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BHARAT SANCHAR NIGAM LIMITED(A Government of India Enterprise)

OFFICE OF THE GENERAL MANAGER, TELECOM DISTRICT

BSNL BHAVAN, KANNUR – 670 002(Visit us at www.bsnl.co.in & www.keralatelecom.com)

No.Comp/Tender/ 2009-10/1 Dated at Kannur the 13/05/2010

NOTICE INVITING TENDER

for

Procurement of Computers ,peripherals and spares for Kannur SSA

Sealed competitive tenders are invited from experienced manufacturers / authorised dealersfor and on behalf of CMD, Bharat Sanchar Nigam Limited, for the supply of Computers ,Computerperipherals and associated spares for Kannur SSA.

1. The tenderer is advised to go through the following terms and conditions carefully beforefilling up the tender form. Any tender which is not in conformity with the instructions or whichis incomplete will be rejected. Conditional tenders are also liable to be rejected.

2. The quantity mentioned in the requirement schedule is only approximate and the BSNLreserves the right to increase or decrease the same at any time during the contract period.

3. Eligibility: The eligible bidder should be an Indian company registered to manufacturethe tendered items in India having ISO Certification or duly authorised by such manufacturerto supply the equipment and to provide after sale service for the same. The bidder shouldhave Service Center with telephone facility in Kannur, Calicut or Ernakulam. The documentsupporting the eligibility (ISO Certificate and Authorisation letter) should be enclosed.

4. The tender forms with terms and conditions can be had from Sub Divisional Engineer(MM) , O/o General Manager Telecom District, BSNL Bhavan, Kannur – 670 002, duringoffice hours on all working days upto 13.00 Hrs on 2

nd JUNE 2010, on payment of Rs

1041/- (Rupees One Thousand and Forty One only) by cash in the cash counter of AccountsOfficer (Cash), O/o GMTD,BSNL Kannur -670002 or in the form of crossed DD payable at

Kannur drawn in favour of Accounts Officer (Cash), O/o GMTD, BSNL Bhavan Kannur670002. The tender form can also be downloaded from www.keralatelecom.com website andcan be submitted along with cost of the tender form in the form of crossed DD payable atKannur drawn in favor of Accounts Officer(Cash), O/o GMTD, BSNL Bhavan Kannur -

670002.

5. Submission of Tender: Tenders in prescribed form should be submitted in sealedcovers superscribed “Tender for supply of Computer ,peripherals and Spares “ and sent toSri.O C Vinayachandran , Asst. General Manager(MM), O/o General Manager TelecomDistrict ,BSNL Bhavan, Kannur – 670 002, so as to reach him before 14.00 Hours on 2

nd

JUNE 2010 by registered post acknowledgement due or should be deposited in the tenderbox kept in this office for the purpose. No acknowledgement will be issued separately. TheBSNL will not be responsible for any tender made over by hand to any official in this office.Tenders will be opened at 15.00 Hours on 2

ndJUNE 2010 by the undersigned or any other

officer duly authorised to do so in the presence of the tenderers or their authorised agentswho may choose to be present.

6. A clause-by-clause compliance on the purchaser’s Technical specifications and commercial conditions demonstrating substantial responsiveness to the technical specification and commercial conditions should be submitted. In case of deviations, the bidder shall give a statement of deviations and exceptions to the provision of the technical specifications and commercial conditions. Bid without this will be summarily rejected. In case of no deviation, nil statement is to be given.

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7. Tenders should be submitted in sealed covers properly fixing seals on sealing wax. Thefollowing should be enclosed

i) Notice Inviting Tender duly signed in all pagesii) EMD as specifiediii) Tender form duly filled and signed

iv) Technical compliance with deviation if anyv) Agreement to accompany the Tender duly filled in and signedvi) Price Bid duly filled and signed.vii) Authorisation Letter from the manufacturer, in case tenderer is a dealer.viii) Technical brochures in support of products quoted meeting specification.ix) Details of service centre with phone numbers.x) Copies of Company registration certificate and ISO certificate.8. Late tenders: The slit of the Tender box will be locked at 14.00 Hours on 2

ndJUNE 2010.

No tender brought to the Office after that time will be accepted. Tenders received before thetime fixed in the Tender notice for receipt only will be considered. The BSNL will not beresponsible for any delay in transit of tenders sent by post.

