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    Introduction to Financial Accounting

    Prof. Rahul K Kavishwar

    FacultyKLES IMSR, Hubli

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    Scheme of my presentation

    Introduction of Accounting. Accounting as a Information

    Meaning of Accounting.

    Classification of Accounting. Meaning of Financial Accounting.

    Distinction between Bookkeeping and

    Accounting

    Accounting as a information system.

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    Accounting is as old as money itself. Chankaya in hisArthshastra had emphasized the

    existence and need of proper accounting and

    auditing in the society. The role of accounting has been changing with

    the economic and social developments.

    Historical description of financial accounting.Modern description of financial accounting - GAAP

    SAP, Tally, Profit and in-house accounting

    software's.

    Introduction to Accounting

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    Accounting as an Information System

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    Operating activities create revenues,

    expenses, gains, and losses.

    Investing activities increase

    and decrease long-term assets.

    Financing activities obtain cash

    from investors and creditors.

    Business Activities

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    Activities associated with obtaining adequatefunds to begin and continue operations

    Issuing stock

    Paying dividends to stockholdersObtaining loans from creditors

    Repaying amounts to creditors, plus interest

    Payments of dividends and interest are

    associated with financing activities, even though

    they involve cash outflows, because they are

    necessary to obtain funding.

    Financing Activities

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    Activities associated with spending funds tobegin and continue operations

    Buying resources such as land, buildings,

    and equipment needed in the operationof the business.

    Selling these resources when no longer needed

    Selling land, buildings, and equipment isassociated with investing activities, even though

    it results in a cash inflow, because it involves

    resources used to begin and continue operations

    Investing Activities

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    Involve activities associated with thecourse ofrunning a business

    Selling goods and services

    Employing managers and workersBuying goods and services

    Paying taxes

    Operating Activities

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    Accounting is the art of recording, classifyingand summarizing in a significant manner and interms of money, transactions and event which arein part at least of a financial character and

    interpreting the results thereof.According to American Institute of Certified

    Public Accountants (AICPA)

    Transactions which are measurable in monetaryterms.Rupees.

    Financial characterRs. 10,000.

    Interpretation of financial dataRatio Analysis

    Meaning Accounting

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    The word Accounting can be classified into 3main categories.

    Classification Accounting

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    Government Accounting:Specifically addresses issues of measurement and

    valuation in the context of Government enterprises.

    For Example:

    Electricity. Water supply

    P & T and etc.

    Enterprise Accounting

    Specifically addresses issues of measurement andvaluation in the context of business enterprises.

    Has evolved into three disciplines.

    Classification Accounting .

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    Social Accounting:Relates to social activities of the society.

    How much money spend on the social activities or

    society.For Example:

    Construction of Hospital in village

    Social cost benefit analysis.

    Classification Accounting .

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    Cost Costing

    Cost Accounting

    Cost Accountancy

    Cost Accounting

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    Cost is the amount of expenditure incurred. It is price paid for something.

    Cost is an expenditure incurred on production of

    goods and services.For Example:

    Rs. 135 is cost of Khan & Jain Book.

    Rs. 45,000 is a cost of Hero Honda

    Cost

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    Costing refers to cost ascertainmentCost finding

    Cost calculation of a product or services

    It does not includes accounting part.

    It is a technique and process of ascertaining costs

    of a product.

    For Example:Rs. 45,000 is a cost of Hero Honda. How?????

    Costing

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    Cost accounting is the process of accounting forcost from point at which expenditure is incurred

    or committed to the establishment of its ultimate

    relationship with cost centers and cost units.It is accounting for the cost.

    And beings with the recording of all income and

    expenditure, and ends with the presentation ofstatistical data.

    Cost Accounting

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    Application of costing and cost accountingprinciples, methods and techniques.

    It also includes cost control and ascertainment of

    profitability.

    Costing Cost Accounting

    Cost Accountancy

    Cost Accountancy

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    Book Keeping

    Book keeping is a part of accounting. It concerned with record-keeping or maintenance of

    books of accounting which is often routine and clerical

    in nature.

