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SECOND HALF YEARLY
MONITORING REPORT OF
HIMACHAL PRADESH UNIVERSITY
ON SSA
FOR HIMACHAL PRADESH STATE
FOR THE PERIOD
1st October 2007 to 31st March 2008
DISTRICTS COVERED
Sirmour
Lahaul Spiti
Shimla
MONITORING REPORT OF
HIMACHAL PRADESH UNIVERSITY
SHIMLA-5
ON SSA OF
HIMACHAL PRADESH
FOR THE PRRIOD
Oct., 2007 TO March, 2008
TOTAL DISTRICTS OF H.P. –12
DISTRICT COVERED
SIRMOUR
TOTAL DISTRICTS
IN
HIMACHAL PRADESH = 12
COVERED = 10 (up to March, 2008)
TO BE COVERED = 2
MONITORINTG REPORT OF SSA ACTIVITIES IN SIRMOUR DISTRICT OF
HIMACHAL PRADESH
OCT, 2007 – MARCH, 2008
The Department of Elementary Education, Ministry of Human Resource
Development, New Delhi has entrusted the task of monitoring the implementation of
SSA in Himachal Pradesh to the H.P. University. However, this responsibility, as
directed by the University, has been discharged by the Centre for Adult, Continuing
Education & Extension, since 2003 (for the last four years.) As per MOU signed by the
University, it is supposed to monitor the various activities and programmes under SSA
with objectives of (a) Assessing the progress of implementation of approved plans (b)
Sample check progress and (c) Verify the process and procedure for implementation.
As per the Revised Terms of Reference MI is expected to cover 5% of Elementary
Schools /EGS/AIE Centre in all the districts allotted to it during the period of 2 years.
Further , the MI is expected to visit 25% of the number of districts allotted to it in a
period of six months.
The MI in strict compliance of the aforesaid Revised Terms of Reference selected
district Sirmour out of total remaining 3 districts in HP for writing the Monitoring
Report (Oct.2007 to March, 2008) for the first six months of 2007-08 and selected 5%
sample of primary/upper primary schools, BRCs and CRCs from the district under
reference to verify the status of implementation of various programmes under SSA in
H.P. 9 districts have already been covered by the MI.
Organization of the Report
The monitoring report has been organized and presented under the following two
sections.
Section-1: Methodology of Writing the Report
Section-11: Main Body of the Report.
Section-1
Methodology Adopted for Writing of Monitoring Report:
This section includes the method adopted, tools used and details regarding the
population and sample:
A. Method of Data Collection:
The Survey Method was adopted for collection of data from the sampled
Primary/upper primary schools, BRCs and CRCs from district Sirmour.
B Tools:
The following tools were developed and used by the MI to collect the relevant data:
1.Interview- cum –Observation Schedule based on the Monitoring Format
developed by NCERT.
2. Attendance Sheet for recording Students’ Attendance
3. Field Dairy for recording observations.
C Population and Sample:
Details of the population of Primary and Upper Primary schools and EGS, total
no. of BRCs, CRCs, Educational Blocks of Sirmour district and Sample taken by MI
are given in the following table:
Details of population and Sample of PS/UPS and EGS:
Total No. of Schools Sample
Primary Schools 991 41
Upper Primary Schools 350 26
EGS/AIE 85 4
KGBV 1 1
NPGEL 10 1
Total 1427 73
Educational Blocks 10 8
NGOs 3 --
Section –11
Main Body of the Report
This Section carries the main body of the Monitoring Report which includes the
observations of MI with regard to the status of implementation of various activities and
programmes related to SSA by the implementing agency, namely - SSA, HP. For
meaningful and systematic presentation of the Monitoring Report, this section has been
divided into 16 sub heads, as per the requirement of the Monitoring Format provided to
the MI by Department of Elementary Education, MHRD, New Delhi.