9. Earnest Money Deposit: The tenderers have to remit earnest money deposit as givenbelow:

Sl No. Part EMD

1. Part A Rs.75,000/-

2. Part B Rs.13,500/-

3. Part C Rs.37,500/-

4. Part D Rs.10,500/-

• Mode of payment : The EMD can be remitted by Demand draft drawn in favourof Accounts Officer(Cash), Office of the General Manager, Telecom District , BSNLBhavan Kannur -670002, obtained from any Nationalised / Scheduled bank andpayable at Kannur. Tenders without proper EMD will be rejected outright. PAYMENT

IN ANY OTHER FORM IS NOT ACCEPTABLE.• Refund : The EMD of unsuccessful tenderers will be refunded soon afterfinalisation of tender i.e. after executing the agreement with the successful tenderer.Separate request for refund of EMD is necessary. The EMD will not bear any interest.

• Forfeiture : EMD is liable to be forfeited in case (1) the tenderer withdraws his tenderafter opening the tenders (2) the successful tenderer fails to furnish the Security Depositwithin fifteen days after acceptance or fails to enter into agreement for supply of the items inthe tender.

10. SECURITY DEPOSIT

a. The successful tenderer has to furnish security deposit for an amount equal to10% of the contractual value.

b. Mode of payment: (1) Demand Draft in favour of the Accounts Officer (cash),

Office of the General Manager, Telecom District, BSNL Bhavan Kannur 670002 or (b)Bank Guarantee from any Nationalised bank covering the warranty period. The EMD ofthe successful tenderer may be adjusted against the Security deposit.

c. The Security deposit will not bear any interest while in the custody of BSNL.

d. Release: Pledge of security deposit will be released after satisfactory executionof all the purchase orders i.e., after the completion of warranty period of the last itempurchased.

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e. Forfeiture: The security deposit amount is liable to be forfeited either in full or inpart, if the successful tenderer fails or neglects to perform any of his obligations underthe terms and conditions of the tender and the purchase orders placed on him.

f. Purpose: The security deposit is payable as a guarantee for the satisfactoryperformance of the contract.

11. Exemption from remittance of EMD: The firms who are registered with National SmallScale Industries Corporation UNDER SINGLE POINT REGISTRATION SCHEME areexempted from payment of EMD up to the amount equal to their monetary limit. A proofregarding current registration with NSIC for the TENDERED ITEMS will have to be attachedalong with the bid. For availing this facility, the tenderer should submit an attested copy ofthe valid and current NSIC certificate along with tender and the approved monetary limitshould cover the Tendered Items.

12. Agreement: The successful tenderer will have to execute an agreement after remittingthe Security Deposit, in Rs 100/- stamp paper at his expenses.

13. Supply Orders: After execution of the agreement, supply orders will be placed with thefirm for the quantity as and when required by the BSNL.

14. Requirement: The requirement mentioned in requirement schedule is only approximate

and the BSNL will have the right to increase/decrease the quantity by 25% during thecontract period.

15. Supply: The successful tenderer will have to supply the materials ordered as per thesupply order within 30 days from the date of Supply Order or by the date specificallymentioned in the Supply Order. Extension of supply(delivery) period may be granted onspecific request subject to clause 16.

16. Liquidated Damage: In case the supply is not received within the period of 30 days fromthe date of of Purchase Order or date specifically mentioned in the Purchase order, andwhen the supply period is extended, liquidated damages at the rate of 1% of the total value ofthe supply order per week or part thereof for a period upto 5 weeks and thereafter at the rateof 1.5% of the value of the delayed supply for each week of delay or part thereof for another 5weeks of delay will be levied. Quantum of liquidated damages assessed and levied by the

purchaser shall be final and not challangeable by the supplier.17. Period of validity of tender: The rate quoted shall be firm and valid for a period of 6months from the date of final acceptance of tender, which may be extended further for aperiod of 3 months at the discretion of the General Manager Telecom District, Kannur.

