5th Steering Group Meeting• 3 main discussion points:

1

Status Quo reportStatus Quo report Status Quo report

III. Finance & OthersI. Communication & Dissemination:

II. Work Plan

25th Oct 2013

I.Communication & Dissemination

“ Ingrid Rozhon25th Oct 2013

Toruń / PL

25th Oct 2013

Newsletter 3

• 3rd newsletter is available in EN & DE version

• Content of 3rd newsletter• Please help promoting the 3rd RECOMMEND newsletter

(sending out only link to homepage)

325th Oct 2013

Newsletter 4

• Deadline: Beginning of December 2013• Coordinator: LP (Ingrid)• Proposal for content of 4th Newsletter

4

Proposal for Article / Content Responsible

RECOMMEND WS Poland PL

Crowd Funding LP

Pilot Action LP

Future RECOMMEND activities LP

ECOMONDO Fair IT

Worskhop on Eco-Innovation BXL meeting UK

Others?? ??

25th Oct 2013

Project image film

• New idea – for discussion- no point in Application to fulfill

• Proposal: image film centrope_tt• Why a project image film?

• What can be achieved by a project film?

• Target groups / Target events?

525th Oct 2013

Project image filmCONCEPT:

– Target: image film on eco-management & eco-innovation & project RECOMMEND

– Duration: 3-5 minutes– Content (to be discussed)(1) General impressions on eco-Topic

(2) Introduction by Lead Partner about RECOMMEND

(3) Statement I on RECOMMEND Pilot Action

(4) Statement II on RIP

(5) Statement III on Best Practice Study

(6) Statement IV Best Practice Example

(7) Statement V e.g. „why our organisation participates in such EU Projects; what died we learn from each other“

(8) Presentation of successful eco Best Practice Examples

(9) Images of cooperation (e.g. at WS 5 in Italy)

625th Oct 2013

Project image film

• Timeline / TO DOs

• Budget

725th Oct 2013

What (most important milestones) Who When

Finalising Conccept Lead Partner Nov.13

Call for Tender Lead Partner Dec 13

Film crew in Italy Lead Partner & Partner interviews Apr.14

Film crew in Lower Austria Lead Partner Apr.14

Final Product will be shown at Final Conference & Open Days in BXL   June 14

TO DO List / Pending

WHAT / project target pending

6 Newsletter (in total: 6.000 copies electronically) 3

1 leaflet on policy recommendations 1

Regional promotion events on pilot actions 3

Organisation of 3 field missions to Pilot action 3

Organising 9 promotion events 1

Briefing 3 EU institutions3

8

Summary: main important milestones

25th Oct 2013

TO DO List

WHAT pending

Decision on project image film Yes / no

9

Nice to have but not compulsory

25th Oct 2013

II. Project Work PlanRECOMMEND

RIP and Pilot Action

Benjamin KuscherRECOMMEND Project Manager

ConPlusUltra GmbHBenjamin.kuscher@conplusultra.com

25th October 2013

25th Oct 2013

RIP self- assessment

Timing of RIP process and pilot actions

11

WS 4Torun

Pilot action field mission

Press Release News Letter

Implementation of Pilot Actions

Press Release News Letter

Pilot action field mission

Pilot action field mission

RIP-HOW development Peer Review

25th Oct 2013

Deliverables of each PP• Dissemination of Newsletter / press releases • Development of RIP-HOW

– Stakeholder inclusion

– Content / Structure / Target Group

– Time plan

• Self-assessment of RIP– Template comes from LP

– Indicators

– Implementability

– Impact

• Participation at field missions– Feedback on content of field missions

– Support the organisation

– Send experts

1225th Oct 2013

Deliverables of Pilot Action Partners

• Implement Pilot Action• Report on pilot action

– Template comes from LP

– Indicators

– Impact

• Design of field mission January 2014– Proposal

– Collect input from partners

• Organise field mission(training) Spring 2014

1325th Oct 2013

Peer review• Time:

• Spring 2014

• Place: • Italy

• Responsible Partner: • PP7 AP

• Purpose: – Peer Review: presentation of RIPs self assessment.

Discussion between partners and experts on the implementability of the RIP. Final feedback for RIP

1425th Oct 2013

RECOMMEND

III. FINANCE / REPORTING

25th Oct 2013Ingrid Rozhon

Toruń / PL

25th Oct 2013

AGENDA

• Status Quo: 2nd reporting period

• Status Quo / Feedback: 3rd reporting period

• Status Quo of financial status quo of each partner after 3rd Report

• Timetable for 4th reporting period

• Status Quo: 1st & 2nd & 3rd shared costs

• Questions

1625th Oct 2013

Status Quo of 2nd reporting period:

Reporting period: 01st July 2012 – 31st Dec 2012

Money transfer to partners by leadpartner: DONE

Any Questions ?

