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SECOND HALF YEARLY MONITORING REPORT OF HIMACHAL PRADESH UNIVERSITY ON SSA FOR HIMACHAL PRADESH STATE FOR THE PERIOD 1 st October 2007 to 31 st March 2008 DISTRICTS COVERED Sirmour Lahaul Spiti Shimla

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Page 1: 5. Himachal Pradesh - Himachal Pradesh University

SECOND HALF YEARLY

MONITORING REPORT OF

HIMACHAL PRADESH UNIVERSITY

ON SSA

FOR HIMACHAL PRADESH STATE

FOR THE PERIOD

1st October 2007 to 31st March 2008

DISTRICTS COVERED

Sirmour

Lahaul Spiti

Shimla

Page 2: 5. Himachal Pradesh - Himachal Pradesh University

MONITORING REPORT OF

HIMACHAL PRADESH UNIVERSITY

SHIMLA-5

ON SSA OF

HIMACHAL PRADESH

FOR THE PRRIOD

Oct., 2007 TO March, 2008

TOTAL DISTRICTS OF H.P. –12

DISTRICT COVERED

SIRMOUR

Page 3: 5. Himachal Pradesh - Himachal Pradesh University

TOTAL DISTRICTS

IN

HIMACHAL PRADESH = 12

COVERED = 10 (up to March, 2008)

TO BE COVERED = 2

Page 4: 5. Himachal Pradesh - Himachal Pradesh University

MONITORINTG REPORT OF SSA ACTIVITIES IN SIRMOUR DISTRICT OF

HIMACHAL PRADESH

OCT, 2007 – MARCH, 2008

The Department of Elementary Education, Ministry of Human Resource

Development, New Delhi has entrusted the task of monitoring the implementation of

SSA in Himachal Pradesh to the H.P. University. However, this responsibility, as

directed by the University, has been discharged by the Centre for Adult, Continuing

Education & Extension, since 2003 (for the last four years.) As per MOU signed by the

University, it is supposed to monitor the various activities and programmes under SSA

with objectives of (a) Assessing the progress of implementation of approved plans (b)

Sample check progress and (c) Verify the process and procedure for implementation.

As per the Revised Terms of Reference MI is expected to cover 5% of Elementary

Schools /EGS/AIE Centre in all the districts allotted to it during the period of 2 years.

Further , the MI is expected to visit 25% of the number of districts allotted to it in a

period of six months.

The MI in strict compliance of the aforesaid Revised Terms of Reference selected

district Sirmour out of total remaining 3 districts in HP for writing the Monitoring

Report (Oct.2007 to March, 2008) for the first six months of 2007-08 and selected 5%

sample of primary/upper primary schools, BRCs and CRCs from the district under

reference to verify the status of implementation of various programmes under SSA in

H.P. 9 districts have already been covered by the MI.

Organization of the Report

The monitoring report has been organized and presented under the following two

sections.

Section-1: Methodology of Writing the Report

Section-11: Main Body of the Report.

Page 5: 5. Himachal Pradesh - Himachal Pradesh University

Section-1

Methodology Adopted for Writing of Monitoring Report:

This section includes the method adopted, tools used and details regarding the

population and sample:

A. Method of Data Collection:

The Survey Method was adopted for collection of data from the sampled

Primary/upper primary schools, BRCs and CRCs from district Sirmour.

B Tools:

The following tools were developed and used by the MI to collect the relevant data:

1.Interview- cum –Observation Schedule based on the Monitoring Format

developed by NCERT.

2. Attendance Sheet for recording Students’ Attendance

3. Field Dairy for recording observations.

C Population and Sample:

Details of the population of Primary and Upper Primary schools and EGS, total

no. of BRCs, CRCs, Educational Blocks of Sirmour district and Sample taken by MI

are given in the following table:

Details of population and Sample of PS/UPS and EGS:

Total No. of Schools Sample

Primary Schools 991 41

Upper Primary Schools 350 26

EGS/AIE 85 4

KGBV 1 1

NPGEL 10 1

Total 1427 73

Educational Blocks 10 8

NGOs 3 --

Page 6: 5. Himachal Pradesh - Himachal Pradesh University

Section –11

Main Body of the Report

This Section carries the main body of the Monitoring Report which includes the

observations of MI with regard to the status of implementation of various activities and

programmes related to SSA by the implementing agency, namely - SSA, HP. For

meaningful and systematic presentation of the Monitoring Report, this section has been

divided into 16 sub heads, as per the requirement of the Monitoring Format provided to

the MI by Department of Elementary Education, MHRD, New Delhi.

A - Opening of New Schools:

A – District Sirmour:-

The DPO Sirmour informed that 44 upper primary ( newly upgraded ) schools

and 9 primary schools have been opened in the district during the year 2007-2008. The

MI visited 1 newly upgraded upper primary school (2007-08). The School have no

building of its own and is being run in a room of Mahila Mandal. Even the land for

construction of school has not been identified.

B-I Civil Works In Progress (2007-08):-

The DPO informed that there was a target to construct 101 additional class rooms

during the year 2007-08. The construction work of 99 additional class rooms was in

progress and the work of 2 additional classroom was completed in 2007-2008. The MI

during its visit to the sampled schools found that construction of rooms, kitchen shed,

toilets and retaining wall was in progress in 22 schools.

B-II Status of Civil Works:

No. of class rooms:

The MI during its visit to the sampled schools found that most of the schools have

at least 3-4 classrooms.

Additional Classrooms:

It was observed by the MI that additional class room have been constructed in 24

schools from SSA grant in previous years and no additional classrooms have been

Page 7: 5. Himachal Pradesh - Himachal Pradesh University

constructed in 43 schools from SSA funds.

No. of Schools %

Yes 24 35.82

No 43 64.17

Total 67

Drinking Water:

The MI observed that drinking water was available in 59 schools and there was

no drinking water in 8 schools in the campus. Out of 67 sampled schools drinking water

has been provided to 8 schools under SSA programme.

No. of Schools % Drinking water provided

under SSA programme

%

Yes 59 88.05 8 11.94

No 8 11.94 59 88.05

Total 67 67

Toilet Facility:

The MI found that toilets were available in 58 schools while 9 schools did not

have toilet facility. Out of 67 sampled schools, toilets have been constructed in 19

schools under SSA programme. Another point to be mentioned that there does not exist

facility of running water in almost all the schools.

No of

Schools

% Drinking water provided

under SSA programme

%

Yes 58 86.56 19 28.35

No 9 13.47 48 71.64

Total 67 67

Electricity :

During its visit to the sampled schools the MI found that there was electricity in

56 schools while there was no electricity in 11 schools.

No. of Schools %

Yes 56 83.58

No 11 16.41

Total 67

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B-III Training of SMC/VEC for Civil Works:

It was verified from the members of the VECs by the MI about the Technical

aspect of construction and was reported that training of VEC members in general has

been imparted alongwith technical aspect of construction work. Though JEs are

appointed in all the districts of Himachal Pradesh by the State Govt., yet technical aspect

during training of VEC members has been given due importance in Sirmour district

which was observed by the MI in the sampled schools also.

B-V Construction of Ramps in Schools:

The MI during its visit found that ramps have been constructed in 36 schools and

these have not been constructed in 31 schools.

No. of Schools %

Yes 36 53.73

No 31 46.26

Total 67

B-VI Maintenance of Separate Account of Funds by VECs/SMCs:

The VECs are not maintaining separate account of funds because technical

personnel is appointed to look into these processes of SSA programme itself and all funds

are maintained in the school and utilized through VECs in Sirmour District.

B-VII,VIII Technical Supervision and Frequency of Visits for the Supervision of

Civil Works:

In the policy frame itself, the Government of H.P has made special provision for

technical staff for construction work. It was observed that 6 JEs1 drafts man have been

appointed in the district and 1 post of AE is lying vacant. The Technical supervision of

civil works is done by JEs appointed on contract basis by SPD / DPO. It was verified by

the MI from the schools that JEs mostly visited the construction site when required.

B-IX Convergence between Swajaldhara and Total Sanitation

Campaign (TSC)

During the field visit the MI observed on the spot that there is no convergence

between Swajaldhara and Total Sanitation Campaign in the sampled schools in the

district in respect of drinking water facilities.

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B-X Agencies Involved in the construction of Drinking Water Facilities in Schools:

During the field visit of the MI to the sampled schools it was found that drinking

water had been made available to a few schools under SSA programme and it was not

known to the teachers that which agency was involved in the construction of drinking

water facilities

B-XI Convergence With TSC:

During the field visit the MI has observed on the spot in the schools that there is

no convergence with total sanitation campaign (TSC) in respect of toilet facilities

provided in the schools.

B-XII MI’s Impression of Quality of Construction:

It was observed by the MI during its visit to the sampled schools that construction

of rooms, kitchen sheds, toilets and retaining wall was in progress in a few schools and

quality of construction is by and large good in 90% schools.

BALA Programme:

The objective of this programme is to create attractive environment in the schools

and increase the habit of self - learning in children. As per information given by DPO to

the MI, 61 schools have been selected for the implementation of BALA features since

the launching of SSA programme in district and a sum of Rs.25000/- has been given to

each school. Bala features have been added in 15 schools while the work of Bala features

is in progress in 46 schools. The MI during its visit to some schools observed that

alphabets (Hindi & English) and numbers were painted on the walls. National symbols,

proverbs, maps, colours names, mathematical formulas, conservation of environment,

parts of the body have also been painted. The triangles were made at the doors of the

rooms and protectors on the floor. The MI did not find much outdoor BALA features in

the sampled schools.

C.I Text Books:-

C-I Number of Children Receiving Free Text books:

Text books have been provided to all the schools in the Sirmour District. The MI

has verified from the records of the sampled schools and found that all the students

received books in the month of April. Free Text books were distributed well in time in

April itself to all categories of students except general boys under SSA. State has no

separate funds for free text books.

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C- II,III Receiving and Distribution of Text Books in the District:

As per the information submitted by DPO the text books were received before

starting of session and distributed within one month of the commencement of the

academic session 2007 - 08. It was verified in the sampled schools too. The following

table shows the responses of the sampled schools that books were received before starting

of session or not received under SSA:

No. of Schools %

Yes 67 100%

No -- 0%

Total 67

Were books Distributed in April:

No. of Schools %

Yes 67 100%

No -- 0%

Total 67

D. School Grants:-

D- I-II Number of Primary and Upper Primary Schools approved for School

Grants & Release of Funds:

It was verified in the sampled schools in the district that school grant,

teachers grant, maintenance grant and VEC grant have been distributed to them in the

month of August / Sept. 2007.

D--III Has DPO Circulated Guidelines for Utilization of Schools Grants or Not?

No. of Schools %

Yes 67 100%

No -- 0%

Total 67

D-IV Month of receiving the School Grants:-

No. of Schools %

August, 2007 8 11.94

September,2007 48 71.64

October, 2007 11 16.41

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D-V Utilization details of School Grants:

No. of Schools

Yes % No %

Maintenance Grant 49 73.13 18 26.86

School Grant 50 74.62 17 25.37

TLM Grant 59 88.05 8 11.94

VEC Grant 61 91.04 6 8.95

As per information and verification from SPO and DPO, the DPO office does not

make use of school grants for centralized purchases for schools, rather schools have

complete freedom in the utilization of the said grants.

E. Teachers and Teacher Training:-

E- I,II,III,IV,V: Teachers Sanctioned, Nature of recruitment Empowerment of

VECs regarding appointments & Presence of Teacher on the Day of

MI’s Visit.

The DPO informed that 2235 posts of teachers have been sanctioned, 2046 posts

have been filled up and 189 posts are lying vacant at primary level and 1861 posts of

teachers have been sanctioned, 1546 posts have been filled and 315 posts of teachers are

lying vacant at upper primary level in the district. It was found in the sampled schools

that 367 posts of teachers have been sanctioned, 331 posts have been filled up, 36 posts

are laying vacant and 234 teachers were present in the sampled schools during the visit of

MI.

Post of teachers sanctioned, filled up and vacant in the schools:

Sanctioned posts Sanctioned posts Vacant posts

Primary level 2235 2046 189

Upper Primary level 1861 1546 315

Posts of teachers sanctioned, filled up, vacant and no. of teachers present during the visit

of the MI to the sampled schools:

Sanctioned

posts

Sanctioned

posts

Vacant

posts

No. of

Teachers

Present

Teachers

on leave

Teachers

On Duty

367 331 36 267 53 11

Page 12: 5. Himachal Pradesh - Himachal Pradesh University

E-VI Rapport Between Children and Teachers:

It was found by the MI during the visit to the various sampled schools in the

district that the rapport between teachers and children was good.

E-VII Target Number of Teachers to be trained:-

15 days’ training was provided for all the elementary teachers of district Sirmour

under two phases. The first phase is of 9 days’ general training which was imparted at

cluster level in all the clusters of Distt. Sirmour in May, 2007 to Feb.2008, (on 1 Sunday

of each month) .In the second phase 6 days’ subject specific training was imparted to all

the teachers of primary and upper primary level. At the primary level 6 days’ training

consisted of 3 days’ training on Aadhar programme in which strategies to improve

Reading, Writing & Arithmetic competencies were given. 3 days’ training include

training in Math, EVS & Hindi (1 day in each subject). This training was imparted by

Cascade model.9 days’ general training for primary & upper primary teachers was the

same which included 2days for IED., 2 days for Action Research & Evaluation and 5

days for SSA interventions.

For upper primary teachers 6 days’ subject specific training was imparted which

included training in subjects like Hindi, English, Social Science, Science, Math , Yoga

Education etc. To avoid overlapping this year, Art & Sanskrit subjects were not included

in teacher training.

These trainings were mostly provided at Block and cluster levels. The left out

teachers of the above trainings will be provided/ are being provided training in the month

of December 2007 to March 2008. In this way, all the elementary teachers were

provided15 days’ teacher training in general & subject specific areas during the year

2007-08.

The total target for training was 58028 mandays for which the financial provision

of Rs.40.61 lacs was made. A target of 39000 mandays was achieved and upto Jan.2008

Rs.22.0 lacs were spent. The remaining training will be completed up to Feb. & March,

2008.

E- X Satisfaction level of Training:-

Most of the teachers were satisfied with the kind of training being imparted to

them but a large number of teachers expressed their dissatisfaction either with the

content or methodology or resource persons. They expressed the view that the resource

persons of training programmes at BRC/DIET level have good knowledge and teaching

skills but the resource persons of trainings organised at CRC level are not capable of

imparting the training. Training in AADHAR has proved quite interesting and

satisfactory.

Page 13: 5. Himachal Pradesh - Himachal Pradesh University

E-XI - (ab) Role of BRCs and CRCs:-

The MI during its visit to the sampled schools found that BRCs and CRCS were

actively engaged in the promotion of cause of teacher education. Besides this, they have

also conducted series of orientation/training programmes for teachers, various VECs and

mobilization of committee members. DIET is extending support to BRCs and CRCs in

the field of capacity building, academic supervision and guidance. There is still much

more scope for the cooperation. The BRCs and CRCs provide guidance to the EVs of

EGS in their respective jurisdiction, but their role in providing academic support to the

teachers is very much poor. It was observed by the MI that the BRC visits the school 3-4

times in year and CRC comes to the school 5-6 times in a year.

E-XI-c-Types of Programmes Conducted by BRC/CRC in Schools:

No. of

Schools

where prog.

was

conducted.

% No. of Schools where

programme was not

conducted

%

1. Pedagogic Improvement -- 0 67 100%

2. Administrative Improvement 67 100% -- -

3.Model Lessons in Classrooms - 0 67 100%

4.Helping teachers to teach

difficult topics

-- 0 67 100%

5. Conducting random tests of

children

- 0 67 100%

E-XII Quality Coordinator at SPO:-

As per the information supplied to the MI, SPO has quality Co-ordinators. These

coordinators are engaged in developing coordination among different coordinators and

monitoring quality related interventions. Monthly review meeting is held to review

district wise programmes. In fact, DIETs are nodal agencies in implementation of SSA

and SCERT has its involvement in the development of books and training of lecturers.

F. Teaching Learning Materials [TLM]

All the sampled schools have received TLM grant of Rs.500/- (to each subject

teacher) in Aug./ Sept./ Oct. 2007. It was found by the MI that meagre amount of TLM

grant has been utilised by the sampled schools on the purchase of readymade TLM like

globes, blocks, maps etc. Charts and models related to science and other subjects have

been prepared by the teachers by involving the students in a large number of sampled

schools.

Page 14: 5. Himachal Pradesh - Himachal Pradesh University

F.a .Date of Receiving TLM Grant:

Year 2007 No. of Schools %

August 8 11.94

Sept. 48 71.64

Oct. 11 16.41

F.b. Whether TLM displayed in classrooms or kept separately:

Year 2007 No. of Schools %

Displayed 45 67.16

Kept separately 22 32.83

F.d. Use of TLM by students:

Year 2007 No. of Schools %

Yes 51 76.11

No 16 23.88

It was found by the MI that students of 51 schools are using TLM while students

of 16 schools are not using the TLM.

F.g-Training of Teachers in Development of TLM:

Year 2007 No. of Schools %

Yes 67 100%

No -- --

The MI observed that all the teachers of 67 sampled schools have been given

training in the development of TLM during general training.

G. EGS and AIE ( NRBC) RBC:-

The DPO informed that there are 85 EGS /AIE centres in the district in

which 497 children have been enrolled. An amount of Rs.10.498 was sanctioned for

EGS in the year 2007-08 out of which Rs.380664 lacs have been spent upto Jan 2008.

The MI visited 3 EGS/AIE centres. The no. of children enrolled in the sampled EGS/AIE

Centres was 55 out of which27 were boys and 28 were girls and the no. of children

Page 15: 5. Himachal Pradesh - Himachal Pradesh University

present on the day of MI’s visit was 42, out of which 15 were boys and 27 were girls.

