IN

V I TAT I O N T O E X H I B I T

2-8 September

6-8 September | CONSTITUTION HILL-Women’s Jail | JHB

LIMITED STANDS AVAILABLE –

BOOK YOUR SPACE EARLY TO AVOID

DISAPPOINTMENT!

6-8 September

FOR FURTHER INFORMATIONThe South African Book Development Councilraynia@sabookcouncil.co.zaTel: +27 21 914 8626

ABOUT SABF

It is with great pleasure that we invite you to exhibit at the South African Book Fair (SABF), taking place from 6 – 8 September at Constitution Hill, inside the old Women’s Jail in Johannesburg.

We are proud that the fresh approach of the past two years has resulted in the South African Book Fair taking its place as the country’s most inclusive, representative and relevant book fair.

This year’s Fair will promote and celebrate the book industry, as well as the joy of reading, targeting South Africans from all walks of life. The #OURSTORIES theme that distinguished the 2017 and 2018 events will continue to inform every element of the Fair.

The Fair will once again be hosted by the South African Book Development Council (SABDC), in proud association with the Fibre, Processing and Manufacturing (FP&M) SETA.

WHY EXHIBIT?

JOIN THE READING REVOLUTIONAs a flagship event of National Book Week, the South African Book Fair highlights the power of books to empower and the importance of the local book publishing industry to positive growth and transformation in South Africa. In this 25th year of our democracy, the SABF is honoured to be able to offer a platform to showcase your work to the country.

Be part of the “reading revolution” that the President, His Excellency Cyril Ramaphosa, has personally called for:

“… I therefore call on our nation to start a reading revolution: a revolution that will unleash untapped potential in our nation. Reading is not just for the young people, it is for everyone. It will help us as a nation to continue with the conversations we have always had, it will promote intergenerational exchanges that are key to preserving our identity as a nation …” President of South Africa, Cyril Ramaphosa. Message of support to the National Reading Coalition launch 15 February 2019, Gauteng.

This reading revolution includes National Book Week, one of the supported campaigns.

The programme of the South African Book Fair focuses on telling #OURSTORIES. A mix of activities, exhibitions, performances, panel discussions and sessions come together to distinctively showcase the power of books and reading to nurture positive growth and transformation in South Africa.

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WHY EXHIBIT?

a literary programme carefully curated to facilitate lively discussion on topical issues, through the lens of recently published books and their authors, as well as prominent thought leaders, balanced with some exciting new additions including food-themed events;

Market place showcasing all aspects of the book industry, including publishers, booksellers, and more;

Enterprise Development Programme entailing workshops and experiences that impart skills, knowledge, enterprise development and, always, a love of reading and books;

WE BRING THE FAIR TO LIFE THROUGH:

a Children’s Programme spread across all three days, including a special schools focus on Friday where over a thousand learners will enjoy a programme of activities,

Poetry and storytelling featuring doyennes of the arts, alongside vibrant new voices;

WHAT WE

OFFER

We’re thrilled to announce that we have a new home in the Women’s Jail at Constitution Hill!Once a place for the imprisonment of anti-apartheid activists, the building is now a peaceful refuge in the heart of the Joburg-based precinct that tells the story of our journey to democracy. It is an interactive heritage facility that celebrates conversation and debate through the concept of lekgotla (a meeting or get-together, based on the traditional concept of elders gathering to ponder and question).

This spirit of lekgotla - deeply embedded in the rich stories of precinct - will form the backdrop to our diverse l iterar y and activations programmes, our dynamic marketplace and our l ively family activities.

• The gathering, in a single space, of a broad spectrum of industry companies, as well as ancillary services and institutions, government and the public;

• the chance to network with existing, new and emerging businesses and entrepreneurs;

• the pooling of new and diverse talent;

• an Enterprise Development Programme for a transformed industry;

• BBBEE opportunities;

• access to existing and new audiences;

• a relevant and fascinating author line-up;

• the unique repositioning of the Fair as a South African and an African event;

• free access to Literary Programme events;

• opportunities for book launches and stand activities;

• listing on the SABF website;

• affordable exhibition rates;

• affordable, accommodation at the City Lodge Newtown.

OVERALL, THE PROGRAMME OFFERS A WEALTH OF ADVANTAGES

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STANDOPTIONS

TERMSOF

PAYMENT

HOTEL

REGISTRATION DUE DATE: 14 June 2019A deposit of 50% to secure your booking is payable to the South African Book Development Council.

- An invoice will be issued upon receipt of a completed registration form.- The balance will be payable by 28 June 2019.- Exhibitors will be issued with a reference number upon receipt of final payment.

This will enable them to order additional exhibition furniture and indicate other requirements; and to benefit from the discounted hotel price on offer. Note that City Lodge Newtown will make reservations only upon receipt of a release order from the SABF.

To register, please complete the registration form supplied.

A limited number of rooms are being made available exclusively to exhibitors, at the special rate of R1 200 per night for dinner, bed and breakfast.

This offer is available until 14 June 2019 on a first come, first served basis, and is available only to exhibitors who have paid in full for their exhibition stand.

The SABF has secured the City Lodge in Newtown for its guests and speakers.

