726 COMMUNITY ADOPTED REPORT - 4 NOVEMBER 2016 · COMMITTEE RECOMMENDATION CS16.1103.001. moved Cr Tozer seconded Cr Boulton . That the 2016 Proposed Agenda Items for The Community

726 Adopted Report

for the

Community Services Committee Meeting

Held on

Thursday 3 November 2016 at

2pm

City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

726th Council Meeting 15 November 2016 2 Community Services Committee Meeting 3 November 2016 Adopted Report

Index Adopted Report

Community Services Committee Meeting Thursday, 3 November 2016

Item Direct. File Page Subject

1 CS LG115/1327/01/2016(P1) 4 2016 Proposed Agenda Items For The Community Services Committee

2 CS FN334/375/02(P41) 6 2016-17 Local Area Works Program - Additions And Community Facility Contributions

3 CS CS105/221/-(P18) 12 Mudgeeraba Library - Proposal To Integrate With Robina Library

KEY: OCEO - Office of the Chief Executive Officer CI - City Infrastructure GCW - Gold Coast Water CS - Community Services OS - Organisational Services EDMP - Economic Development & Major Projects PE - Planning & Environment


ADOPTED BY COUNCIL 15 NOVEMBER 2016 ADOPTION OF COMMUNITY SERVICES COMMITTEE REPORT RESOLUTION G16.1115.014 moved Cr La Castra seconded Cr McDonald That the Report of the Community Services Committee’s Recommendations of Thursday, 3 November 2016, numbered CS16.1103.001 to CS16.1103.003, be adopted with the exception of Recommendation Number CS16.1103.003 which was specifically resolved. ATTENDANCE Cr R La Castra (Chairperson) Cr G Baildon AM Cr K Boulton Cr C Caldwell Cr D McDonald Cr G Tozer Cr PC Young Visitors Cr W Owen-Jones Cr P Taylor departed at 3.00pm Cr H Vorster departed at 2.45pm Ms A Ewens Director Community Services Ms Marian Morgan-Bindon Manager Library Services APOLOGY / LEAVE OF ABSENCE Nil PRESENTATIONS Nil

726th Council Meeting 15 November 2016 4 Community Services Committee Meeting 3 November 2016 Adopted Report ITEM 1 COMMUNITY SERVICES 2016 PROPOSED AGENDA ITEMS FOR THE COMMUNITY SERVICES COMMITTEE LG115/1327/01/2016(P1)

2016

ITEM BRANCH ACTION/ PREVIOUS RESOLUTION Community & Cultural Development Committee – All Meetings 2015-16 Local Area Works Program - Additions Community Services Transport & Local Area Works Report to every meeting round.

2016 Proposed Agenda Items for the Community & Cultural Development Committee Director’s Office Standing Item.

726 Council Meeting – 15 November Community Services Committee – 3 November Mudgeeraba Library – Proposal To Integrate With Robina Library

City Libraries

727 Council Meeting – 29 November Community Services Committee – 17 November Regatta Waters Lakes Master Plan Parks & Recreational Services Brought to Committee as agreed at Council

meeting 716 (Item 1) Future Tenure and Management of Gold Coast Hockey Centre Parks & Recreational Services No previous resolution

Aquatic Permits Parks & Recreational Services Bio Security Act 2014 Parks & Recreational Services

726th Council Meeting 15 November 2016 5 Community Services Committee Meeting 3 November 2016 Adopted Report ITEM 1 (Continued) COMMUNITY SERVICES 2016 PROPOSED AGENDA ITEMS FOR THE COMMUNITY SERVICES COMMITTEE LG115/1327/01/2016(P1) 728 Council Meeting – 7 December Community Services Committee – 1 December

Helensvale Golf Club Parks & Recreation Services

That the next report on the performance of Jigsaw Community Services Ltd for the Helensvale Community Golf Club lease be considered by December 2016.

Propose to make Animal Management (Amendment) Local Law (No 1) 2016 – Amends LL12 Health Regulatory & Lifeguard

Services

First step by Council in the law making process. Law may be required to allow stables (permits) in equine precinct. Legal advice currently being sought.