A - Opening of New Schools:
A – District Sirmour:-
The DPO Sirmour informed that 44 upper primary ( newly upgraded ) schools
and 9 primary schools have been opened in the district during the year 2007-2008. The
MI visited 1 newly upgraded upper primary school (2007-08). The School have no
building of its own and is being run in a room of Mahila Mandal. Even the land for
construction of school has not been identified.
B-I Civil Works In Progress (2007-08):-
The DPO informed that there was a target to construct 101 additional class rooms
during the year 2007-08. The construction work of 99 additional class rooms was in
progress and the work of 2 additional classroom was completed in 2007-2008. The MI
during its visit to the sampled schools found that construction of rooms, kitchen shed,
toilets and retaining wall was in progress in 22 schools.
B-II Status of Civil Works:
No. of class rooms:
The MI during its visit to the sampled schools found that most of the schools have
at least 3-4 classrooms.
Additional Classrooms:
It was observed by the MI that additional class room have been constructed in 24
schools from SSA grant in previous years and no additional classrooms have been
constructed in 43 schools from SSA funds.
No. of Schools %
Yes 24 35.82
No 43 64.17
Total 67
Drinking Water:
The MI observed that drinking water was available in 59 schools and there was
no drinking water in 8 schools in the campus. Out of 67 sampled schools drinking water
has been provided to 8 schools under SSA programme.
No. of Schools % Drinking water provided
under SSA programme
%
Yes 59 88.05 8 11.94
No 8 11.94 59 88.05
Total 67 67
Toilet Facility:
The MI found that toilets were available in 58 schools while 9 schools did not
have toilet facility. Out of 67 sampled schools, toilets have been constructed in 19
schools under SSA programme. Another point to be mentioned that there does not exist
facility of running water in almost all the schools.
No of
Schools
% Drinking water provided
under SSA programme
%
Yes 58 86.56 19 28.35
No 9 13.47 48 71.64
Total 67 67
Electricity :
During its visit to the sampled schools the MI found that there was electricity in
56 schools while there was no electricity in 11 schools.
No. of Schools %
Yes 56 83.58
No 11 16.41
Total 67
B-III Training of SMC/VEC for Civil Works:
It was verified from the members of the VECs by the MI about the Technical
aspect of construction and was reported that training of VEC members in general has
been imparted alongwith technical aspect of construction work. Though JEs are
appointed in all the districts of Himachal Pradesh by the State Govt., yet technical aspect
during training of VEC members has been given due importance in Sirmour district
which was observed by the MI in the sampled schools also.
B-V Construction of Ramps in Schools:
The MI during its visit found that ramps have been constructed in 36 schools and
these have not been constructed in 31 schools.
No. of Schools %
Yes 36 53.73
No 31 46.26
Total 67
B-VI Maintenance of Separate Account of Funds by VECs/SMCs:
The VECs are not maintaining separate account of funds because technical
personnel is appointed to look into these processes of SSA programme itself and all funds
are maintained in the school and utilized through VECs in Sirmour District.
B-VII,VIII Technical Supervision and Frequency of Visits for the Supervision of
Civil Works:
In the policy frame itself, the Government of H.P has made special provision for
technical staff for construction work. It was observed that 6 JEs1 drafts man have been
appointed in the district and 1 post of AE is lying vacant. The Technical supervision of
civil works is done by JEs appointed on contract basis by SPD / DPO. It was verified by
the MI from the schools that JEs mostly visited the construction site when required.
B-IX Convergence between Swajaldhara and Total Sanitation
Campaign (TSC)
During the field visit the MI observed on the spot that there is no convergence
between Swajaldhara and Total Sanitation Campaign in the sampled schools in the
district in respect of drinking water facilities.
B-X Agencies Involved in the construction of Drinking Water Facilities in Schools:
During the field visit of the MI to the sampled schools it was found that drinking
water had been made available to a few schools under SSA programme and it was not
known to the teachers that which agency was involved in the construction of drinking
water facilities
B-XI Convergence With TSC:
During the field visit the MI has observed on the spot in the schools that there is
no convergence with total sanitation campaign (TSC) in respect of toilet facilities
provided in the schools.
