50301-002: Second Integrated Road Investment Program

Social Monitoring Report Project Number: 50301- 002/ 003 Loan Numbers: 3579 /3580 / 3851 Semi Annual Report December 2020

SRI: Second Integrated Road Investment Program –

Tranche 1 and 2

PIC 04 – Northern Province

Prepared by the Road Development Authority, Ministry of Highways for the Asian Development Bank.

This social monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. Your attention is directed to the “terms of use” section on ADB’s website.'. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area

ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report

Northern Province January – June 2020

0

DEMOCRATIC SOCIALIST REPUBLIC OF SRI LANKA

MINISTRY OF HIGHWAYS

ROAD DEVELOPMENT AUTHORITY

SECOND INTEGRATED ROAD INVESTMENT PROGRAMME

NORTHERN PROVINCE

(LOAN No. 3579 / 3580 - SRI:)

SOCIAL SAFEGUARD MONITORING SEMI-ANNUAL REPORT

JULY - DECEMBER 2020

PREPARED BY:

MG CONSULTANTS (PVT) LTD.

in Joint Venture with

ENGINEERING CONSULTANTS (PVT) LTD.

SUBMITTED TO:

ASIAN DEVELOPMENT BANK



i

Contents

1 Introduction ................................................................................................................... 1

1.1 Second Integrated Road Investment Program ......................................................... 1

1.1.1 The objective of the Project ......................................................................... 3

1.2 Project Location .................................................................................................... 4

1.2.1 Conventional Roads Contracts – Jaffna District ............................................ 5

1.2.2 Conventional Roads Contracts – Kilinochchi District .................................... 5

1.2.3 Conventional Roads Contracts – Mullaitivu District ....................................... 6

1.2.4 Conventional Roads Contracts – Vavuniya District ........................................ 6

1.2.5 Conventional Roads Contracts – Mannar District ........................................... 7

1.3 Consulting Services Contract ................................................................................ 7

1.4 Roles and Responsibilities of PIU, PIC04, and Contractors .................................. 7

1.5 Social and Environment Safeguard compliances organization ............................ 9

1.6 Overview of institutional Framework................................................................. 10

1.7 Context and purpose of this Report ................................................................... 11

1.8 Status of Civil Work Progress in Northern province .......................................... 12

2 Compliance with Social Safeguards Requirements ....................................................... 14

2.1 Compliance on Social Safeguards Provisions the Loan Covenant - 3581 – SRI (COL) 14

2.2 Compliance to the Social requirements under the project Facility Administration Manual (FAM). ....................................................................................... 20

2.3 Compliance with Requirement in the Resettlement Framework (RF) .............. 27

3 Compliance with Gender Action Plan (GAP) ................................................................ 30

3.1 HIV / AIDS Prevention and Health Awareness Programme ................................ 46

3.2 Road Safety Awareness Programs and Environmental Awareness Programs. ... 48

3.2.1 Site Safety Awareness Programs .................................................................. 50

3.2.2 Safety Programs for COVID 19 ..................................................................... 52

4 Social Safeguards Issues and Mitigation Measures Implemented .................................. 54

4.1 Grievance Redress Mechanism .............................................................................. 54

4.1.1 Establishment of GRCs at Divisional Secretariat Division (DSD) Level ....... 56

4.1.2 Channels for receiving grievances and summary of grievances received . 58

5 Process of Land Donation ............................................................................................. 64

5.1 Status of Land Donation Activities ...................................................................... 64

5.2 Keeping Records of Land Donations ................................................................... 66

5.3 Introduction of Concept of Context Sensitive Design (CSD) including Elderly- Women- Children- Disabled (EWCD) friendly designs ................................................... 67

6 Monitoring and Stakeholder Coordination .................................................................... 82

6.1 Training and Awareness Programmes - Monitoring section ............................... 82

6.2 Monitoring of Project Activities .......................................................................... 83

6.3 Performed Social Welfare Programme ............................................................... 84

7 Conclusion and recommendation ................................................................................. 88

7.1 Conclusion............................................................................................................ 88

7.2 Recommendations ................................................................................................. 89

8 Annexures .................................................................................................................... 90



ii

List of Tables

Table 1-1:Contracts Summary ............................................................................................... 2

Table 1-2: Roles and Responsibilities Summary .................................................................... 8

Table 1-3: Social and Environment Safeguard Staff in Northern Province ............................ 9

Table 1-4: Status of Civil Progress ...................................................................................... 12

Table 2-1: Compliance with Loan conditions (Social Safeguards) ....................................... 14

Table 2-2:Compliance with FAM.......................................................................................... 20

Table 2-3:Compliance with RF ............................................................................................ 27

Table 3-1: Complying Status with the GAP ......................................................................... 32

Table 3-2:Status of Gender Composition ............................................................................ 42

Table 3-3:Status of Gender Composition – Contract Level .................................................. 43

Table 3-4:Status HIV/STD Awareness Programs .................................................................. 46

Table 3-5:Status Road Safety and Environmental Awareness Programs .............................. 48

Table 3-6:Safety Tool Box Meeting ..................................................................................... 50

Table 3-7:COVID 19 Safety Awareness Programs ................................................................. 52

Table 3-8:PCR Test Details .................................................................................................. 52

Table 4-1:Establishment of GRCs at Grama Niladhari (GND) Level ..................................... 54

Table 4-2:Establishment of GRCs at Divisional Secretariat (DSD) Level .............................. 56

Table 4-3:Status of Public Complaints/Suggestions/Requests for the period of July – December 2020 ................................................................................................................... 59

Table 4-4:Status of Public Complaints/Suggestions/Requests for the period of December

2019 – December 2020 (Cumulative) ................................................................................... 60

Table 5-1:Details of Land Donation ..................................................................................... 65

Table 5-2: Details of CSD and EWCD Applications ............................................................ 68

Table 6-1:Inhouse Training – PIU, PIC04 and Contractor’s ESOs .......................................... 82

Table 6-2:Details of Social Work Conducted ....................................................................... 84



iii

List of Figures

Figure 1-1:Project Location Map ........................................................................................... 4

Figure 1-2:Location of 128 roads with 273.24 km in Jaffna District ...................................... 5

Figure 1-3:Location of 47 roads with 181.78 km in Kilinochchi District ................................ 5

Figure 1-4:Location of 36 roads with 141.34 km in Mullaitivu District .................................. 6

Figure 1-5:Location of 64 roads with 271.48 km in Vavuniya District ................................... 6

Figure 1-6:Location of 68 roads with 166.34 km in Mannar District ...................................... 7

Figure 1-7: Project Organization Chart ............................................................................... 10

Figure 1-8:Asphalt Work at MN01 ........................................................................................ 13

Figure 1-9: Culvert Backfilling at KN03 ............................................................................... 13

Figure 1-10:Culvert Construction work at VA03 .................................................................. 13

Figure 1-11: Asphalt Work at VA03 ...................................................................................... 13

Figure 1-12:Asphalt Laying at MN03 .................................................................................... 13

Figure 1-13:Asphalt Laying at KN03 .................................................................................... 13

Figure 3-1:Women Participation in GRC Meeting ................................................................ 30

Figure 3-2: Women Participation in Transect Walk ............................................................. 31

Figure 3-3:Women workforce .............................................................................................. 44

Figure 3-4:Vacancy Notice for increasing the women workforce ........................................ 45

Figure 3-5:HIV/STD Awareness Programs ............................................................................ 47

Figure 3-6: Road Safety Awareness Programs and Environmental Awareness Programs. .... 49

Figure 3-7:Some Click of Tool Box Meeting ......................................................................... 51

Figure 3-8: Health and Safety Awareness Program at MU01 ............................................... 51

Figure 3-9:COVID 19 Precaution at Site Office .................................................................... 53

Figure 3-10:First Aid Training (1990 “Suwaseriya”) ............................................................ 53

Figure 4-1:GND Level GRC Meeting Photos ......................................................................... 55

Figure 4-2:DS Level GRC Meeting Photos ............................................................................ 57

Figure 4-3:Complaint Boxes Placed ..................................................................................... 61

Figure 4-4:Public Consultation for complaints review ........................................................ 61

Figure 4-5:Complaint Boxes Opening with Employer and Engineer representative ............. 62

Figure 4-6:Public Posters Placed ......................................................................................... 63

Figure 5-1:A graphical Presentation of limits for Consent letter and MOU ......................... 64

Figure 5-2:Land Donation .................................................................................................... 66

Figure 6-1:Inhouse Training – PIU, PIC04 and Contractor’s ESOs ......................................... 82

Figure 6-2: Asphalt laying for basketball Coad at Wattapalai Forces Camp ........................ 85

Figure 6-3:Cleaning of Iyankulam pillaiyar temple around the area. .................................. 85

Figure 6-4:Fill the dangerous big pot hole of arumuttan kulam road, near the preschool . 85

Figure 6-5:Rehabilitate the heavily damaged rural road in arumuttankulam ..................... 86

Figure 6-6: Based on the request the private old well was filled with excavated soil ........ 86

Figure 6-7:Fill the dangerous big pot hole of arumuttan kulam road, near the preschool . 86

Figure 6-8:Cleared and leveled a by road which was highly eroded in Kumulamunai area . 87

Figure 6-9:Helped to take out timber corporation vehicle which was immovable in mud .. 87

Figure 6-10:Therankandal school infra structures repaired (Main hall ground floor and

laboratory ,Roofing Sheets-drama hall) .............................................................................. 87



iv

List of Annexures

Annexure 1:Key PIC Staff Mobilized as at 31 December 2020 ............................................ 90

Annexure 2:Sample confirmation letter given for land donation ....................................... 95

Annexure 3: Sample individual consent letter is given for land donation .......................... 96

Annexure 4: Sample common confirmation letter is given for land donation .................... 97

Annexure 5:Sample common consent letter given for land donation ................................ 98



v

List of Abbreviations

AC Asphalt Concrete

ADB Asian Development Bank

CE Construction Engineer

CRC Conventional Road contract

CSR Cooperate Social Responsibility

DSD Divisional Secretariat Division

DTL Deputy Team Leader

EARF Environment Assessment and Review Framework

EOI Expressions of interest

EOT Extension of time

ES Environmental Specialist

ESDD Environment and Social Development Division

ESO Environmental Safeguard Officer

ESSO Environmental and Social Safeguard Officer

ESU Environmental and Social Unit

EWCD Elderly Women Child Disable

FAM Facility Administration Manual

GAP Gender Action Plan

GN Grama Niladhari

GND Grama Niladhari Division

GoSL Government of Sri Lanka

GRCs Grievance Redress Committees

GRM Grievance Redress Mechanism

IA Implementing Agency

IPPF Indigenous People’s Planning Framework

iRoad Integrated Road Investment Program

JF Jaffna

KL Kilinochchi

MFF Multi Trance Financing Facility

MN Mannar

MoR&H Ministry of Roads and Highways

MOU Memorandum of Understanding

MU Mullaitivu

NP Northern Province



vi

NR Not Relevant

PD Project Director

PIC Project Implementing Consultant

PIU Project Implementing Unit

PPE Personal Protective Equipment

PRDD Provincial Roads Development Department

PS Pradeshiya Sabha

RDA Road Development Authority

RE Residential Engineer

RF Resettlement Framework

RMC Road Maintenance Contract

RoP Rate of Progress

RPF Request for Proposals

SAPE Survey and Preliminary Engineering Work

SGRS Social/Gender/Resettlement Specialist

SSSO Senior Social Safeguard Officer

SSO Social Safeguard Officer

STI Sexually transmitted Infections

TBC To be conducted

TL Team Leader

UC

VA

Urban Council

Vavuniya



1

1 Introduction

1.1 Second Integrated Road Investment Program

1. The Government of Sri Lanka (GoSL) is implementing the Integrated Road Investment Programme 2 (iRoad 2) through the Road Development Authority (RDA). The program intends to stimulate economic growth and enhance the quality of life and welfare in rural areas by improving transport connectivity between rural communities and socioeconomic centers. Improvements comprise bringing selected roads to an all-weather standard through the rehabilitation and upgrading of existing carriageways and associated with drainage works. 2. The improvements will be carried out within the available corridor of the selected roads and will entail community participation in the development, with the avoidance of involuntary resettlement. 3. Funding for the program is provided through the ADB’s Multi Tranche Financing Facility (MFF) which provides loans up to an aggregate amount of USD 800 million. Counterpart funding of USD 106 million is provided by the GoSL for feasibility studies, engineering, tax and duties, and part of the contingency. 4. There are 343 roads to be rehabilitated through the project. Out of 343 roads, 4 roads are national roads (RDA), 103 roads are PRDD roads, 186 roads are PS roads and 50 MC/UC roads to be rehabilitated.

5. 91.30 km of RDA roads, 608.21 km of PRDD roads, 310.60 km of PS roads, and 24.07km of MC/UC roads altogether 1034.18km of roads to be rehabilitated under iRoad program-NP.



2

Table 1-1:Contracts Summary

Jaffna District

Package No.

Contract Sum. (Rs) No. of Roads

Road Category Road Length (km) RDA PRDD PS UC/MC

JF01 Maga Engineering Pvt Ltd 3,156,959,804.16 29 _ 37.15 10.14 9.28 56.57

JF02 W.K.K Engineering-World Kaihatsu Joint Venture

3,140,754,642.54 37 _ 39.6 28.04 _ 67.64

JF03 China State Construction Engineering Co. Ltd

3,350,157,507.60 35 _ 39.56 32.25 _ 71.81

JF04 NEM Constructions 1,684,811,522.40 1 13.00 _ _ _ 13.00

JF05 Maga Engineering Pvt Ltd 3,880,107,106.12 26 _ 53.09 11.13 _ 64.22

Sub Total 15,212,790,582.82 128 13.00 169.4 81.56 9.28 273.24

Kilinochchi District

KN01 Sri Ram Constructions 2,440,916,640.00 10 _ 45.17 15.14 _ 60.31

KN02 CNTIC-RR Joint Venture 2,599,995,936.60 14 _ 40.42 13.18 _ 53.6

KN03 Maga Engineering Pvt Ltd 3,133,195,084.67 23 _ 31.22 36.65 _ 67.87

Sub Total 8,174,107,661.27 47 -

116.81 64.97 -

181.78

Mullaitivu District

MU01 Maga Engineering Pvt Ltd 3,304,301,824.80 22 _ 34.63 33.38 _ 68.01

MU02 Maga Engineering Pvt Ltd 3,607,682,854.80 14 _ 51.95 21.38 _ 73.33

Sub Total 6,911,984,679.60 36 -

86.58 54.76 -

141.34

Vavuniya District

VA01 Maga Engineering Pvt Ltd 3,952,199,436.62 18 _ 74.96 20.52 _ 95.48

VA02 Maga Engineering Pvt Ltd 2,448,747,350.59 8 14.10 18.56 7.43 _ 40.09

VA03 Maga Engineering Pvt Ltd 2,813,483,358.24 1 35.60 _ _ _ 35.60

VA04 China State Construction Engineering Co. Ltd

3,733,169,368.08 37 49.76 44.47 6.08 100.31

Sub Total 12,947,599,513.53 64 49.70 143.28 72.42 6.08 271.48

Mannar District

MN01 K.D.A. Weerasinghe & Co. (Pvt) Ltd

3,454,661,925.60 27 28.60 12.02 6.7 8.71 56.03

MN02 K.D.A. Weerasinghe & Co. (Pvt) Ltd

2,756,695,788.00 29 _ 43.98 17.32 _ 61.30

MN03 CNTIC-RR Joint Venture 2,481,994,000.80 12 _ 36.14 12.87 _ 49.01

Sub Total 8,693,351,714.40 68 28.60 92.14 36.89 8.71 166.34

Grand Total 51,939,834,151.62 343 91.30 608.21 310.6 24.07 1034.18



3

1.1.1 The objective of the Project

6. Specific Objectives of this project are,

a. To improve the road connection between rural communities and the socio-economic

center of the Northern Province.

b. To upgrade and maintain a total length of 1034.18 km of national and rural roads

(selected through a screening process) to all-weather standard.

c. To open up rural areas for development

d. To improve connectivity between production centers and market places and improve

linkage with the other districts and provinces.