    It covers

    Identifying the transactions and events

    Measuring the identified transactions and events

    Recording the identified and measured transactions and eventsin proper books of accounts

    Classifying the recorded business transactions and post them

    in to ledger.

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    Accounting

    Accounting referees to the actual process ofpreparing and presenting the accounts of an

    enterprises.

    Summarizing

    Analyzing and interpreting and summarized results.

    Communicating the results to interested parties.

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    Accountancy

    It is a systematic knowledge of accounting. It explains the method of preparing the books of

    accounts, and summarizing and communicating

    accounting information. GAAP

    Bookkeeping Accounting

    Accountancy

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    Distinction Between Book Keeping & Accounting

    Basis of

    Distinction

    Book Keeping Accounting

    Scope Bookkeeping involves the

    following functions:

    Identifying the

    transactions Measuring the identified

    transactions

    Recording the measured

    transactions Classifying the recorded

    transactions

    Accounting, in addition to

    bookkeeping, involves the

    following functions:

    Summarizing the

    classified transactions

    Analyzing the

    summarized results

    Interpreting the analyzed

    results Communicating the

    interpreted information to

    the interested parties.

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    Stage Bookkeeping is a

    primary stage.

    Accounting is the secondary stage.

    It starts where bookkeeping ends.

    Basic The basic objective

    of bookkeeping is to

    maintain systematic

    records of financial

    transactions.

    The basic objectives of accounting

    are as follows:

    To ascertain the net results of

    operations and financial position

    To communicate information to

    the interested parties.

    Whoperfor

    ms

    Junior staffperforms

    bookkeeping

    work.

    Senior staff performsaccounting work.

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    Knowledge

    level

    A bookkeeper is not

    required to have a higher

    level of knowledge than that

    of an accountant.

    An accountant is

    required to have a

    higher level of

    knowledge than that ofa bookkeeper.

    Analytical

    skills

    A bookkeeper may or may

    not possess analytical skills.

    An accountant should

    possess analytical

    skills.Nature of job The job of a bookkeeper is

    often routine and clerical in

    nature.

    The job of an

    accountant is

    analytical in nature.

    Designing of

    accounting

    system

    Bookkeeping does not cover

    designing of accounts

    system.

    Accounting covers

    designing of

    accounting system.

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    Supervision and

    checking

    A bookkeeper does

    not supervise and

    check the work of an

    accountant.

    An accountant

    supervises and checks

    the work of a

    bookkeeper.

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    It is defined as the science and art of recordingand classifying business transaction andpreparing summaries of the same fordetermining year end profit or loss and the

    financial position of the concern.Profitability

    Provide information about the financial positionof the concern.

    Principal statement of financial accounting

    Income and expenditure statement

    Balance sheet.

    Meaning Financial Accounting

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    Who Needs Accounting Information?

    Internal Users External Users

    Management Accounting

    Information about past

    performance and what canbe expected in the future

    Financial Accounting

    Financial statements

    report on profitability andliquidity to evaluate the

    success of a business

    Employees

    Managers

    Stockholders

    Creditors

    Government regulators

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    Who Uses Accounting Information?

    Those With

    Direct Financial

    Interests

    Management Those WithIndirect Financial

    Interests Finance

    Investment

    Operations &

    Production

    Marketing

    Human

    Relations

    Accounting

    Tax Authorities

    Regulators Labor Unions

    Customers

    Economic

    Planners

    Investors

    Creditors

    Banks

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    Users with Direct Financial Interests

    Investors

    Require financial information

    to analyze the past success

    and potential earnings of a

    business

    Creditors

    Require financial datato assess whether acompany will have the

    cash to repay debtbefore making a loan.

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    Users with Indirect Financial Interests

    Labor Unions, Consumer Groups, Customers,and Other Groupsthe financial performanceand prospects of businesses affect the economy,

    environment, and public policy.

    Regulatory Agenciespublicly traded companies mustreport periodically to the SEC

    Tax Authoritiesrequire special tax returnsand recordkeeping

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    Components of Accounting

    AccountingRecord Transactions:Bookkeeping

    System

    Design

    Analyze & InterpretInformation

    CommunicateInformation

    Processing can be

    done:

    Manually, By computer, or

    Using a

    management

    information system

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    It refers to the rules of action or conduct to beapplied in accounting.