B-XII MI’s Impression of Quality of Construction:
It was observed by the MI during its visit to the sampled schools that construction
of rooms, kitchen sheds, toilets and retaining wall was in progress in a few schools and
quality of construction is by and large good in 90% schools.
BALA Programme:
The objective of this programme is to create attractive environment in the schools
and increase the habit of self - learning in children. As per information given by DPO to
the MI, 61 schools have been selected for the implementation of BALA features since
the launching of SSA programme in district and a sum of Rs.25000/- has been given to
each school. Bala features have been added in 15 schools while the work of Bala features
is in progress in 46 schools. The MI during its visit to some schools observed that
alphabets (Hindi & English) and numbers were painted on the walls. National symbols,
proverbs, maps, colours names, mathematical formulas, conservation of environment,
parts of the body have also been painted. The triangles were made at the doors of the
rooms and protectors on the floor. The MI did not find much outdoor BALA features in
the sampled schools.
C.I Text Books:-
C-I Number of Children Receiving Free Text books:
Text books have been provided to all the schools in the Sirmour District. The MI
has verified from the records of the sampled schools and found that all the students
received books in the month of April. Free Text books were distributed well in time in
April itself to all categories of students except general boys under SSA. State has no
separate funds for free text books.
C- II,III Receiving and Distribution of Text Books in the District:
As per the information submitted by DPO the text books were received before
starting of session and distributed within one month of the commencement of the
academic session 2007 - 08. It was verified in the sampled schools too. The following
table shows the responses of the sampled schools that books were received before starting
of session or not received under SSA:
No. of Schools %
Yes 67 100%
No -- 0%
Total 67
Were books Distributed in April:
No. of Schools %
Yes 67 100%
No -- 0%
Total 67
D. School Grants:-
D- I-II Number of Primary and Upper Primary Schools approved for School
Grants & Release of Funds:
It was verified in the sampled schools in the district that school grant,
teachers grant, maintenance grant and VEC grant have been distributed to them in the
month of August / Sept. 2007.
D--III Has DPO Circulated Guidelines for Utilization of Schools Grants or Not?
No. of Schools %
Yes 67 100%
No -- 0%
Total 67
D-IV Month of receiving the School Grants:-
No. of Schools %
August, 2007 8 11.94
September,2007 48 71.64
October, 2007 11 16.41
D-V Utilization details of School Grants:
No. of Schools
Yes % No %
Maintenance Grant 49 73.13 18 26.86
School Grant 50 74.62 17 25.37
TLM Grant 59 88.05 8 11.94
VEC Grant 61 91.04 6 8.95
As per information and verification from SPO and DPO, the DPO office does not
make use of school grants for centralized purchases for schools, rather schools have
complete freedom in the utilization of the said grants.
E. Teachers and Teacher Training:-
E- I,II,III,IV,V: Teachers Sanctioned, Nature of recruitment Empowerment of
VECs regarding appointments & Presence of Teacher on the Day of
MI’s Visit.
The DPO informed that 2235 posts of teachers have been sanctioned, 2046 posts
have been filled up and 189 posts are lying vacant at primary level and 1861 posts of
teachers have been sanctioned, 1546 posts have been filled and 315 posts of teachers are
lying vacant at upper primary level in the district. It was found in the sampled schools
that 367 posts of teachers have been sanctioned, 331 posts have been filled up, 36 posts
are laying vacant and 234 teachers were present in the sampled schools during the visit of
MI.
Post of teachers sanctioned, filled up and vacant in the schools:
Sanctioned posts Sanctioned posts Vacant posts
Primary level 2235 2046 189
Upper Primary level 1861 1546 315
Posts of teachers sanctioned, filled up, vacant and no. of teachers present during the visit
of the MI to the sampled schools:
Sanctioned
posts
Sanctioned
posts
Vacant
posts
No. of
Teachers
Present
Teachers
on leave
Teachers
On Duty
367 331 36 267 53 11
E-VI Rapport Between Children and Teachers:
It was found by the MI during the visit to the various sampled schools in the
district that the rapport between teachers and children was good.