7. Besides, the project will ensure that women are closely involved in the design,

construction, and maintenance of these national and rural access roads.

8. To achieve these objectives, the selected roads/ road section of the road network in

Northern province will be rehabilitated and maintained with the following guidelines;

a. To upgrade and maintain the selected roads to all-weather standards,

b. To surface the existing pavement with Asphalt Concrete (AC) or Concrete (in the

special case of water inundation) if the present surface is weak,

c. To repair or reconstruct damaged culverts and drainage structures,

d. To introduce earth drains for all road sections and build up drains where necessary

e. To remove any irregularities on the existing vertical profile and horizontal profile,

thereby improving the road alignment.



4

1.2 Project Location 9. There are five administrative Districts covered by PIC04. There are Jaffna, Kilinochchi,

Mullaitivu, Vavuniya, and Mannar of Northern province.

Figure 1-1:Project Location Map



5

1.2.1 Conventional Roads Contracts – Jaffna District

10. Figure 1.2 describes the (Conventional Road Contracts) CRC packages in Jaffna

District. A total number of 128 roads with 273.24 km have been listed under 05 CRC

packages: JF01, JF02, JF03, JF04, and JF05.

Figure 1-2:Location of 128 roads with 273.24 km in Jaffna District

1.2.2 Conventional Roads Contracts – Kilinochchi District 11. Figure 1.3 describes the (Conventional Road Contracts) CRC packages in Kilinochchi

District. A total number of 47 roads with 181.78 km have been listed under 03 CRC packages:

KN01, KN02 and KN03.

Figure 1-3:Location of 47 roads with 181.78 km in Kilinochchi District



6

1.2.3 Conventional Roads Contracts – Mullaitivu District

12. Figure 1.4 describes the (Conventional Road Contracts) CRC packages in Mullaitivu

District. A total number of 36 roads with 141.34 km have been listed under 02 CRC packages:

MU01 and MU02.

Figure 1-4:Location of 36 roads with 141.34 km in Mullaitivu District

1.2.4 Conventional Roads Contracts – Vavuniya District

13. Figure 1.5 describes the (Conventional Road Contracts) CRC packages in Vavuniya

District. A total number of 64 roads with 271.48 km have been listed under 04 CRC

packages: VA01, VA02, VA03 and VA04.

Figure 1-5:Location of 64 roads with 271.48 km in Vavuniya District



7

1.2.5 Conventional Roads Contracts – Mannar District

14. Figure 1.6 describes the (Conventional Road Contracts) CRC packages in Mannar District.

A total number of 68 roads with 166.34 km have been listed under 03 CRC packages:

MN01, MN02 and MN03.

Figure 1-6:Location of 68 roads with 166.34 km in Mannar District

1.3 Consulting Services Contract 15. To assist in the supervision and administration of the CRC contracts, the RDA has

appointed the Joint Venture of MG Consultants Ltd and Engineering Consultant Ltd. (the

MG - ECL JV) as the Project Implementation Consultant PIC04 for the iRoad 2 program

in the Northern province commencing from 5 August 2019.

1.4 Roles and Responsibilities of PIU, PIC04, and Contractors 16. The Resettlement Framework (RF) prepared for the iRoad2 program includes the roles

and responsibilities of each stakeholder involved. The below table which is an extract

of table 7.1 of the RF indicates the “Key responsibilities” of each agency related to executing/ implementing the program.



8

Table 1-2: Roles and Responsibilities Summary

Key Agency Responsibility

Project Implementation Unit

The PIU will play a key role in coordinating with other concerned agencies

and facilitating the entire process. The PIU will facilitate and coordinate

the enrollment of vulnerable DPs in the project and delivery of

entitlements as described in the agreed mitigation measures matrix and

entitlement matrix.

• Oversee land availability for taking up proposed roads. • Ensure that survey and consultation activities are properly conducted. • Provide support to the survey team in making records/information and

maps available before the PRA activities.

• For negotiated settlement process. Ensure that MoUs are signed and

support/assistance provided on time.

• Ensure GRCs have been formed and complaints are being addressed

promptly.

• Conduct internal monitoring and prepare reports.

•

Project Implementation Consultants

• Review Level 1 design to ensure community suggestions have been

integrated where feasible.

• Provide technical support and advice for addressing complaints and

grievances and participate in resolving issues as a member of the GRC.

• Provide technical advice and on the job training to the contractors as

necessary.

• Preparation of semi-annual monitoring reports based on the monitoring

checklists and submission to RDA for further submission to ADB.

• Preparation of due diligence reports on the social safeguard performance

of the earlier tranche before the approval of the next tranche.

Contractor • Ensure outcomes/suggestions from community consultation/transect

walk are integrated into Level 1 design.

• Commence construction only when alignment is free of encumbrance. • Respond in a timely fashion to recommendations from GRCs.



9

1.5 Social and Environment Safeguard compliances organization

17. The following Social and Environmental safeguard compliance Officers of the Employer,

the Engineer and the Contractors of the project in all 5 districts have commenced

safeguard activities according to the IEER.

The Employer (PMU) The Contractor (iroad 2)

SEO – S.H.A. Ashraff

(07.10.2019)

SSSO – T.Krishnaraja

(01.07.2020)

EO1 - K.W.H.C.B. Kodagoda

(07.10.2019)

EO2 H.A.H.I. Amarasinghe

(13.11.2019)

Pro

ject

Level

Dis

tric

t/Contr

act

Level

The Engineer (PIC 04)

ES- K M Gunaratne

(04.03.2020)

SGRS- T.Jasdeepan

(08.06.2020)

ESO – S.Suthassna

(05.10.2020)

ES0 (RE-Jaffna)

A. Kirujika – (01.01.2020)

G.Saravanan (15.07.2020)

ESO(RE- Kilinochchi)

A. Aginthini - (09.12.2019)

ESO (RE-Mullaitivu)

A. Gajenthiran - (16.12.2019)

ESO(RE- Vavuniya)

Ayesha Gunaratne – (04.08.2020)

A.Rafeek – (10.09.2020)

ESO (RE-Mannar)

S. Kanchana - 02.03.2020

Jaffna (JF01)

T.Kohitharan – (07.09.2020)

R.Anojan – (07.09.2020)

Jaffna (JF02)

S.Subasiny – (01.11.2019)

M.Lampotharan – (11.09.2020)

Jaffna (JF03)

M.Mathusan – (28.08.2020)

V.Vinusha – (31.08.2020)

Jaffna (JF05)

E.M.C.R. Ekanayake - (20.01.2020)

S.Ainkaran – (01.08.2020)

Kilinochchi (KN01)

S. Arangajanan - (O6.11.2019)

T.Lavanja – (16.09.2020)

Kilinochchi (KN02)

Mr. M.M.C.P.K.B.Mullegama 01.06.2020)

S.Stensilla – (06.07.2020)

Kilinochchi (KN03)

V.Kayathri – (01.09.2020)

Mullaitivu (MU01)

A.G.L. Priyadashana - (11.01.2020)

D.T.S.V.Jayarathne – (21.09.2020)

Mullaitivu (MU02)

J. Jeyaruban – (26.05.2020)

Mannar (MN01)

M.Hamsathuwany - (20.10.2019)

J.A.C.N.Jayakodi - (01.11.2020)

Mannar (MN02)

M.S.M Siyam – (09.12.2020)

L.Tharshika – (21.12.2020)

Mannar (MN03)

W.M. Weerakoon - (01.12.2019)

R.Anoja – (26.12.2019)

Vavuniya (VA01)

T. Kulangana - (01.01.2020)

M.Sujeevan – (01.06.2020)

Vavuniya (VA02)

S. Uthistan - (25.11.2019)

R. Apshara (06.07.2020)

Vavuniya (VA03)

T.Vaigunthan - (26.05.2020)

Vavuniya (VA04)

K.Sharmilan – (27.11.2019)

Rojer Clinton Kulas - (27.07.2020)

G.Sajitha – (07.09.2020)

Table 1-3: Social and Environment Safeguard Staff in Northern Province



10

1.6 Overview of institutional Framework 18. The Executing Agency of the iRoad2 program is the Ministry of Highways (MoH), and the project implementing agency is the Road

Development Authority (RDA). The overall project organization is shown below figure 1.7.

Figure 1-7: Project Organization Chart



11

19. PIU-RDA, MG-ECL JV being the PIC04 services provider has selected a well – qualified

and experienced team of professionals to assist the RDA in the successful delivery of

iRoad II Northern province and Annexure 1 summarized those details. PIC04 is headed

by Team Leader (TL) assisted by Deputy Team Leader, Environment Specialist, Contract

& Claims Engineer, and Resident Engineer for each district with Assistant Resident

Engineers, Construction Engineers & Technical Officers. A full-time Social, Gender and

Resettlement Specialist directly assist the TL on social, gender and resettlement aspect.

20. As in other projects already implemented under the iRoad program, the

Social/Gender/Resettlement Specialist or SGRS of PIC04 plays a key role in

implementing the social safeguards component of the iRoad2 program in Northern

Province. The key activities of the SGRS could be listed as follows;

• Check and ensure detailed design prepared by civil works contractors have

incorporated feasible features based on the outcome from transect walks.

• During the preparation of subsequent tranche, prepare due diligence reports on 20%

of a randomly selected sample of roads for all ongoing projects tranches.

• Monitor and evaluate the implementation of the community participation process

prescribed in the RF and recommend improvements to the participatory process to

ensure broader participation of the rural population in project road formulation.

• For rural roads require a land donation, monitor the land donation process and

conduct field visits every month until the land donation is finalized.

• During the construction phase, conduct monitoring of all roads and prepare

monitoring reports on a biannual basis for all project tranches.

• During the maintenance phase, conduct monitoring of all roads and prepare

monitoring reports on an annual basis for all project tranches.

• Implementing the Gender Action Plan (GAP) activities at the field level.

• Lead the implementation of specific gender-mainstreaming activities as detailed in

the GAP.

• Monitor and report the overall implementation of relevant activities included in the

GAP for all tranches on a semi-annual basis.

1.7 Context and purpose of this Report

21. Resettlement Framework (RF) which has been prepared during the Project Preparatory

Technical Assistance (PPTA) sets out guidelines and procedures that need to comply

under social safeguards of the project. As section IX of RF on “Monitoring and Reporting,” it is required to prepare a semi-annual monitoring report on the progress of

social safeguards compliance of the project.

This report is prepared to serve as the semi-annual monitoring report on social

safeguards implementation of the iRoad 2 program in Northern province for the period

from July – December 2020 for the PIC04 (Northern Province) project. This is the Second

report developed and presented by PIC04.


Northern Province July – December 2020

12

1.8 Status of Civil Work Progress in Northern province Table 1-4: Status of Civil Progress

S.No Contract Package

No. Contractor's Name

Accepted Contract Amount (Rs.)

Road Length (km)

Commencement Date

No. of Roads

No. of Roads Civil Works in Progress

Physical Progress Cumulative up to 30 December 2020 (%)

Target Actual

Jaffna District

1 JF1 Maga Engineering Pvt Ltd 3,156,959,804.16 56.57 01.02.2020 29 4 43 20

2 JF2 W.K.K Engineering-World Kaihatsu Joint Venture

3,140,754,642.54 67.64 16.12.2019 37 12 40 40

3 JF3 China State Construction Engineering Co. Ltd

3,350,157,507.60 71.81 10.03.2020 35 5 27 17

4 JF4* NEM Construction 1,684,811,522.40 13.00 01.07.2020 1 1 12 12

5 JF5 Maga Engineering Pvt Ltd 3,880,107,106.12 64.22 20.01.2020 26 5 27 20

Kilinochchi District

6 KN1 Sri Ram Constructions 2,440,916,640.00 60.31 01.01.2020 10 4 25 21

7 KN2 CNTIC-RR Joint Venture 2,599,995,936.60 53.6 20.01.2020 14 8 29 32

8 KN3 Maga Engineering Pvt Ltd 3,133,195,084.67 67.87 20.01.2020 23 4 32 17

Mullaitivu District

9 MU1 Maga Engineering Pvt Ltd 3,304,301,824.80 68.01 01.01.2020 22 4 34 25

10 MU2 Maga Engineering Pvt Ltd 3,607,682,854.80 73.33 20.01.2020 14 3 25 25

Mannar District

11 MN1 K.D.A. Weerasinghe & Co. (Pvt) Ltd 3,454,661,925.60 56.03 16.12.2019 27 6 40 36

12 MN2 K.D.A. Weerasinghe & Co. (Pvt) Ltd 2,756,695,788.00 61.30 16.12.2019 29 8 36 38

13 MN3 CNTIC-RR Joint Venture 2,481,994,000.80 49.01 20.01.2020 12 7 29 36

Vavuniya District

14 VA1 Maga Engineering Pvt Ltd 3,952,199,436.62 95.48 01.01.2020 18 3 35 17



17 VA4 China State Construction Engineering Co. Ltd

3,733,169,368.08 100.31 10.03.2020 37 5 20 17



13

Figure 1-9: Culvert Backfilling at KN03 Figure 1-8:Asphalt Work at MN01

Figure 1-10:Culvert Construction work at VA03 Figure 1-11: Asphalt Work at VA03

Figure 1-12:Asphalt Laying at MN03 Figure 1-13:Asphalt Laying at KN03



14

2 Compliance with Social Safeguards Requirements

2.1 Compliance on Social Safeguards Provisions the Loan Covenant - 3581 – SRI (COL) 22. The requirement stipulated in the loan conditions as indicated under schedule 5 of Loan Agreement (Ordinary Operations [Concessional]),

signed 13 November 2019) of the iRoad 2 program tranche 2 have been or are being complied with as detailed in the below table

Table 2-1: Compliance with Loan conditions (Social Safeguards)

Item/ Section/

Schedule

Description Status of Compliance

Schedule 5 -

Tranche 1 &

Tranche 2

Execution of the

project;

Financial

matters

Safeguards

The Borrower shall ensure or cause RDA to ensure, that

the Project does not have any Indigenous Peoples

Safeguards and Involuntary Resettlement Safeguards

impacts, both within the meaning of SPS. If the Project

does have any such impact, the Borrower shall take all

steps required to ensure that the Project complies

with the RF and IPPF, applicable laws and regulations

of the Borrower and with SPS.

Complied with during the selection of roads in Northern

Province (NP) (at SAPE works stage) under iRoad 2.

No any road passing through or close to settlements of

indigenous people has been selected in NP iRoad 2.

Roads selected for CRC packages in NP fulfilled the following

guideline;

Rural roads selected have a minimum ROW not less than 2.5 m.

National roads selected have sufficient ROW for improving the

carriageway between 5.5 to 8.0 m.