RECOMMENDATION It is recommended that Council resolves as follows: That the 2016 Proposed Agenda Items for The Community Services Committee be noted. Authorised by:

Alison Ewens TRACKS REF: #58537820 Director Community Services COMMITTEE RECOMMENDATION CS16.1103.001 moved Cr Tozer seconded Cr Boulton That the 2016 Proposed Agenda Items for The Community Services Committee be noted.

CARRIED

726th Council Meeting 15 November 2016 6 Community Services Committee Meeting 3 November 2016 Adopted Report ITEM 2 COMMUNITY SERVICES 2016-17 LOCAL AREA WORKS PROGRAM – ADDITIONS AND COMMUNITY FACILITY CONTRIBUTIONS FN334/375/02(P41) Refer 2 page attachment 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is for Council to approve additions to the 2016-17 Local Area Works Program as detailed in Attachments 1 and 2. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION Councillors in conjunction with City officers have suggested that the projects as detailed in Attachments 1 and 2 be added to the 2016-17 Local Area Works Program. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN 1.0 The best place to live and visit.

1.1 Our city provides a choice of liveable places. We can choose diverse lifestyle and housing options from rural to city living.

2.0 Prosperity built on a strong diverse economy.

2.3 We have infrastructure that supports productivity and growth. We have connected and vibrant economic precincts.

3.0 People contribute to a strong community spirit. 3.6 We are an active community. We enjoy the city and its enviable climate.

7 GOLD COAST 2018 COMMONWEALTH GAMES™ IMPACT Not Applicable.

726th Council Meeting 15 November 2016 7 Community Services Committee Meeting 3 November 2016 Adopted Report ITEM 2 (Continued) 2016-17 LOCAL AREA WORKS PROGRAM – ADDITIONS AND COMMUNITY FACILITY CONTRIBUTIONS FN334/375/02(P41) 8 FUNDING AND RESOURCING REQUIREMENTS Funds are available within the various Local Area Works allocations to carry out the works as indicated in the attachments within the 2016-17 financial year. In the case of the Local Area Works Program – Additions, details of the additional annual operational/maintenance costs, estimated new/upgrade and renewal costs and estimated useful life of the new assets created are shown in Attachment 1. The new/upgrade cost is the cost to create or upgrade the asset. The renewal cost is the cost to renew the asset in today’s dollars and includes disposal costs and design costs as required at the end of the asset’s estimated useful life. The works proposed in this report will be maintained and operated using WOC maintenance budgets unless otherwise specified. Budget submissions will therefore be lodged during future budget deliberations to cover maintenance and operational costs. These assets will be included in the relevant Asset Management Plans. Ongoing costs of community facility contributions are the responsibility of the organisation receiving the contribution. 9 RISK MANAGEMENT City Infrastructure’s risk in the terms of project development and delivery is mitigated by the risk management procedure 6-3 which is aligned with the Risk Management Standards AS/NZS 31000:2009. Community Services’ risk in the terms of project development and delivery is mitigated by undertaking risk assessments (including consequence and likelihood assessments and mitigation actions) as part of project planning and execution. Corporate Risk CO000431 - Non-compliance with State and Commonwealth Legislation leading to potential prosecution of the City and executive officer liability. City image now relates to grant making. Council’s diligent improvement of and adherence to its community grants policy will effectively mitigate this risk. 10 STATUTORY MATTERS Not Applicable. 11 COUNCIL POLICIES The policies applicable to the inclusion of Local Area Works projects listed for endorsement by Council is Local Area Works and Services Program Policy (iSpot #48181699) and the Community Grants Policy. 12 DELEGATIONS Not Applicable.