18. Termination of Contract:

i. In case after issue of firm order, the successful tenderer fails to supply the items as perthe specified quality and required quantity according to the delivery schedule as givenin the supply order and even fails to complete the supply within the extended period, ifany, given in writing by BSNL, the General Manager, Telecom District, BSNL Kannurwill be within his full rights to terminate the Contract and to forfeit the Security Depositof the successful tenderer to the BSNL, by giving a notice of 14 days in writing sent byRegistered post to the address given in the tender submitted or to any other addresswhich may be recorded in the office at the request of the Tenderer. The period of 14days will be counted from the date of dispatch of the notice.

ii. The General Manager, Telecom District, BSNL Kannur reserves the right to terminatethe contract without assigning any reason by giving a notice of 14 days to thesuccessful tenderer by registered post to the address given in the tender submitted or toany other address which may be recorded in the office at the request of the tenderer.The period of 14 days will be counted from the date of dispatch of the notice. In suchcases, the Security deposit of the successful tenderer will be refunded soon on gettingdemand from the tenderer. BSNL will not be liable for payment of any compensation for

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any loss that the Contractor may be put to or alleged to have been put to on account of suchtermination.

iii. In case of the notice sent by registered post to the address recorded in the office as perclause 18(i) or 18(ii) is returned undelivered with the remarks addressee not found oraddressee refused to accept, the notice shall be deemed to have been served and the

termination will automatically take effect from the 15th day of dispatch of the notice.

19. The General Manager Telecom District, BSNL Kannur will have the full right to reject anyor all the tenders received without assigning any reason whatsoever and is not bound toaccept the lowest tender.

20. Any tender submitted that does not satisfy the terms and conditions set out in the tenderis liable to be rejected.

21. The Tendering Authority reserves the right to disqualify such bidders who have a recordof not making the contractual obligations against earlier contract entered into with BSNL atsame or any other station.

22. Evaluation of Tender:

• The rates not quoted in the format as given in the Price Bid Form will be

rejected. The rates should be inclusive of all taxes, freight, installation charges andother levies if any. However basic price, duties & taxes should be shown in the givenproforma separately showing the total cost. Any reduction in duties / taxes etc whichcomes into effect during and after finalisation of tender will be passed on to theBSNL. BSNL will not be liable for any increase in duties / taxes during the period. Inview of the prevailing CENVAT CREDIT benefits, final evaluation will be doneexcluding the excise duty component if any. Form C will be issued for interstatesales for the purchases made against this tender for availing sales Tax concession ifthe same is mentioned in the Bid submitted by the tenderer

• Evaluation of the bids will be carried out for each part seperately in case of Part A,Part B and Part D whereas in the case of Part C (printers) evaluation will be doneitem wise.

23. Information brochures with complete specifications of the items quoted must be attachedalong with the tender. All supplies should be accompanied with handbooks, motherboardlayout, jumper / DIP switch settings of all boards & circuit details especially motherboardlayout cards. Such items should be supplied free of cost with each itemsupplied.Documentary proof of item meeting specifications mentioned must be submitted.

24. The specification enclosed is the minimum configuration required. Vendors can offerhigher configuration. In such cases, the specification of the product must be enclosedseparately. The cost evaluation will be made on the basis of the minimum configurationspecified in the tender form.

25. Items meeting the specification as per the tender document alone shall be accepted.

26. Warranty - Three year comprehensive onsite warranty from the date of installation or 42months from the date of supply whichever is earlier for items in part A and part D and one

year comprehensive onsite warranty from the date of installation or 18 months from the dateof supply whichever is earlier for items in part B and Part C. The supplier shall warrant thatthe stores to be supplied shall be new and free from all defects and faults in materials used,workmanship and manufacture and shall be of the highest grade and consistent with theestablished and generally accepted standards for materials of the type ordered and shallperform in full conformity with the specifications. The supplier shall be responsible for anydefect that may develop under the conditions provided by the contract and under proper use,arising from faulty material, design or workmanship such as corrosion of the equipment,inadequate quantity of material to meet equipment requirements, inadequate contactprotection, deficiencies in circuit design and/or otherwise and shall remedy such defects at

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his own cost when called upon to do so by the Purchaser who shall state in writing in whatrespect the stores are faulty. This warranty shall survive inspection or payment for / andacceptance of goods, but shall expire (except in respect of complaints notified prior to suchdate) 42/18 months after the stores have been taken over. If it becomes necessary for theSupplier to replace or renew any defective portion(s) or parts of the equipment under this

clause, the provisions of the warranty clause shall apply to the portion(s) of the equipment soreplaced or renewed or until the end of the above mentioned period, whichever may be later.If any defect is not remedied by the supplier within a reasonable time, the Purchaser mayproceed to get the defects remedied from open market at the supplier’s risk and expenses,but without prejudice to any other rights which the purchaser may have against the supplier inrespect of such defects. Replacement under warranty clause shall be made by the supplierfree of all charges at site including freight, insurance and other incidental charges.

