6 Creating Posting · Letter of Recommendation1 X X X Letter of Recommendation2 X X X Media File X X X Media File1 X X X

OFFICE OF HUMAN RESOURCES

EMPLOYMENT: CREATING POSTING

Barbara Rardin 2 6 Creating Posting.docx Updated 12/3/2019

CONTENTS NEXT STEP EMAIL RECEIVED .................................................................................................................... 3

LOG INTO PEOPLE ADMIN: ....................................................................................................................... 3

SELECT APPLICANT TRACKING SYSTEM ................................................................................................... 3

SELECT POSTINGS ..................................................................................................................................... 4

SELECT POSITION ...................................................................................................................................... 5

POSTING OFFLINE ..................................................................................................................................... 6

ADVERTISED POSITION TITLE ................................................................................................................... 6

POSTING DETAIL INFORMATION ............................................................................................................. 6

POSTING DETAILS ..................................................................................................................................... 7

SUPPLEMENTAL QUESTIONS .................................................................................................................... 8

APPLICANT DOCUMENTS ......................................................................................................................... 8

GUEST USER ............................................................................................................................................ 10

SEARCH COMMITTEE MEMBERS—SEARCH CHAIR IS REQUIRED .......................................................... 11

RANKING CRITERIA ................................................................................................................................. 12

TAKE ACTION ON POSTING .................................................................................................................... 13

BUDGET ................................................................................................................................................... 13

ONE STEP GUIDE ..................................................................................................................................... 14

INDEX ...................................................................................................................................................... 15


NEXT STEP EMAIL RECEIVED

You can create the positing

LOG INTO PEOPLE ADMIN: https://jobs.owens.edu/hr

SELECT APPLICANT TRACKING SYSTEM

Click on the 3 blue dots in the upper left corner

Select Applicant Tracking System

Under the User Group drop down field select Hiring Authority


SELECT POSTINGS

Pick one: o Staff o Faculty (Full‐Time Faculty, Non‐Credit Instructors or Adjunct) o Student/FWS

Click Create New Posting

Click Create from Position Description


SELECT POSITION

From the list below

Select the position by left clicking on it

Click on Create Posting from this Position Description


POSTING OFFLINE

Are you posting offline? Most of the time this will not be applicable.


ADVERTISED POSITION TITLE

Update the Advertised Position field o Is the position a regular full‐time or regular part‐time position?

Yes

Copy the position title to the Advertised Position Title No

Is the position and Adjunct Applicant Pool position? o Yes

The title will then be Applicant Pool for Adjunct Faculty, Dental Hygiene, Clinical Instructor 2018‐2019

These positions will be online for one fiscal year at which time in June of 2019 the positions will be closed down to keep the position current.

POSTING DETAIL INFORMATION

Select Search Committee Chair from list

BEFORE

AFTER


POSTING DETAILS

Information will come over from the Position Description, including Essential Functions.

Make sure you add a “Search Committee Chair” as it is a required field

Select Next once you have completed everything on this page.


SUPPLEMENTAL QUESTIONS

Click Add a question that will help narrow your candidates.

Pick a question from the list.

o Select the Check Box

o Select Submit

I don’t see a question in the list?

o Select Add a new one

o Select Submit

After you add the question check the Required



APPLICANT DOCUMENTS

Select the documents that are required or Optional for the candidate to attach to their application.

Type of Postings

Staff Faculty SW/FWS

Applicant Documents Not Used

Optional

Required

Not Used

Optional

Required

Not Used

Optional

Required

Cover Letter X X X

Resume or Curriculum Vitae X X X

Transcript* X X X

Transcript1* X X X

Transcript2* X X X

Transcript3* X X X

Transcript4* X X X

Letter of Recommendation X X X

Letter of Recommendation1 X X X

Letter of Recommendation2 X X X

Media File X X X

Media File1 X X X

Portfolio X X X

*If you are asking for a degree then make it required.



GUEST USER

If you have anyone off campus sitting on a search committee you will need to create a Guest User account.

o Click Create Guest User Account

Enter email address

o Select Updated Guest User Recipient List

o Select Save



SEARCH COMMITTEE MEMBERS—SEARCH CHAIR IS REQUIRED

Select Add Existing User o Search for the user

OR o Search by the

Department o Select Search

OR

o Select Create New User Account Enter the employees information

First Name

Last Name

Email Address ([email protected])

User Name (John_Doe)

Select Add Member to Search Committee

Select the box if the person is a Committee Chair

Select Save



RANKING CRITERIA

At this time we will not use this feature.



TAKE ACTION ON POSTING

Click Submit (move to Budget)

Add a comment (optional)

Click Submit

BUDGET

Will review the Posting

Will Submit (move to HR Employment)


ONE STEP GUIDE Log into People Admin: Https://jobs.owens.edu/hr

Select Applicant Tracking System

Select Hiring Authority

Select Postings

Pick Staff, Faculty or Student/FWS


Click on the position

Update information

Take Action on Position Request and select Submit (move to Budget)


INDEX

Add a new one ................................................... 9 Add a question .................................................. 9 Add Existing User ............................................. 12 Add Member to Search Committee ................ 12 Adjunct Applicant Pool position ....................... 6 Advertised Position ........................................... 6 ADVERTISED POSITION TITLE ............................ 6 APPLICANT DOCUMENTS ................................ 10 Applicant Pool for Adjunct Faculty, Dental Hygiene, Clinical Instructor 2018‐2019 .......... 6

APPLICANT TRACKING SYSTEM ......................... 3 Applicant Tracking System ................................ 3 BUDGET ............................................................ 14 Committee Chair ............................................. 12 Create from Position Description ..................... 4 Create Guest User Account ............................. 11 Create New Posting ..................................... 4, 15 Create New User Account ............................... 12 Create Posting from this Position Description . 5

create the positing ............................................. 3 GUEST USER ..................................................... 11 Hiring Authority ................................................ 3 LOG INTO PEOPLE ADMIN ................................. 3 ONE STEP GUIDE ............................................. 15 POSTING DETAIL INFORMATION ...................... 6 POSTING DETAILS .............................................. 8 POSTING OFFLINE .............................................. 6 RANKING CRITERIA ......................................... 13 Search Committee Chair ................................... 7 SEARCH COMMITTEE MEMBERS .................... 12 SELECT POSITION ............................................... 5 SELECT POSTINGS .............................................. 4 Submit (move to Budget) .......................... 14, 15 Submit (move to HR Employment) ................. 14 TAKE ACTION ON POSTING ............................. 14 Updated Guest User Recipient List ................. 11 User Group ........................................................ 3