Road improvement works in NP have been carried out within the

available road corridors and no widening of existing ROW has

been done. However, at certain locations, additional small

strips of lands from adjacent land lots have been required to

improve road user safety and to develop lead away drains.



15

Schedule 5 -

Tranche 1 &

Tranche 2

Execution of the

project;

Financial

matters

The Borrower shall ensure, or cause RDA to ensure,

that any voluntary donation of land by beneficiaries for

any provincial or rural road is implemented in

accordance with the procedures laid out in Appendix 1

of the RF after free, prior and informed consultation

and consent of the affected persons, provided that

there shall be no voluntary land donation for national

roads.

Road improvement works are presently carried out in NP. These

improvement works are being carried out mainly within the

available road corridors. However, at certain locations,

additional small strips of lands from adjacent land lots have

been required to improve road user safety and to develop lead-

away drains. Voluntary land donation on rural roads has

followed the procedure laid out in appendix 1 of RF.

Obtaining such small land strips have followed the procedures

stipulated under appendix 1 of the RF.

From July 2020 to December 2020, a total number of 315

consent letters have been obtained from the owners in NP for

the land strips donated Details of voluntary land donation in NP

are discussed in section 5 of this report. Up to now, 357 land

donation consent letters have been obtained.

No incident has been recorded of eminent domain or other state

power used for taking of additional land strips.

The guide notes on the voluntary land donation process

developed under iRoad were distributed among PIU, PIC04 and

contractor staff. Details of land donation are discussed

separately in this report.



16

Schedule 5 -

Tranche 1 &

Tranche 2

Execution of the

project;

Financial

matters

Human and financial resources to implement

safeguards requirements

The Borrower shall make available, or cause RDA to

make available, necessary budgetary and human

resources to fully implement the SPS, IEE, EMP and any

safeguard documents which may be prepared for the

Project.

Being complied with for NP appraised under iRoad 2.

Budgetary allocations are found in the contract documents.

Positions of a Senior Social Safeguards Officer (SSSO), a Senior

Environment Officer (SEO) and Social/ Environment Officers

(SEO) have been included in the cadre of each PIU established/

to be established at the Provincial level. These officers shall

make up the ESU of each PIU.

PIU of NP has already recruited a SESO, SSSO and 2 ESOs.

Positions of one Social, Gender and Resettlement Specialist

(SGRS), one Environment Specialist (ES) have been included as

key staff under TL of PIC04. Position of Environment/ Social

Officers (ESO) has been included as none key staff to assist SGRS

and ES. The PIC04 operational in NP have recruited the SGRS

and ES along with seven ESOs who are stationed in each Resident

Engineer’s Office.

All CRC package contractors in NP have mobilized and have

appointed suitable Environmental and Social Officers (ESO) who

assist the PIU and PIC04 in executing environmental and social

safeguards related tasks.



17

Schedule 5 -

Tranche 1 &

Tranche 2

Execution of the

project;

Financial

matters

Safeguards – Related provisions in Bidding documents

and works contracts


all bidding documents contain provisions that require

contractors to:

➢ comply with the measures relevant to the

contractor outlined in any safeguards

document, and any corrective or preventative

actions outlined in the Safeguards Monitoring

Report;

➢ make available a budget for all such safeguard

measures; and

➢ provide the Borrower with written notice of any

unanticipated environmental, resettlement or

small ethnic community peoples risks or

impacts that arise during construction,

implementation or operation of the Project

that was not considered in the IEE, EMP and any

other safeguard plans.

Complied with for NP appraised under iRoad 2.

Tranche 1 & Tranche 2 has been categorized as ‘Category B’ on Involuntary Resettlement and ‘Category C’ on Indigenous Peoples safeguards under SPS.

No incident of physical or economic displacement has been

reported during the civil works of CRC packages in NP.



18

Schedule 5 -

Tranche 1 &

Tranche 2

Execution of the

project;

Financial

matters

Safeguards monitoring and reporting

The Borrower shall do the following or cause RDA to

do the following:

➢ submit annual Safeguards Monitoring Reports to

ADB and disclose relevant information from such

reports to affected persons promptly upon

submission;

➢ if any unanticipated environmental and/or social

risks and impacts arise during construction,

implementation or operation of the Project that

was not considered in the IEE, EMP, and any

safeguard documents, promptly inform ADB of the

occurrence of such risks or impacts, with a detailed

description of the event and proposed corrective

action plan; and

➢ report any actual or potential breach of compliance

with the measures and requirements outlined in the

IEE, EMP and any safeguard documents promptly

after becoming aware of the breach


PIC04 submitted the second semi-annual progress reports on

social safeguards compliance for the period from July to

December 2020.

Civil works are ongoing in NP and no unanticipated social risks

and impacts or cases of physical/ economic displacement

including involuntary resettlement have arisen.

No actual or potential breach of compliance on social safeguards

were observed or reported during the implementation of works

contracts during the period in NP.

Schedule 5 -

Tranche 1 &

Tranche 2

Execution of the

project;

Financial

matters

Prohibited List of Investments


no proceeds of the Loan are used to finance any

activity included in the list of prohibited investment

activities provided in Appendix 5 of the SPS.


No incident in NP was observed or reported where any proceeds

of the loan have been used for any activity listed under the list

of prohibited investment activities as indicated in Appendix 5 of

SPS.



19

Schedule 5 -

Tranche 1 &

Tranche 2

Execution of the

project;

Financial

matters

Labour standards

The Borrower shall ensure that;

➢ all contractors under the Project comply with all

applicable labour laws and regulations, do not allow

employment of child labour for Project activities,

encourage the employment of the poor, particularly

women, and provide appropriate facilities for

women and children in worksites;

➢ people directly affected by the Project are given

priority to be employed by the Project;

➢ contractors do not differentiate wages between

men and women for work of equal value; and

➢ specific clauses ensuring these shall be included in

the contracts.

The borrower shall ensure that;

➢ the GAP is implemented in accordance with its

terms;

➢ the bidding documents and contracts include

relevant provisions for contractors to comply with

the measures outlined in the GAP;

➢ adequate resources are allocated for

implementation of the GAP, including progress

toward achieving key gender outcome and output

targets.


Specific contract clauses have been included in Bidding

documents of all CRC packages to avoid discrimination of

labour, employment of child labour and to encourage women

labour.

There are no affected persons by the project

Contractors paying equal wages for equal work.



20

2.2 Compliance to the Social requirements under the project Facility Administration Manual (FAM). 23. The Project Facility Administration Manual (FAM), developed for tranche 2 of iRoad2 in October 2019 includes sections on safeguards

(Involuntary Resettlement, Indigenous Peoples and Grievance Redress Mechanism), gender and social dimensions. These requirements are

either complied or are being complied with in Northern province. Details of each item and status of compliance is summarized below.

Table 2-2:Compliance with FAM

Item/ Section/

Schedule


Section VII – Tranche 1 & 2

Safeguards

B. Involuntary Resettlement

Categorization The scope of works under the MFF involves the improvement of rural access roads and national roads to be carried out all within the existing alignment with no widening. Therefore, all tranches under the MFF have been classified B in accordance with ADB’s Safeguard Policy Statement. Land acquisition due diligence was undertaken for all project roads and did not identify any involuntary impact on land, structures, private trees, or community resource properties.

Complied with for NP appraised under iRoad 2.

NP where civil works have initiated is carrying out

road rehabilitation and improvement works

mainly within the available RoW. However, Road

widening is envisaged for road safety and to

accommodate public requests. The design

engineers with SGRS of PIC04 along with PIU staff

verifies such requirements, and if such

requirement is justified then the PIU duly follows

the voluntary land donation process in obtaining

small strips of private land for such

improvements.

Utility structures that may be affected during

construction have been identified during transect

walks. These locations are being verified during

detailed designs. Shifting of structures is carried

out with assistance from the line agencies who

manage these utility services.



21


Safeguards


Safeguards

Pre-construction

The RDA supported by its Environment and Social Development

Division (ESDD) and CSD consultants will be responsible for conducting

a transect walk for each rural road, during which the community will

be consulted on how to (i) minimize construction impact, (ii) identify

and minimize social and environmental impact, and (iii) integrate

road safety design. The community will also be briefed about the

Grievance Redressal Mechanism. The results from the transect walk

(report and map) will be submitted to the civil works contractor who

will reconfirm the ground realities and integrate feasible features

into the Level 1 final design. The PIC will review the final design.

Construction and maintenance

During the construction phase, the PICs will be responsible for

conducting semi-annual onsite social safeguard monitoring. During

the maintenance phase, the PICs will be responsible for conducting

annual onsite social safeguard monitoring. PICs should pay close

attention to ensure that all grievances are addressed promptly.

Reporting templates can be found in the resettlement framework.

Complied in with during SAPE works of roads

appraised under NP iRoad 2.

Refreshing transect walk surveys and public

consultations were conducted in all roads

selected under tranche one which is currently

being rehabilitated and improved in NP. This

information has been submitted to respective

civil works contractors, who have reconfirmed

the ground realities and integrated feasible

features into level 1 design. PIC 04 has reviewed

and approved such designs.

Being complied with within NP where civil

works have commenced.

PIC04 have submitted the first semi-annual

progress reports on social safeguards compliance

for the period from January to June 2020

PIC04 on behalf of the PIU of NP have prepared

and submitted this Semi-Annual Monitoring

Report on social safeguards compliance (July – December 2020 report).



22

Item/ Section/

Schedule



Safeguards

Unanticipated impact

A resettlement framework has been prepared to guide the

preparation of unanticipated impact. If the land is required for the

rural roads component, the voluntary land donation system will be

used. For land donation, specific procedural requirements involving

comprehensive consultations with the communities have been

prepared in Appendix 3 of the resettlement framework and the

government will ensure that land donation is undertaken without

coercion and documented transparently. Eminent domain will not

occur if negotiation regarding land donation fails. Households will not

donate more than 5% of landholding and no physical displacement will

take place. The PIC will visit roads with a land donation monthly until

the land donation process is finalized. An independent monitor will

be engaged to verify and certify the process has been done as per the

resettlement framework. For all roads, civil works cannot commence

until the right of way is free of encumbrance, meaning that the

affected household must be fully compensated and/or assisted before

dismantling or relocation. The PIU will be supported by the RDA’s ESDD and a social safeguard team under the PIC.

Being complied with within NP where the land

donation process is followed.

No unanticipated impacts have been observed or

reported in NP where civil works are in progress.

A detailed account of voluntary land donation is

presented separately in this report.

C. Indigenous Peoples

No indigenous people were identified during due diligence. In case of

any adverse impacts identified during implementation, the RDA will

ensure that the indigenous peoples’ plan (IPP) is prepared under the

IPPF, and the IPP is reviewed and approved by ADB before the

commencement of the relevant section of the civil works contract.


works are in progress.

No indigenous people have been observed or

recorded in the roads that are being

rehabilitated and improved in NP.



23

Item/ Section/

Schedule



Safeguards

D. Grievance Redress Mechanism

Grievances from the affected people on social and environmental

issues during the project implementation will be addressed mainly

through the existing local administrative system. Depending on the

nature and significance of the grievances or complaints, grievances

will be addressed at three levels. The first will be at the grassroots

level where complaints will be directly received and addressed by the

contractor, the PIC, or the PIU representative on the site. Grievances

that are simple but still cannot be addressed at the grassroots level

will be addressed at the Grama Niladhari level. The grievance redress

committee will be composed of the Grama Niladhari as chairperson,

the PIU representative as secretary, a representative of the PIC, a

representative of the contractor, a community member or religious

leader, and a woman representative from among the community.

More complex grievances that cannot be addressed at the Grama

Niladhari level will be raised to the divisional secretariat level. The

committee at the divisional secretariat level will include the

divisional secretary as the chairperson, a representative of the PIU as

secretary, Grama Niladhari, a representative of the PIC, a

representative of the contractor, a representative of an NGO or

community-based organization in the area, a community member or

religious leader, and a woman representative from the community.



100% of GRCs established at DS level and 99% of

GND level GRCs have been established up to

December 2020. (Establishing of GRCs is

discussed in detail under section 4.1.1 and 4.1.2

of this report).



24

Item/ Section/

Schedule



Safeguards

E. Prohibited Investment Activities

According to ADB’s Safeguard Policy Statement (2009), ADB funds may not be applied to the activities described on the ADB Prohibited

Investment Activities List outlined in Appendix 5 of the Safeguard

Policy Statement.

Being complied with for NP appraised under

iRoad 2.

No incident in NP was observed or reported

where any proceeds of the loan have been used

for any activity listed under the list of prohibited

investment activities as indicated in Appendix 5

of SPS.

Section VIII – Tranche 1 & 2

Gender and

social

dimensions

A. Gender and Development

A gender action plan (GAP) will be formulated for each tranche of the

MFF. Key gender mainstreaming activities for Tranche 1 include the

following: (i) engage at least 35% of women in consultation during

design; (ii) integrate features that increase road safety and meet the

needs of the elderly, women, children, and the disabled; (iii)

encourage the employment of local women as road construction

workers; (iv) ensure at least 30% of local employees hired for road

maintenance are women and that they receive equal wages for equal

work; (v) conduct road safety and HIV/STI awareness training with a

minimum of 40% women participants; (vi) appoint gender focal

persons at all levels; (vii) build knowledge and skills of the transport

sector on gender and inclusivity; and (viii) develop an online

grievance reporting mechanism and track sex-disaggregated data of

complainants.

Paragraph 57: To ensure that these and other gender issues are

addressed and complied with, the project implementation consultant

will include a social/gender development expert. The PICs will

provide monitoring support and ESDD of RDA will be responsible for

the overall implementation of the GAP. Semi-annual monitoring of

the GAP shall be prepared and submitted to ADB for disclosure.

A GAP has been developed during SAPE works of

iRoad 2.

We engaged nearly 30% of women's participation

in consultation during design.

We able to achieve 5.1 % women employment in

road construction

Road maintenance works not yet to be started

PIC04 has appointed a full-time SGRS, while the

ESU of NP/ PIU has a SSSO.

ESDD/ RDA is to monitor the implementation of

requirements of the GAP and prepare the

respective monitoring reports on the

implementation of GAP.



25

Item/ Section/

Schedule



Gender and

social dimensions


Gender and

social dimensions

B. HIV/ AIDS

RDA will ensure that all civil works contractors complete the following:

(i) carry out awareness programs for labour on the risks of sexually

transmitted diseases/AIDS and human trafficking; and (ii) disseminate

information at worksites on the risks of sexually transmitted diseases

and HIV/AIDS as part of health and safety measures for those employed

during construction. Contracts for all subprojects will include specific

clauses on these undertakings, and compliance will be strictly

monitored by RDA, with the support of construction supervision

consultants during project implementation.



Two programs were arranged and completed

at JF05 & MN02 with 8% of women

participation.

The program details included under section

3.1 of this report

Other programs couldn’t be arranged due to the Covid-19 pandemic.

C. Health

RDA shall ensure that contractors provide adequately for the health and

safety of construction workers and further ensure that bidding

documents include measures on how contractors will address this,

including information and awareness-raising campaigns for construction

workers on sexually transmitted diseases, HIV/AIDS, and human

trafficking.

Two programs were arranged and completed

at JF05 & MN02 with 8% of women

participation.

