8/8/2019 5.01 Solutions Rating

1/12

Solutions Ratings Matrix

Vendor Invoice Processing

Cost Data Integrity Project

Step 1 - Establish Criteria for Rating Your Solutions Step 2 - Describe each rating from lowest

1 = Lowest 2 =1.1 Easy to Implement

1.2 Easy to Maintain

1.3 Significant Impact

1.4 Minimal Cost and Time

1.5 Senior Management Support Limited su

1.6 Solution can be Automated Solution must be done manually

1.7

1.8

Step 3 - Describe each solution and assign a rating as defined in Steps 1 & 2

Criteria Criteria Criteria Criteria

1.1 1.2 1.3 1.4

3.1 Projects reconcile costs to the General Ledger 3 3 5 3

3.2 Projects receive copies of vendor invoices 5 4 3 4

3.3 Someone is trained / assigned to enter invoices 5 5 2 5

3.4

3.5

Step 4 - If you want to weight the criteria so that some criteria are more heavily considered than other

Criteria Criteria Criteria Criteria

1.1 1.2 1.3 1.4

Weight Assigned > 100% 50% 75% 50%

3.1 Projects reconcile costs to the General Ledger 3 1.5 3.75 1.5

3.2 Projects receive copies of vendor invoices 5 2 2.25 2

3.3 Someone is trained / assigned to enter invoices 5 2.5 1.5 2.5

Very difficult to implement acrossprojects

Difficult, socomply wit

Very high support levels neededto implement

A permaneneeded to i

No significant impact onimproving the process

Modest improcess

Very high costs and time areinvolved

Additionalrequired

Management does not supportthis solution

Solution mivery costly

8/8/2019 5.01 Solutions Rating

2/12

3.4 0 0 0 0 0

3.5 0 0 0 0 0

Step 5 - Place each solution into the following Cost Benefit Matrix to quickly assess its return

L

owHigh

as funding, personnel, equipment, tiime, etc.

such as fewer errors, reduces time, improves

customer satisfaction, lowers costs, etc.

High < - - - - - - - - Costs - - - - - - - - - -

Least Attractive

Cost= All resources to implement, such

Benefit= Both tangible and intangible benefitsSolution 3.1

Sol

Soluti

8/8/2019 5.01 Solutions Rating

3/12

to highest for each of the criteria in Step 1

Somewhat Low 3 = Moderate 4 = Somewhat High 5 = Highest

Some gains will be realized Very solid improvements

port for this solution

Criteria Criteria Criteria Criteria TOTAL

1.5 1.6 1.7 1.8 RATING

5 3 22

5 2 23

5 1 23

0

0

, then assign weights and recalculate the ratings

Criteria Criteria Criteria Criteria TOTAL

1.5 1.6 1.7 1.8 WGHT

100% 75% RATING

5 2.25 0 0 17

5 1.5 0 0 17.75

5 0.75 0 0 17.25

me projects may notthe change

Somewhat difficult, but allprojects comply over time

Within one year, all projectsshould easily comply

Extremely easy, projecomply quickly

nt level of support ismplement

Some continuing support will beneeded to implement

Only modest levels of supportare needed to implement

Very little if any supponeeded to implement

act on improving the Complete turnaroundprocess

osts and time will be Some modest costs and time areneeded

Relatively low costs and time areinvolved

No measurable costsrequired

Support exists, but some aredoubtful

Good buy-in from managementon this solution

Full and complete supmanagement

ght be automated, but

Solution can be automated, butrequires change

Automated solutions exist, somechanges are needed

Fully automated solutiavailable

8/8/2019 5.01 Solutions Rating

4/12

0 0 0 0 0

0 0 0 0 0

Most Attractive

Low

tion 3.2

n 3.3

8/8/2019 5.01 Solutions Rating

5/12

ts should

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8/8/2019 5.01 Solutions Rating

6/12

8/8/2019 5.01 Solutions Rating

7/12

Solutions Ratings Matrix

Timesheet Processing

Cost Data Integrity Project

Step 1 - Establish Criteria for Rating Your Solutions Step 2 - Describe each rating from lowest

1 = Lowest 2 =1.1 Easy to Implement

1.2 Easy to Maintain

1.3 Significant Impact

1.4 Minimal Cost and Time

1.5 Senior Management Support Limited su

1.6 Solution can be Automated Solution must be done manually

1.7

1.8

Step 3 - Describe each solution and assign a rating as defined in Steps 1 & 2

Criteria Criteria Criteria Criteria

1.1 1.2 1.3 1.4

3.1 Managers must approve timesheets 5 4 5 4

3.2 Email notifications when timesheets not entered 2 5 5 4

3.3 Mandatory timesheet training 5 5 2 5

3.4

3.5

Step 4 - If you want to weight the criteria so that some criteria are more heavily considered than other

Criteria Criteria Criteria Criteria

1.1 1.2 1.3 1.4

Weight Assigned > 100% 50% 75% 50%

3.1 Managers must approve timesheets 5 2 3.75 2

3.2 Email notifications when timesheets not entered 2 2.5 3.75 2

3.3 Mandatory timesheet training 5 2.5 1.5 2.5

Very difficult to implement acrossprojects

Difficult, socomply wit

Very high support levels neededto implement

A permaneneeded to i

No significant impact onimproving the process

Modest improcess

Very high costs and time areinvolved

Additionalrequired

Management does not supportthis solution

Solution mivery costly

8/8/2019 5.01 Solutions Rating

8/12

3.4 0 0 0 0 0

3.5 0 0 0 0 0

Step 5 - Place each solution into the following Cost Benefit Matrix to quickly assess its return

L

owHigh

as funding, personnel, equipment, tiime, etc.

such as fewer errors, reduces time, improves

customer satisfaction, lowers costs, etc.

High < - - - - - - - - Costs - - - - - - - - - -

Least Attractive

Cost= All resources to implement, such

Benefit= Both tangible and intangible benefitsSolution 3.1

Solution 3

Solut

8/8/2019 5.01 Solutions Rating

9/12

to highest for each of the criteria in Step 1

Somewhat Low 3 = Moderate 4 = Somewhat High 5 = Highest

Some gains will be realized Very solid improvements

port for this solution

Criteria Criteria Criteria Criteria TOTAL

1.5 1.6 1.7 1.8 RATING

4 2 24

5 4 25

4 3 24

0

0

, then assign weights and recalculate the ratings

Criteria Criteria Criteria Criteria TOTAL

1.5 1.6 1.7 1.8 WGHT

100% 75% RATING

4 1.5 0 0 18.25

5 3 0 0 18.25

4 2.25 0 0 17.75

me projects may notthe change

Somewhat difficult, but allprojects comply over time

Within one year, all projectsshould easily comply

Extremely easy, projecomply quickly

nt level of support ismplement

Some continuing support will beneeded to implement

Only modest levels of supportare needed to implement

Very little if any supponeeded to implement

act on improving the Complete turnaroundprocess

osts and time will be Some modest costs and time areneeded

Relatively low costs and time areinvolved

No measurable costsrequired

Support exists, but some aredoubtful

Good buy-in from managementon this solution

Full and complete supmanagement

ght be automated, but

Solution can be automated, butrequires change

Automated solutions exist, somechanges are needed

Fully automated solutiavailable

8/8/2019 5.01 Solutions Rating

10/12

0 0 0 0 0

0 0 0 0 0

Most Attractive

Low

.2

ion 3.3

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ts should

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f the

r time are

port from

ns are

8/8/2019 5.01 Solutions Rating

12/12