726th Council Meeting 15 November 2016 8 Community Services Committee Meeting 3 November 2016 Adopted Report ITEM 2 (Continued) 2016-17 LOCAL AREA WORKS PROGRAM – ADDITIONS AND COMMUNITY FACILITY CONTRIBUTIONS FN334/375/02(P41) 13 COORDINATION & CONSULTATION Name and Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Garry Ellis, Program Coordinator

City Infrastructure Yes

Trevor Jewell, Broadwater Parklands Management Officer

Community Services Yes

Nathan Griffiths, Recreational Services Officer


Brendan McNally, Recreational Services Officer


14 STAKEHOLDER IMPACTS The community, ratepayers and visitors to the Gold Coast will benefit from the new and improved facilities funded from the Local Area Works Program as listed in the attachments. 15 TIMING Projects listed with “TBA” will be added to the Local Area Works Program once formally approved by Council and included in Design/Construction Programs for implementation in conjunction with other priority works contained in the City’s Capital Works Program. 16 CONCLUSION The proposed additions to the Local Area Works and Services Program as suggested by divisional councillors in conjunction with City officers are listed in the attachments. It is recommended that Council approve the additions and community facility contributions in order that they can be delivered as soon as practicable. 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That the additions listed in Attachment 1 be approved for the 2016-17 Local Area

Works Program. 2 That Council approves the allocation of funds detailed in the Community Facility

Contributions Table in Attachment 2, these being Community Facility Contributions under Council’s Community Grants Policy.

Author: Authorised by: Garry Miller Alison Ewens Acting Program Coordinator Project Management Unit

Director Community Services

20 October 2016 Tracks Ref: # 58480072

726th Council Meeting 15 November 2016 9 Community Services Committee Meeting 3 November 2016 Adopted Report ITEM 2 COMMUNITY SERVICES 2016-17 LOCAL AREA WORKS PROGRAM – ADDITIONS AND COMMUNITY FACILITY CONTRIBUTIONS FN334/375/02(P41) COMMITTEE RECOMMENDATION CS16.1103.002 moved Cr Tozer seconded Cr Boulton 1 That the additions listed in Attachment 1 be approved for the 2016-17 Local

Area Works Program. 2 That Council approves the allocation of funds detailed in the Community

Facility Contributions Table in Attachment 2, these being Community Facility Contributions under Council’s Community Grants Policy.

CARRIED


ATTACHMENT 1

COMMUNITY SERVICES – ADDITIONS Line

# Project

Manager

Div

Project No

Location and / or Recipient

Organisation

Description

Proposed Local Area

Works Allocation

New / Upgrade. Preliminary Estimated

Capital costs $

Additional

Annual Operations & Maintenance

Costs $

Estimate

Useful Life

Years

Future

Renewal Costs

1 Garry Ellis (CR271348)

6 26447 Marine Parade, Southport

Increase the allocation for project #26447 Division 6 Broadwater Parklands Community Events 2016-17 by $42,000 from $100,000 to $142,000 to cater for an additional planned event.

42,000 N/A N/A N/A

2 Trevor Jewell (CR271348)

6 26447 Marine Parade, Southport

Allocation of $42,000 to be funded from project #26447 Division 6 Broadwater Parklands Community Events 2016-17 for the provision of resources to stage the 2017 ANZAC Day Ceremony to be held in Anzac Park. The event is being coordinated by Council

42,000 N/A N/A N/A

3 Nathan Griffiths (CR263400)

12 TBA Galeen Drive, Burleigh Waters

Carry out stormwater drainage improvement works adjacent to the cricket nets within John Handley Sports Park.

7,200 200 20 7,200

Sub Total 200 Cumulative

Total 26,863

• Cumulative total is the total value of the additional annual operational maintenance costs for local area works funded Community assets submitted to

Council for notation for the 2016-17 financial year as at the date of this report.


ATTACHMENT 2

COMMUNITY SERVICES – COMMUNITY FACILITY CONTRIBUTIONS Line

# Reviewing Officer and

CR#

Div Project

Number

Organisation

Eligibility status

Purpose of

Contribution

Amount

Merit of contribution

1

B. McNally (CR265864)

8

26377

Southport Soccer Club Inc.

Eligible

Towards installation of aluminium bench seating to support Soccer at Ashmore Village Park.

20,000

The club has a well maintained facility and this project will allow parents and spectators to sit in comfort when watching participants.

2

B. McNally (CR271116)

8

26377

Ashmore BMX Club Inc.

Eligible

Towards the preparation of the planning and feasibility documentation to support a proposed BMX clubhouse at Ashmore Village Park.