Other Contractors submitted the proposal

and it was approved. But due to COVID 19

pandemic, the programs were postponed



26

Item/ Section/

Schedule



Gender and

social dimensions

D. Labour

The project construction is expected to generate employment

opportunities for local communities during construction and

maintenance phases. Men and women will be paid equally for equal

work. Provisions are in the bidding documents for the contractors to

ensure that all the civil works comply with core labour standards (e.g.

no child labour; no bonded labour; no work discrimination regardless of

gender, race, and ethnicity; and freedom of association and collective

bargaining). Targets for employing women for construction and

maintenance have been established in the GAP. The project

implementation consultant will monitor the provisions.



Details of implementing labour laws and

requirements are discussed separately (under

the review of project documents).

PIC04 is monitoring the labour force of each

civil works contractor and no incidences of

child labour, bonded labour has been

reported. Equal wages are paid for equal

work done (irrespective of gender).



27

2.3 Compliance with Requirement in the Resettlement Framework (RF) 24. Initial selection of roads in Northern province for iRoad 2 has been carried out based on the information gathered through Divisional

Secretaries, District Secretariats and civil societies. These roads have been then inspected to verify the availability of land (i.e. Right of

Way). The Involuntary Resettlement (IR) Due Diligence and Socio-economic Assessment Report prepared for Northern province includes

an annex providing field observations made on each road and IR categorization checklist for Northern province. Other requirements

stipulated in the RF have been or are being complied with as detailed in the below table.

Table 2-3:Compliance with RF

Item/Section/

Schedule Description Status of Compliance

A. Background Clause 5: Rural Roads

For the rural roads, there will be three contract packages per district. The contractor will be responsible for the construction of the road over 2 years and performance-based maintenance for another 3 years. For the rural roads, the improvements will be undertaken completely within the existing right of way (ROW) which is between 2.5m to 5.5m. Rehabilitation works include improving pavements/road surface, construction of side drains and embankments, and improvements of culverts, causeways, and bridges.

Clause 6: National Roads

For the national roads, there will be two contract packages within the

three districts. The national roads will follow a road management

contract where the contractor will be responsible for ensuring that the

road is in good riding condition for 7 years including reconstruction and

maintenance. For the rehabilitation of the national road, the

carriageway width will be from 5.5m to 8.0m and rehabilitation will be

completed within the existing ROW. Rehabilitation works will include

improving pavements/road surface, construction of side drains and

embankments, and improvement of culverts, causeways, and bridges.

No road passing through or close to settlements of indigenous people has been selected in NP iRoad 2.

Roads selected for CRC packages in NP

fulfilled the following guideline;

Rural roads selected have a minimum ROW not less than 2.5 m. National roads selected have sufficient ROW for improving the carriageway between 5.5 to 8.0 m. Road improvement works in NP have been carried out within the available road corridors and no widening of existing ROW has been done. The voluntary land donation process as indicated in Appendix 1 of RF has been utilized only at locations where additional strips of land were required to improve road user safety.



28

Item/Section/


Only one package from Jaffna district, one package from Mannar district

two packages from Vavuniya district have been included national roads

in the contract.

Road improvement works are presently carried out in NP. These improvement works are being carried out mainly within the available road corridors. However, at certain locations, additional small strips of lands from adjacent land lots have been required to improve road user safety and to develop lead away drains. Voluntary land donation on rural roads has followed the procedure laid out in appendix 1 of RF. Obtaining such small land strips have followed the procedures stipulated under appendix 1 of the RF.

Road selections that need additional strips of land for safety purposes have been identified for the roads which have started civil works.

From July 2020 to December 2020, a total number of 315 consent letters have been obtained from the owners in NP for the land strips donated. Details of voluntary land donation in NP are discussed in section 5 of this report.

No incident has been recorded of eminent domain or other state power used for taking of additional land strips.



29

Item/Section/


E. Screening Criteria of Subsequent

Project

45. The PIU will be responsible for clearly documenting the answers to these questions in a table format. Besides, the PIU will submit to ADB the Involuntary Resettlement (IR) Impact Categorization Checklist in Appendix 1 for each subsequent tranche. Based on the screening, the tranche will be assigned to one of the following categories depending on the significance of probable involuntary resettlement impacts: (i) Category A – A proposed tranche is classified as Category A if it is likely to have significant involuntary resettlement impacts. A resettlement plan, including an assessment of social impacts, is required. (ii) Category B – A proposed tranche is classified as category B if it includes involuntary resettlement impacts that are not deemed significant. A resettlement plan, including an assessment of social impacts, is required. (iii) Category C – A proposed tranche is classified as Category C if it has no involuntary resettlement impacts. No further action is required.

Compiled during Survey and Preliminary Engineering Works (SAPE works).

Screening of all roads has been completed during the SAPE works stage.

No land acquisition or resettlement

requirement occurred during the reporting

period.

E.

2. Land

Acquisition Due

Diligence

Reports

49. If no acquisition and resettlement impacts were identified during screening, the government will be required to prepare a due diligence report providing support and evidence that there is no impact on land and structures. The due diligence report should confirm whether there are outstanding grievances or issues from the previous acquisition of land. The information in the report should be supplemented with findings and analysis from the socioeconomic survey comprising 20% of households in the project affected area.

Involuntary Resettlement Due Diligence and

Socioeconomic profile report for NP was

prepared under SAPE works.



30

3 Compliance with Gender Action Plan (GAP) 25. A Gender Action Plan (GAP) has been formulated for iRoad 2 Programme according to Clause 56

(page no. 27) in FAM. Key gender mainstreaming activities identified in the GAP includes;

i. Engage at least 35% women in consultation during design;

ii. Integrate features that increase road safety and meet the needs of the elderly, women,

children, and the disabled;

iii. Encourage the employment of local women as road construction workers;

iv. Ensure at least 30% of local employees hired for road maintenance are women and that they

receive equal wages for equal work;

v. Conduct road safety and HIV/STI awareness training with a minimum of 40% women

participants;

vi. Appoint gender focal persons at all levels;

MU01 MU02

VA02 MN02

KN01 KN03

Figure 3-1:Women Participation in GRC Meeting



31

MU01 MN01

MN02 MN02

KN03 MU02

Figure 3-2: Women Participation in Transect Walk



32

Table 3-1: Complying Status with the GAP

Second Integrated Road Investment Program: GAP Implementation Matrix for PIC04

Reporting period: July – December 2020

Target/Activity Progress in 2H2020 [July – December 2020] Cumulative progress [December 2019 – December

2020]

Status of

activity/target

[yet to

commence, in

progress,

completed]

Output 1: Road conditions between the selected rural communities and socioeconomic centers improved

Activity 1.1: For 3,400 km of rural roads, conduct community consultations and integrate findings into the final design, addressing issues of (i) road safety and EWCD

features, (ii) construction impact and mitigation measures, and (iii) social and environmental impact and mitigation measures

1..1.2: At least 35% female

representation achieved in

consultations related to the

final designs QT2

Guiding questions to report progress:

What are the types of consultations conducted?

How many participants? Male female composition?

Community consultations

Type(s) of community

consultation

[Please list out the types of

consultations – e.g. transect

walks, FGDs, community

consultations No of community

consultations

148

Women 1249

Men 2285

% of women 35%

Source:

Attendance sheet of Refreshing transect walk and the

refreshing transect walk report

Type(s) of community

consultation

[Please list out the types of

consultations – e.g. transect

walks, FGDs, community

consultations No of community

consultations

338

Women 3535

Men 6307

% of women 36%

In progress



33


2020]

Status of

activity/target

[yet to

commence, in

progress,

completed]

1.1.3: Consultation findings are

integrated into the final design

New culvert requested, Road raised due to water

stagnation, Widen the road in front of schools and

worship places, Footpath in front of schools and

universities.

Additional questions: Were there findings that could not

be incorporated and why?

Some New culvert requests couldn’t be incorporated due to leadaway issues

Road widening couldn’t be incorporated due to land donation issues.

Some requests for close the causeways, due to the

hydrological study it may have some issues to

incorporate to design.

Total no. of consultation findings 1552

No. of consultation findings

incorporated into the final design

1372

% of findings incorporated 88%




1372


In progress

1.1.4: Safety and elderly-

women, children and disabled

friendly features are integrated

into the roads that are

improved.

What are the safety features incorporated?

What are the EWCD-friendly features integrated? (e.g.

paved shoulders, inclusive traffic signals, inclusive road

signs, road signs near schools)

Testimonials on how these have empowered these

groups.

During the period the designs have been ongoing, in the

final designs of road sections have included EWCD friendly

design features.

Example; Widen the road in front of schools, paved

shoulders, the road paved up to school entrance, Hand trail

included, included road sign near schools to the design.

In front of the elder’s home, proper access has been included in the design

In progress



34


2020]

Status of

activity/target

[yet to

commence, in

progress,

completed]

1.1.5: Contractors trained as

per training manual on gender

and transportation (will be

developed as per Output 2.2)

A brief write up that discusses:

How many trainings were conducted?

Who conducted the training?

How many participants? Sex-disaggregated data?

What were the contents of the training?

Any other important points learned from these trainings?

Yet to be

Activity 1.2: For 340 km of national roads to be improved, integrate safety and EWCD friendly features into the final designs

1.2.1: Results of the gender

analysis and consultation

recommendations

integrated to make project

design, operation, and

maintenance gender-

responsive

Refreshing transect walk arranged to all roads including

to national roads. In the transect walk for 4 national

roads, 98 issues/requests were identified and the proper

solutions were incorporated into the design for 93.

Some New culvert requests couldn’t be incorporated due to leadaway issue




93


In progress

1.2.2: Designs included paved

shoulders, pedestrian

crossings, and location of

signage

Statistics on these details:

How many paved shoulders, pedestrian crossings, and

location of signage over a given number of kilometers?

The design progress ongoing and some places included in

the design to paved shoulders, pedestrian crossing and

walkways especially in town areas and near to the

university, location signage also included, and traffic signs

also included in the process of design

In progress



35

Activity 1.3: Encourage contractors to employ local women in road construction

1.3.1: A communication

campaign to inform and attract

local women (especially from

women-headed households)

developed and implemented

QT3

How was the communication campaign developed?

Describe the nature and type of campaign used.

How were the women targeted through the campaign?

At the rural level have been arranged the discussion with

the women development society

Introduced the poster to aware of the recruitment.

Have been explained regarding the safety of work, equal

wages for equal work,

Ongoing process

1.3.2: Contractors meet core

labor standards and work

health and safety standards

Contractors complied with the Sri Lankan labour law

standards.

The contractor submitting the monthly progress report

and it was included the core labor standards and work

health and safety standards especially for labour camps

and work sites.

The above report has been reviewing by the engineer

before approval.

Also, monthly engineer, employer visited the labour

camps to monitor the health and safety standards.

Ongoing process



36

Activity 1.4: Ensure contractors employ local women for road maintenance

1.4.1: At least 30% of local

women employed in rural road

maintenance (with an

estimated 18,000 person-days

allocated for women

workers) QT4

Table with the composition of men and women in road

maintenance

In 2H2020:

Total Male Female Female

%

2H2020

Source:

Table on the person days for women

In 2H2020:

No of

women

Days Person days

for women

2H2020

Table with the composition of men and women in road

maintenance

From start to 1H2020:

Total Male Female Female %

1H2017

2H2017

1H2018

2H2018

1H2019

2H2019

1H2020

Source:

Table on the person days for women

In prior reporting periods:

No of

women (1)

Days

(2)

Person days for

women (1x2)

1H2017

2H2017

1H2018

2H2018

1H2019

2H2019

1H2020

Source:

Yet to be

commenced

1.4.2: Ensure contractors meet

core labor standards and work

health and safety standards

What are the labour, work health and safety standards

in place?

How do contractors meet the standards?

How was this monitored and documented by the

consultants?



37

1.4.3: 100% women employed

for maintenance trained and

provided with safety

equipment QT5

Table with training for women employees in road

maintenance

2H2020

No of women

in

maintenance

No of

Women

trained

% share of

women

trained

% of women

with safety

equipment

Source:

What are the safety equipment that are used by women?

Table with training for women employees in road

maintenance

Prior periods:

No of women

in

maintenance

No of Women

trained

% share of

women

trained

% of women

with safety

equipment

Source:

What are the safety equipment that are used by women?

Activity 1.5: Conduct road safety awareness campaigns targeting local communities

1.5.1: At least three

awareness campaigns

launched per district, using

diverse communication

approaches (workshops,

handouts, awareness for

schoolchildren, billboards,

street drama, etc.) to

reach out to children, youth,

and adults with 50% female

participation QT6

Have conducted three awareness program for school

children and teachers using with presentation, handout

and demonstration

2H2020

Dis

tric

t

No

of

pro

gra

mm

es

Com

mu

nic

atio

n

meth

od

(s)

used

Fem

ale

Ma

le

% F

em

ale

Vavuniya 01 145 122 54

Mullaitivu 01 79 94 46

Jaffna 01 56 48 57

Discussed the road safety and environmental

safeguards using presentation, handout and

demonstration.

Re

po

rtin

g

period

Dis

tric

t

No

of

pro

gra

mm

es

Com

mu

nic

atio

n

meth

od

(s)

used

Ma

le

Fem

ale

% fem

ale

Dec.

19 –

Dec

20

Vavuniya 01 145 122 54


Jaffna 01 56 48 57

Discussed road safety and environmental safeguards using

presentation, handout and demonstration.

The programs arranged by the contractor without payment

and SGRS and ES of PIC04 and Police traffic unit

participated as resource persons

The local language used in this awareness session.



38

The programs arranged by the contractor without

payment and SGRS and ES of PIC04 and Police traffic

unit participated as resource persons

The local language used in this awareness session.

Finally, the children and teachers gave positive

feedback to arrange more programs for nearby schools.

Finally, the children and teachers gave positive feedback to

arrange more programs for nearby schools.

Activity 1.6: Provide awareness training on sexually transmitted diseases, including HIV, and on human trafficking for civil works employees and local communities

1.6.1: At least three

community awareness

sessions per district, with

more than 40% female

participants, conducted QT7

2H2020: STDs including HIV:

District No of

programs

Female Male % Female

Jaffna 01 9 121 7

Mannar 01 12 111 10

Two awareness programs were conducted to

contractors’ staff, workers and operators.

The programs were conducted by the district hospital

HIV/STD Unit using lectures and leaflets.

The following areas covered to the program

Health education and risk reduction activities,

including individuals, groups and community-level

interventions.

Build up linkages to diagnose and treat other

sexually Transmitted Disease (STD).

Public information calculates on changing the

unhealthy attitudes.

Health camp for the participants to checkup diabetes,

Blood pressure condition and provide instructions to

address the issues.

Capacity-building activities for HIV prevention

Only two programs were conducted from December

2019 to December 2020. Due to Covid-19 pandemic, the

programs were not conducted.

District No of

programs

Female Male % Female

Jaffna 01 9 121 7

Mannar 01 12 111 10

In progress



39

2H2020: Human trafficking

The human trafficking session was not conducted

1.6.1: Awareness training on

an annual basis for civil works

employees by all contractors

conducted QT8

Note: This activity refers to the awareness programmes

in relation to STDs including HIV and Human Trafficking

2020:

Contractor

package

No of

trainings

Male Female Female

%

JF05 01 121 9 7

MN02 01 111 12 10

Source; Photographs and attendance

In progress



40

Output 2: Capacity of road agencies enhanced

Activity 2.1: Appoint social and gender focal points at contractor, consultant, and employer levels

2.1.2: One gender and social

focal staff for each PIC QT10

Male or female?