Enrolment Presence on the day of MI’s Visit

Boys Girls Total Boys Girls Total

27 28 55 15 27 42

The MI also visited mobile school Katta Pathar. The school is shifted to

Nauradhar/ Chuddhar in summer season. Distance of school is about 5 kms from the

road. The no. of children enrolled in the school was 20 out of which 13 were boys and 7

were girls (the children of 4th

class have been enrolled under AIE Centres). The no. of

children present on the day of MI’s visit was 18 out of which 12 were boys and 6 were

girls.

The DPO informed to the MI that 4 EGS centres have been upgraded to GPS. 1

room has been provided to most of the EGS centres under RSVY scheme. EVs are guided

by BRCs and CRCs regularly and instructions have been issued by DPO in this regard.

Training has been imparted to the EVS in previous years and 2 to 11 days’ training

during this year also. EVs are given an honorarium of Rs.1000/- p.m. which is not being

paid monthly. The EVs are found to be regular in their attendance. This fact was verified

on the spot checking and DPO is also keeping careful record of their attendance and

regularity.

During the field visit of EGS/AIE Centres, it was found that tat, black boards, free

books and uniform, charts, learning material, trunk, table and chairs, tents and durries

have been provided to them. TLM and grant for MDM is being given to these centres,

(MDM grant is provided to EGS Centres only). Report from the DPO and the spot

assessment of sampled centres showed a satisfactory and commendable achievement

level of children studying in these centres. The rapport of the EVs with the children of

the centres was found to be very good. 3 children have been mainstreamed from the

sampled EGS during the last academic year i.e. 2006-07 and mainstreaming has been

done in Govt. schools.

Page 16: 5. Himachal Pradesh - Himachal Pradesh University

H. Children with Special Needs:-

As per information received from DPO, 1201 CWSN children have been

identified in the district 1037 CWSN children have been enrolled in the schools in the

year 2007-08. Out of 138 out of school CWSN children, 98 are being provided Home

Based Education through IED Resource teachers and 40 CWSN are being covered by 2

NGOs There is IED coordinator in the district and the no. of IED RPS identified in

district is 70. The Resource teachers have been trained under DPEP SSA from BPBOU.

Aids and appliances have been provided to 20 CWSN and enlarged Photostat text books

to 43 CWSV. The following table shows total number of CWSN children identified, total

number of CWSN children enrolled in schools and no. of children covered under Home

Based Education Programme:

No. of CWSN Children

Identified

No. of CWSN

Children Enrolled

in Schools

Total no. of CWSN

covered under Home

Based Education

Programme

1201 1037 138

The MI during its visit to sampled schools found that 55 CWSN children have

been enrolled in the schools out of which 43 were present on the day of MIs visit. Aids

and appliances like hearing aid, spectacles, wheel chair have been provided to 4 CWSN

children.

The No. of CWSN Children

Enrolled in the sampled

Schools

The No. of CWSN

Children Present on

the day of MIs visit

Total no. of CWSN

provided Aids and

Appliances.

55 43 4

Ramps have been provided in 349 schools for CWSN and 238 parents of CWSN

children have been given counselling during the year 2007-08.

NGOs

Two NGOs namely: Astha Welfare Society, Nahan and Sidhi Society Dadhau,

are working for 40 CWSN children (20 CWSN each).DIET regularly monitors the

functioning of these NGOs.

The major activities organised in the district Sirmour for CWSN children

included:

• Home based education through NGOs namely Astha and Sidhi for 40

CWSN.

• Home based education through Resource teachers for 98 CWSN.

Page 17: 5. Himachal Pradesh - Himachal Pradesh University

• Organisation of 8 medical assessment camps to assess disability and needs

of CWSN in convergence with Health and family Welfare Dept.

• District level quarterly meeting of IE trained resource teachers.

• Monthly meeting at block level of IE trained resource teachers.

• Regulation of IEPs & ITPs.

• Enlarged Photostat books provided to 43 visually imparted CWSN.

• Sport meet for CWSN in 10 educational blocks in Oct.2007 and at district

level in Nov.2007.

• 10 special camps for parents.

• 3 days, special training in inclusive education to 316 teacher (one teacher

of upper primary and 1 teacher of primary where CWSN are studying).

• Provided equipments/appliances to CWSN.

• Honorarium to resource teachers.

National Programme for Education of Girls at Elementary level

(NPEGEL):

The DPO informed to the MI that NPEGEL has been started in CD block Shillai

(6clusters in education block shillai and 4 clusters education block Bakras w.e.f. 1st April,

2006. Rs.9 lacs has been received from SPO and expenditure of Rs.6.62 lacs has been

done. The MI visited 1 cluster Shillai II i.e. Govt. Centre Primary School Shillai II ( one

of the 4 model cluster schools) of education block Shillai and found that grant for

building work, recurring grant and grant for life skill programmes have been provided to

the school in previous year under this programme. Vocational training has been imparted

to girls in the knitting of durries and tat patties by resource persons invited from Ambala

and also in preparation of brooms from local material and show process from waste

material. The school is also planning to provide vocational training in the preparation of

pickles, jam, repair of the electrical household goods and stitching. Kits (having 16

items), books, sports articles like skipping rope, volleyball, net, jhoolas etc. have been

provided to girls.

The following activities have been undertaken during the year 2007-08:

1. MTA have been formed and oriented in all schools

2. Mahila Shakti Group has been formed in each school for MDM, girl

education and other activities

Page 18: 5. Himachal Pradesh - Himachal Pradesh University

3. Recurring grant to 10 model cluster schools @ Rs.2000/- has been

provided

4. TLE grant to 2 new Model cluster schools Millah & Ronjat @ Rs.30000/-

has been provided and various purchases are being affected through VEC.

5. Two days’ teacher training to teachers for motivating them for girls’

education has been provided

6. Remedial Teaching for girls has been started. Teacher is being paid

Rs.1000/-p.m. for three months only.

7. Schools have been selected for AWARDS on the basis of enrolment,

retention, achievement level, AADHAR, VER, SDP etc. Each schools will

be given incentive worth Rs.5000/- in kind

8. Community members have been mobilised through workshops and

orientation programmes. One such sammelan was held at Hallahan &

Shillai on 14th

Sept. 2007 in which 103 persons participated

9. Doordarshan team under the programme NAVJUOTI visited NPEGEL

block on 1st and 2

nd Nov. 2007.

10. Exhibition of NPEGEL was arranged at block level & distt. Level Bal

Melas

11. Two MCS rooms under construction at Shillai –II and Hallan have been

completed and two MCS rooms at Ronhat & Millah are in progress.

Teachers are taking lot of interest for the promotion of girls’ education in

the block.

12. Vocational training (Knitting of Tat Patties and making of brooms with

the help of local tree) has been provided to girls at MCS Shillai &

Hallahan. The programme was of great success. The programme is being

started at Millah and Ronhat also. The training was imparted by resource

persons from Ambala w.e.f. 2nd

July to 31 August, 2007 at Shillai &

Hallahan to 13 teachers & students.

Kasturba Gandhi Balika Vidyalaya (KGBV) :-

The DPO informed to the MI that 1 KGBV has been sanctioned in education

block, Shillai (at Shillai) during the year 2007-08 for 50 girls. Provision of 34.08 lacs has

been made in the budget. Due to non-availability of free of cost building and the model

code of conduct due to assembly elections, the hostel could not be made functional. On

the spot checking the MI found that land for the construction of KGBV had been

finalized and the map of building had been prepared by the civil wing.

K- DISE :-

The time schedule drawn up for DISE / EMIS in the State for this year is 30 Nov.

2007 and every district has been restricted to submit the information by the prescribed

date. The MI has inquired in the sampled schools about the DISE report and was

reported that the report has been submitted by the schools to DPO before 30 Nov. 2007.

As per information received from SPO , there is an MIS in-charge at the State level along

with one Assistant Programmer and 2 Data Entry Operators.

Page 19: 5. Himachal Pradesh - Himachal Pradesh University

The MI found that DCF (data capture formats) have been supplied to the schools

in the 1st week of September . 1 day’s DISE training was organised in all the 10 blocks

of the district to 1 CRC/ 1 teacher of every school for filling up DCF.

The following tables show whether DCF were supplied to the schools well in time

and training was imparted for filling up these formats:

Year 2007 DCF were supplied to the Schools in

time

%

Yes 67 100%

No -- 0

Year 2007 Training imparted for filling up these

formats

%

Yes 67 100%

No -- 0

L- Research and Evaluation;-

As per the information provided by the DPO to the MI, an amount of Rs.12.74

lacs was sanctioned during the year 2007-08 under Research & Evaluation out of which

Rs7.96/- lacs have been spent upto 31.12.2007. The following activities were conducted

in the field of Research and evaluation during the session 2007-08:

o Training of District Resource Group (DRG) in April, 2007, Block Resource

Group (BRG) and Cluster Recourse Group (CRG) in May & June, 2007.

o Two day workshop for sharing of research studies at DIET Nahan for DIET

faculty and BRCCs. in Oct. 2007.

o Celebration of TLM exhibition and Bal Mela at cluster level in june 2007,

Block level celebration in June 2006 and District level celebration w.e.f. 29th

Oct. 2007 to 30th

Oct. 2007.

o Monitoring of Primary and Upper Primary schools by DIET faculty, BRCCs

& CRCC s of Distt. Sirmour.

o Updation of block development plans , cluster development plans & village

education plans & VER in Oct.,2007.

o Baseline Assessment survey of AADHAR 2007 in July & August 2007 &

mid term assessment of AADHAR 2007 in Oct. 2007 in winter schools & in

Dec. in summer schools.

o Printing of CCE Cards, attendance Register and Annual Result Sheets for

primary schools Summer & Winter.

o Evaluation of workshop and teachers training programme.

o Preparation & Printing of various types of reporting/monitoring formats and

compilation of same.

Page 20: 5. Himachal Pradesh - Himachal Pradesh University

o Contribution of writing material by DIET faculty, BRCCs CRCCs &

teachers by submitting articles in Shiksha Vimarsh, Education journal

QUEST & children magazine Akkad Bakkad.

o Terminal Assessment Survey of AADHAR 2006 in all winter schools and

compilation of report in Dec.2007.

o One day workshop for conducting cohort analysis at block level &

compilation at Distt. Level.

o Selection of community members for samman (A token honour) who have

rendered their services for the cause of education and for successful

implementation of SSA activities in Distt.

o Selected one education block Sarahan for CCE ( class 1 to 5, the result were

encouraging).

o Following 23 Research Studies were completed by DIET lecturers and

BRCCs Primary & Upper Primary:

� Study of VER in 30 schools of education block Nahan & Surla.

� A study on trends in enrolment for last 3 years in elementary schools.

� Trends in enrolment for last three years in Nohradhar & Dadahu block.

� A comparative study of PAT and Govt. teachers regular.

� Study of VER in 30 schools of education block Surla in 2007-08 & 2008-

09.

� A study on trends in enrolment for last 3 year in elementary schools of

Sataun & Shillai blocks.

� Teaching time in a year in two blocks Trans/Cis Giri.

� A study of work done by CRCCs.

� A comparative study of PAT and Govt. teachers regular.

� A study of work done by CRCCs in education block Sarahan.

� A study of EGS in two education blocks.

� A study on trends enrolment for last 3 years in elementary education.

� A study on trends enrolment for last 3 years in elementary schools of

Sarahan & Rajgarh education block.

� Teaching time in a year in two education blocks trans/Cis Giri.

� Access to GPS

� HBP for disabled children in Distt. Sirmour of HP-An evaluation.

� Evaluation study of use of library facilities in Govt. Pry. Schools of

education block Poanta & Surla.

� To study computer literacy programme under SSA in Distt. Sirmour.

� A study of VER in two education blocks.

� Enrolment trend in Govt. Vs private schools for the last two years in

Nahan & Surla block.

� A study on teachers for improvement in quality of Mathdmatics at

elementary level.

� Study of VER.

� Evaluation study of use of library facilities in Elementary schools of

education block Nahan & Dadahu.

Page 21: 5. Himachal Pradesh - Himachal Pradesh University

There is 1 post of Research and Evaluation Coordinator at State

level and Research Project are sanctioned after discussion with state level committee.

There is 1 post of Research and Evaluation coordinator at State Level and

Research Project are sanctioned after discussion with State level committee.

M- Functioning of VECs:-

As reported by DPO total number of VECs constituted in the district was 1304.

M.a. The following table shows responses of school management whether a copy of

guidelines on delegation of powers to VEC has been issued by DPO to the schools. Copy

of such guidelines has been provided to each VEC according to DPO 91.04% sampled

schools responded in affirmative while 8.95% in negative regarding issuance of

guidelines.

Year 2007 No. of Schools %

Yes 61 91.04

No 6 8.95

M.b These Guidelines were available with VEC or not.

Year 2007 No. of Schools %

Yes 12 17.91

No 55 82.08

M.c. It is mandatory to have 2 women members in VEC.

The following table shows total no. of VEC members and no. of women in VECs

in the sampled schools.

Total no. of VEC members Total no of Women

Members

% of Women

533 244 45.77

M.d. According to SSA guidelines the meeting of VEC should be held once in a month

and in most of the sampled schools meetings have been convened monthly. The table

shows the no. of members who attend the meetings regularly in the sampled schools:

Total no. of VEC

members

Total no of members who attend meetings

regularly

%

533 446 83.67

M.V (a-b) Training to VEC members has been given by CRC, BRC and the DIET. The

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following table shows in how many schools training has been imparted:

No. of schools imparting training 61 91.04

No. of schools not imparting training 6 8.95

M.V. (d) The MI found that VECs are playing significant role in the enrolment, regular

attendance of students and teachers and maintenance of school compound by organising

civil works. Most of the VEC members reported that training programmes were nicely

designed and conducted well. However, some VEC members of the sampled schools

were not happy and satisfied with the training. The following table shows the perception

level of training of VEC members according to school management:

No. of schools %

Poor 3 4.47

Average 5 7.46

Good 59 88.05

M-VII Are VECs maintaining proper records of funds received by them:

No. of schools %

Yes - 0

No 67 100%

Total 67

The MI during its visit found that VECs are not maintaining proper records of

funds. Record is maintained by the schools but funds can not be utilized without the

consent of VECs.

N. Staffing at State and District Level:-

N. I. The total no. of staff sanctioned category - wise in the State Project Office and

DIET Office is given at Annexure- A.

N-II Number of meeting of General Body and Executive Committee during 2006-07.

Body No/Date of Meeting

2006 -07

General Body Nil

Executive Committee 22.9.2006.

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O- MID- DAY MEAL (MDM) SCHEME:-

O-1 Serving of Hot Cooked Food:-

The MI visited 41 primary schools in Sirmour district and found that all the

sampled primary schools serve hot cooked meal to children every day.

Students Teachers Parents

Yes % No % Yes % No % Yes % No %

200 100 -- -- 41 100 -- -- 24 100 -- --

O-II Variety of Food Served:-

100% sampled primary schools serve a variety of food to children in MDM. The

MI found menu in all the schools which shows that schools are providing variety of

food. The teachers, students and parents told that variety of food is served by the schools.

Students Teachers Parents

Yes % No % Yes % No % Yes % No %

200 100 -- -- 41 100 -- -- 24 100 -- --

O-III Food Items Served:-

The food items served in the sampled schools, as reported by the school teachers,

VECs Members and students are: Rice, Dal, Potatoes, Pumpkin. Sweet dishes like

Meethe Chawal, kheer and Halwa are also provided to the students once in a week. MI

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team also checked the MDM itself in many schools.

Items Students Menu Register Teachers

Yes % No% Yes % No % Yes % No %

Rice 100% -- 100% -- 100 % --

Dal 100% -- 100% -- 100 % --

Patatoes 100% -- 100% -- 100 % --

Pumpkin 12.50 87.50 12.50 87.50 12.50 87.50

Sweet Dish 100% -- 100% -- 100 % --

O-IV Inclusion of Green Vegetables:

The MI found during visit that the green vegetables are mixed with the rice ( in

Pulao). It was told in the Schools that they were unable to meet the expenses of

vegetables with in the limited budget. However, the schools serve seasonal vegetables in

MDM.

Students Menu Register Teachers

Yes % No % Yes % No % Yes % No %

200 100 -- -- 41 100 -- -- 41 100 -- --

O-V. Inclusion of Fruits and Eggs:

It was reported to the MI by the School management that they were unable

to provide fruits and eggs to children with in the limited budget.

Yes % No %

Fruits 41 100

Eggs - - 41 100

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O-VI Happiness of Children’s towards the Quality and Quantity of MDM:-

From the responses of children, parents and teachers and observation of the

behaviour of children while taking mid -day meal, it was found by the MI that children

were happy with the quality and quantity of mid-day meal.

Yes % No %

Quality of meal 200 100% -- --

Quantity of meal 200 100% -- --

O-VII Micro Nutrients Given to Children in Schools:-

The following table shows the responses of school management to the question

whether students are given such medicines or not:

Yes % No %

Iron 41 100% -- -

Folic Acid 41 100%

Vitamin A 1 2.43 40 97.56

Iron was given in 100% sampled schools, Folic Acid was given in 100% schools

and Vitamin A was given in 2.43 % schools while not given in 97.56% schools. Health

workers from the nearest Health Centres distribute these nutrients. These workers visit

schools once in a year.

O.-VIII Percentage of Children Taking MDM in Schools:

All the children (100%) of the sampled Primary Schools take their MDM in

schools and none of them brings his/her own Tiffin.

O-IX Who Cooks and Serves MDM:-

Cooking and serving of MDM in the sampled schools are done by the cooks and

helpers. Cooks/ helpers are appointed by the school management with the help of VECs.

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O.X. Social Status of Cooks /Helpers engaged for MDM:

The MI found that there are 41 cooks (8 men, 33 women) out of which 17 are

from general category, 14 from SC category and 2 from ST category and 8 from OBC

category and 41 helpers (7 men 34 women), out of which 15 are from general category

19 from SC category, 1 from ST category and 6 from OBC category.

M F Total General SC ST OBC

Cooks 8 33 41 17 14 2 8

Helpers 7 34 41 15 19 1 6

O-XI Monthly Remuneration of Cooks and Regularity of its payment:-

Cooks/Helpers working in sampled primary schools are being paid Rs.400/- per

month. Their remuneration is fixed on the basis of strength of students.

