5/09Old Dominion University Department of Human Resources 1 Old Dominion University The Department of Human Resources Presents BENEFITS 101 7/04

5/09 Old Dominion University Department of Human Resources

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Old Dominion University

The Department of Human ResourcesPresents

BENEFITS 101 7/04


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What is the purpose of Benefits 101?

Provide information on what benefits are available.

Explain where to find your benefit information

Provide information on what to do if there is a problem; who to contact.


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Program ContentWhat benefits are available?What benefits are provided by Old Dominion University to full

time employees?How to find out what you have?How can you make changes?


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What Benefits are Available?

Retirement Life Insurance COVA Health Care Tax Sheltered Annuities Deferred Compensation Employer Cash Match Flexible Reimbursement Accounts


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What Benefits are Available (continued)

Long Term Disability Accidental Death/Dismemberment Legal Plan Optional Life Insurance Long Term Care Insurance


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What Benefits are Available? (continued)

Workers’ Compensation Return to Work Program Holidays Employee Assistance Program University I.D. Card Tuition Assistance Virginia Sickness and Disability Program (VSDP)


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What Benefits are Provided as a Condition of Employment?

VRS Basic Life Insurance

Retirement Plan Membership


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Retirement PlansClassified Employees:

Virginia Retirement System (VRS)

Faculty/Faculty Administrators:Virginia Retirement System

(VRS) - OR -

Optional Retirement Plan (ORP)


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Virginia Retirement System (VRS)

defined benefit plan with a formula to calculate retirement benefits based on age,

years of service, salary VRS assumes all investment risk vested after five years of service Member Benefit Profile sent each Fall with service, contributions, interest, life

insurance, projected retirement benefits Employees hired after 1/1/99 automatically enrolled in the Virginia Sickness and

Disability Program (VSDP) (faculty may elect or

decline)


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Optional Retirement Plans

plans are portable (take with you if you leave ODU employment vested immediately employee determines how contribution is

invested and assumes all risks for investment options

investment gains and losses affect retirement benefit

defined contribution plan irrevocable election


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Life Insurance Coverage is provided by ODU for full time and part-time salaried

employees (enrollment required) Provider is Minnesota Life No medical examination required Natural and Accidental death benefit Accidental death and dismemberment benefit


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Life Insurance (continued) Accelerated death benefit for

terminal medical conditionSafety belt benefitRepatriation benefitTaxes on basic group life (if

coverage exceeds $50,000, the excess of $50,000 may be considered imputed income and subject to taxes)


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Life Insurance CoverageNatural Death: your annual salary

rounded to the next highest thousand and doubled

($34,100 X 2 = $35,000 X 2 = $70,000)

Accidental Death: four times your annual salary

($34,100 X 4 = $35,000 X 4 = $140,000)


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Beneficiaries Paid according to the order of precedence

if no beneficiary is designated: Spouse Child or children Parents

If there are none of the above, executor or administrator of the estate or other designee.

Reminder: Keep your beneficiary listing current.


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What Benefits do I Have? I have no idea what benefits I have.

How do I find out? Where is my benefits information available?

Listed on your LEO On-line Pay Stub

Department of Human Resources


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When Can I Make Changes to my Benefits?

within 31 days of hire

during Open Enrollment periods

some types of exceptions allowed


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Let’s Talk about Health Care Most ODU employees are enrolled in COVA

Connect An Optima Health Plan Available options: Out-of-Network , Expanded

Dental, Vision/Hearing The employer pays a large portion of the

health care premium Benefits are on a fiscal year basis (July – June) Three types of membership – Employee,

Employee Plus One and Family coverage


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Health care premiums are deducted

from your paycheck before

taxes are calculated.

Less taxes paid giving you more spendable income.


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When Can I Make Health Care Changes?

During Open Enrollment (usually held April – May) Plan changes can be made at this time. Effective on July 1st.

Qualifying mid-year event examples• Change in employment of spouse • Birth or adoption of child• Marriage or Divorce• Child no longer a dependent


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How Do I Make Changes to my Health Care Plan?