    Those rules of conduct or procedure which

    are adopted by the accountants universally,while recording the accounting transactions.

    Accounting principles can be classified into

    two categories1. Accounting concepts

    2. Accounting conventions.

    Accounting Principles

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    Accounting Concepts

    Entity concept

    Dual Aspect concept

    Accounting period

    concept Going concern concept

    Cost concept

    Money measurementconcept

    Matching concept

    Accounting Conventions Convention of disclosure

    Convention of

    conservatism

    Convention of

    consistency

    Convention of

    materiality.

    Accounting Principles

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    Accounting concepts meansNecessary assumptions

    Ideas

    postulates Which are used to accounting practice and

    preparation of financial statements

    Accounting Concepts

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    The entity is separate and distinct from the owners andthe entity is liable to the owner.

    Hence, in a limited liability company, the enterprise is

    liable to the owner (shareholder) based on the

    proportion of the capital investment (share capital) madeby the latter.

    A business is considered distinct from its creditors and

    customers as well as its owners. For Example:

    Entity Concepts

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    Concept of Separate Entity in the business

    A business is considered distinct from itscreditors and customers as well as its owners.

    Business

    reports &

    accounts

    Personalreports &

    accounts

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    Forms of Business

    Sole Proprietorship Partnership CorporationOne owner

    Owner takes all

    profits and losses

    Owner is liable for

    all business

    obligations

    Two or more

    owners

    Partners share in

    profits and losses

    One partner can

    obligate the

    business to another

    party

    Must be dissolved

    if ownership

    changes

    Business unit

    chartered by the

    state with articles

    of incorporation;

    legally separate

    from owners

    (stockholders)

    Stockholders enjoy

    limited liability Life of corporation

    is unlimited

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    According to this concept, every businesstransaction involves two aspects, namely for

    every receiving of benefit and there is a

    corresponding giving of benefits. Every debit there is an equal and corresponding

    credit.

    Capital + Liabilities = Assetsor

    Assets = Equities (Capital)

    Dual Aspect concept

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    Accounting Equation

    Assets are the economic resources

    of a business that are expected to

    produce a benefit in the future.Liabilitiesare outsider claims,

    or economic obligations

    payable to outsiders.Owners equity represents the

    insider claims of a business.

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    Building the Accounting Equation

    Economic Resources = Creditors Equities

    + Stockholders Equity

    In accounting

    terms

    Assets = Liabilities + Stockholders Equity

    The two sides of the equation must always be in balance.

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    Accounting Equation.

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    Assets

    Economicresources expected

    to benefit the

    companys future

    operations

    Patents, trademarks, copyrights (nonphysical)

    Inventory, land,equipment,

    buildings (physical

    items)

    Cash, accounts receivable (monetary items)

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    Liabilities

    Obligations to pay cash, transfer assets, or

    provide services to other entities in the future

    May take the form of

    accounts payable,

    taxes payable, loans,

    or wages owed to

    employees

    Liabilities are claims

    recognized by law

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    Stockholders Equity

    Claims of the owners of a corporation to

    the assets of the business

    Stockholders Equity

    Contributed Capital Retained Earnings (RE)

    Amount that

    stockholders invest in

    the business

    Generated by business

    operations and kept for use

    in the business

    Par value

    Addl paid-in capital

    Revenuesincrease RE

    Expenses anddividendsdecrease

    RE

    Share Capital

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    In all Accounting Equation.

    Assets

    OwnersEquity

    Liabilities

    Assets = Liabilities + OwnersEquity

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    Expansion of the Accounting Equation.

    Assets

    Owners

    Equity

    Liabilities

    +Equity shares

    +

    Retained Earnings

    Dividends

    +Revenues

    Expenses

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    Assigns revenue and expenses to a specific time

    period.

    Time periods are of equal length.

    Financial statements may be prepared for anytime period.

    The 12-month accounting period is called a fiscal

    year (does not have to correspond with the

    calendar year).

    Monthly or quarterly periods are called interim

    periods.