Educational background? (Only area of expertise)

Experience in relation to gender and social inclusion?

One male Social, Gender & Resettlement Specialist has

appointed to PIC04

Human Resource Management expertise

Worked in ADB & World Bank-funded 4 projects

Completed

2.1.3: One gender and social

focal staff for each contractor

package QT11

Contract

package

Gender and social

focal appointed

(Yes/No)

Male/Female

JF01 Yes Male

JF02 Yes Female

JF03 Yes Male

JF04 Yes Male

JF05 Yes Male

KN01 Yes Female

KN02 Yes Female

KN03 Yes Female

MU01 Yes Male

MU02 Yes Male

VA01 Yes Female

VA02 Yes Female

VA03 Yes Male

VA04 Yes Female

MN01 Yes Female

MN02 Yes Female

MN03 Yes Male

Contract

package

Gender and social

focal appointed

(Yes/No)

Male/Female

JF01 Yes Male

JF02 Yes Female

JF03 Yes Male

JF04 Yes Male

JF05 Yes Male

KN01 Yes Female

KN02 Yes Female

KN03 Yes Female

MU01 Yes Male

MU02 Yes Male

VA01 Yes Female

VA02 Yes Female

VA03 Yes Male

VA04 Yes Female

MN01 Yes Female

MN02 Yes Female

MN03 Yes Male

Completed



41

2.1.4: Semiannual reports

submitted on GAP monitoring

include sex-disaggregated

data and report progress

against targets

2H2020:

Reporting period GAP report

Submitted

Sex-

disaggregated

data adequately

provided

2H2020 Yes Yes

Prior reporting periods:

Reporting period GAP report

Submitted

Sex-

disaggregated

data adequately

provided

1H2020 Yes Yes

Activity 2.3: Develop and promote an online web application for grievance reporting by local communities using local languages

2.3.3: Information campaign

conducted for raising

community awareness

on the use of the application

The online complaint portal has introduced by the

Project Coordinating Unit of RDA. The portal to iRoad 1

and 2.

The complainer can use three languages such as Tamil,

Sinhala and English.

The public posters have been placing on all progress

ongoing roads and the online complaint portal has

included in the posters.

Ongoing



42

26. Status of Gender Composition of the PD Office, PIC and Contractors’ staff and labour crews in the Northern Province as of 30 June 2020 is described in table 3.2

Table 3-2:Status of Gender Composition

Working

Location Package

Gender

Total Nos. Female

percentage (%) M F

PD Office NR 11 5 16 31

TL Office NR 15 6 21 28

RE Office

Jaffna 13 7 20 35

Kilinochchi 16 2 18 11


Vavuniya 17 5 22 23

Mannar 12 6 18 33

CE Office

JF 01 11 2 13 15

JF 02 12 7 19 37

JF 03 9 3 12 25

JF04 9 3 12 25

JF 05 10 3 13 23

KN01 11 1 12 8

KN02 10 1 11 9

KN03 11 1 12 8

MU01 11 - 11 -

MU02 10 2 12 17

VA 01 14 1 15 7

VA 02 12 3 15 20

VA 03 12 2 14 14

VA 04 10 4 14 29

MN 01 8 2 10 20

MN 02 9 3 12 25

MN 03 11 2 13 15

Sub Total NR 280 72 252 20.17



43

Table 3-3:Status of Gender Composition – Contract Level

Contract Package

Main Office Site &

Laboratory Total

Total Percentage (%)

M F M F M F M F

JF 01 32 2 82 8 114 10 92 8

JF 02 55 7 138 5 193 12 94 6

JF 03 45 2 50 0 95 2 98 2

JF04 33 6 60 7 93 13 88 12

JF 05 36 4 173 1 209 5 98 2

KN 01 21 3 100 9 121 12 91 9

KN 02 58 4 188 0 246 4 98 2

KN 03 42 6 54 0 96 6 94 6

MU 01 46 4 94 0 140 4 97 3

MU 02 50 5 75 2 125 7 95 5

VA 01 65 3 82 4 147 7 95 5

VA 02 42 5 73 4 115 9 93 7

VA 03 35 8 84 0 119 8 94 6

VA 04 22 7 38 16 60 23 72 28

MN 01 46 8 160 0 206 8 96 4

MN 02 21 6 110 0 131 6 96 4

MN 03 70 2 276 0 346 2 99 1

Total 719 82 1837 56 2556 138 94.9 5.1



44

Figure 3-3:Women workforce



45

VA01 VA02

VA03

VA04

MN01 JF05

Figure 3-4:Vacancy Notice for increasing the women workforce



46

3.1 HIV / AIDS Prevention and Health Awareness Programme 27. According to the Contract Document Volume 3 S.EL.108.3 and Volume 5A BOQ pay item

108.3(1), the Contractor has to conduct the above program to all staff and the local

communities near the road development sites via an approved service provider under the Health

and safety Clause 6.7 of Condition of Contract. The project has arranged to implement the

program in two steps at each package.

• Step 1 – HIV / AIDS prevention and health awareness program for contractor’s staff and labours. • Step 2 - HIV / AIDS prevention and health awareness programs for local communities near the

road development sites.

The program has been specially designed to cover the following areas;

• Health education and risk reduction activities, including individuals, groups and community-

level interventions.

• Build up linkages to diagnose and treat other sexually Transmitted Disease (STD).

• Public information calculates on changing the unhealthy attitudes.

• Health camp for the participants to checkup diabetes, Blood pressure condition and provide

instructions to address the issues.

• Capacity-building activities for HIV prevention.

Table 3-4:Status HIV/STD Awareness Programs

Date Contract

Package Participants M F Total F%

05.09.2020 JF05 Contractor’s Staff including Drivers, Operators and Labours

121 9 130 7

23.09.2020 MN02 Contractor’s Staff including Drivers, Operators and Labours

111 12 123 10

Total 232 21 253 8

Other contractor’s programs were scheduled and submitted the proposals. But due to the COVID

19 pandemic, these programs were not arranged.



47

Conducting Rapid Blood Test for Initial

Identification of HIV – JF05

Participants – JF05

Basic Medical Checkup – JF05

Participants – MN02 Conducting Rapid Blood Test for Initial

Identification of HIV – MN02

Figure 3-5:HIV/STD Awareness Programs



48

3.2 Road Safety Awareness Programs and Environmental Awareness Programs.

28. It is required to conduct road safety awareness programs targeting School children and local

communities with special emphasis on women’s participation as per activity 1.5 of GAP.

29. The rehabilitated roads with high–speed vehicles and high-volume traffic can cause serious

safety concerns to the community. School children are most vulnerable and need awareness on

road safety. This training program has been organized with the aims of creating awareness

among children and teachers on road safety and disseminating information on road safety to

the community through these two groups.

Table 3-5:Status Road Safety and Environmental Awareness Programs

Conducted

Date Package Venue

Participants

F% Students Teachers Total

M F M F

25/09/2020 MU 01 Kumulamunai Maha

Vidyalayam, Mullaitivu District 89 71 05 08 173 46

29/09/2020 VA 01 Nedunkerny Maha Vidyalayam,

Vavuniya District 114 132 08 13 267 54

30/09/2020 JF 02 Mahajana College, Tellippalai,

Jaffna District 43 54 04 05 106 57

Total no. of participants 246 257 17 26 546 52

Other contractor’s programs were scheduled and submitted the proposals. But due to the COVID

19 pandemic, these programs were not arranged.



49

JF02

MU01

VA01

MU01

VA01

JF02

Figure 3-6: Road Safety Awareness Programs and Environmental Awareness Programs.



50

3.2.1 Site Safety Awareness Programs

Contractors are arranging the periodical Toolbox meeting in Site offices before starting the

work for their workers.

Table 3-6:Safety Tool Box Meeting

District Package No. of Toolbox Meeting

Jaffna

JF 01 11

JF 02 5

JF 03 5

JF 04 2

JF 05 14

Sub Total 37

Kilinochchi

KN 01 3

KN 02 2

KN 03 17

Sub Total 22

Mullaitivu MU01 36

MU02 14

Sub Total 50

Vavuniya

VA 01 5

VA 02 12

VA 03 6

VA 04 14

Sub Total 37

Mannar

MN 01 4

MN 02 5

MN 03 4

Sub Total 13

Grand Total 159



51

Figure 3-7:Some Click of Tool Box Meeting

Figure 3-8: Health and Safety Awareness Program at MU01



52

3.2.2 Safety Programs for COVID 19

30. Due to COVID 19 pandemic contracts were shut down from 20 March 2020 – 20 April 2020. After

the lockdown, contractors resuming the work with safety precautions. All contractors submitted

their Method of Statements for resuming the work. Method of Statements was approved by

Engineer. Contractors submitting the weekly progress report of COVID 19 safety precautions.

These reports are reviewing by the Resident Engineer of each district.

Table 3-7:COVID 19 Safety Awareness Programs

District Package No. of COVID-19

Precautions Meeting

First Aid Awareness

Jaffna

JF 01 2

JF 02 3

JF 03 2

JF 04 1

JF 05 1 1

Kilinochchi

KN 01 2

KN 02 2

KN 03 4

Mullaitivu MU01 2

MU02 4

Vavuniya

VA 01 2

VA 02 5

VA 03 2

Mannar MN 01 1 1

MN 02 1

Grand Total 34 2

Table 3-8:PCR Test Details

District No. of PCR Test Done No. of Positive Cases Identified

Jaffna 536 1

Kilinochchi 365 2

Mullaitivu 100 -

Vavuniya 583 15

Mannar 364 -

Total 1948 1898



53

Figure 3-9:COVID 19 Precaution at Site Office

Figure 3-10:First Aid Training (1990 “Suwaseriya”)



54

4 Social Safeguards Issues and Mitigation Measures Implemented

4.1 Grievance Redress Mechanism

31. The Grievance Redress Mechanism (GRM) is an arrangement for receiving, evaluating and

facilitating the resolution of affected person’s requests, complaints, suggestions and grievances on social and environmental performances of the project. Affected persons need a trusted way

to voice and resolve project-related concerns.

32. During the reporting period PIU, PIC04, and Contractors of the iRoad 2 program handled

complaints and Social issues as stated in section VI of Resettlement Framework (RF) and

subsection V of Environment Assessment and Review Framework (EARF). From December 2019

to the present, the program has been following procedures according to the above documents.

Table 4-1:Establishment of GRCs at Grama Niladhari (GND) Level

Note: * Roads were rehabilitated through another project. MU01, MN02 & MN03 - Each 1 Road

District Package No. of Roads

Total No. of GND

GND level GRCs No. of Refreshing

Transect Walk Done

Established To be

established

Jaffna

JF01 29 51 51 _ 29

JF02 37 82 82 _ 37

JF03 35 76 76 _ 35

JF04 1 5 5 _ 1

JF05 26 65 65 _ 26

Kilinochchi

KN01 10 17 17 _ 10

KN02 14 26 26 _ 14

KN03 23 40 40 _ 23

Mullaitivu MU01 22 44 44 _ 21*

MU02 14 27 27 _ 14

Vavuniya

VA01 18 31 29 2 16

VA02 8 19 19 _ 8

VA03 1 13 13 _ 1

VA04 37 37 37 _ 37

Mannar

MN01 27 52 52 _ 27

MN02 29 29 28 _ 28*

MN03 12 21 20 _ 11* Total 343 556 451 2 338



55

Figure 4-1:GND Level GRC Meeting Photos



56

4.1.1 Establishment of GRCs at Divisional Secretariat Division (DSD) Level

33. Grievance Redress Committees (GRCs) have been established, according to the clustering and

implementation schedule of each cluster. All DS Level GRC formation has been completed.

Table 4-2:Establishment of GRCs at Divisional Secretariat (DSD) Level

SN District Divisional Secretariat GRC Formed

Date Covered Packages

1

Jaffna

Nallur 20.12.2019

JF01 2 Jaffna 13.12.2019

3 Island South (Velanai) 05.12.2019

4 Island North (Kayts) 13.12.2019

5 Karainagar 28.11.2019

JF02

6 Valikamam West (Chankanai) 04.12.2019

7 Valikamam South -West (Sandilipay) 28.11.2019

8 Valikamam South (Uduvil) 27.11.2019

9 Valikamam North (Tellippalai) 27.11.2019

10 Valikamam East (Kopay) 21.11.2019 JF03

11 Thenmaradchi (Chavakachcheri) 24.12.2019

12 Vadamaradchi North (Pointpedro) 16.06.2020 JF04

20.12.2019 JF05

13 Vadamaradchi East (Maruthankerny) 16.06.2020 JF04

24.12.2019 JF05

14 Vadamaradchi South-West (Karaveddy)

20.12.2019 JF05

15

Kilinochchi

Karachchi

16/12/2019

KN01 KN02 KN03

16 Poonakary KN01

18 Kandavalai KN03

19 Pachchilaipalli 24/12/2019

20

Mullaithivu

Maritimepattu 24/12/2019 MU01

21 Puthukudiyiruppu

26/12/2019 22 Oddusuddan

MU01 MU02

23 Manthai East 23/12/2019 MU02

24 Thunukkai



57

SN District Divisional Secretariat GRC Formed

Date Covered Packages

25

Vavuniya 27/01/2020 VA01 VA03 VA04

26 Vavuniya North 8/1/2020 VA01

27 Vavuniya South 21/1/2020 VA02

28 Vengalacheddikulam 30/12/2019 VA02 VA03 VA04

29

Mannar

Mannar Town 09.12.2020 /19.12.2020

MN01 MN02

30 Manthai West 19.12.2019 MN02

31 Nanaddan

32 Madhu 10.02.2020 MN03

33 Musalai

Maritimepattu DS Office Manthai East DS Office

Venkalachettikulam DS Office Pachchilaipalli DS Office

Figure 4-2:DS Level GRC Meeting Photos



58

4.1.2 Channels for receiving grievances and summary of grievances received

34. The main objective of forming GRCs is to accomplish a mechanism to resolve any valid

public grievance to the satisfaction of the person/s who has directed the grievance and

to conduct the project in a manner responsive to the public. Hence, the functions of

GRCs are confined to discuss only the project-related public issues, requests,

grievances, suggestions, complaints, proposals, etc. Through GRC it is expected to find

collective solutions that are best suited for specific issues & arrive at decisions. GRC

meets only when there is a public issue to be settled. The number of meetings of GRC

depends on the number of issues to be settled and the complexity of those issues. The

channels available for the public to forward their grievances are summarized below;

35. Directly from Interested Parties. Some interested parties direct their complaints

through telephone calls or meeting key staff members of the Contractors, PIC04, PIU

and Government officers (DS or GND).

36. Through requests, suggestions and complaint boxes. Availability of requests,

suggestions and complaint boxes at the worksites has been identified as one of the

effective methods to share views of the public during the design and construction stage.

37. The online complaint, suggestion system is in placed to discriminate the community

information to the project through SMS and emails. The access details were displayed

through posters and other various means to cover a wider range of affected community

due to the project works

38. These boxes are installed at contractor’s site offices in some contract packages, Grama

Niladhari’s office and commonplaces of the construction sites. The project management

team collects the community's written ideas through these boxes. Requests, suggestions

and complaints are collected from the boxes at the end of each week. PIC04 has

introduced a common format for the requests, suggestions. Now all contractors have

instructed to place adequate complaint boxes at sites.



59

Table 4-3:Status of Public Complaints/Suggestions/Requests for the period of July – December 2020

Contract Package

No.

