87th Air Base Wing

Ms. Karen Thorngren

Flight Chief, 87 CONS

Business Processes

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Contract Process Lifecycle

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…as soon as we identify the “need”.

When do we start planning for an acquisition?

It All Starts With Planning

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Stakeholders

CUSTO

MER

BIDDIN

G

PUBLIC

LEGAL

CONGRESSCONTRACTING OFFICER

TAXPAYER

REQUIREMENTREQUIREMENTxx

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Acquisition Planning

Overall concept and plan for acquiring supplies & services to meet the government’s requirements in the most effective, economical and timely manner.

Considers all aspects such as contracting, logistics, risk management, cost, etc.

The customer describes their need in the form of a purchase request with supporting documentation

• performance work statement, independent government estimate, specifications/drawings, etc.

The procurement team, which may include technical, financial, security, and legal, provide inputs to the development based on the nature of the need.

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Defining Our Requirements

While the customer and procurement team initially develop the requirement documents, it’s the Contracting Officer’s responsibility to ensure the final description:

The requirement should:

• Promote full & open competition or maximum practicable competition.

• Include only absolutely necessary restrictive provisions or conditions.

• Be defined in terms that enables and encourages offerors to supply commercial items or services.

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How We Research The Market

Internet, PRO-Net, GSA Advantage, etc.

Catalogs and product literature

Publishing formal requests for information

Reviewing results of recent market research for similar or identical requirements

Contacting industry for market capabilities

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Contract Process Lifecycle

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Sources of Supplies or Services

Prior to soliciting a requirement, consideration is given to the following:

• Required sources of supplies and services as identified in FAR Part 8

• Agency directed sources For example: AFWay/NETCENTS (mandatory for IT supplies &

services)

• Agency (Air Force) or other Federal strategic contracts

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Not Everything is Fully Competed

Set-asides for Small Business

Contracting with the Small Business Administration

• The 8(a) Program

Service-Disabled Veteran-Owned Small Businesses

HUBZone

Statutory exemptions

• Only one responsible source

• Unusual and compelling urgency

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How We Advertise (Solicit)

Federal Business Opportunities (FBO)

• Consistent posting of acquisition related documents

• One-stop electronic searching and identification

• Automatic email notification

• Reliable and transparent interface

GSA eBuy

• Part of a suite of tools which complements “GSA Advantage!” on-line shopping service

• Allows ordering activities to post requirements, obtain quotes, and issue orders

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Contract Process Lifecycle

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Interactions During Evaluation and Award

Proposals are evaluated based on the criteria stated in the solicitation

“Best Value” Continuum

• Relative importance of cost/price may vary with other factors

Common methods of evaluation:

• Lowest price Typical for commercial commodities

• Price and Past Performance Significance of each factor identified in solicitation

• Price, Past Performance, and other technical factors Again…significance of each identified in solicitation

Lo

Hi

Complexity

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Posting Contract Awards

Award notices are synopsized using the same government point of entry (GPE) on which solicited

• FedBizOpps Requirements solicited via FedBizOpps and awarded at an

amount over $25K are posted

• GSA eBuy All GSA eBuy awards are posted on GSA eBuy

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QUESTIONS?