    Accounting Period Concept

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    Suitable accounting period In India accounting period starts on

    1st April 2005 to 31st march 2006

    In USA accounting period start on1st Jan 2005 to 31st December 2005

    All the statements are prepared at the end of the

    accounting period.

    Accounting Period Concept

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    Continue of Activity concept. Business concern will continue for a long period

    to exist.

    Entities have a life of infinite duration, unlessfacts are known that indicate otherwise.

    The basis of valuation of resources is influenced

    more by their future utility to the business entitythan by their current market valuation.

    Organisation accountant feel that.

    Going concern Concept

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    Unless there is evidence to the contrary, theaccountant assumes that the business will

    continue to operate indefinitely.

    Going concern Concept

    Balance Sheet

    The cost of

    certain assets

    may be held

    until a future

    year

    Income

    Statement

    when it will

    become an

    expense.

    Rs.

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    It implies that assets acquired are recorded in theaccounting books at the cost or price paid to

    acquire it.

    For Example:

    Plant & Machinery @ Rs. 2 crores

    So Accountant has to enter Rs. 2 crores in the books

    of accounts.

    Cost Concept

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    Accounting transactions are measured, expressed andrecorded in terms of money.

    Only money terms are used.

    Concept excludes those transactions or events which

    cannot be expressed in terms of money

    For Example:

    Skill of the supervisor, product policies, employer-

    employee relationship.

    Money measurement Concept

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    Business concern is to ascertain the profit periodically.

    Expenses must be assigned to the accounting period inwhich they are used to produce revenue.

    To measure the profit for a particular period it is

    essential to match accurately the cost associated with therevenue.

    Matching Concept

    Recognize expenses and related

    revenues in same period.

    Allocate costs in a systematic way to

    accounting periods that benefit from the

    costs.

    If cause and effect

    relationship exists

    If no cause and effect

    relationship exists

    A ti d th M t hi R l

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    Assumptions and the Matching Rule

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    Are the traditions, usage and customs which arein the use in preparation of accounting.

    Methods

    Methods of depreciation

    Valuation of inventories

    Treatment of retirement benefits

    Conversion of foreign currency items

    PracticesGuidelines for preparation of accounting statements

    GAAP

    Accounting Conventions

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    All the accounting statements should be honestlyprepared and all the facts and figures must be

    disclosed.

    For Example: Global Trust Bank

    Now Merged with Oriental Bank of Commerce

    Disclosure of all the information is one of the

    important accounting conventions.

    Convention of Disclosure

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    Policy of playing safe or cautious approach. Company can make provision for possible loss, it

    should be taken into account.

    For Example:Reserves and surplus or Retained earnings

    For distribution of dividends or interest payment

    Bad debts provisions

    Inventory valuationcost price or market price

    whichever is lower.

    Convention of Conservatism

    C i f C i

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    Accounting policies and methods should remainunchanged for preparation of financial statements

    from one period to another period.

    For Example:

    Straight line method of depreciation to Reducing

    Balance of Depreciation.

    Meaningful comparison in the performance of

    different periods.

    Current year profit and last year profit

    Current year growth and last year growth

    Convention of Consistency

    C i f M i li

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    Only those events should be recorded which havea significant bearing and insignificant thingsshould be ignored while preparing the profit andloss account and balance sheet.

    For Example:Leakage of oil in the oil factory

    Loss of raw material due to bad handling

    Wastage of raw material due to bad handling Usually accountant will take the decision in this

    regards. He/she should follow some steps in thisregard.for example

    Convention of Materiality

    M i B i T ti

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    Measuring Business Transactions

    Economic Event

    Affects the financial position of an entity

    When to

    record?

    Recognition Valuation

    What value

    to record?

    Classification

    How to

    categorize?

    S t f A ti

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    There are two systems of accounting

    1) Single entry system

    All transactions relating to a personal aspect are

    recorded in the books of account.

    It is incomplete and inaccurate system of

    accounting.

    2) Double entry system

    Every transactions has two aspects and accordingto this system, both the aspects are recorded in the

    books of account.