27. Fall Clause:If at any time during the period of contract (within scheduled delivery period or during

extension)a) Any vendor reduces the sale price, sells or offers to sell the same or similar

equipment/service to any person or organization including Department ofCentral/State Government or any central/state PSU at a price lower than the price

chargeable under the contract, he shall forthwith notify the price and date of suchreduction to the purchaser

ORb) It comes to the notice of purchaser regarding reduction of price for the same or the

similar equipment/serviceOR

c) The price received in a new tender for the same or the similar equipment are lessthan the prices chargeable under the contract.

The purchaser will determine and intimate the new price taking into account variousrelated aspects such as quantity, geographical location, etc. and the date of its effect forthe balance quantity/service to the vendor. The purchaser will also recover any excessamount already paid/payable to the vendor. In case the vendor does not accept the new

price and the date of its effect, the purchaser shall have the right to terminate the contractwithout accepting any further supplies. This termination of the contract shall be at therisk and responsibility of the supplier and purchaser reserves the right to purchase thebalance-unsupplied quantity/service at the risk and cost of the defaulting vendor besidesconsidering the forfeiture of his performance security.

28. Submission of bills: Bills are to be submitted in triplicate to the Consignee along withdocument regarding remittance of excise duty in invoice form, advance stamped receipt etc.

29. Payment of bills: On receipt of the Bill(s), the Consignee will inspect the items suppliedand if necessary carry out the quality test and after satisfying himself of the quality and size ofthe items as well as correctness of quantity and also its satisfactory installation will certify onthe bill and send it to the Office of the General Manager, Telecom District, BSNL Kannur-670002 for arranging payment. On receipt of the documents as above 100% of payment willbe made.

30. Refusal to accept the items supplied: In case the items supplied are of lower qualitythan the specified, the Consignee shall report the matter to the General Manager, TelecomDistrict, BSNL Kannur-670002 for necessary action. On getting such information, the GeneralManager shall inspect himself or through his representative the items supplied and assess itsquality. In case the quality is found to be unsatisfactory, the successful tenderer will have toremove the item immediately at his own expenses and the items conforming to thespecification should be supplied afresh. Supply of lower quality items will also be entailed assufficient reason to terminate the Contract as laid down in clause 18(i) above.

31. Every effort will be made by the BSNL for arranging payment within a reasonable periodafter receipt of certified bills in the Office of General Manager. However, it is made clear that

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TECHNICAL SPECIFICATION OF ENTRY LEVEL PC

Part -ASl No Configuration1 C P U Intel Pentium Dual Core Processor @ 2.5 Ghz or higher

2 Chipset Intel G41 Chipset or higher3 Memory 2* 2 GB DDR II ,4x DIMM slots

4 HDD 160 GB or higher SATA II

5 Optical Drives Internal DVD ROM

6 Monitor 17” TFT Monitor Square 4 x 3 with TCO 03 and Energy Star

Certification

7 Key Board 107 Key Board

8 Mouse USB Optical Mouse

9 Network Adaptor Onboard 100/1000 Mbps

10 I/O Ports 1 Parallel and 6 USB Ports (including 2 Front USB Ports)

11 Modem High Speed 56K Internal Data/Fax Modem (Dlink / DAX Make12 Graphics Integrated Intel Graphics Media Accelerator 3100

13 Slots 2 PCI,1 PCI Express x16,1 PCI Express x 1

14 Cabinet ATX with front USB and Audio Ports for Microphone,Headset

15 Power Supply SMPS 300 Watt or above

16 Certifications Valid ISO 9001-2000 for OEM Manufacturing

Microsoft Certified Desktop

Linux Certified

17 Operating System Windows 7 Professional with latest Service pack and latest

updates with media and License

18 Warranty 3 Year on site comprehensive Warranty from the date of installatioor 42 months from the date of supply whichever is earlier

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Hardware spares required for upgradation