Visit: www.dhrm.virginia.gov At the Health Benefits Tab, click on: EmployeeDirect; Log on with your personal Health I.D. and

passcode (to get a passcode, if you do not have one, follow the EmployeeDirect instructions to have one mailed to you). Passcode is your confidential electronic signature

http://www.dhrm.virginia.gov/


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How Do I Make Changes to my Health Care Plan? (cont.)

Submit an Enrollment/Waiver Form (new employee enrollment, open enrollment, or qualifying mid-year event change)

Forms are available at:• www.dhrm.virginia.gov• Department of Human Resources

http://www.dhrm.virginia.gov/


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When will my Health Care Changes be Effective?

Effective the first of the month FOLLOWING submission of your

request (except for birth, adoption or placement for adoption which

are effective the first of the month in which the event occurs)


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Who Can Help me With my Health Care Problem?

Read your health care Member Handbook and understand your coverage

Review your Explanation of Benefits which is generated by the insurance company, after your health care visit

If you need additional information, call Optima at 1-866-846-2682 or 687-6350


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Review your Health Care Explanation of Benefits! If you are concerned about the explanation,

call Optima (687-6350) or Anthem (800-552-2682) and ask for an explanation.

AND/OR Discuss the billing with your Medical

provider.

Ask questions!


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I DO NOT AGREE WITH THE BILL!

Your health care is your responsibility. Review information when it is provided to you.

Use your Health Care Member Handbook as a point of reference.

Call Optima or Anthem and ask how the bill was coded by the provider.


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How Can I File a Complaint or an Appeal?

Follow the Complaint/Appeal Process described in the COVA Member Handbook.

When talking with a health care representative, keep a record of the name of the person and the date.

ALWAYS KEEP A COPY OF ANY INFORMATION THAT YOU PROVIDE.


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Why Do I Have to File the Complaint or the Appeal?

2003 HIPAA Privacy regulations set forth by the U.S. Department of Health and Human Services, Office for Civil Rights, limit who can inquire about your protected health information.

Only you or an individual involved in your care, or payment of your care, can ask directly about your protected health information.


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ADDITIONAL OPTIONAL BENEFITS (This is a partial list; additional info

is available on the Department of Human Resources website)


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Flexible Reimbursement Accounts

MEDICAL: you set aside pre-tax dollars for predictable medical, dental, vision care, or other eligible expenses not covered by your health care plan

DEPENDENT CARE: you set aside pre-tax dollars for predictable eligible dependent care expenses, such as childcare.

OPEN ENROLLMENT: Held in the Spring with annual Health Open Enrollment. YOU MUST RE-ENROLL EVERY YEAR! RE-ENROLLMENT S NOT AUTOMATIC!

Flexible Reimbursement Accts have $3.67 monthly administration fee.


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(continued)

Medical Reimbursement Account

$10 minimum per pay period $5,000 maximum allowable contribution payroll deducted pre-tax “use it or lose” it account; calculate only

predictable expenses; there is no refund of monies not used


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(continued)

Dependent Care Accounts Annual Maximum $5,000 Minimum contribution (deduction) per

pay period is $10 Covers dependent care expenses “Use it or lose” it account, for predictable

expenses


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How do I Request Reimbursement?

Mail/Fax a completed Flexible Reimbursement Account Claim Form to:

Contract AdministratorFringe Benefits Management Co.P. O. Box 1800Tallahassee, FL 32302-1800

-OR-

1-850-425-4608 (fax number)


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Optional Life Insurance

Offered by the Virginia Retirement System May include coverage for spouse and

dependent children Coverage available is 1X to 4X salary for

employee and reduced amounts for spouse and dependents

Evidence of good health may be required Underwriter is Minnesota Life (1-800-441-2258)


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Long Term Care Insurance

• Available to full-time employees, their spouses, parents, and parents-in-law

• Medical Questionnaire may need to be completed

• Provider: Aetna Life Insurance Company (1-877-894-2470)• VSDP participants have an employer paid