    System of Accounting

    D bl E t A ti

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    Double-Entry Accounting

    Double-entry bookkeeping means to record

    the dual effects of each business transaction.

    S stem of Acco nting for recording

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    1) Cash system of accounting

    2) Mercantile or Accrual system of

    Accounting

    3) Mixed system of Accounting

    System of Accounting for recording

    Cash system of accounting

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    Only actual cash receipts and cash payments are

    recorded.

    No credit transactions is made

    Receipts and Payment account is prepared

    For Example:

    Government Organizations

    Pan shops

    Kirana shops and etc

    Cash system of accounting

    Mercantile system of accounting

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    All the business transactions are recorded in the

    books of accounts for a particular period

    inclusive of cash receipts and cash payments or

    any amount having become due for payment or

    receipt. Cash and credit transaction are recorded.

    For Example:

    Big Business organisation or corporates.

    Pan shops

    Kirana shops and etc

    Mercantile system of accounting

    Mixed system of accounting

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    It is a combination of Cash system and

    Mercantile system.

    All the cash payments and receipts are recorded

    All the credit and cash transaction are recorded

    in the books.

    For Example:

    Whole sale shops

    Big Business organisation or corporates.

    Retail shops and etc

    Mixed system of accounting

    M i l t f ti

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    Main element of accounting

    Income Expenses

    Assets Liabilities

    1) Personal account

    2) Real account

    3) Nominal account

    T f A t

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    Types of Accounts

    Types Accounts

    Personal Account Impersonal Account

    Natural persons A/c Artificial Persons A/c RepresentativePersonal A/c

    Nominal AccountsReal Account

    Tangible Real Account Intangible Real Account

    T f A t

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    Personal accountThis account relates to a person or a group of personsor a firm in which the business concern either

    receives something from the individual or institutions

    or pay something to the individual or institutions.Personal accounts involve future relationship.

    Personal accounts appears in the Balance sheet of the

    concern.Rule for recording Personal Account are

    Types of Accounts.

    P l A t

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    Debit the receiver

    &

    Credit the giver

    Personal Accounts

    P l A t

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    The personal account further divided into 3types.

    Natural Persons Account:

    Recording transactions of business deals with

    individual person.

    For Example:

    Ram Account, Krishna Account, Sita account and

    Radha Account

    Personal Accounts.

    P l A t

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    Artificial Persons or legal bodies:

    An artificial person or legal bodies created by law.

    Transaction related to business entity

    For Example:

    Reliance Industries Ltd Account

    ABC company ltd account

    Societys account

    Personal Accounts.

    P l A t

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    Representative Personal Account:

    An account, indirectly representing a person or

    persons.

    Records all the transaction related to outstanding

    expense, prepaid expenses and accrued expenses.

    For Example:

    Salaries outstanding

    Wages outstandingRent outstanding

    Prepaid Insurance and etc

    Personal Accounts.

    Real Accounts

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    Transactions which are connected with Assets is

    known as Real Accounts.

    The real account may be tangible or intangible

    Tangible: Assets which can be touched, felt and

    measured.

    For Example:

    Land and Building

    Goods

    Furniture

    Plant and Machinery

    Real Accounts

    Real Accounts

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    Intangible: Asset which cannot be touched and

    measured physically.

    For Example:

    Trade mark

    Goodwill

    Patent,

    Copy Rights and etc

    Rule for recording Real Account are

    Real Accounts

    Real Accounts

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    Real Accounts

    Debit what comes in

    &

    Credit what goes out

    Nominal Accounts

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    Transaction related to business connected with

    expenses, incomes, profit or losses.

    Payment made/Income received do not acquire

    any Asset or create any Future Relationship.

    For Example:

    Rent

    Salaries

    Interest

    Taxi fair & Stationary and etc

    Rule for recording Nominal Account are

    Nominal Accounts

    Nominal Accounts

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    Nominal Accounts

    Debit all expenses and losses

    &

    Credit all incomes and gains

    Journal

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    Book of original entry or prime entry or First

    entry.

    All the business transactions are recorded in

    chronological order.

    In simple meaning Journal is a daily record.

    The transactions are not written directly in the

    accounts. They are, first of all recorded in the

    journal.