O-XII (a) Regularity of Remuneration

No. of schools %

Yes 12 29.26

No 29 70.73

In 12 sampled primary schools cooks/ helpers told that payment of remuneration

was regular while 29 schools said that payment was not regular. Sometimes they receive

it after a gap of 2-3 months.

O-XII-(b) Availability of Pucca Kitchen Sheds:

During the field visit the MI found that pucca kitchen sheds did not exist in

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almost all the sampled primary schools and the food was cooked in other rooms.

No. of schools %

Pucca Kitchen Shed available - --

Pucca Kitchen Shed not available 41 100

MDM cooked in other rooms 38 92.68

MDM cooked in the open 3 7.31

MDM cooked in the open in all the sampled primary schools pucca kitchen sheds

did not exist and MDM was being prepared in other rooms/ in the open.

O-XIII (a-b) Storage of Food grains:

The MI found that all the sampled primary schools in the district had safe place

for storage of food grains and food grains are stored in rooms.

No. of schools %

Safe Place 41 100%

Unsafe Place - -

Place of storage (rooms) 41 100%

O-XIV (a-b) Availability of Potable Water for Cooking & Drinking:-

It was found by the MI that all the sampled primary schools had potable water

for cooking and drinking purpose.

No. of schools %

Cooking purpose 41 100%

Drinking purpose 41 100%

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O-XV (a) Adequacy of Utensils for Cooking of MDM:-

Almost all the sampled primary schools of the district have adequate number of

utensils for cooking. However, the children have to carry their plates every day from their

homes which might be causing lots of inconvenience to them. Teachers and

cooks/helpers were asked whether utensils for cooking were adequate or not.

Teachers % Cooks/Helpers %

Yes 41 100 27 65.85

No - - 14 34.14

100% teachers (41 sampled schools) told to the MI that the schools had adequate

utensils for cooking. 65.85% cooks helpers (27 sampled schools) said that utensils were

adequate while 34.14% cooks/helpers replied in the negative.

O.XI-(b) Source of Procurement of Utensils:

All the sampled primary schools have procured utensils from SSA funds and

contribution of community is nil.

No. of Schools

Yes % No %

From SSA Funds 41 100% - -

Community

Contribution

- - 41 100%

O- XVI Type of Fuel Used for Cooking of MDM:-

95.12 schools (39 sampled schools) in the district use LPG for cooking MDM

and in case of non – availability of LPG firewood is also used. Only 4.87% (2 schools )

were found using fire wood for cooking MDM and no school was found using kerosene

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stove.

Yes % No %

LPG Gas 39 95.12 2 4.87

Fire Wood 2 4.87 39 95.12

Kerosene Stove -- -- 41 100

O-XVII. General Impressions of the environment:

V. Good % Good % Fair % Poor %

a. Safety 41 100 - - - - - -

b. Hygiene 4 9.75 37 90.24 - - - -

c. Cleanliness 5 12.19 33 80.48 - - 3 7.31

d. Discipline among

students

12 29.26 29 70.73 - - - -

O- XVIII ( i) Encouragement of Children regarding Personal Hygiene & Manners:

MI team observed during monitoring that all the sampled primary schools

encourage children to wash their hands before and after the consumption of MDM. This

activity is monitored by school teachers.

As per the inputs received from the headmasters of the sampled schools and

observation of children’s behaviour while the food was being served to them, it was

found that children take and eat food in an orderly manner and make que at the time of

receiving food. Children are also encouraged to conserve water while washing their

Page 30: 5. Himachal Pradesh - Himachal Pradesh University

plates.

Yes % No %

Wash hands before & after the

consumption of MDM

41 100 - -

Take and eat meal in an orderly manner 41 100 - -

Conserve water while washing plates 41 100 - -

O.XVIII (ii) Discrimination Among Children on the Basis of Caste, Gender,

Disability:

No discrimination on the basis of gender, caste or class was observed in any of the

sampled primary schools at the time of serving MDM to children. All the children were

treated equally, not only in the serving of MDM but also in every other aspect as well.

Yes % No %

Caste - - 41 100

Gender - - 41 100

Disability - - 41 100

O-XIX (a) Inspection and supervision of MDM programme by parents / VECs and

District and Block Level Officers:-

As per the report received form the school teachers of sampled primary schools,

parents and members of VECs often visit the schools to inspect the MDM and found it

quite satisfactory.

V. Good % Good % Fair % Poor %

By Parents 12 29.26 - - - - 29 70.73

By Teachers 41 100 - - - - - -

O-XIX (b) Contribution in cash/kind of Parents and Teachers:

The MI found that the contribution of parents in cash/ kind was not encouraging

in all the sampled schools. In 100% (41 sampled schools) the parents were not

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contributing in cash/kind. Teachers were contributing a little in 66.56% sampled schools

in cash/kind while in 34.14% schools teachers were not contributing.

V. Good % Good % Fair % Poor %

By Parents - - 41 100

By Teachers 5 12.91 22 53.65 - - 14 34.14

P. Additional Items Checked by the MI during Schools Visit:

P - I No. of Working Days in Schools during the Last Academic Year:

The MI found that the no. of working days in the sampled schools during the last

academic year ranges between 237-239 days.

P-II School Environment:

The following table shows the school environment in respect of buildings, play

grounds, class rooms and lighting in the sampled 67 primary and upper primary schools:

School Environment Yes % No %

a. Clean Environment 57 85.07 10 14.92

b. Good Buildings 59 88.05 8 11.94

c. Play Grounds 47 70.14 20 29.85

d. Class rooms with proper roof 62 92.53 5 7.46

e. Class rooms with proper window 60 89.55 7 10.44

f. Class rooms with proper

Electricity

56 83.58 11 16.41

P-III Sitting Arrangement, Blackboards and TLM:-

The MI observed in Sirmour that sitting arrangement is not so good and most of

the school children sit on the Tat Patties. Desks have been provided in 8 schools only

while in other schools children sit on the Tat Patties. Black boards have been provided

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in the classrooms of all the schools but TLM has not been displayed in many schools.

Yes % No %

Proper sitting arrangement 64 95.52 3 4.47

Black Board 66 98.50 1 1.49

TLM 45 67.16 22 32.83

P-IV Health Camps Organised:

The MI found that health camps were organised in the schools by Health

department once in a year. No health camp was organised in many schools. Children

also reported this to the MI team.

Yes % No %

Organised 1 health camp 33 49.25 34 50.74

P-V Adequacy of Play Materials:

During the field visit of the MI 45 sampled schools reported that they had

adequate play material for children. Almost every school visited by MI had play material

for outdoor games. 22 sampled schools did not have adequate play material.

Yes % No %

Adequate Play Material 45 67.16 - -

In adequate Play material 22 32.83 - -

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P.VII Low Attendance:

The attendance rate of children in the sampled schools of the district was quite

good. However, the main reason for not attending the schools by some children some

times was work at home.

Yes % No %

Low attendance - - 67 100

Enrolment and Attendance of Students:

The attendance of students, an important indicator of students’ overall

performance, has also been considered which is an important factor in assessing the

achievement of SSA mission in the State. The MI has taken up the task of finding out

attendance of the students in all the sampled schools. The following table shows total

enrolment and presence of the students on the day of MI visit in the sampled schools of

district Sirmour.

Enrolment and presence of Students in Primary and Upper Primary Schools:

Enrolment of students Attendance of students on the day

of MI visit

Boys Girls Total Boys Girls Total

Primary Schools 1563 1482 3045 1484 1370 2854

Upper Primary Schools 2217 1886 4103 2056 1853 3909

Enrolment and Presence of Students in Sampled EGS/AIE Centres:

Enrolment Presence on the day of MI’s Visit

Boys Girls Total Boys Girls Total

27 28 55 15 27 42

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P- IX Nature of Evaluation:

All the sampled schools primary and upper primary practised continuous

evaluation of students by conducting three term tests -quarterly, half yearly and yearly.

P-X Rapport of Children with Teachers:

As per the inputs received from parents, VEC members, teachers and children

during the field visit to the sampled schools, the rapport between the teachers and

students was found to be vary good.

P.XI Overage and Underage Children:

The MI observed that there were 488 overage children and no children were

underage in the sampled schools of the district.

1. Overage children (above 14 years) 488

2. Underage children ( below 6 years) --

P-XII Number of Dropout Children:-

It was found by the MI that there were 61 (31 boys & 30 girls) drop out children

in the sampled schools of district Sirmour.

P-XIII Retained Students of the Previous Year:

The following table shows total no. of failure students of the previous year i.e

2006-07 of the sampled schools visited by MI.

Total no. of Students Total no. of failure

students

%

Primary Schools 3260 370 1.13

Upper Primary Schools 4229 1353 31.99

Page 35: 5. Himachal Pradesh - Himachal Pradesh University

Suggestions for Quality Improvement

Achievement in the field of elementary education, in the State of

Himachal Pradesh, as a result of intervention of SSA is very much appreciable.

Retention and enrolment rate are appreciably high. Dropout rate and the number of out

of school children are very-very low as compared to other States of the country. Children

seem to enjoy MDM provided to them on daily basis and poor and working parents are

greatly relieved from their burden. A large number of school buildings have come up and

existing school buildings have improved a lot. We can, therefore, conclude that

quantitative expansion and improvement have been achieved to an appreciable extent in

Himachal Pradesh due to the intervention of SSA. A time has come when Himachal

Pradesh has to give due attention and priority to qualitative improvement. Improved

infrastructural facilities, higher rate of enrolment, retention, low rate of drop out and out

of school children are not the ends but the means to realize the goal of qualitative

elementary education. The State government and the SSA authorities should not be

complacent with the achievement of only quantitative expansion of elementary education,

rather they should take care of the following issues for providing quality education to

children in the Primary and Upper Primary schools:

1. Teachers and their training:- Since the quality of education is determined to a

great extent by the quality of teachers and their training, more stress should be laid

on improvement of the same. The contents of training should be selected with due

care, giving emphasis on relevant topics like child development and child

psychology, as knowledge of these topics is all the more important for teachers

working at elementary stage of education. Topics like methods and techniques of

teaching, innovations in teaching and learning, development and use of teaching

learning materials, resourcefulness in development and organization of play way

methods and activities should also find place in the contents of training. All the

teachers should be required to undergo this kind of training. Due emphasis should

be laid on encouragement of teachers to develop their own teaching materials from

locally available materials and utilization of low cost and no cost materials

available in the locality and nearby in organizing teaching activities.

At present 15 days’ training (9 days’ General and 6 days Subject specific) is being

imparted to teachers every year in the district. It is suggested that no. of days of

general training should be reduced. 5-6 days’ general training should be given to new

entrants and the teachers already in service should be required to undergo 1-2 days’

general training/refresher course every year. The duration of subject specific training

should be increased and it should be at least of 10 days.

2. Resource persons or teacher educators:- The MI found that the resource persons

of the training programmes organized at cluster level were not well qualified and

therefore, were not capable of imparting the training. Since the success of teacher

training greatly depends upon the quality and expertise of resource persons or

teacher educators, selection of them to impart training for teachers should be done

with great care. Only those persons whom teachers trust upon should be appointed

Page 36: 5. Himachal Pradesh - Himachal Pradesh University

as resource persons in the training of teachers. Frequent transfers of teachers

trainers at various levels has adversely affected the quality of training of teachers.

3. Evaluation System: Since evaluation system is an important determining factor of

quality education, serious thought needs to be given for the improvement of

evaluation system. The evaluation system in schools practised at present in

Himachal Pradesh can be said to be continuous to some extent as all schools

conduct weekly, monthly and term tests but we should understand that the purpose

of continuous evaluation is to provide the feed back on the performance of children

to the parents, teachers and children themselves for initiating the corrective

measures well in time. Besides this, the evaluation being used is not comprehensive

enough as it covers only scholastic achievements and that too only in certain topics

of the syllabus. Hence, it is suggested that continuous and comprehensive

evaluation system, in the real sense of the term, should be introduced so that the

development of both scholastic and non scholastic aspects of child’s personality

could be given due emphasis in the teaching learning process in schools.

4. Appropriate measures need to be taken to fill up the vacant teaching posts in

different schools. There are single teacher in 104 (80 primary and 24 upper

primary) schools in district.

5. Almost in all the schools many teachers are engaged in Seminars and other duties.

Due to this reason, the classes suffer heavily. It is suggested that the staff of other

departments may be engaged in these duties.

6. Bala features have helped a lot in creating attractive environment and also in

increasing self learning habit in the children in some schools. It is suggested that

this programme may be started in all the primary schools and sufficient funds may

be made available for the development of these facilities.

7. TLM has not been widely displayed in most of the sampled schools of the district.

There is great need of wider use of TLM developed by the students, teachers and

also adequate display of TLM in the class rooms. MI has not found any substantial

preparation of TLM and its use in most of the sampled schools of the district.

8. There is an urgent need of making structural changes in educational administration

to achieve the objectives of SSA programme. The programme is being implemented

in the State of Himachal Pradesh through DPO who is also Principal of the DIET in

each district but without any administrative powers. All the administrative powers

are vested in Deputy Directors, Primary Education. A separate Directorate of

elementary education has, in principle, been accepted by the State Govt. but

requires to be implemented practically so as to achieve the quality education. In the

absence of line of control, DPO is unable to implement SSA programme and

quality education has become a myth in the State of Himachal Pradesh.

9. There is lack of convergence between educational institutions and public

representatives. The VECs have been constituted in all the schools of State yet

there is a need to develop rapport between the two to ascertain maximum

cooperation.

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10. It was observed that meager amount of Rs.70/- (Rupees Seventy only) per day per

head inclusive of TA/DA, teaching learning material was quite insufficient due to

difficult terrain of the State and higher travelling rates existing in the State. At

times, it becomes quite difficult to manage a cup of tea and working lunch to the

teachers participating in the training. It is suggested that limit of Rs.70/- should be

enhanced to at least Rs.100/-

11. It was observed by the MI that BRCs and CRCs are playing a significant role in

implementing various interventions of SSA including administrative improvement

but their academic role i.e in improving teaching skills, giving model lessons in

classrooms, helping teachers to teach difficult topics and conducting random tests

for children, is almost insignificant which is essential to improve the quality of

education.

12. Honorarium of Rs.1000/- p.m. being given to the teachers of EGS/AIE Centres is

very much less keeping in view their work- load. It should be increased to at least

Rs.3000/- p.m.

13. Mid day meal serves as a great incentive for children and has helped a lot in the

enrolment of the children. As per financial norms of SSA, budget of Rs.2.50 per

child per day has been allocated for MDM which included expenditure on food

grains, fuel and teachers are required to maintain the detail of consumption of food

grains, vegetables, oil, salt, etc. 1 teacher in each primary school always remains

busy in maintaining such type of record. It is suggested that condition of

maintaining the detailed record of daily consumption of food grains etc. should be

waived off and the consumption of food grains etc. should be taken into account by

simply counting the number of children who take MDM. Thus, the capabilities of

teachers can best be utilized in educating the children.

14. It was found that all the children were studying all subjects from MBD help books,

even teachers were teaching the subjects from the same source. The tendency of

studying from text books was not prevalent in the district. Teaching from such help

books will cause incapability to understand the fundamentals of the subjects. Hence,

it is suggested to issue orders from the State level to impose ban on such help books

in the schools of the State.

15. The MI found that classes were being held in the open due to winter season and

class room environment is not created. It is suggested that either desks should be

provided to the children or some heating arrangement should be made for the

children.

Page 38: 5. Himachal Pradesh - Himachal Pradesh University

List of Primary Schools/Upper Primary Schools/ EGS Centres/AIE centres

visited by Monitoring Institution in district Sirmour:

Primary Schools

Sr. No. Name of School Education Block

1 GCPS Shillai -II Shillai

2. GPS Shillai Shillai

3. G PS Dakkar Shillai

4. GCPS Naya Shillai

5. GPS Janot Sarahan

6. GPS Apron Sarahan

7. GPS Rohi Sarahan

8. GCPS Galanaghat Sarahan

9. GPS Bharmanu Ki Ser Sarahan

10. GPS Banjarans Poanta Sahib

11 GPS Kolar-II Poanta Sahib

12 GPS Tokion Poanta Sahib

13. GCPS Kolar Poanta Sahib

14. GPS Suk Chainpur Poanta Sahib

15. GPS Ambwala Surla

16. GPS Sainwala Surla

17. GCPS Moginand Surla

18. GCPS Kala Amb Surla

19. GCPS Koffota Sataun

20. GPS Trilokpur Surla

21. GCPS Sataun Sataun

22. GCPS Mannal Sataun

23. GCPS Kamrau Sataun

24. GCPS GCPS Jamta Nahan

25. GPS Do Sarka Nahan

26. GCPS Dadahu Nahan

27 GPS Oun Khadri Nahan

28. GSCP Nehli Nahan

29. GPS Bohlion Nahan

30. GSPS Bankala Nahan

31. GPS Khara I Paonta Sahib

32. GPS Barachowk Nahan

33. GCMPS Nahan Nahan

34. GPS Dhabon

35. GPS Pubian Mohalla Nahan

36. GCPS Jamniwala Paonta Sahib

37. GCPS Purwala Paonta Sahib

38. GPS Sheetla Dadahu

39. GPS Chuli Dadahu

40. GPS Khala Kiyar Bakras

Page 39: 5. Himachal Pradesh - Himachal Pradesh University

41. G.C.P.S. Bedon Bakras

Upper Primary Schools:

Sr. No. Name of the School Name of Block

1. GMS Shiri Kyari Shillai

2. GMS Naya Shillai

3. GHS Shillai Shillai

4. GHS Rampur Bharapur Poanta Sahib

5. GMS Sukh Chainpur Poanta Sahib

6. GSSS Kolar Poanta Sahib

7. GHS Sainwala Surla

8. GSSS Moginand Surla

9. GSSS Trilokpur Surla

10. GHS Kala Amb Surla

11. GMS Tokoyon Poanta Sahib

12. GSSS Kaffota Sataun

13. GSSS Sataum Sataun

14. GMS Mannal Sataun

15. GSSS Kamour Sataun

16. GMD Nehu Nahan

17. GMS Bohlion Nahan

18. GSSS Bankala Nahan

19. GHS Apron Sarahan

20. GSS Galanaghat Sarahan

21 GHS Misserwala Poanta Sahib

22. GHS Jammniala Poanta Sahib

23. GMS Khara Poants Sahib

24. G BSSS Nahan Nahan

25. G Girls MS Dadahu Dadahu

26. GMS Khalayar Bakras

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EGS (Education Guarantee Scheme)

Sr.No. Name of EGS/AIE Centres Block

1. Bangala Basti (Majara) Poanta Sahib

2. Gariwala Poanta Sahib

3. Bangala Basti Kolara II Poanta Sahib

4. Katta Pathar (Mobile School) Poanta Sahib

N.G.Os.