BROUGHT TO YOU SPONSORED BY

1. Registration 10. Liability

1.1. The closing date for registration is 14 June 2019. 10.1 The exhibitor has a legal obligation to implement safety precautions to protect all individuals who enter the rented

2. Admission exhibition space. The exhibitor accepts liability for any damages or loss caused by themselves, their contracted administration

2.1. Right of admission is reserved. and implementation assistants. The exhibitor will be liable for any loss or irreparable damage to items supplied on a rental

3. Exhibiting basis, from the time of receipt until they are returned /collected, being liable for the new replacement value.

3.1. Exhibits must fall within the defined scope of the Exhibition and may represent all forms of books and reading materials, 10.2 The exhibitor irrevocably releases the Organiser from any ancillary services and related development initiatives. Exhibitors claims made by third parties with regards to the violation of may be asked to provide details of the types of products or laws or third party rights (particularly intellectual property services they intend to display. rights, copyrights, image and name rights, brand and

trademark rights, competition rights, personality rights) 3.2. Exhibitors are not allowed to sub-let the stand allocated to them connected to the exhibition space of the exhibitor including the

or to permit the stand to be utilised by any other person or exhibitor’s activities, advertising, products and their intellectual company without the Organiser’s prior consent in writing. contents. This release also applies to any penalty, court or legal

expenses arising from such violations. 4. Payment Terms

10.3 A strict liability of the Organiser for damages due to 4.1. Upon receipt of a registration form, the SABDC will submit an pre-existing deficiencies in the rented space is excluded. If the

invoice of 50% of the total amount payable, as per the details Organiser violates terms due to simple negligence, any liability provided in the registration form. for compensation is limited to the predictable, typical or

4.2. The balance of 50% will be payable once allocation of your expected average damages in relation to the scope of this stand is completed, which will be no later than 28 June 2019. agreement. Compensation claims for damages due to breach

4.3. If payment is not received timeously, the Organiser will have of this agreement, are excluded to the extent that they are not the right to reallocate the rented exhibition space. The exhibitor due to gross negligence or deliberate action of the Organiser will be excluded from the SABF if payment terms are not met. and/or the Organiser’s contracted assistants.

4.4. The exhibitor will remain liable for payment if the exhibitor is prevented from attending the SABF for whatever reason. 10.4 The Organiser is not liable for loss or theft of exhibited items,

4.5. Invoices are payable upon receipt via electronic funds transfer stand structures or stand furnishing. For an additional fee, the (EFT) to the SABDC as per the banking details supplied on exhibitor may hire professional stand guards which have been the invoice. approved by the Organiser for such duties.

5. Allocation of exhibition space 10.5 Any claims the exhibitor makes against the Organiser rising from the terms as well as any other related demands must be

5.1. Exhibition space will be allocated once the registration deadline communicated to the Organiser in writing within ten (10) days has expired and will depend on the available spaces and after the event. If any faults or disturbances become evident exhibitor needs. during the course of the event, they must be communicated to

the Organiser without delay. Otherwise, the assertion of any 6. Cancellation or withdrawal respective claim will be invalidated.

6.1. Cancellations received before 14 June 2019 will be liable for a 10.6 To the extent that the Organiser’s liability is limited, so too is 20% administrative expense calculated against the total the personal liability of the Organiser’s staff members, amount of the amount payable by the exhibitor. employees, representatives and agents.

6.2. Cancellations received after 28 June 2019 will be liable for the full amount due. In this instance, the Organiser is entitled to 11. Security, insurance find another use for the entire rented space.

6.3. The Organiser is entitled to deny admittance or to reallocate 11.1 The Organiser will contract an external security company to exhibition space if the exhibitor fails to arrive by the time the provide general security of the exhibition area. event opens and has not made alternate arrangements with the 11.2 However, the Organiser assumes no responsibility for damages Organiser. or loss of exhibited goods, the exhibition stand or any objects

or belongings of the people working at the stand. 7. Catalogue 11.3 The exhibitor will be responsible for the safekeeping of the stand

during the event as well as during set-up and 7.1. Every exhibitor will be included in the Exhibitor Catalogue or dismantling.

any other material that the Organiser chooses to produce. 11.4 All valuable and easily removable objects must be securely locked away by the Exhibitor at night.

8. Custom-designed stands

8.1. Exhibitors with custom-built stand units will be responsible for 12. Cancellation of Event

providing their own stand signs, which must correspond to the 12.1 In the cases of force majeure or for reasons beyond the Exhibitor’s Catalogue entry – as per the information provided control of the Organiser, the postponement, time changes or on the Registration Form. cancellation of the event is permitted. These reasons include

8.2. Stand fittings and furnishings are subject to all Health and natural disasters, war, strikes, terrorism, national emergency, Safety Requirements as per the venue. Authorisation is inevitable accident, transportation blockages, blackouts, the required for a stand exceeding 2.5m in height. non-availability of the Exhibition premises, or any other cause

not within the control of the Organiser. In these cases, the 9. Attendance exhibitor has no right to claim compensation for damages thereby

incurred. 9.1. Stands must be occupied at 8.00 am on 6 September 2019 and

be staffed every day from 9:00 am to 5:00 pm and until 12.2 Force majeure is understood to include the inability to ensure 2:00pm on the last day of the event, Sunday 8 September a sufficient supply of utilities such as electricity and/or water, 2019. Exhibitors must display their exhibits for the entire assuming these occurrences are not just of short duration, nor duration of the Fair. Dismantling is not permitted before caused by the Organiser. 14.30 pm on 8 September 2019.

13. Updating of Terms and Conditions

13.1 The Organiser reserves the right to update the Terms and Conditions should this become necessary.

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