E-VII Target Number of Teachers to be trained:-
15 days’ training was provided for all the elementary teachers of district Sirmour
under two phases. The first phase is of 9 days’ general training which was imparted at
cluster level in all the clusters of Distt. Sirmour in May, 2007 to Feb.2008, (on 1 Sunday
of each month) .In the second phase 6 days’ subject specific training was imparted to all
the teachers of primary and upper primary level. At the primary level 6 days’ training
consisted of 3 days’ training on Aadhar programme in which strategies to improve
Reading, Writing & Arithmetic competencies were given. 3 days’ training include
training in Math, EVS & Hindi (1 day in each subject). This training was imparted by
Cascade model.9 days’ general training for primary & upper primary teachers was the
same which included 2days for IED., 2 days for Action Research & Evaluation and 5
days for SSA interventions.
For upper primary teachers 6 days’ subject specific training was imparted which
included training in subjects like Hindi, English, Social Science, Science, Math , Yoga
Education etc. To avoid overlapping this year, Art & Sanskrit subjects were not included
in teacher training.
These trainings were mostly provided at Block and cluster levels. The left out
teachers of the above trainings will be provided/ are being provided training in the month
of December 2007 to March 2008. In this way, all the elementary teachers were
provided15 days’ teacher training in general & subject specific areas during the year
2007-08.
The total target for training was 58028 mandays for which the financial provision
of Rs.40.61 lacs was made. A target of 39000 mandays was achieved and upto Jan.2008
Rs.22.0 lacs were spent. The remaining training will be completed up to Feb. & March,
2008.
E- X Satisfaction level of Training:-
Most of the teachers were satisfied with the kind of training being imparted to
them but a large number of teachers expressed their dissatisfaction either with the
content or methodology or resource persons. They expressed the view that the resource
persons of training programmes at BRC/DIET level have good knowledge and teaching
skills but the resource persons of trainings organised at CRC level are not capable of
imparting the training. Training in AADHAR has proved quite interesting and
satisfactory.
E-XI - (ab) Role of BRCs and CRCs:-
The MI during its visit to the sampled schools found that BRCs and CRCS were
actively engaged in the promotion of cause of teacher education. Besides this, they have
also conducted series of orientation/training programmes for teachers, various VECs and
mobilization of committee members. DIET is extending support to BRCs and CRCs in
the field of capacity building, academic supervision and guidance. There is still much
more scope for the cooperation. The BRCs and CRCs provide guidance to the EVs of
EGS in their respective jurisdiction, but their role in providing academic support to the
teachers is very much poor. It was observed by the MI that the BRC visits the school 3-4
times in year and CRC comes to the school 5-6 times in a year.
E-XI-c-Types of Programmes Conducted by BRC/CRC in Schools:
No. of
Schools
where prog.
was
conducted.
% No. of Schools where
programme was not
conducted
%
1. Pedagogic Improvement -- 0 67 100%
2. Administrative Improvement 67 100% -- -
3.Model Lessons in Classrooms - 0 67 100%
4.Helping teachers to teach
difficult topics
-- 0 67 100%
5. Conducting random tests of
children
- 0 67 100%
E-XII Quality Coordinator at SPO:-
As per the information supplied to the MI, SPO has quality Co-ordinators. These
coordinators are engaged in developing coordination among different coordinators and
monitoring quality related interventions. Monthly review meeting is held to review
district wise programmes. In fact, DIETs are nodal agencies in implementation of SSA
and SCERT has its involvement in the development of books and training of lecturers.
F. Teaching Learning Materials [TLM]
All the sampled schools have received TLM grant of Rs.500/- (to each subject
teacher) in Aug./ Sept./ Oct. 2007. It was found by the MI that meagre amount of TLM
grant has been utilised by the sampled schools on the purchase of readymade TLM like
globes, blocks, maps etc. Charts and models related to science and other subjects have
been prepared by the teachers by involving the students in a large number of sampled
schools.