8,000

This phase of the project is required to correctly plan for the long term development of the club and enable them to target external grant funding. The clubhouse is required to meet growing membership demands.

726th Council Meeting 15 November 2016 12 Community Services Committee Meeting 3 November 2016 Adopted Report ITEM 3 COMMUNITY SERVICES MUDGEERABA LIBRARY – PROPOSAL TO INTEGRATE WITH ROBINA LIBRARY CS105/221/ Refer 2 page attachments 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT This report proposes integrating the Mudgeeraba Library service completely with nearby Robina Library. This will improve the overall efficiency and effectiveness of the Library network and free up additional public space for community groups and programs. 4 PREVIOUS RESOLUTIONS Ex Minute CS04.0812.005: 1 That the opening hours at the new location for the Mudgeeraba Branch Library be:

• Monday to Friday 9am – 2:00pm

2 That the new opening hours for the Mudgeeraba Branch Library commence on relocation to the new premises.

3 That the public be notified of the changes through:

• Divisional Councillor’s newsletter; • public notice in the local paper; • community radio; • flyers and handouts at the Mudgeeraba Branch Library.

5 DISCUSSION

5.1 Mudgeeraba Library The Mudgeeraba Library has been operating out of the Old Post Office Heritage Centre (the Heritage Centre) in Railway Street Mudgeeraba since 2004. While the facility continues to offer a limited library service to a small customer group, it does not meet the contemporary standards for public libraries. In fact, the Mudgeeraba Library has long been considered as offering a legacy service and a strong candidate for merging with the larger, nearby Robina Library. Operating hours for the library are 9 am to 2 pm Monday, Tuesday, Thursday and Friday and 9 am to 4.30 pm on Wednesday, making for a total of only 27.5 hours per week. The Mudgeeraba Library is staffed by one officer sourced from the adjoining Robina Library on a rostered basis. A second officer drives from Robina Library each day to release the first staff member for a lunch break, which from a productivity and management point of view is quite an inefficient arrangement.

726th Council Meeting 15 November 2016 13 Community Services Committee Meeting 3 November 2016 Adopted Report ITEM 3 (Continued) MUDGEERABA LIBRARY – PROPOSAL TO INTEGRATE WITH ROBINA LIBRARY CS105/221/ Moreover, library use statistics for the Mudgeeraba Library reveal some interesting patterns. The annual visitor count for the 2015-16 financial year was 11,407 or an average of 46 visitors per day. Mudgeeraba Library currently has 1400 registered members, which is the far the lowest of any City library. A large number of these customers use other libraries for borrowing and programs. For example, in the first half of 2016, loyalty statistics show that of the 14,285 items lent from Mudgeeraba, 3143 of those loans were by residents who have Mudgeeraba as a home library location. These same residents also borrowed from Robina (3651 loans), Nerang and Broadbeach (488 loans each), Southport (470 loans) and Elanora (422 loans). Examining the figures for September only 73 customers borrowed exclusively from the Mudgeeraba Library. In contrast, the other 135 customers of the library regularly used other locations, and of these customers, 65 borrowed from two or more library locations. Taken together, these statistics suggest a majority of Mudgeeraba Library customers are not having their current borrowing needs adequately met by their home library. Of course, not all visitors to the Mudgeeraba Library borrow resources. Anecdotal evidence suggests that some customers use the space to read the paper or connect socially. Attachment 1 provides an overview of activity at the Mudgeeraba Library during 2015-16, together with a summary of the loans taken out at the library over the past five years. 2015-16 activity levels for the Robina Library are also included for comparison purposes. 5.2 Community Hirers and Tenants The Mudgeeraba Library takes up a prime position and the greatest amount of space (approximately 77.5 square metres) at the Heritage Centre (see Attachment 2 floor plan). Both the design of the library and valuable nature of its resources, means that this space cannot be used for other purposes outside of library operating hours. Full integration of the Mudgeeraba Library Service with the larger, nearby Robina Library, provides an opportunity to free up valuable area for community groups and programs at the Heritage Centre. The Heritage Centre currently plays host to two community card-playing groups, Children’s art classes, a sewing club, monthly church services and several other regular professional meetings and programs. The existing holder of the Deed of Licence for the licensed areas at the Heritage Centre is Gold Coast TechSpace Inc. Community based, Gold Coast TechSpace serves as a learning and pre-incubator hub for promoting technology skills and innovation on the Gold Coast. The Group caters for people of all ages and works closely with local schools and its programs align well with the City's Culture Strategy and Digital City initiatives. The community response to Gold Coast TechSpace’s workshops and programs has so far been extremely encouraging. The Group’s Wednesday meet-ups attract upward of 60 people, and its public programs are consistently oversubscribed. Even so, Gold Coast TechSpace’s programming remains constrained, due to space limitations existing at the Heritage Centre. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN 1.0 The best place to live and visit.