17

  Institution ERDF / Funding

P2 Kujawsko-Pomorskie Voivodeship 14.976,43

P3 Energy Efficiency Agency (Project exit) 00,00

P4 Ekoport 15.352,35

P5 Local energy agency Spodnje Prodravje 00,00

P6 Tartu Regional energy Agency 6.497,85

P7 Province of Ascoli Piceno 21.328,86

P8 UK CEED 00,00

P9 Opportunity Peterborough 2.833,94

P10 Association of Bulgarian black sea municiplities 6.084,06

P11Public Environmental Center for Sustainable Development 00,00

Total   67.073,49

25th Oct 2013

Status Quo3rd Reporting period

reporting period: 1st Jan 2013 – 30th June 2013

1st Oct 2013: Project reports to JTS

(excl. EE report)Status quo: no feedback by JTS so far

1825th Oct 2013

Status Quo: expenditure after 3rd RP

1925th Oct 2013

Current RECOMMEND Budget - after 3rd Reporting Period*)

Budget lineTotal budget Spent so far % Remaining

No. Specification1 Staff € 551.665,00 € 213.486,04 39 € 338.178,962 Administration € 66.199,80 € 25.618,32 39 € 40.581,48

3Travel and accommodation

€ 138.000,00 € 49.435,52 36 € 88.564,48

4External expertise and services

€ 436.400,00 € 102.239,13 23 € 334.160,87

5 Equipment € 5.000,00 € 935,80 19 € 4.064,20

6External expertise and services / Shared Cost

€ 155.000,00 € 31.478,92 20 € 123.521,08

 Total € 1.352.264,80 € 423.193,73 31 € 929.071,07

*) Note: these figures include also the expenditures which EE made during their 3rd Reporting period although these costs have not been officially reported to JTS so far because the signed 3rd Report was not sent in time to LP.

Time table for 4th reporting period:

Reporting period: 1st July 2013 – 31st Dec 2013

15th Feb 2014: Partner report & FLC confirmation

to LP

Incl. 3rd Shared cost invoice 20131st April 2014: Project reports to JTSJune 2014: Expected payment of ERDF

contribution

2025th Oct 2013

Shared costs

Status Quo: 1st Shared costs: 1.048,75 EUR

21

1st Shared costs June 2012

PP Number Country Institution Total €

Shared costs of 1.048,75 EUR sent to LP Comment

1 Austria Lower Austrian Regional Government -------------------  ------------------------------------LP =

receiver

2 PolandMarshal's Office of Kujawsko-Pomorskie Voivodeship 1.048,75 yes  

4 CZ Ekoport 1.048,75 yes

5 Slovenia Local Energy Agency Spodnje Podravje 1.048,75 yes  

6 Estonia Tartu Regional Energy Agency -------------------  ---------------------- ------------- 

7 Italy Province of Ascoli Piceno 1.048,75 Yes  

8 UK UKCEED 1.048,75 PENDING

9 UK Opportunity Peterborough 1.048,75 yes  

10 BulgariaAssociation of Bulgarian black sea municiplities 1.048,75 yes

Total sum     7.341,25    

25th Oct 2013

Shared costs

Status Quo: 2nd Shared costs: 5.780,98 EUR

22

InstitutionTotal sum 2nd Shared costs

Status quo ofshared cost transfer to Lead

Partner

Urzad Marszalkowski Wojewodztwa Kujawsko-Pomorskiego€ 5.780,98 Ok

Ekoport o.s.€ 5.780,98 Ok

Local Energy Agency Spodnje Podravje € 5.780,98 Ok

Province of Ascoli Piceno € 5.780,98 Ok

UK Centre of Economic & Environmental Development (UK CEED) € 5.780,98 PENDING *) 

Opportunity Peterborough € 5.780,98 Ok

Union of Bulgarian Black Sea Local Authorities € 5.780,98 PENDING

25th Oct 2013

*) UK Ceed: total depts to Lower Austria: 1.830,76 EUR (6.829,73 EUR – 4.998,97 ERDF part)

1830,761830,761830,76

Shared costs

Status Quo: 3rd Shared costs: EUR

23

InstitutionTotal sum 3rd Shared costs

Status quo ofshared cost transfer to Lead

Partner

Urzad Marszalkowski Wojewodztwa Kujawsko-Pomorskiego2.082,50 pending

Ekoport o.s.2.082,50 Pending

Local Energy Agency Spodnje Podravje 2.082,50 ok

Province of Ascoli Piceno 2.082,50 Pending

UK Centre of Economic & Environmental Development (UK CEED) xxxxx xxxxxx

Opportunity Peterborough 4.125,00 Pending

Union of Bulgarian Black Sea Local Authorities 2.082,50 Pending

25th Oct 2013

Questions?

2425th Oct 2013

Others: Open Days BXL 2013

•WHO participated at Open Days 2013?

•Any feedback to Open Days 2013?

2525th Oct 2013

Open Days BXL 2014

•WHO will participate at Open Days 2014?

•Any possibilities how to promote RECOMMEND there?

2625th Oct 2013

Ecomondo fair?

•WHO will participate at Ecomondo fair?

•Any possibilities how to promote RECOMMEND there?

2725th Oct 2013

Next RECOMMEND WS 5

•Responsible partner: PP 07

•Proposals for date

•Main topics

•Outstanding questions?

2825th Oct 2013

TO DO List

29

What Who When

Preparing report on WS 4 and 5th SG meeting Lead Partner 4th Nov

RIP Road Map doc template all 15th Nov 2013

Distribution newsletter Nr 3 all 4th Nov

Preparation newsletter Nr 4 in close cooperation with PL Lead Partner Dec 2013

Conducting Pilot Actions AT, EE, CZ See presentations

Preparing RIPs WHY All

Networking with key players all always

Media work all Until project end

Transfer of outstanding shared costs to LP all Dec 203

25th Oct 2013

TO DO ListWhat Who When

Ideas of field missions to Host of Pilot Actions

all Dec 2013

If wanted: realising project image film Lead Partner June 2014

Preparation of 4th Reporting Period for LP all 15th Feb 2014

Organisation of 5th WS Lead Partner, PP07 April 2014

Organisation of Final Conference Lead Partner, PP03 & PP010

June 2014

3025th Oct 2013

3125th Oct 2013

Question I: What have you learnt so far from being a partner in RECOMMEND?

Question II: What do you still expect to learn from your membership in RECOMMEND until the project end?

Thank you for your attention

3225th Oct 2013