F.a .Date of Receiving TLM Grant:
Year 2007 No. of Schools %
August 8 11.94
Sept. 48 71.64
Oct. 11 16.41
F.b. Whether TLM displayed in classrooms or kept separately:
Year 2007 No. of Schools %
Displayed 45 67.16
Kept separately 22 32.83
F.d. Use of TLM by students:
Year 2007 No. of Schools %
Yes 51 76.11
No 16 23.88
It was found by the MI that students of 51 schools are using TLM while students
of 16 schools are not using the TLM.
F.g-Training of Teachers in Development of TLM:
Year 2007 No. of Schools %
Yes 67 100%
No -- --
The MI observed that all the teachers of 67 sampled schools have been given
training in the development of TLM during general training.
G. EGS and AIE ( NRBC) RBC:-
The DPO informed that there are 85 EGS /AIE centres in the district in
which 497 children have been enrolled. An amount of Rs.10.498 was sanctioned for
EGS in the year 2007-08 out of which Rs.380664 lacs have been spent upto Jan 2008.
The MI visited 3 EGS/AIE centres. The no. of children enrolled in the sampled EGS/AIE
Centres was 55 out of which27 were boys and 28 were girls and the no. of children
present on the day of MI’s visit was 42, out of which 15 were boys and 27 were girls.
Enrolment Presence on the day of MI’s Visit
Boys Girls Total Boys Girls Total
27 28 55 15 27 42
The MI also visited mobile school Katta Pathar. The school is shifted to
Nauradhar/ Chuddhar in summer season. Distance of school is about 5 kms from the
road. The no. of children enrolled in the school was 20 out of which 13 were boys and 7
were girls (the children of 4th
class have been enrolled under AIE Centres). The no. of
children present on the day of MI’s visit was 18 out of which 12 were boys and 6 were
girls.
The DPO informed to the MI that 4 EGS centres have been upgraded to GPS. 1
room has been provided to most of the EGS centres under RSVY scheme. EVs are guided
by BRCs and CRCs regularly and instructions have been issued by DPO in this regard.
Training has been imparted to the EVS in previous years and 2 to 11 days’ training
during this year also. EVs are given an honorarium of Rs.1000/- p.m. which is not being
paid monthly. The EVs are found to be regular in their attendance. This fact was verified
on the spot checking and DPO is also keeping careful record of their attendance and
regularity.
During the field visit of EGS/AIE Centres, it was found that tat, black boards, free
books and uniform, charts, learning material, trunk, table and chairs, tents and durries
have been provided to them. TLM and grant for MDM is being given to these centres,
(MDM grant is provided to EGS Centres only). Report from the DPO and the spot
assessment of sampled centres showed a satisfactory and commendable achievement
level of children studying in these centres. The rapport of the EVs with the children of
the centres was found to be very good. 3 children have been mainstreamed from the
sampled EGS during the last academic year i.e. 2006-07 and mainstreaming has been
done in Govt. schools.
H. Children with Special Needs:-
As per information received from DPO, 1201 CWSN children have been
identified in the district 1037 CWSN children have been enrolled in the schools in the
year 2007-08. Out of 138 out of school CWSN children, 98 are being provided Home
Based Education through IED Resource teachers and 40 CWSN are being covered by 2
NGOs There is IED coordinator in the district and the no. of IED RPS identified in
district is 70. The Resource teachers have been trained under DPEP SSA from BPBOU.
Aids and appliances have been provided to 20 CWSN and enlarged Photostat text books
to 43 CWSV. The following table shows total number of CWSN children identified, total
number of CWSN children enrolled in schools and no. of children covered under Home
Based Education Programme:
No. of CWSN Children
Identified
No. of CWSN
Children Enrolled
in Schools
Total no. of CWSN
covered under Home
Based Education
Programme
1201 1037 138
The MI during its visit to sampled schools found that 55 CWSN children have
been enrolled in the schools out of which 43 were present on the day of MIs visit. Aids
and appliances like hearing aid, spectacles, wheel chair have been provided to 4 CWSN
children.