1 Asthia Welfare Society, Nahan

2. Sidhi Society Dadhau

3. Pratham

Page 41: 5. Himachal Pradesh - Himachal Pradesh University

Annexure –A

Staff Position in District Project Office SSA Sirmour:

Sr.No. Name of Posts Filled up Status

1) District Project Coordinator 1 Ex-Officio

2) District Project Officer 1 Ex-Officio

3) MIS Incharge 1 Contract

4) Data Entry Operator 1 Contract

5) Section Officer 1 Secondment

6) Accountant 1 Secondment

7) Para Teachers 3 Contract

8) Clerk-cum-Typist 7 Contract

9) Steno 1 Contract

10) AE ( C ) - -

11) JE ( C ) 6 Contract

12) Draftsman 1 Contract

13) Driver 1 Contract

14) Peon 7 Contract

Total 32

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A. Following Interventions have been Covered under Report

I. Opening of Schools (Both Primary & Upper Primary)

II. Civil Works

III. Text Books

IV. Teachers and Teachers Training

V. School Grants

VI. Teaching Learning Material (TLM) Grants

VII. EGS & AIE

VIII. Children with Special Needs

IX. National Programme for Education of Girls at Elementary Level

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X. Kasturba Gandhi Balika Vidyalaya

XI. Functioning of VEC

XII. Mid-Day Meal Scheme

B. Districts Covered ----4 (66%) (Bilaspur, Una, Solan & Sirmour in the

year 2007-08)

C. Covered 5% Sample of Elementary Schools/EGS.

Page 44: 5. Himachal Pradesh - Himachal Pradesh University

MONITORING REPORT OF

HIMACHAL PRADESH UNIVERSITY

SHIMLA-5

ON SSA OF

HIMACHAL PRADESH

FOR THE PRRIOD

Oct., 2007 TO March, 2008

TOTAL DISTRICTS OF H.P. –12

DISTRICT COVERED

LAHAUL SPITI

Page 45: 5. Himachal Pradesh - Himachal Pradesh University

TOTAL DISTRICTS

IN

HIMACHAL PRADESH = 12

COVERED = 11 (Oct, 2007-March 2008)

TO BE COVERED = 1

Page 46: 5. Himachal Pradesh - Himachal Pradesh University

MONITORINTG REPORT OF SSA ACTIVITIES IN LAHAUL & SPITI

DISTRICT OF HIMACHAL PRADESH

OCT, 2007 – MARCH, 2008

The Department of Elementary Education, Ministry of Human Resource

Development, New Delhi has entrusted the task of monitoring the implementation of

SSA in Himachal Pradesh to the H.P. University. However, this responsibility, as

directed by the University, has been discharged by the Centre for Adult, Continuing

Education & Extension, since 2003 (for the last four years.) As per MOU signed by the

University, it is supposed to monitor the various activities and programmes under SSA

with objectives of (a) Assessing the progress of implementation of approved plans (b)

Sample check progress and (c) Verify the process and procedure for implementation.

As per the Revised Terms of Reference MI is expected to cover 5% of Elementary

Schools /EGS/AIE Centre in all the districts allotted to it during the period of 2 years.

Further , the MI is expected to visit 25% of the number of districts allotted to it in a

period of six months.

The MI in strict compliance of the aforesaid Revised Terms of Reference selected

district Lahaul Spiti out of total remaining 2 districts in HP for writing the Monitoring

Report (Oct.2007 to March, 2008) for the first six months of 2007-08 and selected 5%

sample of primary/upper primary schools, BRCs and CRCs from the district under

reference to verify the status of implementation of various programmes under SSA in

H.P. 10 districts have already been covered by the MI.

Organization of the Report

The monitoring report has been organized and presented under the following two

sections.

Section-1: Methodology of Writing the Report

Section-11: Main Body of the Report.

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Section-1

Methodology Adopted for Writing of Monitoring Report:

This section includes the method adopted, tools used and details regarding the

population and sample:

D. Method of Data Collection:

The Survey Method was adopted for collection of data from the sampled

Primary/upper primary schools, BRCs and CRCs from district Lahaul & Spiti.

B Tools:

The following tools were developed and used by the MI to collect the relevant data:

1.Interview- cum –Observation Schedule based on the Monitoring Format

developed by NCERT.

2. Attendance Sheet for recording Students’ Attendance

3. Field Diary for recording observations.

C Population and Sample:

Details of the population of primary and upper primary, schools and EGS, total

no. of BRCs, CRCs, educational blocks of Lahaul & Spiti district and sample taken by

MI are given in the following table:

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Details of population and Sample of PS/UPS, BRCs CRCs, BRCCs , CRCCs ,NGOs,

and EGS:

Total No. Sample

items

Primary Schools 204 28

Upper Primary Schools 63 14

Total 267 42

Educational Blocks 2 1

NGOs 1 1

BRCCs ( Primary) 4 1

BRCCs ( Upper Primary) 4 1

BRCs 4 1

CRCs 42 7

List of Primary and Upper Primary Schools taken as sample:

Sr.No. Name of School Name of Panchayat

1. G.S.S.S. Tabo Tabo Panchayat

2. GCPS Tabo Tabo Panchayat

3, GPS Tabo Gampa Tabo Panchayat

4. GMS Poh Tabo Panchayat

5. GPS Poh Tabo Panchayat

6. GPS Pmarang Tabo Panchayat

7. G.S.S.S Maneyogma Dhankhatr Panchayat

8. GCPS Maneyogma Dhankhatr Panchayat

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9. GCPS Maneyogma Dhankhatr Panchayat

10. G PS Dhankhar Dhankhatr Panchayat

11. G PS Dhankhar Dhankhatr Panchayat

12. G PS Dhankhar Goma Dhankhatr Panchayat

13. GHS Gulling Kungri Panchayat

14. GPS Silling Kungri Panchayat

15. GCPS Gulling Kungri Panchayat

16. GCPS Kungri Gompa Kungri Panchayat

17. GMS Kungri Gompa Kungri Panchayat

18. GPS Kungri Kungri Panchayat

19. GPS Upper Gulling Kungri Panchayat

20. GPS Mikkim Kungri Panchayat

21. GSSS Sagnam Sagnam Panchayat

22. GCPS Sagnam-1 Sagnam Panchayat

23. GPS Sagnam-1I Sagnam Panchayat

24. GPS Phuckchung Sagnam Panchayat

25. GPS khar Sagnam Panchayat

26. GSSS Kibber Kibber Panchayat

27. GMS Kee Gompa Kibber Panchayat

28. GPS Kee Gompa Kibber Panchayat

29. GCPS Kee Kibber Panchayat

30. GCPS Kibber Kibber Panchayat

31. GSSS Rangrik Rangrik Panchayat

32. GCPS Rangrik Rangrik Panchayat

33. GPS Khunik Rangrik Panchayat

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34. GHS Hull Hull Panchayat

35. GCPS Hull Hull Panchayat

36. GPS Hull Panchayat

37. GHS Shego Demul Panchayat

38. GPS Leedang Demul Panchayat

39. GMS Leedang Demul Panchayat

40. GPS Lingti Lalung Panchyat

41. GSSS Kaza Kaza Panchayat

42. GCPS Kaza-1 Kaza Panchayat

43. GCPS Kaza-1I Kaza Panchayat

Section –11

Main Body of the Report

This Section carries the main body of the Monitoring Report which includes the

observations of MI with regard to the status of implementation of various activities and

programmes related to SSA by the implementing agency, namely - SSA, HP. For

meaningful and systematic presentation of the Monitoring Report, this section has been

divided into 16 sub heads, as per the requirement of the Monitoring Format provided to

the MI by Department of Elementary Education, MHRD, New Delhi.

A - Opening of New Schools:

A – District Lahaul Spiti:-

The ADC Spiti informed that 1 upper primary ( newly upgraded ) school and 1

primary school have been opened in the block during the year 2007-2008. The MI visited

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both of them. The requisite information is as under:

Name of

School

Land for

Construction

Identified

Whether

VEC/SMC

have received

any funds for

Construction

Has the

Construction

Started ?

What is the

stage of

Construction

Have

teachers

been put in

Position in

new

schools

Have VEC

received one

time grant for

TLE of

Rs,10,000/-/

50,000/-

GPS

Danker,

Monastery

YES NO NO 2 teachers

on PTA

basis

NO

GMS

Hurling

NO NO NO 1 teacher

has been

deputed

from GHS

Lalun. No

Student is

there

NO

Note:

There is no Bank Pass books of VECs & Expenditure statements of the above

mentioned schools with the In charges to verify the availability of funds.

B-I Civil Works In Progress (2007-08):-

Category of Civil Work Reported Statement Actual Statement

according to sampled

schools

CRC NO NO

BRC One reported One Completed

School Building ---- 5

Additional Class room 83 (02-03 to -07-08) 42

Drinking Water 50 (02-03 to -07-08) 11

Toilets 38 (02-03 to -07-08) 9

Boundary Walls 11 (02-03 to -07-08) 3

Kitchen Shed Nil Nil

Electrification --- 5

B-III Training of SMC/VEC for Civil Works:

No training of civil work was imparted to VEC members in the block Spiti - in

this part of this district.

B.IV. As per the statement of BRCCs the community manuals have been provided to the

VECs and Schools concerned. But MI have not seen any Community Mannual because

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no VEC president was available in any of the sampled schools. MI desired to meet the

VEC president and members in the sampled schools but the Incharges could not

invite/bring any of them to enquire about the requisite information.

B-V Construction of Ramps in Schools:

There is no ramp available in any of the sampled schools

B-VI Maintenance of Separate Account of Funds by VECs/SMCs:

The VECs are not maintaining separate account of funds because technical

personnel is appointed to look into these processes of SSA programme itself and all funds

are maintained by the school Heads/ Incharges and utilized through VECs in Lahaul &

Spiti District.

B-VII,VIII Technical Supervision and Frequency of Visits for the Supervision of

Civil Works:

In the policy frame itself, the Government of H.P has made special provision for

technical staff for construction work. It was observed that 1 JE has been appointed in the

district. The Technical supervision of civil works is done by JE appointed on contract

basis by ADC/DPO. It was verified by the MI from the schools that JE mostly visited the

construction site when required.

B-IX Convergence between Swajaldhara and Total Sanitation

Campaign (TSC)

During the field visit the MI observed on the spot that there is no convergence

between Swajaldhara and Total Sanitation Campaign in the sampled schools in the

district in respect of drinking water facilities.

B-X Agencies Involved in the construction of Drinking Water Facilities in Schools:

During the field visit of the MI to the sampled schools it was found that drinking

water had been made available to a few schools under SSA programme with the help of

irrigation and public health department of HP Govt.

B-XI Convergence With TSC:

During the field visit the MI has observed on the spot in the schools that there is

no convergence with total sanitation campaign (TSC) in respect of toilet facilities

provided in the schools.

B-XII MI’s Impression of Quality of Construction:

It was observed by the MI during its visit to the sampled schools that construction

of rooms, sheds, toilets and retaining wall was very poor as compare to cost.

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C.I Text Books:-

C-I Number of Children Receiving Free Text books:

Text books have been provided to all the schools in the Lahaul & Spiti District.

The MI has verified from the records of the sampled schools and found that all the

students received books in the month of April. Free Text books were distributed well in

time in April to all categories of the students being tribal district.

F. School Grants:-

D- I-II Number of Primary and Upper Primary Schools approved for School

Grants & Release of Funds:

As per the statement of BRCCs the School Grant of Rs.2000/- to per school has

distributed to 68 schools which amount Rs.1,36,000/-. It is surprising that MI team could

not find any record of the above grant in the sampled schools. No bank pass books were

available with the school Incharges of SSA funds. The maintenance grant of Rs.4000/-

and above and TLM grants have not been released to any of the sampled schools so far.

It is strange that both the BRCCs receiving the money from SSA through ADC are not

depositing the funds received in the bank Pass Books. Both of them are not having cash

books and ledger to keep the proper account of receipt and expenditure. They are keeping

the money in hands and distributing the money in hands only as per the statements of the

BRCCs.

D--III Has DPO Circulated Guidelines for Utilization of School Grants or Not?

As per the statement of BRCC/BEEO the guidelines have been circulated by the

ADC/DPO but MI has observed that no guidelines have been maintained.

D-IV . A.

There is no record in the sampled schools of receiving of the Schools Grants.

D- IV. B.

Regarding delay in receipt of grant could not be searched because there were no

records available.

D.IV.C.

The records of utilization of grants were available in one upper primary school

out of 43 sampled schools. The school grants were used according to prescribed norms.

D-V

Last year utilization of school grants the record thereof was found in three schools

out of 43 sampled schools where the 100% grants were utilized.

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G. Teachers and Teacher Training:-

E. IV

The VEC/Panchayat is not empowered to make decentralised recruitment of

teacher. It is PTA/MTA who is empowered for the appointments of teachers. The norms

for such recruitment have been laid known by State Govt. and Himachal Pradesh High

Court. But about 70% local communities are not satisfied. of such recruitment.

E-V: No. of Teachers Sanctioned in the sampled schools: - 158

E-V: No. of Teachers in position in the sampled schools: - 152

E-V: No. of Teachers present on the dates of visit in the sampled schools: -111

E-V: No. of Teachers absent on the dates of visit by MI in the

sampled schools: ---------------------------------------------------------------------------- 41

There are some teachers who are in the habit of abstaining the duty. They need

administrative measures to rectify themselves. The motivational and morale boosting

programmes may be started to boost readiness towards performing duty for them under

SSA.

E-VI Rapport Between Children and Teachers:

It was found by the MI during the visit to the various sampled schools in the

district that the rapport between teachers and children was good.

E-VII Teachers Training

(A) Venue Kaza (for Spiti Block only)

(B) Content – Teachers Training Methods, Subject Material, Use and preparation of

TLM, AADHAR, CCE, R & E, DISE preparation, Record & Accounting, School

Management and Mental Preparation of teacher & Students towards learning.

(C) Trainer- Master trainer and Resource persons.

(D) Organisers of the teachers training get the feed back after the completion of

training.

E.VIII: All the teacher striving in the Schools:

Venue: Kaza, Days: 15 days.

Master trainers are those who got training from DIET.

Page 55: 5. Himachal Pradesh - Himachal Pradesh University

(IX): Not Applicable

(X) Satisfaction level is poor.

The teacher would like to get training on hard spot, teaching method, knowledge

(subject), teaching subjects and management.

E-XI - (a) Role of BRCs and CRCs:-

No academic support by BRCC/CRCC

E.XI-(b)

BRCC/CRCC are not in the habit of visiting the schools. There is no record of

their visits to the schools in the schools. Both the BRCCs/CRCCs are not maintaining

their diaries from where the records of the visits to the various schools can be checked.

E-XI-c-Types of Programmes Conducted by BRCCs/CRCCs in Schools:

1. Pedagogic improvement - No

2. Administrative Improvement- No

3. Model lessons in classrooms- No

4. Helping teacher to teach difficult topics- No

5. Conducting of random test for children- No

6. Any other Specify, Nil

E.(d) There is no EGS/AIE centre in Spiti Block for session 2007-08.

F. Teaching Learning Materials [TLM]

F.iii.a. No record of the date of the receiving of TLM grant by the teachers was found in

the schools. Any how, in four schools the teachers were given TLM but the teachers have

not shown the expenditure of the TLM during the visit.

F.b.-1 There is no details of the utilization of the TLM grant for the current session.

F.c-2. Whether TLM displayed in classrooms or kept separately:

Number of Sampled Schools No. of Schools where TLM

Displayed

%

43 7 ( Displayed) 14.5

43 20 (Kept separately) 48%

43 16 (No TLM) 37%

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F.d. Nature of TLM by students:

Dictionaries, globe, charts, models and some other articles have been found in

some of the sampled schools during MI visit.

F.e-Children using them as well as ?

As per the statement of the teachers the TLM is used by the teachers. But MI has

not found in any of the sampled schools where the students and teachers were using the

TLM.

F.f. There is not any good example for the utilization of TLM which can be worth

mentioning.

F.g Have the teachers received any training on TLM develop and use? Yes (As per

statement of BRCCs)

If So When : 25.92007, 29.9.2007,1.10.2007,5.10.2007

Duration: One Day

Venue Kaza

Trainers: Master Trainers & Resource persons.

F.h Was the cross sharing and demonstration of good practices amongst teachers

done:

For cross sharing it is “Yes” where as for demonstration of good practices it is

“no.”

G. EGS and AIE ( NRBC) RBC:-

This point does not pertains to Spiti region of Lahaul & Spiti District.

H. Children with Special Needs:-

In sampled schools there was not any student relating to CWSN category as per

the records of the schools.

National Programme for Education of Girls at Elementary level

(NPEGEL):

This programme does pertains to Lahaul & Spiti district.

Kasturba Gandhi Balika Vidyalaya (KGBV) :-

This intervention of SSA does not exist in Lahaul & Spiti district.

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K- DISE :-

Data capture format have been supplied to the schools by the end Sept. 2007 in

the session of 2007-08.

K.iv.

Training to the teachers for filling up data in the data capture format:

a) When - Sept.: 25.9.2007 to 29.9.2007

b) Where - Kaza

c) Duration- One session (1 and ½ hrs.)

N- Functioning of VECs:-

ii (a) The copy of guidelines of on delegation powers to VEC/SMC was issued by

State Project Officer/DPO has been issued to each and every school as reported by

BRCCs/CRCCs and teachers of the sampled schools.

ii.(b) Whether these Guidelines were available with VEC or not.

