

wander the Museum and its surrounds. Return

transport will be by ferry following substantial finger

food and drinks in The Void and The Nolan Galleries.

• Acknowledgement at the MONA visit

• Two complimentary tickets to participate in the visit

Museum of Old and New Art (MONA), winner of the national New Tourism Development category 2012

www.cdesign.com.au/acem2012

HobartPhotographic Acknowledgement: Andrew Manners

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PARTNERSHIP

OPPORTUNITIES

MOBILE WEBSITE $5,500

The 2012 conference will have a website for mobile

devices to engage delegates in the lead up to, and

during, the conference. The mobile site will be branded

with your logo on each page ensuring maximum

exposure for your organisation before, during and after

the conference.

HAPPY HOUR $4,400(two opportunities)

Monday 19 November & Tuesday 20 November

Drinks and nibbles will be served in the Exhibition Area

at the close of sessions on Monday and Tuesday

evenings for one hour.

• Opportunity for organisation representative to briefly

address guests at the happy hour (2 minutes)




LIVE PRESENTATION $3,000(four opportunities)

Opportunity for a 20 minute live presentation on stage

during lunch time in the exhibition area on either

Monday, Tuesday, Wednesday or Thursday.


displayed during the presentation


your organisation) to be distributed at the

presentation




BREAKFAST SYMPOSIUM $5,500

(subject to availabil i ty)

Opportunity to host a breakfast symposium on either

Monday, Tuesday, Wednesday or Thursday. Venue hire

and basic audiovisual included (all catering and

additional audiovisual will be at your organisation’s

expense).

• Opportunity for organisation representative to briefly

address guests at the breakfast (2 minutes)


displayed at the breakfast


your organisation) to be distributed at the breakfast




HOSPITALITY SUITE $5,500 (three opportunit ies – subject to availabil i ty – ASM Partner‘s are given preference on this package)

The opportunity to host a hospitality suite on Monday,

Tuesday or Wednesday evening at the close of sessions.

Harbour View Two has amazing views overlooking the

Hobart waterfront and will accommodate up to 50

guests for cocktails. Room hire and basic audio visual

are included. All catering and additional audio visual

will be your organisation’s responsibility. Conference

Design will assist you in the organisation of this event.


displayed in the suite




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FEDERATION BALLROOM

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Networking

Cate

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Catering

Entrance Entrance

Sponsor’s DirectoryCatering

Cate

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Lounge

Internet

6m

6m

6m

6m

Lounge

TABLE DISPLAY $2,750This will be located in the exhibition area.

• Trestle table with table cloth

• Two chairs

• One poster board

• One power outlet

• Your organisation, trade display location, contact

details and 80 word promotional paragraph listed in

the Exhibitor Passport

• Your organisation listed on the ASM website on the

Partners and Exhibitors page

• One exhibitor registration including day catering

and the welcome reception

• Delegate list at the time of the ASM (name,

organisation, state)

• Spaces 25-33 have been allocated for trade displays

EXHIBITORS’ INFORMATION

Please check the ‘Partners & Exhibitors’ section on the

website for important details, including:

• List of confirmed exhibitors

• Current booth and trade display allocations

• Bump-in times

• Bump-out times

• Delivery labels

• Registration form for staff members

• Contact details of the booth builder

• Contact details for additional display equipment

• Floor plan

• Deadlines for supply of logos, organisation profiles

and advertising material

Value add your presence

by becoming a partner

EXHIBITION BOOTH SITES $4,400EXHIBITION SITE ONLY $4,000

As an exhibitor, you will have the opportunity to meet

with delegates, speakers and guests at morning and

afternoon teas, lunch and at the Welcome Reception.

Each exhibition booth site includes:

• Area measuring 3-metres wide x 3-metres deep x

2.5m high

• Booth structure with side walls and back wall

• Header board with your organisation name

(maximum of 30 characters)

• Trestle table with table cloth

• Two chairs

• Two spotlights

• One power outlet

• The exhibition area is carpeted

• Your organisation, booth location, contact details

and 80 word promotional paragraph listed in the

Exhibitor Passport

• Your organisation listed on the ASM website on the

Partners and Exhibitors page

• One exhibitor registration including day catering and

the welcome reception

• Delegate list at the time of the ASM (name,

organisation, state)

PROVISIONAL FLOOR PLAN

EXHIBITION

OPPORTUNITIES

Tasman BridgePhotographic Acknowledgement: Andrew Manners

Australasian College for Emergency MedicineAnnual Scientific Meeting

19 – 22 November 2012PARTNERSHIP AND EXHIBITION BOOKING FORM

A PDF tax invoice will be sent on receipt of a completed booking form.

Payment Summary

Partnership Total: $ _____________________

Exhibition Total: $ _____________________

Total: $ _____________________

Payment Terms

A payment of 50% of the partnership package and/or

exhibition fee must accompany your completed booking

form. The balance is to be paid four months prior to the

Conference.

Cancellation Policy

A cancellation fee of 30% will be applicable for any

sponsorship package or exhibition booking cancelled up

to six months prior to the Conference. No refund will

apply after this date.

Payment Options

❏ Cheque (made payable to Conference Design –

ACEM 2012)

❏ Credit Card

Card Type: ❏ Visa ❏ MasterCard ❏ Amex

Card Holder: ___________________________________

Card Number: _________________________________

Expiry Date: ___________________________________

Signature: _____________________________________

❏ EFT

Date: _________________ Reference:_______________

BSB: 017 324

Account #: 1085 82575

Account Name: Conference Design

Bank: ANZ, Sandy Bay Branch

Swift Code: ANZBAU3M

Please send a copy of the remittance form or advise

Conference Design by email when your electronic

transfer has taken place.

This form is to register your organisation partnership

and exhibition participation at the conference. We will

send information to register your representatives.

Conference SecretariatConference Design Pty Ltd

228 Liverpool Street Hobart TAS 7000

E: [email protected]

W: www.cdesign.com.au

P: 03 6231 2999

F: 03 6231 1522

Company Name: _______________________________

Contact Name: _________________________________

Postal Address: ________________________________

Suburb/Town/City: ______________________________

State: _____________________ Postcode: ___________

Telephone: ____________________________________

Mobile: _______________________________________

Facsimile: _____________________________________

Email: ________________________________________

Partnership

Option: _______________________________________

Investment: ___________________________________

Comments: ____________________________________

ExhibitionNumber of sites/booths required: _________________

Preference 1: __________________________________

Preference 2: __________________________________

Preference 3: __________________________________

Not located next to: _____________________________

Do you require a: ❏ Booth structure

❏ Site only for a custom display

❏ Trade display

Each exhibition booth includes a trestle table, table

cloth, 2 x spotlights, 1 x 4 amp power socket, 2 x chairs.

Each trade display includes a trestle table, table cloth,

1 x 4 amp power socket, 2 x chairs, 1 x poster board.

Header Board Wording for header board (max. of 30 characters):

______________________________________________

______________________________________________

DescriptionFor planning purposes, please give a brief description of

any large, high or unusual equipment you will be

displaying in your booth:

______________________________________________

______________________________________________

Authorised

Signed: _______________________________________

Name: ________________________________________

Date: _________________________________________

Tax Invoice

Conference Design Pty Ltd

ABN 72 050 482 507

Documents

9351 ACEM2012 Prospectus - Conference Design · Photographic Acknowledgments: Leigh Carmichael Cover: Snake Sidney Nolan (1970-1972) Tourism Tasmania.© Glenn Gibson As convenor of