    Then they are transferred to ledger.

    Journal

    Format of Journal

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    Format of Journal

    Date Particulars L.F Debit Credit

    Accounts and

    Explanation or

    ( narration )

    Journal of Mr. Khan & Jain as on 31st Jan 2006

    R di T ti i th J l

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    Recording Transactions in the Journal

    Identify the transaction and

    specify each account affected.

    Use the rules of debits and credits.

    Enter the transaction in the journal,

    including a brief explanation for the entry.

    Ledger

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    Book of a final entry. Second state in the accounting cycle.

    Summary statement of all transactions relating to

    a person, asset, expenses or income which havetaken place during a given period of time and

    showing their net effect.

    All the recorded transactions which are classifiedand grouped into different heads of accounts.

    Ledger

    Format of Ledger

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    Date Particulars JF Amount Date Particulars JF Amount

    To By

    Format of Ledger

    Capital AccountDr. Cr.

    The T-Account

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    The T-Account

    Account Title

    Debit

    LEFT SIDE RIGHT SIDE

    Credit

    The T-Account

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    Title of Account

    Debit(left) side

    Credit(right) side

    Three parts

    2. A left side, called the debit side

    3. A right side, called thecredit side

    1. A title that describes the account

    The T Account.

    Increases and Decreases in the Accounts

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    Increases and Decreases in the Accounts

    Assets Liabilities

    Rules of

    Debit and

    Credit: Debit

    +

    Debit

    Debit

    +

    Credit

    Credit

    +

    Credit

    -

    Expenses

    Posting from Journal to Ledger

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    Posting from Journal to Ledger

    The ledgeris a grouping of all the

    accounts; it shows their balances.

    Data must be copied to the ledger

    a process calledposting.

    Thejournal is a chronological record

    of all transactions listed by date.

    Posting from Journal to Ledger

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    Ledger

    Allaccountscombinedmake up

    the ledger.

    Share capital accounts

    Capital

    Cash asset accounts

    AccountsPayable

    liability accounts

    Posting from Journal to Ledger

    Trial Balance

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    Trial Balance

    A trial balance lists all accounts with

    their balancesassets first, followed by

    liabilities, and then share capital.

    DEBITS CREDITS

    Trial Balance

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    Trail Balance is the list of all debit and creditbalances of accounts taken out from the ledger at

    any given date.

    Helps in preparation of final accounts

    Trading Account

    Profit & Loss account

    Balance sheet

    Trial Balance

    Format of Trial Balance

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    Sl. No Name of accounts Debit Credit

    Format of Trial Balance

    Trial Balance of Khan & Jain as on 31st Jan 2006

    Trial Balance

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    For every amount debited, an equal amount must

    be credited

    Result: The total of debits and credits for all the T

    accounts must be equal

    Trial balance is prepared to test this

    Usually prepared at the end of a month or an

    accounting period

    Can be prepared anytime

    Trial Balance

    Subsidiary Books

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    For practical convenience the journal is

    maintained by using a number of books called

    the subsidiary books.

    Also called as Special Journals

    Suitable for big organisation

    Totally 7 subsidiary books, namely

    Subsidiary Books

    Subsidiary Books.

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    Subsidiary Books.

    Subsidiary

    Books

    Sales Book

    Purchase Book

    Sales return Book

    Purchase Return Book

    BP Book BR Book

    Cash Book

    Simple cash

    BookCash with

    D/S book

    Petty cash

    bookCash with Bank

    & D/s Column

    Final Accounts

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    Final Accounts

    Final accounts include

    Trading account

    Profit & Loss account

    Balance sheet.

    Adjustment entries

    Financial soundness of a concern as a whole

    during the particular period.

    Trading Account

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    g

    It shows the results of the purchasing and selling

    of goods.

    It determines Gross profit or Gross Loss.

    It records all Direct Expenses. Helps in calculation of Cost of Goods Sold

    COGS = Opening stock + PurchasesPurchases

    return + direct expensesClosing stock.

    Trading Account.