These guidelines have not been shown to the MI team even on query by the

schools Incharges and no VEC members was available in the school to enquire about it in

any of the sampled schools.

iii. Whether adequate representation to women has been given in –

(a) VEC - Yes. In every VEC in sampled schools there are two minimum women -

one from Angan Bari and one from Mahila Mandal.

(b) There is no SMC in any of the sampled schools.

iv. Meeting of VEC

a. The frequency of the VEC meeting varies from quarterly to yearly or more time.

The VEC of 85% of sampled schools are not serious about holding its meetings regularly.

b. The dates of holding the VEC meetings in the last six months - only 10% of the

schools are conducting VEC meetings with in the gap of six months. 90% of the sampled

schools have not conducted the VEC meeting with in the last six months.

c. The total number of the members has been fixed six in this district for each VEC out

of which two members must be women.

d. 50% of the members of the VEC attend its meeting regularly whenever the meetings

are convened.

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e. The Women and SC/ST members of VEC attend the meetings regularly whenever the

meetings are convened.

v. a. Whether the members of the VECs have been oriented: - As per the statement

of BRCCs the VEC of 58 schools has been oriented but in the sampled schools the MI

found on quarries that no members of VECs of any sampled schools has not been

oriented during 2007-08.

v.b . % of members oriented during 2007-08 in sampled schools nil.

v.c. Who conducted the training? Principal/Headmaster as per statement of BRCC.

v.d. The VECs perception of the training is very poor as per observation of MI team.

vii. The records of the VECs funds are kept by the school Incharges of that area. But in

the sampled schools the records of the VEC funds are not prepared in the majority of the

schools.

N. Staffing at District Level:-

At region Spiti headquarters Kaza – Mini DIET.

1. ADC as Chairman -1

2. SDM as Regional Project Officer-1.

3. Deputy Director Elementary -1 (proposed)

4. BPEO – 1

5. SSA Coordinator -1

6. BRCC Upper Primary -1

7. BRCC Primary -1

8. JE-1

9. Accountant-1

10. Computer Operator/Clerk - 1

11. Peon – 1

12. Chowkidar -1

13. CRCC - 13

O- MID- DAY MEAL (MDM) SCHEME:-

O-1 Serving of Hot Cooked Food: out of 29 school

Rice potatoes Dal, Peas are the food items served in the MDM.

1. Green vegetables are being added as per availabilities in the meal.

O-2. Whether the same food is served every day?

Same food is not served but it is changed as per students menu register and

teachers.

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O-3. What are the food items are being served?

Rice potatoes Dal, Peas are the food items served in the MDM as per

menu.

O.4 Whether green vegetables are being added in the meal?

Green vegetables are being added as per availabilities in the meal as per

students an teachers.

O.5 Wheter fruits eggs are being served?

Fruits eggs are being not being served.

O.6. Whether children are happy with quality & quantity of meal?:

Children are happy with quality & quantity of meal.

O.7 Whether children are given micronutrients ?

Children are given micronutrients Iron, Folic Acid Vitamin A & De-

worming medicines. The teachers administers these medicines as

prescribed by the doctors.

O.8 Percentage of children:

(a) Percentage of children who take MDM is 100%.

(b) Nil

O.9.Who is cooking and Serving Meal?

Cook/helper is cooking and serving appointed by the department.

0.10.Is the cook/helper as under privileged person as envisaged in the guidelines?

Cook -Male -1 Female- 3 community monk 3 water carrier-2 female.

All cook belong to ST category.

Helper – 2 are ST.

The cook/helper are selected from deprived section of the society.

O.11. Monthly remuneration of the cook and helper?

.Previously it was Rs.400/- to cook and Rs.400/- to helper but now the payment is

given according to the no. of students to whom MDM is prepared. Now it is 59

paisa per students to the cook and helper.

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O.12. Payment is not regular. Pucca kitchen shed is not available in the sampled

schools. Food is being cooked in one of the class rooms.

O.13..Whether foodgrains and other food items stores at safe place?

Yes. As per availabilities of the place.

O14. Whether potable water is available for?

Water is available some places.

15. Whether utensils used for cooking food are adequate?

(a) Yes

(b) SSA Fund

O.16 What is the kind of fuel used?

1. LPG Gas

O.17. General impressions of the environment with particular attention to the

following:

Among

students

Very good

No. of schools

Good

No. of schools

Fair

No. of schools

Poor

No. of schools

Safety 1 2 4 2

Hygiene 1 2 4 2

Cleanliness 0 3 4 2

Discipline 0 3 4 2

18.(i) Whether children are being encouraged to :

No of schools

Yes

No of

school

No

Wash there hands before & after the consumption of

MDM

0 9

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Take & eat meal an orderly manner 3 6

Conserve water while washing dishes 9 0

18.ii Is there any discrimination of?

No of schools

Yes

No of

schools

No

Caste 1 8

Gender 0 9

Disability 0 9

19. Extent of participation by Parents/VECs/ Panchayats/Urban bodies in regard to:

a)

Among students Very good

No. of

schools

Good

No. of schools

Fair

No. of schools

Poor

No. of schools

Daily supervision of

MDM programme

Parents

0 0 2 7

Daily supervision of

MDM programme

Teachers

0

5 4 0

Contribution in cash/kind

Parents

0 0 0 9

Contribution in cash/kind

Teachers

0 0 4 5

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Any other matter: Nil.

20.(a) whether the programme is being inspected regularly?

Teachers Parents

Yes No Yes No

9 0 1 8

If yes, by whom? Teachers and parents at the ratio of 10:1

With what periodically: Teachers daily parents occasionally.

(b) Records regarding roaster from level Officer in charge of the MDM programme to be

checked: Not checked. In sampled schools the record of MDM was not properly

maintained except one school. BEEO is the block level officer in charge of the MDM

from the side of H.P. Education department at block level.

P-III Additional Items to Check During Schools Visit by MI

1. Total number of days functioned during the last academic year: 234

2. Whether school has ?

Yes No

Clean environment 40% 60%

Good buildings 50% 50%

Playgrounds 30% 70%

Good classrooms with proper roof 90% 10%

Good classrooms with proper widows 50% 50%

Good classrooms with proper lighting 60% 40%

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3. Whether classes have?

Yes No

Proper sitting arrangement for children 30%` 70%

Blcak Board 50% 50%

TLM 20% 80%

4. Availability of health camp facilities during the past six months.

Yes No

60% 40%

5. Whether Schools has:

(a) Adequacy of Play Materials:

(b) If so, how it is used? The students use the play materials.

6. (a) No. of children enrolled in school: Male 315 Female 391

(b) No. of children actually present on the date of MI visit: Male 87 Female72

7. Whether there is low attendance: yes

If so, state reasons:

1. The students were not coming to schools due to winter cold due to

snow fall.

2. The final examination was already over in some schools.

3. The exam of 8th

was going on.

4. The teachers were marking the presence even of those students who

were not coming to school after the examination.

5. The PTA, contract, Para Teacher/lecturers and even regular teacher

were on furlo leave.

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8. Steps taken to promote attendance :

a. By the School Nil

b. By the VEC Nil

c. By the SMS Nil

d. By PTA Nil

e. MTA- It was observed that MTA were trying to motivate the

Children to attend the schools.

9. Process of assessing achievement level of students:

Written Test

Class Weekly Test Monthly Test Term Test Oral Test CCE

I. Nil Nil Yes Yes Yes

II Nil Nil Yes Yes Yes

III Nil Nil Yes Yes Yes

IV Nil Nil Yes Yes Yes

V Nil Nil Yes Yes Yes

VI Nil Nil Yes Yes Yes

VII Nil Nil Yes Yes Yes

VII Nil Nil Yes Yes Yes

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10. Rapport of children with the teachers:

Class Poor Average Good

I 15% 50% 35%

II 20% 50% 30%

III 10% 60% 20%

V 0% 40% 60%

VI 0% 40% 60%

VII 0% 30% 70%

VIII - 10% 90%

11. Whether the school has:

No. of students

Male

No. of students

Female

Over age children 3 1

Under age children Nil --

12. No. of dropped out children during the previous six months

Up to Class IV Nil

Up Class V to VIII Nil

Whether the dropped out students are continuing their education in private schools –

N.A.

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13. No. of retained students from the previous year:

Class Total no. of

students

No. of Retained

students

%

I 100 12 12%

II 89 5 6%

III 104 1 .9%

IV 91 Nil Nil

V 99 5 4.9%

VI 101 9 8.9%

VII 88 6 50.7%

VIII 112 23 20.5%

Meena Week: Meena week celebrated at block level at Kaza, 24 Upper Primary and 13

Primary Schools girls participated.

Exposure visit: 50 girls child were given exposure visit. They were taken with in H.P.

for exposure visit.

Vocational Training: 24 upper primary schools were given 5000 each to purchase some

material (wool) for vocational training (for example knitting of socks gloves.) as per

statement of BRCC. But the MI team has not seen the entry of the amount in bank pass

book except in one school.

Page 67: 5. Himachal Pradesh - Himachal Pradesh University

Health & Hygiene : 92 schools were covered .(2 soaps, brush, tooth paste, nail cutter,

hanky, shampoo, with kit ) etc. articles were given under Health & hygiene programme.

Under this programme medical check-up of all the students of 92 schools were done as

per the statement of BRCC. and Rs.3.29 lacs were spent at the rate Rs.200/- per kit. The

amount were spent for purchasing the kits and health hygiene concerned programme.

But the MI team could not find any kit in the sampled schools and no record

was produced by the heads of the schools of the distribution of these kits to the students.

Child Friendly Environment: 17 schools were covered under this programme. Rs. 25000/-

to each schools for plantation of apples, apricots and local species. The total money for

child friendly environment has been determined as Rs.4.24 lacs. The MI has not been

shown in any of the sampled school the amount of Rs.25000/- received for this

programme.

Computer Education in Spiti:

The following schools have been provided with computers to literate the students

computer wise:

1. GSSS- Losar.

2. GSSS, Hansa

3. GSSS, Rangrik

4. GSSS,Kibber

5. GSSS, Tabbo

6. GSSS, Sangam

7. GSSS Kaza

8. GSS Maneyogma

Page 68: 5. Himachal Pradesh - Himachal Pradesh University

9. GHS Hull

10. GHS Fhankhar

11. GHS Gulling

The MI Teacm has visited GSSS, Rangril, GSSSR, Sanghan, G?HS, Hull GSSS,

Mane Yogma.

The students were not present in the classes due to examination. The MI team has

not seen any computer lab. In operation during the visit for computer education there

was a provision of Rs. 7.50 lacs of. for the session 2007-08.

Teacher Training Programme:

Remedial Teaching: Remedial teachers have been appointed in Spiti for the session of

2007-08.

Comprehensive Continuing Evaluation: In Spiti block the programme of CCE has

been introduced in every primary school Lahaul & Spiti district.

NGO PRATHAM: This NGO has been implementing AADHAR programme in this

part of the district.

Research & Evaluation: This intervention of SSA is also provided money in the

financial year of 2007-08. But the MI has not seen any concrete in this intervention in

the sampled schools.

Major Repair : Under this intervention funds have been provided to the needy and

upper primary schools. The MI has found the implementation of this intervention in

GCPS Rangreek. But the proper receipts and expenditure vouchers were not shown by

the CHT.

Page 69: 5. Himachal Pradesh - Himachal Pradesh University

Cohort Training :

Teachers X Days Mandays

21(P+U.P) X4 84

33 (UP)X5 165

25 (UP) X5 125

Total teachers 79 374

ADEPTS (Advancement of education performance through teacher sports )

Teachers X days Mandays

77(P+U.P) X4 308

49 (UP)X5 245

40 (UP) X5 200

Total teachers 166 753

Page 70: 5. Himachal Pradesh - Himachal Pradesh University

Teacher Training (ADHAR & CCE)

Teachers X days Mandays

21 X 5 105

11X5 55

21X5 105

14 X5 70

Total 67 X5 335

Teachers X days Mandays

43 X 5 215

20X5 100

33X5 165

33X5 165

Total 129 X 5 645

List of Vacancies Position in respect of Block, Elementary Education Department

Sanctioned Post Filled Up

Posts

Vacant

CHT 13 12 1

HT 15 15 -

JBT 119 95 24

PAT 33 33 -

Total 180 155 25

Page 71: 5. Himachal Pradesh - Himachal Pradesh University

Suggestions for Quality Improvement

Strengths of SSA in Llahaul & Spiti

The area of this district is known as cold desert of the Himalays. The population is

scattered. It is restricted to some naturally safe habitats. The natural havoc is obvious as

the glaciers roll down. Even then the people of this area are living from time immemorial

bearing all the problems of life and death. The people are God fearing. Most of them

believe in Buddhism and others are Hindus. These are very tuff people who face all the

calamities.

1. SSA has helped the education system. The buildings, extra and additional

rooms, toilets, boundary walls, water schemes and electrification etc. have

improved the school habitat problems.

2. The TLE and TLM have certainly boosted the morale of the school

functionaries at elementary level.

3. The Mid- day -meal scheme is enabling the individual children to feed

them during the day time while they are away from their respective

homes.

4. The meena week celebrations are bringing the tribal children close to one

another. The various programmes under taken are raising the participation

in cultural, extra curricular and mutual activities among the children.

5. The teacher training programmes are also making the teachers familiar

with one another.

6. School grants have been provided to the schools. Some improvements are

there in the purchasing of furniture and repairs in some schools.

7. The child friendly programme will certainly help the children to inculcate

the habit of preserving the environment.

8. The vocational training of the ancestral vocations/skills and of

new/modern skills will certainly boost the morale of the tribal people.

9. The opening of new schools and appointments of more teachers will

certainly improve the education facilities.

10. Free health kits are making the tribal people more conscious about health

care. No doubt due to cold the people do not expose themselves to many

of the health care programmes and facilities.

Page 72: 5. Himachal Pradesh - Himachal Pradesh University

11. Computer education will certainly help the children to elementary level to

come to this modern age.

12. The problems of dropsout has been controlled to a great extent.

13. The health checking of the children is done once a year.

14. The exposure tour of the children is making these tribal and the Himalyan

kids familiar with outside world.

15. Gompa schools are working well. It can be concluded that though the

progress of the implementation of the various interventions of SSA is very

slow yet there are results through SSA which can be seen and felt.

16. Remedial teachers have been appointed in the current financial session to

promote learning among the lag behind in studies in elementary classes.

Weaknesses of the Programmes:

1. There is only one BRC building in Sptiti block at kaza. One of the storey

of this building has been occupied by ADC of this region of Lahaul &

Spiti district. The training and other programmes are conducted in the

school building of GSSS – Kaza. Thus the school functioning is disturbed

and the use of the BRC building for SSA work is not exploited properly.

It is suggested that the ADC Office may be shifted to another safe

administrative building of the State Government for administrators.

2. There is not even a single CRC building even though there are 13 CRCs.

The CRCs are not functioning well. The CRCCs are not operating well.

They are working from the office of CHT.

3. The BRCCs and CRCCs are not keeping the SSA funds so received for the

implementation of various interventions in Bank Pass Books. The amounts

are kept in hands. The account books and ledgers are not maintained by

both the BRCCs and most of the CRCCs. The BRCCs are depositing the

money in their own personal pass books.

4. Handing over and receiving of the amounts of money by BRCCs is done

in hands only. No proper receipts are kept.

5. The BRCC of upper primary has shown the receipts of money handed over

to Principals, Headmasters and Incharges of upper primary schools which

were got on rough papers without receipt tickets and stamps of the heads

and full addresses. Thus he had shown the distribution of Rs.1,36,000/-

under school grant.

6. The school Incharges are also not making cash books/ ledgers and bank

pass books.

Page 73: 5. Himachal Pradesh - Himachal Pradesh University

7. The teachers were absent/away from duty. The principal of GSSS Tabo

was away from school since 2nd

of Feb.08 till the day pf visit MDM on

16th

march, 08. Eight other teachers were also obtaining duty on the same

day in the same school. The teachers belonging to district Mandi, Bilaspur,

Kinnaur were absenting themselves from school duty.

8. GPS Mikkim had been closed for the last two months as was told by the

water carrier of that school. The lady teacher of this school belongs to

Lahaul valley. She has left to Lahaul valley for the last two months. The

principal of GSS Kibber, the headmaster of Maneyogma were not in the

school on the day of MI visit. They have not left any information in

writing of abstaining the duty.

9. The GHS Maneyogma and GPS schilling were closed at 3 PM and 11.00

a.m. on the day of MI visit to these schools.

10. The following schools are put together:

� GPS – Poh and GPS Pomrang.

� GCPS-Tabo and GPS Tabo Gompa

� GCPS-Sagnam -1 and GPS Sangnam –II. This is wrong practice.

11. In GPS- Pomrang there was only one student and the number of teachers

was three.

12. The CHT of GCPS Gulling was deputed in GPS-Kee and one lady CHT

was deputed in GCPS-Rangreek where another CHT was already working.

Similarly – Two other teachers were deputed in GCPS-Rangeek and two

teacher in each GCPS Kaza-I and GPS –Kaza-II. This i9s wrong practice

to oblige some individual teachers.

13. The quality of teaching and learning is suffering much. The teachers of

GCPS Kaza raised trifles with the Incharge of MI team when the

students could not reply the questions asked by him regarding learning

processes in the school. Their utterings were totally undesirable.

14. Out of 29 GPSs the Mid – Day Meal was being cooked in nine schools

only.

15. The concept of TLM preparation is suffering too much. The teachers are

not using the amount honestly and they are unable to keep the proper

record of the money allotted to TLM.

16. The BRCCs and CRCCs are unable to do justice to the assignments given

to them.

17. The cooks and helpers are not getting the emoluments regularly.

Page 74: 5. Himachal Pradesh - Himachal Pradesh University

18. The schools are not properly cleaned and managed.

19. There are about 24 posts of JBTs which are lying vacant and posts of

other categories of teachers and non teaching staff also vacant.