The No. of CWSN Children
Enrolled in the sampled
Schools
The No. of CWSN
Children Present on
the day of MIs visit
Total no. of CWSN
provided Aids and
Appliances.
55 43 4
Ramps have been provided in 349 schools for CWSN and 238 parents of CWSN
children have been given counselling during the year 2007-08.
NGOs
Two NGOs namely: Astha Welfare Society, Nahan and Sidhi Society Dadhau,
are working for 40 CWSN children (20 CWSN each).DIET regularly monitors the
functioning of these NGOs.
The major activities organised in the district Sirmour for CWSN children
included:
• Home based education through NGOs namely Astha and Sidhi for 40
CWSN.
• Home based education through Resource teachers for 98 CWSN.
• Organisation of 8 medical assessment camps to assess disability and needs
of CWSN in convergence with Health and family Welfare Dept.
• District level quarterly meeting of IE trained resource teachers.
• Monthly meeting at block level of IE trained resource teachers.
• Regulation of IEPs & ITPs.
• Enlarged Photostat books provided to 43 visually imparted CWSN.
• Sport meet for CWSN in 10 educational blocks in Oct.2007 and at district
level in Nov.2007.
• 10 special camps for parents.
• 3 days, special training in inclusive education to 316 teacher (one teacher
of upper primary and 1 teacher of primary where CWSN are studying).
• Provided equipments/appliances to CWSN.
• Honorarium to resource teachers.
National Programme for Education of Girls at Elementary level
(NPEGEL):
The DPO informed to the MI that NPEGEL has been started in CD block Shillai
(6clusters in education block shillai and 4 clusters education block Bakras w.e.f. 1st April,
2006. Rs.9 lacs has been received from SPO and expenditure of Rs.6.62 lacs has been
done. The MI visited 1 cluster Shillai II i.e. Govt. Centre Primary School Shillai II ( one
of the 4 model cluster schools) of education block Shillai and found that grant for
building work, recurring grant and grant for life skill programmes have been provided to
the school in previous year under this programme. Vocational training has been imparted
to girls in the knitting of durries and tat patties by resource persons invited from Ambala
and also in preparation of brooms from local material and show process from waste
material. The school is also planning to provide vocational training in the preparation of
pickles, jam, repair of the electrical household goods and stitching. Kits (having 16
items), books, sports articles like skipping rope, volleyball, net, jhoolas etc. have been
provided to girls.
The following activities have been undertaken during the year 2007-08:
1. MTA have been formed and oriented in all schools
2. Mahila Shakti Group has been formed in each school for MDM, girl
education and other activities
3. Recurring grant to 10 model cluster schools @ Rs.2000/- has been
provided
4. TLE grant to 2 new Model cluster schools Millah & Ronjat @ Rs.30000/-
has been provided and various purchases are being affected through VEC.
5. Two days’ teacher training to teachers for motivating them for girls’
education has been provided
6. Remedial Teaching for girls has been started. Teacher is being paid
Rs.1000/-p.m. for three months only.
7. Schools have been selected for AWARDS on the basis of enrolment,
retention, achievement level, AADHAR, VER, SDP etc. Each schools will
be given incentive worth Rs.5000/- in kind
8. Community members have been mobilised through workshops and
orientation programmes. One such sammelan was held at Hallahan &
Shillai on 14th
Sept. 2007 in which 103 persons participated
9. Doordarshan team under the programme NAVJUOTI visited NPEGEL
block on 1st and 2
nd Nov. 2007.
10. Exhibition of NPEGEL was arranged at block level & distt. Level Bal
Melas
11. Two MCS rooms under construction at Shillai –II and Hallan have been
completed and two MCS rooms at Ronhat & Millah are in progress.