# of Complaint

boxes placed

No. of Crack Survey

Conducted

Requests Suggestions Complaints No. of

Grievances Resolved through GN Level

GRC

No. of Grievances Resolved

through DS Level GRC

No. of Requests

# Requests

Completed

Requests in

Progress Suggestions

# Suggestions

Adopted

No. of Complaints

# Complaints resolved

Complaints in progress

JF01 4 56 14 1 13 - - 2 1 1 1 1

JF02 16 1985 55 28 27 - - 4 4 - 1 1

JF03 2 608 - - - - - 4 3 1 - -

JF04 4 141 31 - 31 - - 1 1 - - -

JF05 6 1264 17 8 9 1 1 1 1 - - -

KN01 6 147 7 3 4 - - 1 1 - - -

KN02 10 537 37 6 31 - - 5 3 2 - -

KN03 10 144 16 3 13 - - 4 2 2 - -

MU01 6 247 24 1 23 - - - - - - -

MU02 7 14 - - - - - 5 3 2 - -

VA01 3 158 8 - 8 1 1 - - - - -

VA02 4 25 1 1 - - - 7 7 - - -

VA03 6 202 6 14 -8 - - 6 6 - - -

VA04 5 1108 - 22 -22 - - 7 7 - - -

MN01 4 808 8 1 7 - - 4 2 2 - -

MN02 3 602 19 8 11 - - 1 1 - - -

MN03 15 343 13 8 5 - - 11 9 2 - -

Total 111 8389 256 104 152 2 2 63 51 12 2 2



60

Table 4-4:Status of Public Complaints/Suggestions/Requests for the period of December 2019 – December 2020 (Cumulative)

Contract Package

No.

# of Complaint

boxes placed

No. of Crack Survey

Conducted

Requests Suggestions Complaints No. of

Grievances Resolved through GN Level

GRC

No. of Grievances Resolved

through DS Level GRC

No. of Requests

# Requests

Completed

Requests in

Progress Suggestions

# Suggestions

Adopted

No. of Complaints

# Complaints resolved

Complaints in progress

JF01 4 56 30 2 28 0 0 2 1 1 1 1

JF02 16 1992 87 58 29 1 1 4 4 0 1 1

JF03 2 623 2 2 0 0 0 5 4 1 - -

JF04 4 141 31 0 31 0 0 1 1 0 - -

JF05 6 1266 23 14 9 1 1 1 1 0 - -

KN01 6 151 8 3 5 0 0 1 1 0 - -

KN02 10 545 37 6 31 0 0 6 4 2 - -

KN03 10 148 25 4 21 0 0 5 3 2 - -

MU01 6 248 24 1 23 0 0 3 3 0 - -

MU02 7 15 0 0 0 5 3 2 - -

VA01 3 234 8 0 8 1 1 0 0 0 - -

VA02 4 191 1 1 0 0 0 7 7 0 - -

VA03 6 465 19 18 1 0 0 6 6 0 - -

VA04 5 1144 22 22 0 0 0 7 7 0 - -

MN01 4 826 10 3 7 0 0 4 2 2 - -

MN02 3 621 21 8 13 0 0 1 1 0 - -

MN03 15 345 16 8 8 0 0 14 12 2 - -

Total 111 9009 364 150 214 3 3 72 60 12 2 2



61

Figure 4-3:Complaint Boxes Placed

Figure 4-4:Public Consultation for complaints review



62

NVA005 Road – VA04

NVA007 Road – VA04

NP004 Road – VA03 NP005 Road – VA02

Figure 4-5:Complaint Boxes Opening with Employer and Engineer representative



63

The online complain system portal included in the posters

NJF051 Road – JF05 NVA040 Road – VA02

NP004 Road – VA03

NP005 Road – VA02

Figure 4-6:Public Posters Placed



64

5 Process of Land Donation

39. Paragraphs five and six (5 and 6) of the Resettlement Framework (RF) for iRoad 2 state

that “for the rural roads improvements will be undertaken completely within the existing Right of Way (ROW) which is between 2.5m to 5.5m and national roads improvements

will be undertaken completely within the existing Right of Way (ROW) which is between

5.5m to 8.0m”. However, Appendix 1 of the RF further explains that land donation will be the method if private land is required for the iRoad2. A voluntary donation of land

involves the contribution by individuals of land for the project that has the community

benefits including rural roads and national roads that are part of the community-driven

development. The basic principles are the following:

• That the project benefits will realistically offset the size of the donated land;

• in case negotiations for voluntary land donation fail, eminent domain or other powers of

the state will not be used;

• A maximum of 5% of land can be donated, particularly for the vulnerable households;

and for households donating land, no physical displacement will take place.

Figure 5-1:A graphical Presentation of limits for Consent letter and MOU

5.1 Status of Land Donation Activities

39. In the implementation of the iRoad 2, it was identified that some Contractors need to

obtain additional land strips to carry out the road improvement to the required standard.

40. Hence, the project has followed the procedure as per guidelines stipulated in the RF

for land donation as follows:

41. Disseminate the information to all relevant agencies on project information and land

donation concept. Continued public awareness on Land donation among the road-related

community through public awareness, GRC meetings and focus group discussions. The

public awareness notice has been developing in the local language as per the guideline

of the Resettlement Framework when landowners have donated their pieces of land to

meet the additional land requirements for the improvement of the road in the reporting

period.



65

42. Obtaining written confirmation for donating lands.

43. Identify and verify land ownership through deeds.

44. Consent letter or Memorandum of Understanding (MOU) reporting on the situation have

been signed by the respective GN as proof of transparency. Two types of MOU have been

introduced.

They are;

a) Individual MOU – Signed by the private landowner

b) Common MOU – Signed by the group of landowner

Table 5-1:Details of Land Donation

District Package

Recom

mended land lots

for

donati

on

Cumulative Number of Consent Letters

(During

December

2019– June

2020)

Number of Consent Letters (July

2020 – December

2020)

Cumulative Number of Consent Letters

(December

2019 -

December

2020)

Cumulative Number of MOU (D - December 2020)

Jaffna JF01 6 3 3

JF02 332 42 89 131

JF03 29 29 29

JF05 39 18 18

Kilinochchi

KN01 06 06 06

KN02 35 35 35

KN03 25 25 25

Mullaitivu MU01 02 02 02

Vavuniya

VA02 08 08 08

VA04 03 03 03

Mannar

MN01 34 24 24

MN02 75 57 57



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5.2 Keeping Records of Land Donations

45. A record-keeping system has been developed to maintain all records related to the land

donation process. This system includes keeping information on the following;

➢ The initial letter of willingness to donate land

➢ Photographs were taken during the awareness meeting

➢ Plan or sketch of the land to be donated

➢ A copy of the land title

➢ Consent letter or MOU (Annexure 02 – Sample Consent Letter)

➢ Photographs were taken before and after the improvement of the road section.

MN03 13 09 09

VA02 VA02

VA02

MN01

VA02 JF02

KN01

Figure 5-2:Land Donation



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5.3 Introduction of Concept of Context Sensitive Design (CSD) including

Elderly- Women- Children- Disabled (EWCD) friendly designs

46. One of the key aspects of ADB’s Safeguards Policy Statement (SPS 2009) is that any development project should not leave a set of people negatively affected in economic

or physical terms. As this project is linked largely with the rural population it is important

to develop a system where participation of the community is considered at various stages

of the project. Such an approach enables us to ensure the sustainability of the project

facilities provided. Because the involvement of all relevant stakeholders is a prime

necessity, the project has introduced the concept of Context Sensitive Design which

provides a basis for a shared vision and work to achieve early consensus. CSD recognizes

that roadways must be carefully engineered to move traffic efficiently and safely; it

asserts that these goals can be achieved without sacrificing the unique qualities of the

community they intend to serve.

47. Through the design it was possible to build up close relationships with communities in the

project area by identifying the needs of vulnerable groups and serving them with

benefits.



68

Table 5-2: Details of CSD and EWCD Applications

SN Package Road ID Request Request Made by Changes made Status of

Satisfaction

1 JF 02 NJF221 Safety precautions for the school students and Parking facility in front of school

Principal and School Children

Provided Parking facilities Partially completed

2 JF 02 NJF036 Requested to save the Boo tree at RHS

Public Center line shifted towards LHS for save the Boo tree at RHS

Completed

3 JF 02 NJF036 Requested chariot path for Kovil Kovil authorities

Center line shifted towards RHS by improving the slight curve of the existing road and considering the chariot path of LHS Kovil

Completed

4 JF 02 NJF036 Requested chariot path for Kovil

Public, Pradesh sabha Chairman, Kovil authority and RDD representative

Center line shifted towards LHS and considering the chariot path of RHS Kovil

Completed

5 JF 02 NJF098 Requested Parking Facilities DS(Vali-North), public and Kovil authorities

5m carriage way is proposed in front of temple area and requested one side parking area

Partially Completed

6 JF 02 NJF102 Requested to save the Big Arjuna tree

Public Center line shifted towards LHS to save the Big Arjuna tree

Completed

7 JF 02 NJF029.11 Narrow clear distance between the LHS boundary wall and RHS Kovil

Public Narrow clear distance between the LHS boundary wall and RHS Kovil Center line shifted with land donation at LHS

Partially completed

8 JF 02 NJF036.1 Requested Parking Facilities Public and School Community

Safety precautions for the school students and Parking facility in front of school

Partially completed

9 JF 03 NJF 165 Requested to Save Tree Public center line Shifting Completed

10 JF 04 NP003 Requested to Save Tree RDA center line Shifting Completed



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11 JF 04 NP003 Requested to Save Tree & monument in manatakadu

RDA and public center line Shifting Completed

12 KN 01 RD ID-20 Requested to straight the road trace

Public & RDD Straight the road trace Satisfied

13 KN2 NKL001 Requested to wider the road from 0+450 to hospital premises

Publics Proposed 1m concrete shoulder addition to the proposed road width from 0+450 to 0+650.

Design completed

14 KN2 NKL001 Requested new culvert at 3+145 due to insufficient of existing culvert at 3+120

Publics Proposed to new box culvert with two cells at 3+145

Design in progress

15 KN2 NKL004

Requested to wider the road, walkway and Parking facilities from 0+000 to 0+250 due to high congestion area (Schools, tuition, Railway crossing and connect with A09)

Publics Increased road width from 0+000 to 0+070 up to 7m, from 0+080 to 0+220 up to 5m. Proposed concrete shoulder, Parking bays.

Construction ongoing

16 KN2 NKL004 Requested to save the main banyan tree at 1+290 RHS

Publics Adjusted the centerline by maintaining the ROW with reference to the tree

Satisfied

17 KN2 NKL007 Requested to save the tree at 0+160 LHS

Engineer Adjusted the centerline by maintaining the ROW with reference to the tree

Satisfied

18 KN2 NKL005 Requested to improve the school areas (at 5+400 and at 7+140) for school children's safety

Publics Increased the road width 5m with 1m hard shoulder.

Satisfied

19 KN2 NKL005

Nonfunctioning culvert existing at 1+499. Flooding the area. Requested to reconstruct the culvert as box culvert.

Engineer Proposed new box culvert Design ongoing



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20 KN2 NKL005 Requested to improve the university area and the junction

University Administration

Proposed 5m road width and 1m hard shoulder for both sides. Improvement at the university junction

Design ongoing

21 KN2 NKL008 in 0+630 - 0+910 section overflow water along the road section during rainy season

Publics Proposed concrete section at the location Design ongoing

22 KN2 NKL008 Requested to shift the existing kovil in ROW (LHS)

Publics Proposed to shift the Kovil away from the ROW


23 KN2 NKL008 Requested to improve near the school area both sides.

Publics Increased the road width 5m and proposed bus bays in both sides. Provide asphalt accesses for entrance.


24 KN2 NKL009 Requested to mitigate the overflowing issue in the road

Publics Concrete pavement section proposed from 0+360 to 1+080

Design ongoing

25 KN2 NKL014 Requested to avoid flooding in road section 0+390 to 0+680

Publics Raised vertical alignment rather than proposed pavement thicknesses

Satisfied

26 KN2 NKL017 Requested proper access to the kovil

Publics Provide a proper access to the Kovil entrance


27 KN 03 RD ID-59 Request to widen carriageway width (CH-0+000 to CH-2+880)

Public Carriageway width is increased as 4m (PS) Satisfied

28 KN03 RD ID-61 Request to keep a roundabout in junction as exists for memorial (Section I (CH-0+670))

Public The roundabout is kept as it for memorial in road design

Satisfied

29 KN03 RD ID 47

Request to reconstruct existing culverts with enough capacity (CH-1+725, CH-2+312, CH-3+200, CH-4+370, CH-5+555, CH-6+060, CH-6+850, CH-7+225)

Public Culverts are designed and constructed with enough capacity

Satisfied

30 KN03 RD ID 62 Public requested culverts at flooding sections

Public Road finished level is raised above flood level with enough crossing structures

Satisfied



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31 KN03 RD 63 Public requested culverts with built up drainage in flooding section (CH-0+010)

Public Road finished level is raised above flood level and built up drainage arrangement is designed

Satisfied

32 KN03 RD 3 Public requested to maintain existing carriageway width in macadam section

Public

Carriageway width is maintained as 5m in between Ch-0+000 to CH-0+100 and 4.5m in between CH-0+100 to CH-3+450 as average exist carriageway width

Satisfied

33 MU 01 NMU 001 Request to avoid water overtopping during monsoon

Public 3+160 – 3+550 Road section raised and pavement design change as rigid pavement in the section

Satisfied

34 MU 01 NMU 001

Requested to extend the parking and waiting area for school children in Kumulamunai maha vidyalayam

School Principal and public

9+430- 9+470 section of the road LHS asphalt laying has been done and 100m hard shoulder constructed up to access of the school

Satisfied

35 MU 01 NMU 001 Requested to improve junction in 9+810 to improve sight distance

Public Junction improvement has been done with 02 lane facility

Satisfied


Public and GS 1+000 – 2+500 road section designed to raise to prevent water stagnation

Satisfied

37 MU 01 NMU 027 Requested to shift the road avoiding disturb to kovil in 0+550

Kovil owner and public

0+530 – 0+560 range shifted in HA Satisfied

38 MU 01 NMU 027 Requested to extend the road length up to nearest junction

GS and Public Road length is extended 100m than design length

Satisfied

39 MU 01 NMU 070 Requested to improve sight distance in 3+200 – 3+420 because of elephant pass section

GS and Public Existing HA is deviated to improve sight distance

Satisfied

40 MU 01 NMU 070 Difficult to cross the 4+030 – 4+450 causeway section during monsoon time

Engineer Causeway improvement will be done

41 MU 01 NMU 044 Requested to make any passable way to cross the river area

Public and GS Discussed to vehicle passable structure according to financial situation



72


Public Concreted hard shoulder is designed to construct

43 MU 01 NMU 029 Request to avoid siltation of irrigation channel

Engineer Hard shoulder is designed to construct to avoid the siltation


Public 2+900 – 3+030 road section designed to raise to avoid water overtopping

45 MU 01 NMU 023

Requested to construct passable way during the monsoon without obstructing boat crossing the road because of sea water overtopping in the monsoon period

Public Causeway is designed to construct I 1+660

46 MU 01 Requested to service duct in several locations of several roads

Public Service duct id designed to construct

47 MU 02 NMU-069 Requested to shift the center line due to some safety issues.

Kovil Authority Center line shifted towards RHS for Temple at LHS (Safety Issues) and chariot path

Design works in progress

48 MU 02 NMU-069 Requested to shift the center line due to some safety issues.

Engineer Center line will be shifted while designing the HA.

design work completed

49 MU02 NMU-059 Road alignment should be changed due to the presence of the ground.

Public and GS Center line shifted towards RHS (0+690 -0+830)


50 MU02 NMU-047 Requested to straight the road trace

Public and GS Center line shifted towards RHS (1+170 -1+270)


51 MU02 NMU-047 Requested concrete drain collection near the pond

Public and GS It is to be constructed a concrete drainage as requested

-

52 MU02 NMU-046 Improve proper drainage system in front of naddankandal hospital

Hospital director & PS chairman

It is to be constructed a concrete drainage as requested

-

53 MU02 NMU-039 Centerline was shifted due to the electric posts located

Engineer Shift the center line to the RHS (0+236) design work in progress



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54 VA 01 NVA001 Request to construct a footpath for 200m (0+000 ~ 0+200) due to availability of Hospital.