20. The computer education, vocation training, exposure tour, child friendly

environment are the some interventions which need careful watching.

21. The adjustment accounts of the funds received by the BRCCs from DPO

have not been submitted completely even for the financial year 2004-

5,2005-06,2006-07 and 2007-08.

Suggestions:

1. There must be audit of the accounts of the DPO, BRCCs, CRCCs.

2. The administrative control over accounts should be properly administered.

3. The accounts with complete and regular record of Mid - Day - Meal may be

ensured.

4. The mid day meal should be prepared in each school daily.

5. It is found that the Mid – Day - Meal in different sampled schools is not being

cooked properly so it is suggested that fast food may be distributed as Mid- Day

Meal in this part of the state.

6. When local material is allowed to construct the rooms, toilets, boundary wall etc.

then the cost may be determined accordingly at the lowest rates.

7. All the accounts at all levels must maintain properly through cash-books, ledgers

and bank pass books.

8. The teachers must be trained in account keeping.

9. The regular monitoring of accounts may be ensured by appointing S.O.

Accounts in this mini DIET.

10. The coordinator appointed should be empowered to act on behalf of DPO

Lahaul & Spiti in this block which remains cut off from the main land of Lahaul

& Spiti district at least for six months of the year..

11. Furlu leave needs to be curtailed and stopped at any cost.

12. The teacher training needs more activity on the part of teachers and teacher

educators.

13. The misappropriation of the SSA funds may be controlled and discouraged. The

ADC Lahaul & Spiti has spent one lac Rupees on Spiti fair. This amount was

taken out of SSA funds by BRCC upper primary in 2007-08. But he has not

Page 75: 5. Himachal Pradesh - Himachal Pradesh University

submitted the accounts so far. This amount may be refunded from other

administrative expenditure and re-deposited in SSA funds. The administrators

are suggested not use SSA funds for other functions which are included as SSA

interventions.

14. The toilets are not maintained properly. The heads may be asked to maintain the

toilets properly. More toilets must be built through TSC funds.

15. The use of Swajaldhara and TSC may be collaborated with SSA

16. Education department may be asked to monitor and inspect the schools. The

teachers leave the schools without proper records.

17. The playing material may be provided all the schools. The playgrounds may

also be provided to schools.

18. The vocational courses needs vocationally trained teachers. Such type of

teachers may be appointed.

19. The cutting & tailoring, embroidery, computer and other skilled teachers may be

appointed.

20. Deputations policy of providing better station to some sycophants and political

approached must be stopped. The schools of far flung areas must not be forced

to work in the absence of teachers.

Page 76: 5. Himachal Pradesh - Himachal Pradesh University

Financial Statement of Spiti Block:

Sr.

No.

Year Date Grant Amount To whom Adjusted

or not 1 04-05 15.10.04 VEC 1,88,000 Sr. Narender

Rana,BRCC(UP) Adjusted

2. 04-05 15.10.04 TLM 1,27,500 Sr. Narender

Rana,BRCC(UP) Adjusted

3. 04-05 19.1.05 VEC Trg. 8,640 Sh. Chhemed, BRCC

(Primary ) Not Adjusted

4. 04-05 14.3.05 VEC Trg. 25,200 Sr. Narender

Rana,BRCC(UP) Not Adjusted

5. 04-05 14.3.05 R&E 92,000 Sr. Narender

Rana,BRCC(UP) Adjusted

6. 04-05 14.3.05 Maintenan

ce

91,000 Sr. Narender

Rana,BRCC(UP) Adjusted

7. 04-05 14.3.05 Maintenan

ce

2,93,000 Sh. Chhemed Bodh,

BRCC (Primary ) Adjusted

8. 05-06 27.9.05 VEC Trg. 18,000 Sr. Narender

Rana,BRCC(UP) Not Adjusted

9. 05-06 31.3.06 VEC Trg. 14,000 Sr. Narender

Rana,BRCC(UP) Not Adjusted

10. 05-06 23 12.05 Maintenan

ce

80,000 Sr. Narender

Rana,BRCC(UP) Not Adjusted

11. 05-06 23 12.05 Maintenan

ce

3,05000 Sh. Chhemed, BRCC

(Primary ) Adjusted

12. 05-06 23 12.05 R&E 92,000 Sr. Narender

Rana,BRCC(UP) Adjusted

13. 05-06 23 12.05 VEC grant 1,84,000 Sr. Narender

Rana,BRCC(UP) Adjusted

14. 05-06 23 12.05 TLM

grant

1,17,000 Sr. Narender

Rana,BRCC(UP) Adjusted

15. 06-07 18.12.06 Mobilisati

on

30,000 Sh. Chhemed Bodh,

BRCC (Primary ) Adjusted

16. 06-07 18.12.06 VEC grant 20,000 Sh. Chhemed Bodh,,

BRCC (Primary ) Adjusted

17. 06-07 30.3.07 VEC grant 13,000 Sh. Chhemed Bodh,

BRCC (Primary ) Not Adjusted

18. 06-07 22.11.06 Maintenan

ce

3,85,000 Sh. Chhemed Bodh,

BRCC (Primary ) Not Adjusted

19 06-07 22.11.06 Maintenan

ce

50,000 Sr. Narender Rana,

BRCC(UP) Not Adjusted

20. 06-07 20.3.07 Teacher

grant

45,730 Sh. Chhemed Bodh,

BRCC (Primary ) Not Adjusted

21. 06-07 6.7.07 VEC grant 1,84,000 Sr. Narender Rana,

BRCC(UP) Not Adjusted

22. 06-07 2.1. 08 TLM grant 60,000 Sr. Narender Rana,

BRCC(UP) Not Adjusted

23 06-07 2.1. 08 Mobilizati

on

100,000 Sr. Narender Rana,

BRCC(UP) Not Adjusted

24. 06-07 2.1. 08 IED 9600 Sr. Narender Rana,

BRCC(UP) Not Adjusted

Page 77: 5. Himachal Pradesh - Himachal Pradesh University

A. Following Interventions have been Covered under Report

XIII. Opening of Schools (Both Primary & Upper Primary)

XIV. Civil Works

XV. Text Books

XVI. Teachers and Teachers Training

XVII. School Grants

XVIII. Teaching Learning Material (TLM) Grants

XIX. Children with Special Needs

XX. Functioning of VEC

XXI. Mid-Day Meal Scheme

E. Districts Covered ----11 (92%) (year 2007-08)

F. Covered 5% Sample of Elementary Schools/EGS.

G. Compressive Continuing Evaluation

H. Innovative Programmes

Page 78: 5. Himachal Pradesh - Himachal Pradesh University

MONITORING REPORT OF

HIMACHAL PRADESH UNIVERSITY

SHIMLA-5

ON SSA OF

HIMACHAL PRADESH

FOR THE PRRIOD

Oct., 2007 TO March, 2008

TOTAL DISTRICTS OF H.P. –12

DISTRICT COVERED

SHIMLA

Page 79: 5. Himachal Pradesh - Himachal Pradesh University

TOTAL DISTRICTS

IN

HIMACHAL PRADESH = 12

COVERED = 12 (Oct, 2007-March 2008)

Page 80: 5. Himachal Pradesh - Himachal Pradesh University

MONITORINTG REPORT OF SSA ACTIVITIES IN SHIMLA

DISTRICT OF HIMACHAL PRADESH

OCT, 2007 – MARCH, 2008

The Department of Elementary Education, Ministry of Human Resource

Development, New Delhi has entrusted the task of monitoring the implementation of

SSA in Himachal Pradesh to the H.P. University. However, this responsibility, as

directed by the University, has been discharged by the Centre for Adult, Continuing

Education & Extension, since 2003 (for the last four years.) As per MOU signed by the

University, it is supposed to monitor the various activities and programmes under SSA

with objectives of (a) Assessing the progress of implementation of approved plans (b)

Sample check progress and (c) Verify the process and procedure for implementation.

As per the Revised Terms of Reference MI is expected to cover 5% of Elementary

Schools /EGS/AIE Centre in all the districts allotted to it during the period of 2 years.

Further , the MI is expected to visit 25% of the number of districts allotted to it in a

period of six months.

The MI in strict compliance of the aforesaid Revised Terms of Reference selected

district Shimla which was left in HP for writing the Monitoring Report (Oct.2007 to

March, 2008) for the first six months of 2007-08 and selected 5% sample of

primary/upper primary schools, BRCs and CRCs from the district under reference to

verify the status of implementation of various programmes under SSA in H.P. 11

districts have already been covered by the MI.

Organization of the Report

The monitoring report has been organized and presented under the following two

sections.

Section-1: Methodology of Writing the Report

Section-11: Main Body of the Report.

Page 81: 5. Himachal Pradesh - Himachal Pradesh University

Section-1

Methodology Adopted for Writing of Monitoring Report:

This section includes the method adopted, tools used and details regarding the

population and sample:

I. Method of Data Collection:

The Survey Method was adopted for collection of data from the sampled

Primary/upper primary schools, BRCs and CRCs from district Shimla.

B Tools:

The following tools were developed and used by the MI to collect the relevant data:

1.Interview- cum –Observation Schedule based on the Monitoring Format

developed by NCERT.

2. Attendance Sheet for recording Students’ Attendance

3. Field Diary for recording observations.

C Population and Sample:

Details of the population of primary and upper primary, schools and EGS, total

no. of BRCs, CRCs, educational blocks of Shimla district and sample taken by MI are

Page 82: 5. Himachal Pradesh - Himachal Pradesh University

given in the following table:

Details of population and sample of PS/UPS, BRCs CRCs, BRCCs , CRCCs ,NGOs,

and EGS:

Total No. Sample items

Primary Schools 1635 86

Upper Primary Schools 643 51

Total 2278 137

Educational Blocks 20 18

NGOs 1 1

BRCCs ( Primary) 20 18

BRCCs ( Upper Primary) 15 15

BRCs 20 18

CRCs 322 37

Day Care Centre -- 2

Home based programme -- 1

KGBV 1 1

List of Primary and Upper Primary Schools taken as sample:

Name of School Name of Block

1. GPS Jubber Sunni Block

2. GPS Basantpur Sunni Block

3. GPS Neen Sunni Block

4. GPS Ayog Sunni Block

5. GPS Nadukhan Sunni Block

6. GPS Bagain Sunni Block

Page 83: 5. Himachal Pradesh - Himachal Pradesh University

7. GHS Neen Sunni Block

8. GSSS Basantpur Sunni Block

9. GCPS Mashobra Mashobra Block

10. GPS Paindly Mashobra Block

11. GCPS Dhalli Mashobra Block

12. GCPS Baldeyan Mashobra Block

13. GPS Durgapur Mashobra Block

14. GMS Durgapur Mashobra Block

15. GSSS Baldeyan Mashobra Block

16. GCPS Chamyana Mashobra Block

17. GSSS Chamyana Mashobra Block

18. GCPS Sandhu Matiana Block

19. GPS Runkali Matiana Block

20. GCPS Kathog Matiana Block

21. GHS Sandhu Matiana Block

22. GHS Kathog Matiana Block

23. GSSS Matiana Matiana Block

24. GPS Dakana Matiana Block

25. GCPS Theog Block Theog

26. GPS Rahighat Block Theog

27. GCPS Banni Block Theog

28. GPS Deorighat Block Theog

29. GPS Bhakhalati Block Theog

30. GPS Gallu Block Theog

31. GMS Banni Block Theog

Page 84: 5. Himachal Pradesh - Himachal Pradesh University

32. GMS Parala Block Theog

33. GCPS Nerwa Block Nerwa

34. GMS Shawala Block Nerwa

35. GSSS Nerwa Block Nerwa

36. GPS Padam Nager Block Rampur

37. GPS Bhadrash Block Rampur

38. GCPS Duttnagar Block Rampur

39. GPS Scanevi Block Rampur

40. GCPS Nogli Block Rampur

41. GCPS Racholi Block Rampur

42. GMS Racholi Block Rampur

43. GCPS Rampur Block Rampur

44. GSSS Rampur Block Rampur

45. GCPS Dochi Block Jubbal

46. GCPS Jubbal Block Jubbal

47. GGPS Jubbal Block Jubbal

48. GMS Dochi Block Jubbal

49. GGHS Jubbal Block Jubbal

50. GSSS Jubbal Block Jubbal

51. GCPS Bajrolipur Block Deha

52. GPS Blaghar Block Deha

53. GHS Bajrolipur Block Deha

54. GCPS Domehar Block Kotkhai

55. GCPS Kotkhai Block Kotkhai

56. GMS Domehar Block Kotkhai

Page 85: 5. Himachal Pradesh - Himachal Pradesh University

57. GGSSS Kotkhai Block Kotkhai

58. GCPS Nankhari Block Nankhari

59. GPS Addu Block Nankhari

60. GPS Noon Block Nankhari

61. GPS Shilla Block Nankhari

62. GMS Noon Block Nankhari

63. GMS Shilla Block Nankhari

64. GMS Addu Block Nankhari

65. GSSS Nankhari Block Nankhari

66. GPS Kanda Block Kumarsain

67. GPS Swarvakhad Block Kumarsain

68. GPS Patukhara Block Kumarsain

69. GPS Banahav Block Kumarsain

70. GCPS Chamola Block Kumarsain

71. GCPS Baragoan Block Kumarsain

72. GSSS Baragoan Block Kumarsain

73. GMS Kanda Block Kumarsain

74. GPS Dawarch Block Sarahan

75. GPS Bathara Block Sarahan

76. GPS Kaley Block Sarahan

77. GCPS Shahdhav Block Sarahan

78. GCPS Jeori Block Sarahan

79. GCPS Sarahan Block Sarahan

80. GMS Bathra Block Sarahan

81. GMS Shahdhav Block Sarahan

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82. GPS Samoli Block Rohroo

83. GGPS Rohroo Block Rohroo

84. GCPS Tandoli Block Rohroo

85. GMS Tandoli Block Rohroo

86. GSSS Samoli Block Rohroo

87. GCPS Rohrru Block Rohroo

88. GSSS Rohru Block Rohroo

89. Astitav Special School Block Rohroo

90. GPS Gujanmoli Block Tikkar

91. GPS Fruinkoti Block Tikkar

92. GPS Pojarli-4 Block Tikkar

93. GPS Gadhari Block Tikkar

94. GCPS Tikkar Block Tikkar

95. GPS Banchhunch Block Tikkar

96. GMS Gujanmoli Block Tikkar

97. GSSS Pojarli-4 Block Tikkar

98. GSSS Tikkar Block Tikkar

99. GCPS Chaura Maidan Block Shimla

100. GCPS Summer Hill Block Shimla

101. GCPS Kaina Block Shimla

102. GCPS Boileauganj Block Shimla

103. GMS Karyachi Block Shimla

104. GMS Banuti Devi Block Shimla

105. GHS Chaura Maidan Block Shimla

106. GSSS Summer Hill Block Shimla

Page 87: 5. Himachal Pradesh - Himachal Pradesh University

107. GSSS Boileauganj Block Shimla

108. GSSS Totu Block Shimla

109. GSSS Summer Hill Block Shimla

110. GPS Panesh Block Ksumpti

111. GPS Khelchra Block Ksumpti

112. GPS Ghandal Block Ksumpti

113. GPS Moolbari Block Ksumpti

114. GPS Mohari Block Ksumpti

115. GPS Taradevi Block Ksumpti

116. GPS Bhajyar Block Ksumpti

117. GCPS Halog Block Ksumpti

118. GCPS Shakrah Block Ksumpti

119. GMS Kachighati Block Ksumpti

120. GMS Bhajyar Block Ksumpti

121. GHS Nehra Block Ksumpti

122. GPS Thaitwari Block Chhauhara

123. GPS Kaloti Block Chhauhara

124. GPS Shavkuli Block Chhauhara

125. GPS Badiyana Block Chhauhara

126. GPS Ramai Block Chhauhara

127. GPS Amlatoo Block Chhauhara

128. GPS Tangnu Block Chhauhara

129. GCPS Dhamwari Block Chhauhara

130. GCPS Pekha Block Chhauhara

131. GHS Tangni Block Chhauhara

Page 88: 5. Himachal Pradesh - Himachal Pradesh University

Block Chhauhara

132. GHS Janglikh Block Chhauhara

133. GSSS Pekha Block Chhauhara

134. GSSS Dhamwari Block Chhauhara

135. GSSS Kaloti Block Chhauhara

136. KGBV Chirgaon Block Chhauhara

137. GPS Chilla Block Chopal

138. GMS Chilla Block Chopal

139. GMS Jorna Block Chopal

140. GPS Sainj Block Sunni

Section –11

Main Body of the Report

This Section carries the main body of the Monitoring Report which includes the

observations of MI with regard to the status of implementation of various activities and

programmes related to SSA by the implementing agency, namely - SSA, HP. For

meaningful and systematic presentation of the Monitoring Report, this section has been

divided into sub heads, as per the requirement of the Monitoring Format provided to the

MI by Department of Elementary Education, MHRD, New Delhi.

A - Opening of New Schools:

A – District Shimla

In the financial year of 2006-07, 47 schools were upgraded from primary to upper

primary i.e. middle schools. The number of upgraded schools from primary is 55 in the

financial year of 2007-08.

Out of these 55 upper primary schools 8 schools have not been made functional so

far. MI has visited two new schools and sent one of its representative to GMS Kharshal

Page 89: 5. Himachal Pradesh - Himachal Pradesh University

and got the following information shown in the table.

Name of

school

Block Land

identified

for

construction

of building

VEC/SMC

received

fund for

Constr-

uction

Construc-

tion

Started

Teachers

posts

Sanct-

ioned

Fill-

ed

One time

grant TLE

of

Rs.10,000/-

Or

Rs.50000/-

GMS

Bhajiar

Kasumpti Yes Yes Not yet 5 5 Yes, but no

purchasing

has been

done so far

GMS

Kharshal

Jubbal No No Not yet 5 1 No grant

GPS Thaitwari No No No Nil No

Note:

� The Kharshal school is being run by collaborating with GMS Tharta while

GPS, Thartwari is being in the campus of GPS Tangnu.

� There is no Bank Pass books of VECs & Expenditure statements of the above

mentioned schools with the In charges to verify the availability of funds.