1.5 We are an active digital city. We are switched on and connected with the world.

726th Council Meeting 15 November 2016 14 Community Services Committee Meeting 3 November 2016 Adopted Report ITEM 3 (Continued) MUDGEERABA LIBRARY – PROPOSAL TO INTEGRATE WITH ROBINA LIBRARY CS105/221/ Supporting the delivery of Gold Coast 2020

B We manage the city responsibly. Our stewardship of the city provides value for money for ratepayers.

Culture Strategy 2023 Strategic Outcomes 1 Our culture is distinctly Gold Coast. 2 A place where culture is every day. 3 A community that values its cultural heritage. 4 A city where creativity creates opportunity. 7 GOLD COAST 2018 COMMONWEALTH GAMES™ IMPACT Not applicable. 8 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations Costs associated with the library space in CS1004041: Operational Costs FY15-16

$5,837 $1,327

Cleaning Telecommunication costs • City Libraries do not pay rent, electricity or security costs

The current annual Licence Fee paid by Gold Coast TechSpace, which expires on 30 June 2017, is $1,891.00 plus GST. People and Culture Robina Library is one of the City’s busiest library locations. Mudgeeraba draws on the Robina Library team with one staff member rostered to the facility for the first part of each day and a second staff member providing relief for lunch times. These handover arrangements result in lost productivity as staff travel to and from the library. These staff resources would be better utilised full-time within the Robina Library, where staffing levels have the potential to impact on service quality noticeably. 9 RISK MANAGEMENT Community Services intends meeting the library needs of residents in the Mudgeeraba area, and off-setting any social impacts that might result from the complete integration of Mudgeeraba Library with Robina Library, using a combination of delivery methods: • Promoting and encouraging patronage of nearby Robina Library • Providing home library services for people with mobility issues • Further developing the City’s online library services • Supporting the on-going development of the Heritage Centre as a community hub. • Following the Council’s endorsement of the proposal, a transition plan will be quickly

deployed to manage the integration process for staff and address the needs of the existing Mudgeeraba Library users.

726th Council Meeting 15 November 2016 15 Community Services Committee Meeting 3 November 2016 Adopted Report ITEM 3 (Continued) MUDGEERABA LIBRARY – PROPOSAL TO INTEGRATE WITH ROBINA LIBRARY CS105/221/ 10 STATUTORY MATTERS Not applicable. 11 COUNCIL POLICIES Not applicable. 12 DELEGATIONS Not applicable. 13 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted

Directorate or Organisation Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Cr Glenn Tozer Division 9 Councillor Julie Molino, Collection Development Librarian


Joy Webster, Executive Coordinator Library Business Support


Leona Jennings, Executive Coordinator Library Management Projects


Michelle Fleming, People & Culture Consultant

Organisational Services Yes

Brendan Madden, Manager Property Services

Organisational Services Yes

Craig Irwin, Executive Coordinator Community Venues Development & Management (Asset Custodian)


Warwick Sinclair, Manager, Corporate Communications

Office of the Chief Executive Officer

Yes

726th Council Meeting 15 November 2016 16 Community Services Committee Meeting 3 November 2016 Adopted Report ITEM 3(Continued) MUDGEERABA LIBRARY – PROPOSAL TO INTEGRATE WITH ROBINA LIBRARY CS105/221/ 14 STAKEHOLDER IMPACTS External / community stakeholder Impacts Library Customers Full integration of the Mudgeeraba Library with Robina Library

stands to impact only a relatively small number of customers who use the Mudgeeraba facility exclusively. Should the Council support the report’s recommendations, targeted communication and liaison with these library users will occur.