Engineer It is to be constructed a footpath as requested


55 VA 01 NVA002 Request to slightly shift the Road C/L beyond from the Kovil. (Ch: 6+500)

Public Center line has been shifted while designing the HA.

Center line has been shifted while designing the HA.

56 VA 01 NVA002 Request to raise the Road profile to avoid the flooding. (Ch: 7+850 ~ 7+900)

Public Road profile will be raised Design works in progress

57 VA 01 NVA023 Request to slightly shift the Road C/L beyond from the Kovil. (Ch: 4+100 RHS)

Public It is not possible to shift the center line due to availability of School at other side of the road.

58 VA 01 NVA023 Request to shift the center line slightly to save the tree

Engineer Center line has been shifted while designing the HA.


59 VA 01 NVA023 Request to shift the center line slightly to merge with center line of Bridge. (Ch:11+720)



60 VA 01 NVA023 Request to shift the center line slightly to save the tree. ( 6+600 LHS)



61 VA 01 NVA023 Request to raise the Road profile to avoid the flooding. (Ch: 7+400 ~ 9+000)


62 VA 01 NVA025 Request to raise the Road profile to avoid the flooding. (Ch: 0+450~0+600)




74

63 VA 01 NVA027 Request to shift the center line slightly to save the tree.

Engineer Center line will be shifted while designing the HA.


64 VA 01 NVA031 Request to raise the Road profile to avoid the flooding. (Ch: 0+100)


65 VA 01 NVA032 Request to raise the Road profile to avoid the flooding. (Ch: 1+850~2+200)


66 VA02 NP005 Centerline was shifted due to the electric posts located between 0+000 and 0+800 (LHS)

Engineer Ch.0+000 to Ch.0+800

67 VA 02 NP005

There is a kovil (LHS) and bed rock outcrop (RHS) located at Ch.00+900. To protect the kovil, center line of the road shifted to RHS. (The bedrock outcrop will be removed during the construction)

Public Ch.00+900

68 VA02 NP005

A flooding section found during the transect walk and the profile of the road will be raised in order to avoid the soil erosion.

Public Ch.03+800 to Ch.04+250

69 VA02 NP005 No any proper parking facilities in front of Pavatkulam hospital. The parking facilities will be provided

Public Ch.01+000 (RHS)

70 VA02 NP005

There is no parking facilities in front of Ulukulam Police station. As a requirement, the parking facilities will be provided.

Engineer Ch.02+500 (LHS)



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71 VA02 NP005

There is no parking facilities in front of Ulukulam hospital. As a requirement, the parking facilities will be provided.

Public Ch.06+363 (LHS)

72 VA02 NP005 Center line will be shifted due to the presence of the tree.

Engineer Ch.08+900 (RHS)

73 VA02 NP005

There is a church and tree which located at near to the edge of the road because of this center line will be shifted towards LHS.

Engineer Ch.11+260 (RHS)

74 VA02 NP005

Proper parking facilities doesn’t exist in front of the church & the pre-school. Because of this, parking facilities will be provided.

Public Ch.13+400 (LHS)

75 VA02 NVA040

A water stagnating area found during the transect walk and capacity of the existing culvert (600mm diameter pipe culvert) which is not enough to flow water and design work carried out to avoid this issue. (Reconstruct the culvert and increase the capacity of the culvert (900mm diameter pipe culvert)

Public Ch.00+163 & Ch.00+222

76 VA02 NVA040

Due to the electrical poles located near to the edge of the road, Horizontal Alignment was shifted

Engineer Ch.01+910 to Ch.02+020

77 VA03 NP 004

Covered line drain, foot walk and spaces for vehicle park along the road at 0+000 to 1+250 (Town area) for facilitate the road users

Engineer request included to the design work design work in Progress



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78 VA 03 NP 004 keep enough space for students’ movements in front of school at 1+700 - 1+800 RHS section

Engineer Center line shift to the LHS side Construction work in Progress

79 VA03 NP 004 Covered line drain and spaces for vehicle park along the road in front of kovil at 2+800 RHS

Kovil Through divisional secretory

widening the hard shoulder and construct the line drain

design work in Progress

80 VA03 NP 004 Improve proper drain system in front of fish market at 3+750 - 3+820 RHS

Engineer Construct the Line drain design work in Progress

81 VA03 NP 004 Covered line drain to facilitate the pedestrian movement at junction 4+350

Engineer Construct Covered the Line drain design work in Progress

82 VA03 NP 004 To avoid the cutting of trees from Ch 7+000 to 10+000 RHS

Engineer Shift the center line to the LHS Construction work in Progress

83 VA03 NP 004

foot walk along the road in between Vavuniya university and student hostel about 1.4km (9+500 to 10+900)

University administration in transect walk

included the foot walk for design Yet to be start the construction

84 VA03 NP 004

There is a large Ehetu Tree and sacred place with statue of Pulliyar Gods to be avoid cutting for the purpose of road widening at 14+465 LHS

Villages in transect walk

Change the Horizontal alignment to save the tree

In Progress

85 VA03 NP 004 Hospital junction to be improved with vehicle parking and raised foot walk

Villagers in Transect walk

included to the design design work completed

86 VA03 NP 004 To be save the un necessary tree cutting at 23+000 to 23+500 RHS

Engineer Shift the center line to the LHS design work completed



77

87 VA -04 NVA056 There is a school in LHS Transect walk

1) Providing permanent proper sign boards 2) Permanent children crossing will be provided 3) Shoulder (hard shoulder) will be improved 4) Provide speed barriers

Satisfied

88 VA -04 NVA019 There is a Kovil in LHS Transect walk 1)Prepare the shoulder more than 1m to accommodate the vehicles access 2) Pedestrian crossing will be provided.

89 VA -04 NVA043 Sec. 01

There is an elder’s home in LHS of the road

Transect walk

1)Pedestrian crossing will be provided 2) Elders’ home access will be merge with the road.

90 VA 04 NVA043 Sec. 02

There is a Kovil in Road shoulder LHS

Transect walk 1)Providing permanent protection to the kovil. 2)Permanent sign boards will be provided.

Satisfied

91 MN 01 NMA024 Access was requested for the Army camp entrance

Army camp Thiruketheeshwaram

0+007 LHS

Complied (Asphalt access was provided for the Army camp )

92 MN 01 NMA024 Access was requested for the temple entrance

Mullaikumaran Murugan Temple

0+660 LHS It was considered in access schedule

93 MN 01 NMA024 Gravel by road was requested near to temple

Mullaikumaran Murugan Temple

0+750 RHS Complied

94 MN 01 NMA 025 Access was requested for Bishop’s house in Pattithottam

Bishop in Mannar 2+740 RHS Partly Complied

95 MN 01 NMA 025 Two lane Road (6.2m) with Vehicle parking area were requested (Within hospital area)

Resident Engineer 0+000 to 0+350 To be complied

96 MN 01 NMA 025 Access was requested for Navy camp entrance

Navy Camp 3+340 RHS Complied



78

97 MN 01 NMA 026 Centerline was shifted in RHS to avoid the tree removing

Public (during transect walk)

0+980 To be complied

98 MN 01 NP001 Centerline was shifted in RHS to avoid the tree removing

Contractor 6+600 to 6+800, 7+430, 8+500 to 8+700 Complied

99 MN 01 NP001 Centerline was shifted in LHS to avoid the tree removing

Contractor 16+410 to 16+980 Complied

100 MN 01 NP001 Pesalai town area improvement within roundabout, food path, and parking areas were requested

Public (during transect walk)

15+950 to 16+300 To be complied

101 MN 01 NP001 Asphalt Access was requested for the entrance at KID'S Campus

Kid Campus De la Salle, Brothers, Mannar

1+350 LHS It will be considered in access schedule

102 MN 01 NP001 Drainage, safety fence, asphalt access and parking area were requested by St. Xavier's College

School Authority SXBC, National School, Mannar

0+600 RHS To be complied

103 MN-02 NMA-001 To raise the roadway to avoid flooding during heavy rain from 0+000 to 0+080

By public at GRC held on 21-01-2020

Raised the roadway by 200mm 100%

104 MN-02 NMA-003 To treat for expansive soil effect to the road pavement

The Contractor

Totally 1,754m length road sections treated with 300mm minimum thick of 6'x9' rubble layer placed for the area where liner shrinkage valve (LSV) is heigh (LSV is more than 8)

100%

105 MN-02 NMA-003 To avoid Maara tree cutting at 0+416 RHS

The Contractor Shifted the road centerline towards LHS from 0+400 to 0+447

100%

106 MN-02 NMA-003 Solution requested for water overflow road section from 2+064 to 2+374


Road pavement raised about 500mm 100%



79



Road pavement raised about 325mm 100%



Road pavement raised about 500- 525mm 100%

109 MN-02 NMA-004 To avoid Siyambala tree cutting at 3+222 LHS

The Contractor Shifted the road centerline towards RHS from 3+200 to 3+240

100%

110 MN-02 NMA-004 To treat for expansive soil effect to the road pavement

The Contractor

Totally 2,164m length road sections treated with 150mm thick of 37.5mm single size aggregate layer & 100mm ABC layer placed for the area where liner shrinkage valve (LSV) is high (LSV is more than 8)

100%

111 MN-02 NMA-005

To treat for expansive soil effect to the road pavement only for widely used road section from 0+000 to 8+250km

The Contractor

Totally 2,632m length road sections will be treated with 150mm thick of 37.5mm single size aggregate layer & 100mm ABC layer placed for the area where liner shrinkage valve (LSV) is high (LSV is more than 8)

112 MN-02 NMA 005 To reduce water overflow tendency at 4+647 to 4+647 and 7+830 to 8+006

The Contractor Road pavement raised about 500mm 100%

113 MN-02 NMA-015 To avoid Palmyra tree cutting at 0+324 LHS

The Contractor Slightly shifted the road centerline towards RHS from 0+310 to 0+365

100%

114 MN-02 NMA-086 To preserve the natural pond at 0+350 to 0+375 LHS

The Contractor Not essential curve widening eliminated at 0+350 to 0+375 LHS

100%

115 MN-02 NMA-086 To avoid Palmyra tree cutting at 0+498 RHS

The Contractor Slightly shifted the road centerline towards RHS from 0+451 to 0+563

100%



80

116 MN-02 NMA-086 To avoid paddy land acquiring at 0+395 to 0+421 RHS

The Contractor Not essential curve widening eliminated at 0+395 to 0+421 RHS

100%

117 MN 03 NMA087 Avoiding Tree Removal PIC, RDA 0+467 Center line shifted Complied


119 MN 03 NMA087 Avoiding demolishing of Bell arche of Kovil

Villagers 0+710 Center line shifted Complied

120 MN 03 NMA087 Road is unusable due to flooding during rainy seasons

Villagers 1+200 - 2+000 Concrete Pavement is proposed

Complied

121 MN 03 NMA087

Road is unusable due to flooding during rainy seasons and requested increasing of opening size of exist

Villagers 8+050 Proposed Vented Causeway with 900 dia, 5 rows opening

Complied

122 MN 03 NMA087

Road is unusable due to flooding during rainy seasons, collected runoff water over flowed at 2 ft level

Villagers 10+020 Proposed new vented causeway with 7rows, 600 dia opening

Complied

123 MN 03 NMA089 Avoid damage to tank bund Engineer 3+080 Center Line shifted Complied

124 MN 03 NMA089 Avoiding Tree Removal PIC, RDA 6+330 Center line shifted, Complied

125 MN 03 NMA089 Increasing of opening size of culvert for paddy cultivation

ACAD 6+848 Proposed 2X1.0m box culvert Complied

126 MN 03 NMA089 Avoid damage to tank bund Engineer 10+180 - 10+220 Center Line shifted Complied




81

128 MN 03 NMA124 Minimize Tree Removal PIC, RDA 2+780- 2+840 Center line shifted Complied

129 MN 03 NMA138 Avoiding Tree Removal(Sec i) PIC, RDA 0+050 Center line shifted Complied

130 MN 03 NMA138 Avoiding Tree Removal (Sec ii) PIC, RDA 0+035 Center line shifted Complied

131 MN 03 NMA138 Avoiding Tree Removal (Sec ii) PIC, RDA 0+217 Center line shifted Complied

132 MN 03 NMA123 Avoiding CEB post shifting PIC, RDA, Engineer 3+470 Center line shifted, Complied

133 MN 03 NMA123 Avoiding CEB post shifting PIC, RDA, Engineer 6+110 Center line shifted, Complied

134 MN 03 NMA020 Increasing existing pipe diameter 150mm to 300mm

Public and Irrigation Department requested for their paddy livelihood

4+633 Proposed 300 dia pipe culvert Complied

135 MN 03 NMA020 Avoiding CEB post shifting PIC, RDA, Engineer 4+550 Center line shifted Complied


137 MN 03 NMA139 Avoiding Tree Removal PIC, RDA 0+820 Center line shifted, Complied



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6 Monitoring and Stakeholder Coordination

6.1 Training and Awareness Programmes - Monitoring section

50. Regular in-house training sessions were started to safeguard all staff engaged in the

Northern iRoad program by SGR Specialist and Environmental Specialist to develop the

knowledge. Contractors and PIC04 safeguard officers were educated on environmental and

social safeguard issues regularly during this in-house training programs. Environmental

officers present their specific safeguard problems with other ESOs and share knowledge

and experiences during these awareness programs. SGRS and ES made the solutions for each

social and environmental safeguard issue with their expertise. The safeguarding team of

PIU made the comments and unsolved problems were referred to the PD for sound

engineering and administrative solutions.

51. We have conducted 2 inhouse training at Jaffna, Kilinochchi and Mullaitivu Districts ESOs

with the participation of PIU safeguards officials.

Table 6-1:Inhouse Training – PIU, PIC04 and Contractor’s ESOs

Date Venue Participants

Male Female

29.07.2020 RE’s Office, Jaffna 9 4

26.08.2020 TL Office (PIC Team) 3 4

03.09.2020 RE’s Office, Mullaitivu 8 1

22.09.2020 RE’s Office, Kilinochchi 12 5

At Jaffna RE Office At TL Office

Figure 6-1:Inhouse Training – PIU, PIC04 and Contractor’s ESOs



83

6.2 Monitoring of Project Activities

52. Project Director of Northern Province iRoad 2 (PD – Northern) leads the PIU

environmental and social safeguard team includes Social Safeguard Officer (SSO), and

Senior Environmental Safeguard Officer (SESO), 2 No. of Environmental Safeguard Officer

(2 ESO). The PIU team monitors Social safeguards at the field level and management of

the contract. On behalf of the project, PIU Social and environmental safeguard team

communicates relevant issues and gets necessary clearances from the external agencies

such as the Department of Agrarian service, Divisional Secretariats, Electricity Board,

Water Supply and Drainage Board and other government agencies to ensure the smooth

operation of the project.