B-I Civil Works In Progress (2007-08):-

Category of Civil Work Reported Statement Actual Statement

according to sampled

schools

CRC 64 17

BRC 1 --

School Building -- 02

Additional Class room 300 50

Drinking Water 56 23

Toilets/Urinals 81 52

Boundary Walls 75 05

Kitchen Shed 17 03

Electrification -- 75

Major Repairs 62 0

B-III Training of SMC/VEC for Civil Works:

Training to VEC members about Civil work in sampled schools

Yes % No %

84 61% 53 39%

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B.IV. Community manual for civil works prepared at district level by DIET/State

Project Director.

Community manual for Civil work available or not in sampled schools

Yes % No %

1 96 71 41 29

B-V Construction of Ramps in Schools:

Whether a ramps is being constructed in new schools and existing set

Yes % No %

1 106 78 31 22

B-VI Maintenance of Separate Account of Funds by VECs/SMCs:

Funds for construction

Yes % No %

a 113 82 24 18

Material for construction

Yes % No %

b. 113 82 24 18

B-VII,VIII Technical Supervision and Frequency of Visits for the Supervision of

Civil Works:

a) District level - JE + SDO Vacant

b) Block level - JE

c) Schools level – JE + Schools Incharge and VEC President.

B VIII Number of times the technical supervisor visited and guided the construction

site:

a. Foundation state 100%

b. Lintel 100%

c. Roof State 100%

But in some of the cases the contractors/VEC Presidents have ignored the advice

of the technical staff (JEs) and continued the construction works even on objections

raised by JEs.

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B-IX Convergence between Swajaldhara and Total Sanitation

Campaign (TSC)

In this district there is convergence of Swajaldhara and Total Sanitation

Campaign with SSA .There are only 24 units where the convergence of swajaldhara and

TSC have been seen. In 113 sampled schools there is no convergence of swajaldhara and

TSC. It is SSA work only.

B-X Agencies Involved in the construction of Drinking Water Facilities in Schools:

a. Specialised Agency 113 82%

b. VEC with IPH 24 18%

c. SMC nil nil

B-XI Convergence With TSC:

Yes, there is convergence in this district between TSC and SSA for toilets. The

quantum of funds available for toilets is 100% out of TSC where ever it constructs the

toilets in the schools. 82% of the toilets in sampled schools have been constructed out of

SSA funds.

B-XII MI’s Impression of Quality of Construction:

poor Average Good

37 40 60

27% 29% 44%

C.I Text Books:-

C-I Number of Children Receiving Free Text books:----32681

C. iii Is there any delay in distribution of text books: No

a. Date of receiving the text books : The date of receiving the text books varries

from 25th

Feb.2008 to 1st weak of March, 2008.

b. Date of opening the school: Winter closing schools reopen on 16th

Feb. in every

year.

c. Summer closing school reopen after the 1st of April every year. Shimla district has

both winter closing and summer closing schools.

Note: The DPO Shimla has received the note books on Feb.16,2008 and distributed

these books to all BRCCs w.e.f. 18th

to 23rd Feb.2008. These books further

distributed to all SC/ST. and Girls general category.

D.School Grants:-

D- I-II Number of Primary and Upper Primary Schools approved for School

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Grants & Release of Funds:

I. The school grant of Rs.2000/- to per school has been distributed to all the

sampled schools i.e. to 100% schools.(Primary school 1616& upper

primary school 646)

II. This grant was released to VEC accounts of all the sampled schools in the

last week of August. All the schools have received schools grant by

Oct.2007 except a few which got in March.

III. The grants of different types to the sampled schools have been received as

follow:

No. of sampled

schools

July,

2007

Aug.

2007

Sep.

2007

Oct.

2007

March.

2007

Nil

137 32 6 68 15 7 9

23.3% 4.4% 49.4% 10.9% 5.1% 6.5%

(b) was there any delay in the receipt of the grants?

Total sampled school

137 Yes 7 5%

No 121 88%

Nil 9 7%

(c) The schools grant was utilized to purchase.

� Chairs, tables, black boards, chalks, stationery articles, wall clocks,

daries mats and the articles needed for running the office of the school.

D-V Utilization details

No. of sampled

schools

Schools with % utilisation Not utilization No information

137 96 71% 14 10% 25 19%

H. Teachers and Teacher Training:-

E. IV

The VEC/Panchayat is not empowered to make decentralised recruitment of

teacher. It is PTA/MTA who is empowered for the appointments of teachers. The PTA

has been authorised for making recruitment. The H.P. Government has laid down criteria

for the appointment decentralized recruitment of teachers under the directions of

Himachal High Court. Only 20% of the total recruitments are satisfactory according to

the local communities. Such appointments were made during 2003 to 2006 during

previous regime of congress government. The new government appointed one committee

to look into the fairness of such appointments. The committee has submitted its report.

For the time being the state government has allowed to work all so recruited teachers.

Page 93: 5. Himachal Pradesh - Himachal Pradesh University

E-V: No. of Teachers Sanctioned in the sampled schools: - 675

E-V: No. of Teachers in position in the sampled schools: - 636

E-V: No. of Teachers present on the dates of visit by MI in the sampled schools: -

500

E-V: No. of Teachers absent on the dates of visit by MI:- 136

Names of absentees are not being recorded here.

E-VI Status of Rapport Between Children and Teachers:

No. of Schools Bad Average Good No information

33 58 44 2 137

24% 42.33% 32.1% 1.57%

E-VII Teachers Training

(E) BRCs, CRCs in majority are the venues of teachers training and where the BRCs

and CRCs have not been built. The avenues at such places are selected at the

easiest approachable schools.

(F) The contests of Training are CCF, TLM, AADHAR and hard spot in curriculum,

teaching methods, DISE preparation, subject training, account keeping, sports &

library managements etc.

(G) Who are the Trainer?

Master trainer who are known as resource persons are the trainers.

(H) The organisers get the feed back after the completion of training. But it is not

done in a scientific and well planned manner.

E.VIII: All the teacher striving in the Schools:

None of teachers got 30 days orientation training in this district.

(IX): No of teachers given refresher training of 60 days or more than three months—

NGO appointee teachers.

Mode of Training---Distance,--- Contact Programme.

Venue of training--- Bhuj Opening University, Bhopal.

Module and content of training- How to maintain the IED children.

(X) Satisfaction level of Training:

The training is not satisfactory. The reason is that there is no attitudinal change

among the trained teachers. They are sticking to the old and traditional methods of

Page 94: 5. Himachal Pradesh - Himachal Pradesh University

teaching & learning. They are not turning pro-active. It can be easily seen in the class

room teaching. The MI has observed it in the sampled schools.

The teacher like to get training in TLM preparations, account maintaining, class-

subjects contents and new teaching strategies hard spot, teaching method, knowledge

(subject), teaching subjects and management.

E-XI - (a) Role of BRCs and CRCs:-

The academic support by BRCC/CRCC to the teachers:

a. All the BRCs and CRCs are controlled by BRCCs and CRCCs. The

degree of effectiveness as perceived by the teachers is not effective.

b. No. of visits to the schools.

• BRCC – The record of the visits of the BRCCs are not available in

sampled schools. They are not maintaining the diaries of visits of

different schools. Moreover, there version is that they are over

laded of the correspondence between DPO office and BRC.

• No record of CRCCs visits is there in schools except a few cases.

The plea of the CRCCs is that the teachers of cluster schools in

each month and the necessary guidance is provided on that day.

The CRCCs actually are in the habit of asking the cluster school

teachers to bring the various registers to the CRCs on monthly

meeting and they put their signatures on that day.

c. The type of the programmes conducted by BRCC/CRCC.

Yes No

a. Pedagogic improvement -- No

b. Administrative improvement Yes --

c. Model lessons in class room -- No

d. Helping teachers to difficult topics -- No

e. Conducting of random tests for children -- No

f. Any other, they help in account and doc.

preparation

Yes --

E.XI (d) Did BRCs/CRCs –BRCCs/CRCCw extend the academic support to your

EGC/AIE centre ----------Yes.

The BRCs and CRCs get the teaching and leaning material from DPO. The Evs

are trained in BRCs and CRCs for two days or more. The equipments and

teaching/leaning support are provided by BRCs and CRCs. The mid –day meal is also

provided to EGSs/AIEs by BRCs and CRCs. In a way it can be said that the EGSs and

AIEs are totally depending upon BRCCs/CRCCs and BRCs/CRCs.

In this district all the EVS are provided one month training i.e. 30 days to

strengthen them in the DIET Shamaghat.

Page 95: 5. Himachal Pradesh - Himachal Pradesh University

F. Teaching Learning Materials [TLM]

F.iii.a. The date of receipt of TLM grant by the Teachers.

The TLM grant for the session 2007-08 has not been distributed in 95% of school

till March, 2008. It has been distributed in the end of Feb. and in March 08 in 5%

schools.

F.b.-1 In some of the schools the utilization of the TLM grant for the session 2006-07

has not maintained while in 90% of the school it has been properly recorded the details

of the previous years is common in all the schools. Charts, models, dictionaries, globe,

note book, drawing sheets etc. In the session 2007-08 there is no question as it was

utilization of TLM grant as it was not distributed in 95% of schools. Where as it has been

distributed among 5% of schools, it has not been utilized by any of the teacher.

F.c-2. Whether TLM displayed in classrooms or kept separately:

Displayed in Class rooms (for the session 2006-07)

No. of schools Yes % No %

137 60 44 77 56

Kept separately

No. of schools Yes % No %

137 77 56 60 44

F.d. Nature of TLM by students:

� Models, note-books, white papers sheets.

� Charts, drawing sheets, colours, sketch pens.

� Globes, dictionaries.

� Pencils, sharpeners, rubbers etc. (hand made and ready made material)

F.e- Are Children using them as well ?

No. of schools Yes % No %

137 68 49.5 69 50.5

F.f. There are very good examples of using and preparation of TLM. In all the BALA

features schools the teachers have been encouraged to prepare TLM properly and as

lesson wise need based. Devnagar-Moolbari, GMS, GCPS, totu, GCPS-Summer Hill,

GPS-Nankhari, GHS-Nehra, GPS Nehra. Some schools are preparing TLM corners in

every class-room e.g. GSSS Totu.

F.g Have the teachers received any training on TLM develop and use? Yes If so----

When—June, July, August, 2007. Duration eight days’ teachers training programme.

Venue--- It was conducted in each education block of the district.

Who were the Trainers? -Resource persons from schools and DIET.

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F.h Was the cross sharing and demonstration of good practices amongst teachers

done:

No. of Block Yes % No %

20 16 80 4 20

G. EGS and AIE ( NRBC) RBC:-

Total EGS Centre —18

Monitored as sample - 02

iii) The number of children:

a) Enrolled - 73

b) Actually attending the Centre – 67

iv) a) The No. of EVS working -2

b) The No. of EVS trained - 2

c) Kind of training to them –Teaching & Learning.

� Duration-1 months in every year.

� By whom: DIET/BRC/CRC/NGO

� Modules used: JBT

� Are they appropriate? Yes.

� EVs feed back on the training:- Effective

v) a) Whether the EVS are given academic support by the BRC/CRC : Yes

b) The frequency of such academic support: very less.

c) Whether any instruction have been issued by DPO on this? Yes

vi) a) The educational qualification of EVS:1-B.A.Bed.2. B.A. M.A.

(prescribed +II)

b) The training received: From DIET.

c) Academic support received: From DIET

vii) a) The amount of monthly honorarium received by the EV: Rs.1000/-

b) Mode of payment: IN CASH 50%/By bank account – 50%

c) Whether there is any delay in payment of monthly honorarium: 50% Yes

No---50%.

d) From whom it is received? VEC/BEO/Schools Teacher. Ans. -----CRCCs.

e. The date on which the honorarium for the last month was received: Feb.2008

and April, 2008.

viii) Whether EV in regular in attendance: Yes.

xi) Whether the actual up-gradation of the EGS Centre has taken place? Nil

x) Has the land for construction of the upgraded pry. school (from EGS) been

identified? Nil

xi) Whether VEC/SMC etc have received any funds for construction of schools.- No

xii) a) Has the construction started ? No

� Foundation - Nil

� Lintel - Nil

� Roofing - Nil

xiii) a) No. of teachers sanctioned for new upgraded---Nil.

b) Have teacher been appointed: Nil

c) Are the teachers in position : Nil

Page 97: 5. Himachal Pradesh - Himachal Pradesh University

xiv) a) The no of children actually mainstreamed from EGS/AIE Centres

during the last academic year: Yes, 26 students in Govt. Centre Primary

School Tutu.

b) Whether the mainstreaming has been done in:

� Private School -No

� Govt. Aided School - No

� Govt. Schools- - yes

c) Difficulties, if any experienced in mainstreaming of students—yes. The

parents are not interested to send their ward to schools. Children are also

reluctant..

xv) Infrastructure available in the EGS/AIE Centre:

� Durries/Mats - Yes

� Black boards - Yes

� Books - Yes

� TLM - Yes

� Any other specify - charts, globe & box. Utensils, LPG Gas.

xvi) Whether MDM is being served to the children in EGS/AIE Centre: Yes

xvii) The No’s children: a) Enrolled in EGS/AIE Centre/Course; Boys: 53

b) Actually present on the day of visit boys: 47

xviii) The achievement level of children’s studying in EGS/AIE: Average.

xix) The rapport of EV with the children: Good

xx) a) Whether EGS/AIE centre are using -School text books - Yes

- Any other material - Yes

b) If latter, please specify the details of those TLM, Flash Card etc.

c)If text books then, whether the children have:

1) Received free text books in all subject taught to them : Yes

2) Received text books in some subject in all subject: Yes

3) No Text book was received: Yes

d) Was there any delay in supply of books? (Books supplied within a week of the

starting of the centre: If yes, reasons for delay: No

H. Children With Special Needs (CWSN):-

H.(ii) a) How many children been provided with aids and appliances in the current

financial year: 120. The MI team verified it in one in sample school.

b) Names of aids and appliances: i) Spectacles ii) Wheel Chair ii) Hearing

Page 98: 5. Himachal Pradesh - Himachal Pradesh University

aids,CP chairs, crutches, Sticks etc.

v) Whether the school has been provided with ramps --Yes, 300 ramps have been

constructed in the distric.

vi) How many children have been provided home based support in current financial year?

Total children cover under HBP-415. The MI visited Astitva special school which

is provided service to 13 home based children. 6 children are bed ridden. MI has visited

one of the six children at home. This schools is being run by NGO.

vii) How many parents have been given counselling during the current financial year:

Respondents: I) VEC. II) School Teachers.

240 parents have been given counselling during the year as per DPO.

The number of CWSN children:

viii. (a) State to be enrolled: 4512

3349 have been enrolled in primary and upper primary and EGS in this district.

Out of school total identified of all types of disability – 415 ( Data from DISE

DIET)

K- District Information System for Education: DISE :-

Whether data capture format have been supplied to your school by August?

No. of schools Yes % No %

137 137 100 Nil Nil

(b) Whether these guidelines are available?

The VEC president or members were not available in any of the sampled schools to

be checked whether there are guidelines of powers to VEC issued by SPO/DPO

iii) Whether ad-equated representation to women has been given in--- (a) VEC—Yes.

No. of schools Yes % No %

137 137 100 Nil Nil

No. of women in VEC. There are almost 2 women members in number in each

VEC in the sampled schools. It has been fixed by the SPO in the format to constitute the

VEC for each school.

iv) Meeting of VEC

a) Frequency – It is quarterly, half yearly and even more than eight months gap

between two meetings in most of the VECs.

b) Actual dates of meeting in the last six months .In most of the sampled schools

the meetings have not been convened in the last six months. The frequency of the

meetings have been already mentioned. In some sampled schools the meeting

dates falls in Sept. Oct. Nov. Dec.07 Feb. and March,08 etc.

Page 99: 5. Himachal Pradesh - Himachal Pradesh University

c) Total number of members of each VEC has been fixed 08 (eight) as per SPO

constructions.

d) The members are not particular to attend the meetings of VECs regularly. The

teachers of the schools are too critical of the irregularity of VEC members.

According to teachers the VECs members do not bother to attend the meetings

even on repeated invitations.

e) Whether women and SC/ST members of these bodies participate regularly. The

behaviours of women and SC/ST members is the same as that of general category

members to attend the meetings.

v) a) Whether the members of VEC have been oriented?

No. of schools Yes % No %

137 137 100 Nil Nil

b) %age of members oriented: 85 % of VEC members have been oriented.

c) Who conducted the training of VEC.: CRCCs or the Incharges of SSA

activities in the particular school.

d) What is the VECs perception of the training:

No. of VECs Poor Average Good

137 30 90 17

vii) Whether VEC is maintaining proper records of funds received by them? The record is

maintained by the member secretary for SSA in Schools.

No. of schools Yes % No %

137 125 91 12 9%

K.iv.Whether any training has been imparted the teachers for filling up date in data

capture format.? If Yes.

Training to the teachers for filling up data in the data capture format:

d) When - During the Teacher training in June.2007

e) Where - At the venues of teacher training in each block.

f) Duration- One session

O- Functioning of VECs:-

No. of schools Yes % No %

137 137 100 Nil Nil

ii (a) The copy of guidelines of on delegation powers to VEC/SMC was issued by

State Project Officer/DPO has been issued to each and every school as reported by

BRCCs/CRCCs and teachers of the sampled schools.

Page 100: 5. Himachal Pradesh - Himachal Pradesh University

ii.(b) Whether these Guidelines were available with VEC or not? No VEC member

was available in the sampled schools to be enquired about the guidelines availability with

them.

iii. Whether adequate representation to women has been given in –

(a) VEC - Yes. In every VEC in sampled schools there are two minimum women -

one from Angan Bari and one from Mahila Mandal.

(b) There is no SMC in any of the sampled schools.

iv. Meeting of VEC

a. The frequency of the VEC meeting varies from quarterly to yearly or more time.