Gold Coast TechSpace Current licence holder has potential opportunity for expansion of programs aimed at building creative cultural development opportunities and local entrepreneurism.

Existing/ Future Hirers Old Post Office Heritage Centre

Existing/ future hirers are likely to respond positively to the proposal, acquiring greater flexibility in their selection of spaces at the Heritage Centre.

Internal (Organisational) Stakeholder Impacts Division 9 Councillor

Cr Glenn Tozer Possible meetings with specifically identified residents.

Safe and Liveable Communities

Asset custodian and will manage future tenancy arrangements.

City Infrastructure Senior Heritage Planner Jane Austen – Conservation Management Plan to be provided to tenants. ispot # 39948131

Corporate Communications

Will oversee the external communications plan and manage media enquiries, in consultation with City Libraries.

City Libraries City Libraries will develop a transition plan to manage the operational changes, including the return of resources (e.g., collections and staffing).

15 TIMING Subject to Council’s approval, the Mudgeeraba Library will close, and fully integrate with Robina Library as of Wednesday, 25 January 2017. This will provide time to advise the community of the change address the needs of existing library users and develop better accommodation options for new and existing tenants/ hirers of space at the Heritage Centre. 16 CONCLUSION This report proposes integrating the Mudgeeraba Library service completely with the nearby Robina Library. In developing this proposal, City Libraries has taken into account the: relatively low level of use and service offering at the Mudgeeraba Library less than ideal staffing arrangements in place for the Mudgeeraba Library close proximity of the larger and more modern Robina Library shortage of community hire space in the Heritage Centre at Mudgeeraba.

726th Council Meeting 15 November 2016 17 Community Services Committee Meeting 3 November 2016 Adopted Report ITEM 3 (Continued) MUDGEERABA LIBRARY – PROPOSAL TO INTEGRATE WITH ROBINA LIBRARY CS105/221/ 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Mudgeeraba Library closes and integrates fully with Robina Library from

Wednesday 25 January 2017.

2 That City Libraries staff undertake targeted consultation with library users impacted by the integration of the Mudgeeraba Library with Robina Library, with a view to discussing their alternative service provision options.

3 That Community Services lead discussions with the existing licence holder/ hirers of space at the Old Post Office Heritage Centre in Mudgeeraba to determine the future use of the existing library space.

4 That the Director Community Services be authorised to make any further consequential decisions relating to the integration of the Mudgeeraba Library with Robina Library.

Author: Authorised by: Marian Morgan-Bindon Alison Ewens Manager City Libraries Director Community Services 26 October 2016 #58542860

MOTION moved Cr Tozer seconded Cr McDonald

1 That Mudgeeraba Library closes and integrates fully with Robina Library from

Wednesday 25 January 2017.

2 That City Libraries staff undertake targeted consultation with library users impacted by the integration of the Mudgeeraba Library with Robina Library, with a view to discussing their alternative service provision options.

3 That Community Services lead discussions with the existing licence holder/ hirers of space at the Old Post Office Heritage Centre in Mudgeeraba to determine the future use of the existing library space.

4 That the Director Community Services be authorised to make any further consequential decisions relating to the integration of the Mudgeeraba Library with Robina Library.

726th Council Meeting 15 November 2016 18 Community Services Committee Meeting 3 November 2016 Adopted Report ITEM 3 (Continued) MUDGEERABA LIBRARY – PROPOSAL TO INTEGRATE WITH ROBINA LIBRARY CS105/221/ AMENDMENT moved Cr Boulton seconded Cr Caldwell 1 That Mudgeeraba Library offers Libraries Digital City Programs and integrates the

Mudgeeraba Library physical collection with Robina Library from 25 January 2017.

2 That Mudgeeraba be included on the 2017 Mobile Library timetable

3 That Community Services lead the process to build the future potential of the Old Post Office Heritage Centre.

A division was called.