53. Team Leader (TL), Deputy Team Leader (DTL) of PIC04 leads the PIC04 team with the

support of Social Gender Resettlement Specialist and Environmental Specialist to assure

that the key and non-key staff of the project comply with Social safeguards. The PIC04

team ensures that contractors are complying with the required safeguards as well. The

TL/DTL has strongly emphasized implementing Social safeguards on-site and instruct all

the contractors to adhere site work to the guidelines given in RF, DDR, GAP and contract

document.



84

6.3 Performed Social Welfare Programme

54. In addition to the civil work construction, the contractors have organized and conducted a

substantial number of social work programs - Cooperate Social Responsibility (CSR) programs

- with the support of PIC. The main objectives of conducting social works are;

• To identify the felt needs of vulnerable groups in the project area and to serve them with

tangible or/and intangible (knowledge, awareness, etc.) benefits.

• Build up a close relationship with communities in the project area

• Enhance the goodwill about the project and the contractors

Table 6-2:Details of Social Work Conducted

Package Objective Beneficiaries

Male Female

JF 01 Reconstructed the damaged road on SLNS Kanchadeewa Navy

Camp 10 0

JF 04

Provided Roller for SL Army camp entrance road preparation. 350 0

Provided JCB and tipper for Cleaning and remove excess sand

of the STF camp. 50 0

Provided Roller for the compaction of a private roadway 10 5

Provided JCB to Jaffna municipal council to load heavy Hume

pipes to the vehicle during flooding time

JF05 Distributed the stationeries to the preschool children at

Jaffna 133 11

KN01 Clearing the School premises at Jeyapuram Madya Maha

Vidyalayam 210 158

KN02 Provided waste bins for School located at Taylor road and

aware school children about waste segregation 103 85

MN 01 Cleaned & Leveled the Thalvupadu playground According to

a request of Thalvupadu St. Antony’s Sport Club 75 50

MN03 Iranaillupaikulam G.T.M School work- Old Building

Demolishing and Clearing

MU01

Cement bags donation to the forces camp

Fill the dangerous big pothole of arumuttan kulam road,

near the preschool

Rehabilitate the heavily damaged rural road in

arumuttankulam

Cleared and leveled a by road which was highly eroded

in Kumulamunai area

Helped to take out timber corporation vehicle which was

immovable in mud

Asphalt laying for basketball Coad at Wattapalai Forces

Camp

MU02

Based on the request the private old well was filled with

excavated soil

Donated Some Covid 19 prevention equipment to school

students

Cleaning of Iyankulam pillaiyar temple around the area.

Therankandal school infrastructures repaired (Main hall

ground floor and laboratory, Roofing Sheets-drama hall)



85

Figure 6-2: Asphalt laying for basketball Coad at Wattapalai Forces Camp

Figure 6-3:Cleaning of Iyankulam pillaiyar temple around the area.

Figure 6-4:Fill the dangerous big pot hole of arumuttan kulam road, near the preschool



86

Figure 6-5:Rehabilitate the heavily damaged rural road in arumuttankulam

Figure 6-6: Based on the request the private old well was filled with excavated soil

Figure 6-7:Fill the dangerous big pot hole of arumuttan kulam road, near the preschool



87

Figure 6-8:Cleared and leveled a by road which was highly eroded in Kumulamunai area

Figure 6-9:Helped to take out timber corporation vehicle which was immovable in mud

Figure 6-10:Therankandal school infra structures repaired (Main hall ground floor and laboratory ,Roofing Sheets-drama hall)



88

7 Conclusion and recommendation

7.1 Conclusion

55. This report is the Second Semi-Annual Report for the Social Safeguard Monitoring from

July 2020 to December 2020 in Northern Province. It gives an overall picture of the steps

taken by the PIU, PIC04 and Contractors in compliance with social safeguards in the

Northern province.

56. This report explains the measures taken by the project management for social safeguards

component and practical usage GRC, GAP, Land Donation Process, the concept of CSD,

Plan of HIV/AIDS Prevention and Health camps, and other social activities conducted by

the contractor’s staff as CSR Projects.

57. According to the loan conditions, the PIC04 has recruited a full-time SGRS, 07

Environment and Social officers in each district and PIU have appointed Senior Social

Safeguard Officer, and each contractor have 02 employed Environmental and Social

Officers, except in 7 packages, to monitor social related issues. JF01, JF05, KN01, KN02,

MU01, MU02 and VA02 packages have one employed Environmental and Social Officer.

58. Public awareness posters, complaints, suggestions and request boxes are the main

sources to receive the public responses for the iRoad 2 program in Northern province. It

is monitored by the PIC04 and PIU of DS and GS of the relevant area.

59. During the period under review, PIC04 and RDA were able to establish coordination with

stakeholders such as Provincial Councils, Pradeshiya Sabha, Divisional Secretariats,

Planning Division of DS Office, Department of Education, Department of Police,

Department of Agrarian Services, Provincial Road Development Authority, Ceylon

Electricity Board, Regional Medical Officer of Health, National Water Supply Drainage

Board and Sri Lanka Telecom PLC.

60. Women’s involvement is encouraged and monitored during the project activities. Female participation for labour contribution to the construction work and office staff is also

emphasized. Similarly, contractors were instructed to get female participation for CSR

activities and the workshops conducted by the project such as HIV/AIDS prevention and

Health programs and Road Safety Awareness.

61. PIC04 has given special attention to monitoring the Social Safeguard Process of the

project in Northern province while paying regular site visits for monitoring of Social

Safeguard. They discuss this component at the monthly progress meetings with the

Contractor’s staff. Other than the above meetings, the social and environment team of

the PIC04 conducts monthly meetings. Here the discussions are based on the progress of

the Social Safeguard activities of each contract package and participants are encouraged

to share their experiences with other officers.



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7.2 Recommendations

62. PIU and PIC04 encourage the Contractors to employ poor women and discourage the

employment of child labour as per the guideline of Loan Conditions. However, certain

challenges have been faced by the Contractors in employing female workers for road

sites.

63. Following areas can be proposed to improve the social safeguard component of the iRoad

program in Northern province:

➢ Periodical site visits of ESDD officers to the packages would improve the quality of

condition in social safeguards as the specialist are well-experienced. It will be a

learning experience for Contractors, PIU and PIC04 officers.

➢ It is recommended to conduct 1990 Suwarsariya Awareness Programs in each

package.

➢ It is recommended to conduct Fire Drill training for all staff of iRoad2 Northern

province.

64. During the next social safeguard monitoring reporting period (January – June 2021), we

expect more social safeguard activities will be carried out and reported.



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8 Annexures

Annexure 1:Key PIC Staff Mobilized as at 31 December 2020

No. Position Name Date of

Mobilization

1 Deputy Team Leader C. Nagendran 10/09/2019

2 Contracts and Claims Engineer V. Nallathamby 09/10/2019

3 Rural Road Design and Safety

Engineer - 1 S.H. Damith 01/10/2019


Engineer - 2 H.M.K.G.G.H.B. Herath 23/12/2019


Engineer - 3 K. Mithunan 01/08/2020

6 Environmental Specialist K. Gunaratne 03/03/2020

7 Environmental Specialist A.H.M.R. Abeyrathne

01/10/2019

(Resigned on

15/01/2020)

8 Social, Gender & Resettlement

Specialist T.Jasdeepan 08/06/2020

9 Structural Engineer- RE's Office,

Vavuniya W.G. Premadasa 17/02/2020

10 Structural Engineer- RE's Office,

Jaffna S. Sathiyaruban 05/02/2020

11 Planning Engineer S. Kawsihan 20/07/2020

12 Resident Engineer - Jaffna K.S. Rathnadasan 01/10/2019

13 Resident Engineer – Kilinochchi T. Jothivel 01/10/2019

14 Resident Engineer - Mullaitivu K. Kasinathan 04/11/2019

15 Resident Engineer - Mannar S.A.A. Jayasiri 25/10/2019

16 Resident Engineer - Vavuniya T. Sivarajalingam 01/07/2020

17 Resident Engineer - Vavuniya M.W.S. Bandara

01/10/2019

(Resigned on

28/04/2020)

18 Assistant Resident Engineer - Jaffna A. Jeyanthiran 01/12/2019

19 Assistant Resident Engineer -

Kilinochchi D.S. Navarathne 01/12/2019


Mullaitivu T. Pratheepan 02/12/2019



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Vavuniya WMSB. Weerakoon 09/10/2019

22 Assistant Resident Engineer - Mannar A C M Imtiaz 01/01/2020

23 Materials Engineer - Jaffna E. Raguratnam 01/11/2019

24 Materials Engineer - Kilinochchi G.G.J. Kumara 01/01/2020

25 Materials Engineer - Mullaitivu S. Ruban 18/11/2019

26 Materials Engineer - Mannar J.G.J.R. Perera

21/10/2019

(Resigned on

20/10/2020)

27 Materials Engineer - Mannar S. Gobikrishna 01/11/2020

28 Materials Engineer - Vavuniya G.F.M. Fonseka 18/12/2019

29 Quantity Surveyor - Jaffna K.Kirupananthan 04/05/2020

30 Quantity Surveyor - Kilinochchi K.K.D.P.N. Dilshan 01/07/2020

31 Quantity Surveyor - Mullaitivu E.W.Selvarajah 15/06/2020

32 Quantity Surveyor - Mannar T.M. Subair 18/11/2019

33 Quantity Surveyor -Vavuniya T.P.S. Lanka kumara 01/12/2019

34 Land Surveyor - Jaffna R. Pratheepan 22/10/2019

35 Land Surveyor - Kilinochchi R. Raguvarnan 21/10/2019

36 Land Surveyor - Mullaitivu S. Thayaparan 21/10/2019

37 Land Surveyor - Mannar V.M.N. Gnanatheepan 21/10/2019

38 Land Surveyor - Vavuniya M.W. Sangasinghe 01/10/2019

39 Construction Engineer – Jaffna

(JF01) K. Thanikumaran 01/11/2019


(JF02) W.D.S.H. Jayaranga 07/09/2020


(JF03) P. Anurathan 01/08/2020


(JF04) B. Kugan 01/08/2020


(JF05) K. Piratheepan 20/06/2020

46 Construction Engineer – Kilinochchi

(KN01) K.V.D.K.C. Kumarasinghe 01/07/2020



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(KN02) H.M.C.S.B. Herath 15/09/2020


(KN03) R.J.K.S. Ranathunga 01/09/2020

49 Construction Engineer – Mullaitivu

(MU01) N.P. Jayarathne 23/07/2020

50 Construction Engineer – Mullaitivu

(MU02) Karunakaran Canishio Antony 22/06/2020

51 Construction Engineer – Mannar

(MN01) U.K. Chami Kumara

PD approved,

not yet

mobilized


(MN02) H.H.S.K. Gunarathna 23/07/2020


(MN03) M.S. Balendra 16/03/2020

54 Construction Engineer – Vavuniya

(VA01) M.L.C. Pradeep 15/08/2020


(VA02) E.N.D.N.D. Karunarathne 16/09/2020


(VA03) M.G.R.K. Gnanasiri 01/01/2020


(VA04) K.A.D.C. Sampath 20/07/2020

58 Junior Engineer – Jaffna S. Santhosan 10/08/2020

59 Junior Engineer – Kilinochchi P. Priyanthan 10/08/2020

60 Technical Officer – Jaffna (JF01) T. Thirukkumaran 06/03/2020

61 Technical Officer – Jaffna (JF01) R.S. Duminda 10/08/2020

62 Technical Officer – Jaffna (JF02) M.S.A. Dharmapala 27/07/2020

63 Technical Officer – Jaffna (JF02) K.Aingaran 01/06/2020

64 Technical Officer – Jaffna (JF03) C. Thevakumar 17/02/2020

65 Technical Officer – Jaffna (JF03) S. Jensonrex 01/07/2020

66 Technical Officer – Jaffna (JF04) T. Thineshkanth 05/08/2020

67 Technical Officer – Jaffna (JF04) A. Thananseyan 02/10/2020

68 Technical Officer – Jaffna (JF05) J. Senthuran 13/07/2020

69 Technical Officer – Jaffna (JF05) L. Surenthirathesigar 01/06/2020



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70 Technical Officer – Kilinochchi

(KN01) R.Kunrakkumaran 15/06/2020


(KN01) A.M.L.M. Adikari 06/07/2020


(KN02) T. Nirojkumar 06/07/2020


(KN02) P.A.S. Jayawicrama 15/06/2020


(KN03) C.W.C.R. Jayaweera 15/06/2020


(KN03) H.B.B. Udaya Kumara 09/10/2020

76 Technical Officer – Mullaitivu (MU01) E.M.V. Dananjaya Ekanayaka 22/06/2020

77 Technical Officer – Mullaitivu (MU01) CV Under process -

78 Technical Officer – Mullaitivu (MU02) G.D.G.U. Pathiragoda 15/06/2020

79 Technical Officer – Mullaitivu (MU02) G. Sriharan 01/07/2020

80 Technical Officer – Mannar (MN01) W.G.D. Sampath 01/08/2020

81 Technical Officer – Mannar (MN01) H.G.I.D. Samaranayake 01/11/2020

82 Technical Officer – Mannar (MN02) P. Mohandas 01/01/2020

82 Technical Officer – Mannar (MN02) A.P. Theenu 05/03/2020

84 Technical Officer – Mannar (MN03) N. Piratheepan 01/06/2020

85 Technical Officer – Mannar (MN03) D.M.D. Sumathirathna 12/08/2020

86 Technical Officer – Vavuniya (VA01) H.G.G.C.T. Karunathilake 01/07/2020

87 Technical Officer – Vavuniya (VA01) Susantha Bandara 10/08/2020

88 Technical Officer – Vavuniya (VA02) N R R Lasantha 02/03/2020

89 Technical Officer – Vavuniya (VA02) M.A.M. Uwais 21/09/2020

90 Technical Officer – Vavuniya (VA03) M.M.V. Moremade 01/01/2020

91 Technical Officer – Vavuniya (VA03) L.A.D.K. Liyanaarachchi 01/07/2020

92 Technical Officer – Vavuniya (VA04) B.U.G.Pradeepkumara 01/06/2020

93 Technical Officer – Vavuniya (VA04) S.M.D.P. Senanayake 01/07/2020



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Foreign Staff Mobilization

No. Position Name Date of

Mobilization

1 Team Leader Inderjeet Singh Gill

19/09/2019

(Resigned on

20/03/2020)

2 Acting Team Leader * Graham Curnow 15/07/2020

Note: * - Part time / Colombo based



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Annexure 2:Sample confirmation letter given for land donation



96

Annexure 3: Sample individual consent letter is given for land donation



97

Annexure 4: Sample common confirmation letter is given for land donation



98

Annexure 5:Sample common consent letter given for land donation

Page 01



99

common consent letter Page – 2 ;



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Sample consent letter is given in Appendix 1, pg. 39, Resettlement Framework.

Documents

50301-002: Second Integrated Road Investment Program