TECHNICAL SPECIFICATION of Spares

Part -B

Sl.No Item

1 DDR1 400 MHZ 512MB

2 DDR2 533 MHZ 1024MB

3 DDR2 667 MHZ 1024MB

4 DDR2 800 MHZ 1024MB

5 HDD IDE 80GB (PATA)

6 HDD SATA 80GB 7 One year onsite comprehensive

warranty from the date of installation

or 18 months from the date of supply

whichever is earlier

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TECHNICAL SPECIFICATION

DOT MATRIX PRINTER 136 ColPart - C

Sl No Requirement1 Print Head 18 Pin Print Head

2 Print Speed 571 cps or above ( Ultra Speed Draft 12 CPI )

3 Print Head Life 200 million strokes or above

4 MTBF 12000 POH (25% duty cycle) or above

5 Interface Bi directional parallel and USB

6 Acoustic Noice 55 dB or below (A)(ISO 7779 pattern)

7 Electrical

Specification

Rated voltage 220-240V AC with 3-pin Indian style Power cord

8 Accessories Interface cable and Driver software

9 Warranty One Year Comprehensive Onsite from the date of installation or 18

months from the date of supply whichever is earlier

TECHNICAL SPECIFICATION

DOT MATRIX PRINTER 80 Col

Sl No Requirement1 Print Head 9 Pin Print Head

2 Print Speed 337 cps or above (High Speed Draft 12 CPI)


5 Interface Bi directional parallel (IEEE-1284 nibble mode support) , serial

and USB


7 Electrical

Specification

Rated voltage 100-240V AC with 3-pin Indian style Power cord


9 Warranty One Year Comprehensive Onsite from the date of installation or 18

months from the date of supply whichever is earlier

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TECHNICAL SPECIFICATION OF NOTE BOOK PC

Part - DSl No Configuration

1 Processor Pentium Processor @ 2 Ghz or higher

2 Chipset GL40 Chipset

3 Memory 2 GB DDR II

4 HDD 160 GB SATA or higher

5 Optical Drives Internal DVD R/W

6 Key Board 86 Keys with Windows function keys

7 Pointing Device Built in Touch Pad with 2 click buttons

8 Indicators Power on/Suspend, Battery,LAN,Wi-Fi,Caps Lock,Num Lock

9 Communication Built in 100/1000 Mbps LAN, 56K v90 Modem, Wi-Fi

10 Interface Ports 1 VGA, 1 RJ11,1 RJ45,4 USB, Head Phone and Mic Ports

11 Web Camera Integrated

12 Display 14” LCD Monitor with TCO 03 Certification

13 Battery Backup 2 Hrs minimum

14 Accessories Carry Case, USB Optical Travel Mouse

15 Operating System Windows 7 Home Basic with latest Service pack and latest

updates with media and License

16 Warranty 3 Year on site comprehensive Warranty from the date of installatio

or 42 months from the date of supply whichever is earlier

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TECHNICAL COMPLIANCE

Part A (Entry level PC)Sl

No

Configuration Complian

(Yes/No)

1 C P U Intel Pentium Dual Core Processor @ 2.5 Ghz or higher

2 Chipset Intel G41 Chipset or higher

3 Memory 2* 2 GB DDR II ,installed 4x DIMM slots

4 HDD 160 GB or higher SATA II

5 Optical

Drives

Internal DVD ROM

6 Monitor 17” TFT Monitor Square 4 x 3 with TCO 03 and Energy Star

Certification

7 Key Board 107 Key Board

8 Mouse USB Optical Mouse

9 Network

Adaptor

Onboard 100/1000 Mbps

10 I/O Ports 1 Parallel and 6 USB Ports (including 2 Front USB Ports)

11 Modem High Speed 56K Internal Data/Fax Modem (Dlink / DAX

Make)

12 Graphics Integrated Intel Graphics Media Accelerator 3100

13 Slots 2 PCI,1 PCI Express x16,1 PCI Express x 1

14 Cabinet ATX with front USB and Audio Ports for

Microphone,Headset

15 Power

Supply

SMPS 300 Watt or above

16 Certificati

ons

Valid ISO 9001-2000 for OEM Manufacturing

Microsoft Certified Desktop

Linux Certified

17 OperatingSystem Windows 7 Professional with latest Service pack and latestupdates with media and License

18 Warranty 3 Year on site comprehensive Warranty from the date of

installation or 42 months from the date of supply whichever is

earlier

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Part B (Computer spares)

Sl.No Item Compliance (Yes/No)1 DDR1 400 MHZ 512MB

2 DDR2 533 MHZ

1024MB

3 DDR2 667 MHZ

1024MB 4 DDR2 800 MHZ

1024MB

5 HDD IDE 80GB (PATA)

6 HDD SATA 80GB

7 One year on site

comprehensive warranty

from the date of installation or 18 months

from the date of supply


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Part C (DOT MATRIX PRINTER 136 Col)