Teachers are taking lot of interest for the promotion of girls’ education in
the block.
12. Vocational training (Knitting of Tat Patties and making of brooms with
the help of local tree) has been provided to girls at MCS Shillai &
Hallahan. The programme was of great success. The programme is being
started at Millah and Ronhat also. The training was imparted by resource
persons from Ambala w.e.f. 2nd
July to 31 August, 2007 at Shillai &
Hallahan to 13 teachers & students.
Kasturba Gandhi Balika Vidyalaya (KGBV) :-
The DPO informed to the MI that 1 KGBV has been sanctioned in education
block, Shillai (at Shillai) during the year 2007-08 for 50 girls. Provision of 34.08 lacs has
been made in the budget. Due to non-availability of free of cost building and the model
code of conduct due to assembly elections, the hostel could not be made functional. On
the spot checking the MI found that land for the construction of KGBV had been
finalized and the map of building had been prepared by the civil wing.
K- DISE :-
The time schedule drawn up for DISE / EMIS in the State for this year is 30 Nov.
2007 and every district has been restricted to submit the information by the prescribed
date. The MI has inquired in the sampled schools about the DISE report and was
reported that the report has been submitted by the schools to DPO before 30 Nov. 2007.
As per information received from SPO , there is an MIS in-charge at the State level along
with one Assistant Programmer and 2 Data Entry Operators.
The MI found that DCF (data capture formats) have been supplied to the schools
in the 1st week of September . 1 day’s DISE training was organised in all the 10 blocks
of the district to 1 CRC/ 1 teacher of every school for filling up DCF.
The following tables show whether DCF were supplied to the schools well in time
and training was imparted for filling up these formats:
Year 2007 DCF were supplied to the Schools in
time
%
Yes 67 100%
No -- 0
Year 2007 Training imparted for filling up these
formats
%
Yes 67 100%
No -- 0
L- Research and Evaluation;-
As per the information provided by the DPO to the MI, an amount of Rs.12.74
lacs was sanctioned during the year 2007-08 under Research & Evaluation out of which
Rs7.96/- lacs have been spent upto 31.12.2007. The following activities were conducted
in the field of Research and evaluation during the session 2007-08:
o Training of District Resource Group (DRG) in April, 2007, Block Resource
Group (BRG) and Cluster Recourse Group (CRG) in May & June, 2007.
o Two day workshop for sharing of research studies at DIET Nahan for DIET
faculty and BRCCs. in Oct. 2007.
o Celebration of TLM exhibition and Bal Mela at cluster level in june 2007,
Block level celebration in June 2006 and District level celebration w.e.f. 29th
Oct. 2007 to 30th
Oct. 2007.
o Monitoring of Primary and Upper Primary schools by DIET faculty, BRCCs
& CRCC s of Distt. Sirmour.
o Updation of block development plans , cluster development plans & village
education plans & VER in Oct.,2007.
o Baseline Assessment survey of AADHAR 2007 in July & August 2007 &
mid term assessment of AADHAR 2007 in Oct. 2007 in winter schools & in
Dec. in summer schools.
o Printing of CCE Cards, attendance Register and Annual Result Sheets for
primary schools Summer & Winter.
o Evaluation of workshop and teachers training programme.
o Preparation & Printing of various types of reporting/monitoring formats and
compilation of same.
o Contribution of writing material by DIET faculty, BRCCs CRCCs &
teachers by submitting articles in Shiksha Vimarsh, Education journal
QUEST & children magazine Akkad Bakkad.
o Terminal Assessment Survey of AADHAR 2006 in all winter schools and
compilation of report in Dec.2007.
o One day workshop for conducting cohort analysis at block level &
compilation at Distt. Level.
o Selection of community members for samman (A token honour) who have
rendered their services for the cause of education and for successful
implementation of SSA activities in Distt.
o Selected one education block Sarahan for CCE ( class 1 to 5, the result were
encouraging).
o Following 23 Research Studies were completed by DIET lecturers and
BRCCs Primary & Upper Primary:
� Study of VER in 30 schools of education block Nahan & Surla.