For 5 Cr Baildon, Cr Caldwell, Cr McDonald, Cr Tozer, Cr PC Young

Against 2 Cr Boulton, Cr La Castra

Abstained

Absent

CARRIED

RECOMMENDATION ADOPTED AS PRINTED COUNCIL MEETING 15 NOVEMBER 2016 AMENDMENT was CARRIED and became the COMMITTEE RECOMMENDATION CS16.1103.003 1 That Mudgeeraba Library offers Libraries Digital City Programs and integrates

the Mudgeeraba Library physical collection with Robina Library from 25 January 2017.

2 That Mudgeeraba be included on the 2017 Mobile Library timetable 3 That Community Services lead the process to build the future potential of the

Old Post Office Heritage Centre.

COUNCIL MEETING 15 NOVEMBER 2016 RESOLUTION G16.1115.013 moved Cr Tozer seconded Cr PC Young That Committee Recommendation CS16.1103.003 be adopted as printed which reads as follows:- 1 That Mudgeeraba Library offers Libraries Digital City Programs and integrates

the Mudgeeraba Library physical collection with Robina Library from 25 January 2017.

2 That Mudgeeraba be included on the 2017 Mobile Library timetable. 3 That Community Services lead the process to build the future potential of the

Old Post Office Heritage Centre.

CARRIED UNANIMOUSLY There being no further business the meeting closed at 3.05pm.

726th Council Meeting 15 November 2016 19 Community Services Committee Meeting 3 November 2016 Adopted Report ITEM 3 (Continued) MUDGEERABA LIBRARY – PROPOSAL TO INTEGRATE WITH ROBINA LIBRARY CS105/221/ Attachment 1 – Key Outputs

Key Outputs Mudgeeraba Library FY 2015-16

Hour Day Month Year

Loans 21 115 2,387 28,647 Visitors 8 46 951 11,407 New members 0 0 6 68 Holds 3 17 351 4,217 Reference queries 1 6 118 1,417 Requests 0 0 4 45 New Items 1 3 68 816 Loans over 5 years Financial Year Physical Loans 2011-12 44,132 2012-13 39,541 2013-14 33,539 2014-15 32,556 2015-16 28,647

Customer loyalty

During the first half of 2016, 22% of loans by customers registered to Mudgeeraba Library were transacted at Mudgeeraba. The second most utilised library by Mudgeeraba members was Robina (53.38%)

Key Outputs for Robina Library FY 2015-16

Hour Day Week Month Year

Loans 232 1,888 12,706 55,061 660,735 Visitors 106 860 5,792 25,097 301,158 New members 1 9 60 258 3,099 Holds 17 140 941 4,076 48,910 Reference queries 9 75 505 2,187 26,247 Requests 0 3 19 83 990 New Items 4 30 204 884 10,610 Program events 0 2 15 65 775 Program attendance 8 61 412 1,786 21,434 Public Access Internet PC use (hours) 11 86 577 2,499 29,987 Wifi sessions 11 93 624 2,703 32,440

Customer loyalty

During the first half of 2016, 73.45% of loans by customers registered to Robina Library were transacted at Robina. The second most utilised library by Robina members was Broadbeach (6.68%)

Library 77.5 m2

Kitchen Reading

Foyer Landing

Store

Denotes Licensed Areas

External Office

Meeting Room 1

Meeting Room 2

Meeting Room 3

External Store Room

Bathroom

Attachment 2 – Floor Plan Old Post Office Heritage Centre incorporating Mudgeeraba Library (not to exact scale)

726th Council Meeting 15 November 2016 Community Services Committee Meeting 3 November 2016 Item 3 (Continued)

20 Adopted Report

Attachment 2


These Pages

Numbered 1 to 21

Constitute The Adopted Report Of The Meeting

Of The Community Services Committee

Held Thursday 3 November 2016

Documents

726 COMMUNITY ADOPTED REPORT - 4 NOVEMBER 2016 · COMMITTEE RECOMMENDATION CS16.1103.001. moved Cr Tozer seconded Cr Boulton . That the 2016 Proposed Agenda Items for The Community