$96 daily/2 year benefit amount


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CIGNA Long Term Disability Available for full time employees

earning >$15,000 Provides up to 60% of income after 180

days of disability Employee pays full premium Disability income is non-taxable Provider: Cigna Group Insurance (Life

Insurance Company of North America) Open Enrollment October/November in

conjunction with the Benefits Fair


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Pre-Paid Legal Assistance Plan

Covers a wide variety of legal services: purchasing/selling a home, preparing wills, traffic violations, divorce, and many other services

Provider: Legal Resources of Virginia (757-498-1220) Open Enrollment in October/November

in conjunction with the Benefits Fair


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What is a TSA (403b) or DCP (457)?

Voluntary tax deferred supplemental retirement savings/investment plans (tax sheltered annuities or Deferred Compensation Plan)

Provider TSA companies are: American Express, Equitable, Fidelity

Investments, Lincoln, MetLife, TIAA/CREF $ VALIC

Provider DCP company is: ING

Employer Cash Match may be an option.


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What are the 2004 TSA(403b) and DCP(457) Annual Limits?

UNDER AGE 50: $16,500(can contribute to both a 403b and a 457)

AGE 50 AND ABOVE: $22,000 (can contribute to both a 403b and a 457)


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What is Cash Match?

ODU makes a contribution to your TSA(403b) or DCP(457) - up to a $40 maximum contribution per month

Employee contributing at least $40 per pay period receive the maximum $20 per pay period match


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You Can Enroll in a Tax Sheltered Annuity (403b), Deferred Compensation (457) and Cash Match at any time during the year.


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How do I Get Information on Supplemental Retirement Plans?

TSA information is available on the HR web page:

http:www.odu.edu/af/humanresources/

DCP information is available on the VRS web page: www.varetire.org or 877-327-5261

Call HR to request a list of each company

and the agent of records’ telephone number

http://www.varetire.org/


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VIRGINIA SICKNESS AND DISABILITY PROGRAM (VSDP)

Provides eligible employees sick leave (8, 9 or 10 days annually)

Family and personal leave (4 or 5 days annually)

No carry-over from year to year Provides short and long term

disability


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What are my Responsibilities?

Provide accurate, current information Notify HR of Address Changes or Name

Changes or Dependent Changes Read the information sent out about

benefits through e-mails, flyers, newsletters, University Announcements

Remember that these are YOUR benefits and you need to understand them.


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WORKERS’ COMPENSATION

Job-related injuries Immediately report your injury to

your supervisor, in writing, if possible

Contact the Department of Human Resources at ext. 3-4196

Workers’ Compensation will be coordinated with VSDP coverage, if applicable


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RETURN TO WORK PROGRAM

Work and non-work related injuries Whenever the doctor prescribes

restrictions Work is a therapy – transition back

to work Part-time or light duty assignments

are performed during recovery


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RETURN TO WORK PROGRAM

Work and non-work related injuries Whenever the doctor prescribes

restrictions Work is a therapy – transition back

to work Part-time or light duty assignments

are performed during recovery


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FOR MEDICAL, PRESCRIIPTION, BEHAVIORAL HEALTH & OPTIONAL VISION/HEARING QUESTIONS

CONTACT: Optima Health 687-6350

1-866-846-2682 www.optimahealth.com/cova


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FOR DENTAL QUESTIONS

CONTACT

DELTA DENTAL 1-888-335-8296 www.deltadentalva.com


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HOW DO I CONTACT VRS?

Virginia Retirement System 1200 East Main Street P. O. Box 2500

Richmond, VA 23218-2500 1-888-827-3847 www.varetire.org


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OTHER HELPFULTELEPHONE NUMBERS AND ADDRESSES

Minnesota Life 1-800-441-2258 P. O. Box 1193

Richmond, VA 23218-1193

Aetna Long Term Care 1-877-894-2470

VSDP 1-800-652-5602

(Third Party Administrator is Unum) 2211 Congress St. Portland, ME 04122

Documents

5/09Old Dominion University Department of Human Resources 1 Old Dominion University The Department of Human Resources Presents BENEFITS 101 7/04