The VEC of 85% of sampled schools are not serious about holding its meetings regularly.

b. The dates of holding the VEC meetings in the last six months - only 10% of the

schools are conducting VEC meetings with in the gap of six months. 90% of the sampled

schools have not conducted the VEC meeting with in the last six months.

c. The total number of the members has been fixed six in this district for each VEC out

of which two members must be women.

d. 50% of the members of the VEC attend its meeting regularly whenever the meetings

are convened.

e. The Women and SC/ST members of VEC attend the meetings regularly whenever the

meetings are convened.

v. a. Whether the members of the VECs have been oriented: - As per the statement

of BRCCs the VEC of 58 schools has been oriented but in the sampled schools the MI

found on quarries that no members of VECs of any sampled schools has not been

oriented during 2007-08.

v.b . % of members oriented during 2007-08 in sampled schools nil.

v.c. Who conducted the training? Principal/Headmaster as per statement of BRCC.

v.d. The VECs perception of the training is very poor as per observation of MI team.

vii. The records of the VECs funds are kept by the school Incharges of that area. But in

the sampled schools the records of the VEC funds are not prepared in the majority of the

schools.

N. Staffing at District Level:-

Page 101: 5. Himachal Pradesh - Himachal Pradesh University

Vacancy Position of Teaching and Non-Teaching staff as on 31.3.2008 in r/o DIET-

Shimla.

Sr.No. Name of Posts No. of

sanctioned post

No. of filled

post

No. of

vacant post

1) Lecturer English 2 2 --

2) Lecturer Hindi 2 2 -

3) Maths 2 1 1

4) W. Exp. 1 1 -

5) Education 3 2 1

6) Phycology 2 1 1

7) Science 2 2 -

8) Social Science 2 2 -

9) Music 1 1 -

10) Art 1 - 1

11) ET 1 1 -

12) P&M 2 2 -

13) Yoga Teacher 1 1 -

Non Teaching

I. Supdt. 1 - 1

II. Sr. Asst. 1 1 -

III. Jr.Stenographer 1 1(on daily

wages)

-

IV. Clerk 2 1 1

V. Asstt. Librarian 1 -- 1

VI. Lab Attendant 1 1 -

VII. Peon 2 2 -

VIII. Chowkidar 1 1 -

IX. Safai Karmchari 1 1 on daily

wages)

-

O- MID- DAY MEAL (MDM) SCHEME:-

O-1 Whether the School is daily serving hot Cooked Food ?

Students Teachers Parents

Yes No Yes No Yes No

Yes -- Yes -- Yes

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O-2. Whether the same food is served every day?

Students Menu Register Teachers

Yes No Yes No Yes No

-- No -- No --- No

O-3. What are the food items are being served?

Students Teachers Parents

Yes No Yes No Yes No

Rice Yes -- Yes -- Yes --

Dal Yes -- Yes Yes

--

Patato Yes -- Yes

Yes

--

Green Vegetables Yes -- Yes

Yes

--

Pumpkin Yes -- Yes

Yes

--

Brinjal Yes -- Yes

Yes

--

Any other Yes -- Yes

Yes

--

O.4 Whether green vegetables are being added in the meal?

Students Teachers Parents

Yes No Yes No Yes No

Yes -- Yes -- Yes

O.5 Whether fruits eggs are being served?

Yes No

Fruits -- No

Eggs -- No

Page 103: 5. Himachal Pradesh - Himachal Pradesh University

O.6. Whether children are happy with quality & quantity of meal?:

Yes No

Quality of meal Yes --

Quantity of meal Yes --

100% children are happy with quantity and quality of meal.

O.7 Whether children are given micronutrients ?

Items Yes No

a) Iron Yes No

b) Folic Acid Yes --

c) Vitamin A Yes --

d) Deworming Yes --

O.8 Percentage of children:

A. Who took MDM provided by Schools 99%

B. Who Carried their tiffins from home 1%

O.9.Who is cooking and Serving Meal?

Yes No

A. Cook/helper appointed by the Education Dept. Yes --

B. Self help group -- No

C. N.G.O. --

No

D. Contractors --

No

E. Any other (Youth Club) --

No

Page 104: 5. Himachal Pradesh - Himachal Pradesh University

O.10.Is the cook/helper as under privileged person as envisaged in the guidelines?

Male Female

SC

ST

A. Cook 20% 80% -- 5%

B. Helper 2% 98% -- 5%

80% Female and 20% male used to cook the meal and they all are belonging to

under privileged class.

O.11. Monthly remuneration of the cook and helper?

It varies from Rs.200 to Rs.400 in the sampled schools.

O.12. Is the payment regular.

80% schools payments is not regular but 20% schools payments is regular.

Whether a pucca kitchen shed is available?

The pucca kitchen shed is not available the food is being cooked in one of the class room.

Any how 17 kitchen sheds have been sanctioned in the district out which 12 have

been constructed 4 are incomplete, the working of one has not started.

O.13..Whether food grains and other food items stores at safe place?

Yes.

B . Place of storing: Either in the Class rooms. Where the MDM is prepared in the office

of the School.

O14. Whether potable water is available for?

a) Cooking Yes

b)Drinking Yes

15. Whether utensils used for cooking food are adequate?

Teachers Organisation

Yes No Yes No

Yes -- Yes --

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O.16 What is the kind of fuel used?

Yes No

A. LPG Gas Yes

B. Fire wood -- No

C Kerosene Stove -- No

O.17. General impressions of the environment with particular attention to the

following:

Among

students

Very good

No. of schools

Good

No. of schools

Fair

No. of schools

Poor

No. of schools

Safety 11% 21% 58% 10%

Hygiene 10% 25% 55% 10%

Cleanliness 12% 27% 46% 15%

Discipline 13% 26% 49% 12%

18.(i) Whether children are being encouraged to :

No of schools

Yes

No of

school

No

Wash there hands before & after the consumption of

MDM

Yes --

Take & eat meal an orderly manner -- No

Conserve water while washing dishes Yes --

Page 106: 5. Himachal Pradesh - Himachal Pradesh University

18.ii Is there any discrimination of?

No of schools

Yes

No of schools

No

Caste 0.5% --

Gender -- No

19. Extent of participation by Parents/VECs/ Panchayats/Urban bodies in regard to:

a)

Among students Very good

No. of

schools

Good

No. of schools

Fair

No. of schools

Poor

No. of schools

Daily supervision of

MDM programme

Parents

-- -- -- 100%

Daily supervision of

MDM programme

Teachers

25% 50% 25% --

Contribution in cash/kind

Parents

Nil Nil Nil nil

Contribution in cash/kind

Teachers

Nil Nil Nil nil

Any other matter: Nil.

Page 107: 5. Himachal Pradesh - Himachal Pradesh University

20.(a) whether the programme is being inspected regularly?

Teachers Parents

Yes No Yes No

Yes 0 Yes

If yes, by whom? Teachers and parents at the ratio of 10:1

With what periodically: Teachers daily parents occasionally.

(b) Records regarding roaster from level Officer in charge of the MDM programme to be

checked: Not checked. In sampled schools the record of MDM was not properly

maintained except one school. BEEO is the block level officer in charge of the MDM

from the side of H.P. Education department at block level.

P- Additional Items to Check During Schools Visit by MI

1. Total number of days functioned during the last academic year:241-246

2. Whether school has ?

Yes % No %

Clean environment 80 58 57 42

Good buildings 120 88 17 12

Playgrounds 30 22 107 78

Good classrooms with proper roof 137 100 Nil Nil

Good classrooms with proper widows 60 44 77 56

Good classrooms with proper lighting 60 44 77 56

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4. a.Whether classes have?

Yes % No %

Proper sitting arrangement for children 40 29 97 71

Black Board 137 100 Nil Nil

TLM 97 71 40 29

4. Availability of health camp facilities during the past six months.

Yes No

---- No

5. Whether Schools has:

Total no. of Schools Yes % No %

137 40 29 97 71

(b) Use of play materials: Only a few students are selected by the sports teachers to use

the play materials. It is not available to all students.

6. (a) No. of children enrolled in sampled school:

Male Female Total

No. of children enrolled 3909 4269 8178

No. of children presentation the

day of MI

3654 3844 7498

7. Whether there is low attendance :No

(b) Reasons for absence: The attendance was not low. The above mention absentees

are the total of 137 schools on the days of MI visit.

14. Steps taken to promote attendance :

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a) By the School : The School environment is made encouraging by promoting various

activities.

b) By the VEC- The VEC members encourage the teachers by supporting them.

c) PTA is the most important organisation which encourage the parents to keep up

attendance in the schools by facilitating their wards.

15. Process of assessing achievement level of students:

Written Test

Class Weekly Test Monthly Test Term Test Oral Test CCE

I. Nil Nil Yes Yes Yes

II Nil Nil Yes Yes Yes

III Nil Nil Yes Yes Yes

IV Nil Nil Yes Yes Yes

V Nil Nil Yes Yes Yes

VI Nil Nil Yes Yes Yes

VII Nil Nil Yes Yes Yes

VII Nil Nil Yes Yes Yes

16. Rapport of children with the teachers:

Class Poor Average Good

I 15% 50% 35%

II 20% 50% 30%

III 10% 60% 20%

V 0% 40% 60%

VI 0% 40% 60%

VII 0% 30% 70%

VIII - 10% 90%

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17. Whether the school has:

No. of students

Male

No. of students

Female

Over age children 3 1

Under age children Nil --

18. No. of dropped out children during the previous six months

Up to Class IV Nil

Up Class V to VIII Nil

Whether the dropped out students are continuing their education in private schools?

N.A.

19. No. of retained students from the previous year:

Class Total no. of

students

No. of Retained

students

%

I 1023 222 21.70

II 856 102 12

III 951 82 8.6

IV 1052 60 5.7

V 1027 53 5.1

VI 1338 209 15.6

VII 1161 127 10.9

VIII 1226 181 14.7

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Suggestions for Quality Improvement

Strengths of SSA in Shimla district.

The area of this district is known as cold desert of the Himalays. The population is

scattered. It is restricted to some naturally safe habitats. The natural havoc is obvious as

the glaciers roll down. Even then the people of this area are living from time immemorial

bearing all the problems of life and death. The people are God fearing. Most of them

believe in Buddhism and others are Hindus. These are very tuff people who face all the

calamities.

17. Bala feature has been depicted GMS in better way in the district e.g.

Moolbari.( Devnagar

18. In some places the construction work is exemplary.

19. TLM the science teachers of GHS-Nehra has produced quality TLM

improvised by his own efforts.

20. Day care centre totu and Astitav at Rohru are working well.

21. The morning assemblies GHD-Chaura maidan, GSSS-Rohru, GSSS-

Dhamandary were conducted in a nice way.

22. In GMS Moolbari, GMS-Basantpur, GMS-Shahdhar, GPS –Shadhar,

GSSS Dhamandary, GSSS – Rohru, GSSS-Nerva, GCPS- Baragoan and

GPS nankhari etc are the activities under SSA can be easily gauzed. In

these schools at most all the interventions of SSA are being implemented

properly.

23. The offices of each and every schools is well decorated and properly

maintained.

24. There is no dearth of Block boards, chalk, maps, stationery articles library

books, school books, school kits mats to sit on, chair, table, etc.

25. The maintenance grant and major repair grants have brought revolution in

maintain the schools.

26. Meena week has also ushered in revolution among children

27. IED children are getting responsible cares from parents and others. The

concepts of human rights is being materialized.

28. The exposure tours to IED and girl children have brought awareness

among these categories of human beings.

29. The teachers training programme has resulted in sensitizing the teachers

though not to required degree.

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30. The teachers are learning new teaching methods. Some of them trying to

teach students by improvised implements i.e. self prepared TLM..

31. The chalk and black board, maps and globe etc. are available whether

teacher makes good use of these or not.

32. The concepts of quality education, quality management, quality life and

education for life are making teachers conscious about these life activities.

33. The teachers are made to learn account maintaining, record keeping,

school decoration etc.

34. The library books are being made available to schools.

35. Drinking water facilities toilet facilities, rooms availability etc. have

certainly helped the education system to grow.

36. The hierarchical ladder of administration in SSA has ushered in

democratic administrative skills at schools level.

37. The dissemination of the information from root level to top level certainly

make he persons aware who are sitting at the helm of affairs.

38. The man power engaged for SSA work is growing and developing in

national one feeling.

39. It is encouraging that many children belonging to female gender.

SC/ST/OBC etc. are being given due recognition.

40. Mid-day meal scheme is helping poor children to feed them properly.

41. The Diet personnel’s at Shamaghat are Coordinating under the leadership

of principals cum DPO Mr. Sukh Dev Sharma in well motivated way.

42. The CCE and AADHR has helped the teachers and students both.

43. Schools Kit to girls students are helping them to continue their studies.

Weaknesses of the Programmes:

22. Ten posts of primary and upper primary BRCs are lying vacant.

23. Two school, GPS Putakhra Kumarsain block, GPS-Sainj, Suni block were

closed even the MI visits to these school were on working days

24. Teachers have gone lethargic and SSA renovations are not being

implemented properly.

25. Teacher training needs more improvement. The teachers’ attitudes towards

training and orientation may be diverted with expertee knowledge.

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26. The BRCs and CRCs have not been built every where at block and CRCs

level.

27. The BRCCs are not seniors persons their appointments have been made on

political and personal level. The proper selection has not been adopted for

their selection, thus less committee and mission less teachers have been

appointed as BRCCs.

28. The CRCs are very less in number. The CHT is appointed at CRCC at

each CRCs. These persons are matured but with less zeal and motivation.

In most of the cases their performance are poor. They are least interested

persons because 80% of them get this post by lien ex-officio being CHT.

29. The toilets are not properly maintained. In 95% of the schools no sweeper

is there to manage the toilets.

30. The convergence of swajaldhara and TSC has not resulted in proper

coordination with SSA yet.

31. TLM preparation has lost its momentum with subject teachers. The money

fixed for this has not being distributed in the same financial year. Most of

teachers are misappropriation this money. Inmost of the schools the TLM

grant for 2007-08 has not been distributed.

32. The teachers are not keeping proper regular record of students activities

under CCE.

33. The play grounds are not available in all the schools. The playing of

material is also less.

34. The appliances of IED children are lying in CRCs at many places and

these have been purchased without any demand from the field. In GCPS

Nerva these appliances are lying haphazardly in CRC building which has

been converted into PWD store. The MI team enquired into the

mismanagement but the CRCC was not serious enough to answer the

queries of the MI team.

35. The accounts of school grants maintenance and teacher grant have not

been maintained properly. The CRCC of the GCPS Nerva has not

deposited the above mentioned grants in bank pass book of this VEC He

has kept these money in his own personal account. Resulting thereby in

misappropriation of SSA fund given during the financial year 2007-08.

This is a case of amazlement.

36. The kitchen shed at Shawala has not been build by the teacher-in-charge

named Karam Chand. He has not given the account of the money which

has been allotted to the school. Similarly the rooms built in this school

with in given amount have not been constructed under the given norms of

SSA. The JE of the block has not given his approval to the built rooms.

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But the BRCC primary of Nerva block has ignored the advice of JE and

released the whole amount to the VEC.

37. At GMS Jorna block Chopal the MI team has found that the building

under construction given to the school in the financial year 04-05 has not

been completed so far and the SSA norms to construct this building are

completely ignored by the contractor. The JE of this block has not

approved the on going construction even then the BRCC upper primary

has released the whole amount to the VEC.

38. GMS Karyachi block Shimla under GSSS totu complex is being run in

zero accommodation. No TLE grant and grant for construction of room

have been allotted to this newly upgraded school.

39. GPS Ramai block chauhara the total strength of the schools is about 15

and there are 2 cooks to prepare the MDM. These two persons have been

appointed on political consideration to benefit them. They were not

present on duty on 27.3.2008 at the time of MI visit. The water carrier was

cooking the MDM. The record proves that undue lift is being by the

teachers to these two cooks on the behest of one influence leader of one

political party of the area. This can be proved from the VEC register.

40. GPS Jagoti this school was found closed on 26th

March, 2008 at 3 .20 p.m.

when MI visit the school.

41. The MI team visited Chaura maidan on 7& 10, March, 2008.The

headmistress & other three teachers were not in the school at 10.20.a.m.

And there was not any information about their not coming of the school.

The Hindi teacher has not started the teaching the class till that day in the

new session.

42. The craft teacher has not been given any period of cutting & tailoring for

which she is paid. All the teachers have not mark the note books till the

visit of MI. The math & science teacher have covered the syllabus as per

time table. Morning assembly good. The Headmistress on smelling that

above mentioned facts will be report so she manipulated all the female

colleagues to complaint against MI team Incharge on frivolous & false

grounds to prove her innocent.

Suggestions:

21. All the vacancies of, BRCCs, should filled by appointing deserving candidates.

22. The construction work of every kind be furnished according to SSA norms. The

technical persons consent should be ensured before handing over or allotting the

amount to construction work.

23. The morale and motivation with mind set may ensured during the teacher

training programme.

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24. The monitoring of SSA activities may be ensured at each level.

25. There should be no vacancy of any functionary of SSA with teachers at every

stage.

26. Mid – day meal quality may be maintained. The checking be ensured by VEC

members. The records of food items should be kept properly.

27. VEC member training is not done properly. The money kept for such purpose is

not being used in many schools.

28. The meetings of VECs are not being convened regularly at regular intervals.

The VEC is not gaining its strength and due share due to the negligence of the

teachers of school. The teachers consider the VEC as a hindrance in their

administration.

29. The maintenance of toilets and drinking water may ensured.

30. The quality of construction should be ensured.

31. The concept of quality education quality management, quality life and education

for life may be taken as mission under SSA.

32. The teachers must try to finish the taboos of caste-which is though very less –

yet it is to be finished to zero level.

33. The political will may be ensured to furnish the SSA aims. It should not be

married by rival political ideologies and intrigues.

34. The zeal of competition at every stage and level may be maintained to achieve

better results.

It can be concluded that though there are some short comings in the

implementation of the various interventions of the SSA in this district – Shimla due

to reluctant behaviour of some functionary even then sufficient has been done by

courageous performers.

It is hoped that the aims of SSA will certainly be materialized by the dynamism

and administrative skill of the various skill of the various functionary as various

levels.