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    g

    Particulars Amount Particulars Amount

    To Opening stock By Gross Sales

    Less: Returns

    Net SalesTo Purchases By Closing stock

    To Direct

    Expenses

    By Gross Loss C/d

    ( Transfer to P & L

    Account)

    To Gross Profit

    C/d ( transfer to P

    & Account )

    Dr. Cr.

    Trading Account.

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    Important Elements of Trading Accounts

    Opening stock

    Purchases & Purchases Return

    Direct Expenses

    Gross Profit is the excess value of sales over the cost

    of sales.

    Sales & Sales return

    Closing stock

    Gross Loss is the excess of cost of sales over the sales

    revenue.

    g

    Profit & Loss Account

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    Was it a good year or bad year? What was the volume of operations?

    What was the margin available on sales realization?

    The answer

    Profit & Loss Account

    Profit & Loss Account

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    It records all indirect Expenses.

    Helps in determining Net Profit or Net Loss of

    the firm.

    A profit & Loss Account shows a company's

    earnings and expenses over a given period of

    time.

    It exclusively summarizes revenue and expenses

    of the period and shows the net difference i.e.,

    profit or loss of the period.

    Profit & Loss Account

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    Particulars Amount Particulars AmountTo Gross Loss

    B/d

    By Gross

    Profit B/d

    To All IndirectExpenses

    By Non-operating

    Incomes

    To Net Profit c/d By Net Loss

    C/d

    Dr. Cr.

    Balance sheet

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    Balance sheet

    Balance sheet is a statement of assets andliabilities prepared with a view to ascertain the

    financial position of a business on a certain fixed

    date.

    It is a statement not an account.

    Helps in knowing the financial position of the

    firm.

    Reports value of assets, liabilities and owners

    equity at a particular point in time.

    Balance sheet.

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    Liabilities Amount Assets Amount

    Capital / Fixed

    Liabilities

    Fixed Assets

    Non- current

    liabilities

    Current Assets

    Current

    liabilities

    Factious Assets

    Liabilities

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    It is an economic obligations of an enterprise.

    Business enterprise has to pay in case of

    discontinuation of business.

    Repayment of capital invested by the owner or

    investor.

    For Example:

    Capital / Equity shares

    Preference shares

    Non-current Liabilities

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    Payable after a certain number of years.

    Liabilities which are become due for payment

    beyond period of one year.

    For Example:

    Long term debt

    Debenture

    Long term loan from Bank

    Long term loan from Financial Institutions

    Long term loan raised by Issue of Public deposits

    Long term debt raised by issue of securities.

    Current Liabilities

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    Are obligations due within one year or

    Any amount owing by the business which are currently

    due for payment.

    For Example:

    Bills payable

    Sundry Creditors

    Short term loans

    Dividend payable

    Provision for Taxes payable

    Short term bank Overdraft

    Outstanding expenses

    Assets

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    have a useful life of more than one year.

    are acquired for use in the business.

    are not intended for resale to customers.

    Assets which are acquired for permanent use inthe business.

    Information about long-term acquisitions can be

    found under investing activities in the statementof cash flows.

    For Example:

    Assets.

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    Current Assets

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    It is also called as floating Assets.

    Assets which can be easily realised or converted in to

    cash.

    Shorter period say, less than one year

    For Example: Cash or cash at Bank

    Inventories

    Debtors

    Bill Receivable

    Short term investment

    Prepaid Expanses

    Fictitious Assets

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    They are useful because of the special rights that

    they carry.

    Do not have a physical form.

    For Example:

    Patents

    Copyrights

    Trademarks

    Preliminary Expenses

    Share issue expenses

    Adjustment entries

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    1) Closing stock

    2) Outstanding expenses3) Prepaid Expenses

    4) Accrued Income

    5) Income received in Advance

    6) Depreciation

    7) Interest on Capital

    8) Interest on Drawings

    9) Bad Debts10) Provision for Doubtful debts

    11) Provisions for Discount on debtors

    12) Provision for Discount on creditors.

    Accounting Cycle

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    Accounting Cycle

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    Describe the

    accounting cycle, andexplain the purposes

    of closing entries.

    C i f i i

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    Class is open for the discussion

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    Thank u