Sl No Requirement Compliance

(Yes/No)1 Print Head 18 Pin Print Head

2 Print Speed 571 cps or above ( Ultra Speed Draft 12 CPI )


4 MTBF 12000 POH (25% duty cycle) or above

5 Interface Bi directional parallel and USB


7 Electrical

Specification

Rated voltage 220-240V AC with 3-pin Indian

style Power cord


9 Warranty One Year Comprehensive Onsite from the date of

installation or 18 months from the date of supply



Part C ( DOT MATRIX PRINTER 80 Col)

Sl No Requirement Complia

(Yes/NO1 Print Head 9 Pin Print Head

2 Print Speed 337 cps or above (High Speed Draft 12 CPI)


5 Interface Bi directional parallel (IEEE-1284 nibble mode

support) , serial and USB


7 Electrical

Specification

Rated voltage 100-240V AC with 3-pin Indian style

Power cord8 Accessories Interface cable and Driver software

9 Warranty One Year Comprehensive Onsite from the date of

installation or 18 months from the date of supplywhichever is earlier

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TECHNICAL COMPLIANCEPart D( NOTE BOOK PC)

Sl No Configuration Compliance

(Yes/No)

1 Processor Pentium Processor @ 2 Ghz or higher

2 Chipset GL40 Chipset

3 Memory 2 GB DDR II

4 HDD 160 GB SATA or higher

5 Optical Drives Internal DVD R/W6 Key Board 86 Keys with Windows function keys

7 Pointing Device Built in Touch Pad with 2 click buttons

8 Indicators Power on/Suspend, Battery,LAN,Wi-Fi,Caps

Lock,Num Lock

9 Communication Built in 100/1000 Mbps LAN, 56K v90 Modem,

Wi-Fi

10 Interface Ports 1 VGA, 1 RJ11,1 RJ45,4 USB, Head Phone and

Mic Ports

11 Web Camera Integrated

12 Display 14” LCD Monitor with TCO 03 Certification13 Battery Backup 2 Hrs minimum

14 Accessories Carry Case, USB Optical Travel Mouse

15 Operating System Windows 7 Home Basic with latest Service pack

and latest updates with media and License

16 Warranty 3 Year on site comprehensive Warranty from the

date of installation or 42months from the date of supply


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REQUIREMENT SHEDULE

Sl.No Item Qty (nos)PART

A

1 Entry Level PC 150

PART B

1 DDR1 400MHZ 512MB 120

DDR2 533 MHZ 1024MB 75

DDR2 667 MHZ 1024MB 100

DDR2 800 MHZ 1024 MB 120

HDD IDE 80GB(PATA) 40

HDD IDE 80GB (SATA) 80

PART C

1 Printer 80 col 30

2 Printer 136 col 100PART D

1 NoteBook PC 17

Note: Above-mentioned quantities are tentative. It may vary as per actual requirement.

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Signature and Seal of Tenderer

Page

BHARAT SANCHAR NIGAM LIMITD(A Government of India Enterprise)

OFFICE OF GENERAL MANAGER TELECOM,BSNL BHAVAN KANNUR- 670002

TENDER FORM

1 Name and full address of the tenderer.

2 Phone Numbers

Office

Factory

3Status of tenderer, whether Proprietaryconcern /Partnership Firm / Ltd Company

4

Name of authorised signatory who is

empowered to sign the agreement, otherdocuments and correspondence

5 Details of past experience in the line

6

EMD Particulars

EMD Amount Rs……………..

DD No

Date

Bank

7 KGST / CST Reg.No

8Are you a Public sector/ Central Govt/ StateGovt. undertakingIf so, furnish documentary proof.

I have read and understood the terms and conditions of the Tender Document and abide by theprovisions contained therein

PlaceDate Rubber Stamp Signature of Tenderer

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Signature and Seal of Tenderer

Page

AGREEMENT TO ACCOMPANY THE TENDER

1. Should the tender be accepted, I/we agree to abide by and fulfil the terms and conditions outlined in thetender and to enter into a formal agreement with the BSNL in due course. Till such time, acceptance of thisshall be deemed to be the contract.

2. The sum of Rs. (Rupees ) remitted by me/us as Earnest Money Deposit the full valueof which is to be absolutely forfeited to the BSNL without prejudice to any other rights or remedies of theBSNL should I/we withdraw the tender before final acceptance of the tender of the successful tenderer or inthe event of acceptance of tender fail to pay Security Deposit and to execute the agreement within the duedate. I/we will not claim interest on Earnest Money Deposit while it is in the custody of the Asst. GeneralManager (MM), O/o the General Manager Telecom, BSNL, Kannur.

3. I/we agree that the decisions of the General Manager Telecom District, BSNL Kannur, regarding effects ofthis tender shall be final and legally binding on me/us.

Signature of Tenderer:

Place: Name :

Date: Full Address:

Witness:

Signature:

Name & address:

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Si t d S l f T d

Page

PERFORMANCE SECURITY BOND FORM

1. In consideration of the Bharat Sanchar Nigam Limited (hereinafter called ‘the BSNL’) havingagreed to exempt ---------------------- (hereinafter called ‘the said Contractor(s)’ from the demand,under the terms and conditions of an agreement / (Work Order) No. ---------------------- Dated --------------------- made between ---------------- and -------------- for the supply of ---------------------- (hereinaftercalled ‘the said Agreement’), of performance security for the due fulfillment by the said Contractor(s)of the terms and conditions contained in the said Agreement, on Production of a bank guarantee for--------------- we, (Name of the bank) -------------------------- (hereinafter referred to as ‘the Bank’) at the

request of ---------------contractor(s) do hereby undertake to pay to the BSNL an amount notexceeding ---------------- against any loss or damage caused to or suffered or would be caused to orsuffered by the BSNL by reason of any breach by the said Contractor(S) of any of the terms orconditions contained in the said Agreement.

2. We (Name of the bank) --------------- do hereby undertake to pay the amount due andpayable under this guarantee without any demur, merely on a demand from the BSNL stating that theamount claimed is due by way of loss or damage caused to or would be caused to or suffered by theBSNL by reason of the contractor(s) failure to perform the said Agreement. Any such demand madeon the bank shall be conclusive as regards the amount due and payable by the Bank under thisguarantee where the decision of the BSNL in these counts shall be final and binding on the bank.However, our Liability under this guarantee shall be restricted to an amount not exceeding ----------------------------.

3. We undertake to pay to the BSNL any money so demanded notwithstanding any dispute or

disputes raised by the contractor(s)/ supplier(s) in any suit or proceeding pending before any court ortribunal relating thereto our liability under this present being absolute and unequivocal. The paymentso made by us under this bond shall be valid discharge of our liability for payment thereunder and thecontractor(s)/ supplier(s) shall have no claim against us for making such payment.

4. We (name of the bank) ------------------------- Further agree that the guarantee herein containedshall remain in full force and effect during the period that would be taken for the performance of thesaid Agreement and that it shall continue to be enforceable till all the dues of the BSNL under or byvirtue of the said Agreement have been fully paid and its claims satisfied or discharged or till -------------------------- (BSNL) certifies that the terms and conditions of the said Agreement have been fully andproperly carried out by the said contractor(S)and accordingly discharge this guarantee. Unless ademand or claim under this guarantee is made on us in writing on or before the expiry of eighteenmonths from the date hereof, we shall be discharged from all liability under this guarantee thereafter.

5. We (Name of the bank) ---------------- further agree with the BSNL that the BSNL shall have

the fullest liberty without our consent and without affecting in any manner our obligations hereunder tovary and of the terms and conditions of the said Agreement or to extend time of performance by thesaid contract(s) from time to time or to postpone for any time or from time to time any of the powersexercisable by the BSNL Against and said Contract(s) and to forbear or enforce any of the terms andconditions relating to the said agreement and we shall not be relieved from our liability by reason ofany such variation, or extension being granted to the said Contract(s) or for any forbearance, act oromission on the part of the BSNL or any indulgence by the BSNL to the said contract(s) or by anysuch matter or thing whatsoever which under the law relating to sureties would, but for this provision,have effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the Bank or thecontractor(s)/ supplier(s).

7. We (name of the bank) ------------------------------- lastly undertake not to revoke this guaranteeduring its currency except with the previous consent of the BSNL in writing.

Dated the --------------- day of -----------, Two thousand five only.

For --------------------------------------

(Indicate the name of the bank)

Documents

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