� A study on trends in enrolment for last 3 years in elementary schools.
� Trends in enrolment for last three years in Nohradhar & Dadahu block.
� A comparative study of PAT and Govt. teachers regular.
� Study of VER in 30 schools of education block Surla in 2007-08 & 2008-
09.
� A study on trends in enrolment for last 3 year in elementary schools of
Sataun & Shillai blocks.
� Teaching time in a year in two blocks Trans/Cis Giri.
� A study of work done by CRCCs.
� A comparative study of PAT and Govt. teachers regular.
� A study of work done by CRCCs in education block Sarahan.
� A study of EGS in two education blocks.
� A study on trends enrolment for last 3 years in elementary education.
� A study on trends enrolment for last 3 years in elementary schools of
Sarahan & Rajgarh education block.
� Teaching time in a year in two education blocks trans/Cis Giri.
� Access to GPS
� HBP for disabled children in Distt. Sirmour of HP-An evaluation.
� Evaluation study of use of library facilities in Govt. Pry. Schools of
education block Poanta & Surla.
� To study computer literacy programme under SSA in Distt. Sirmour.
� A study of VER in two education blocks.
� Enrolment trend in Govt. Vs private schools for the last two years in
Nahan & Surla block.
� A study on teachers for improvement in quality of Mathdmatics at
elementary level.
� Study of VER.
� Evaluation study of use of library facilities in Elementary schools of
education block Nahan & Dadahu.
There is 1 post of Research and Evaluation Coordinator at State
level and Research Project are sanctioned after discussion with state level committee.
There is 1 post of Research and Evaluation coordinator at State Level and
Research Project are sanctioned after discussion with State level committee.
M- Functioning of VECs:-
As reported by DPO total number of VECs constituted in the district was 1304.
M.a. The following table shows responses of school management whether a copy of
guidelines on delegation of powers to VEC has been issued by DPO to the schools. Copy
of such guidelines has been provided to each VEC according to DPO 91.04% sampled
schools responded in affirmative while 8.95% in negative regarding issuance of
guidelines.
Year 2007 No. of Schools %
Yes 61 91.04
No 6 8.95
M.b These Guidelines were available with VEC or not.
Year 2007 No. of Schools %
Yes 12 17.91
No 55 82.08
M.c. It is mandatory to have 2 women members in VEC.
The following table shows total no. of VEC members and no. of women in VECs
in the sampled schools.
Total no. of VEC members Total no of Women
Members
% of Women
533 244 45.77
M.d. According to SSA guidelines the meeting of VEC should be held once in a month
and in most of the sampled schools meetings have been convened monthly. The table
shows the no. of members who attend the meetings regularly in the sampled schools:
Total no. of VEC
members
Total no of members who attend meetings
regularly
%
533 446 83.67
M.V (a-b) Training to VEC members has been given by CRC, BRC and the DIET. The
following table shows in how many schools training has been imparted:
No. of schools imparting training 61 91.04
No. of schools not imparting training 6 8.95
M.V. (d) The MI found that VECs are playing significant role in the enrolment, regular
attendance of students and teachers and maintenance of school compound by organising
civil works. Most of the VEC members reported that training programmes were nicely
designed and conducted well. However, some VEC members of the sampled schools
were not happy and satisfied with the training. The following table shows the perception
level of training of VEC members according to school management:
No. of schools %
Poor 3 4.47
Average 5 7.46
Good 59 88.05
M-VII Are VECs maintaining proper records of funds received by them:
No. of schools %
Yes - 0
No 67 100%
Total 67
The MI during its visit found that VECs are not maintaining proper records of
funds. Record is maintained by the schools but funds can not be utilized without the
consent of VECs.
N. Staffing at State and District Level:-
N. I. The total no. of staff sanctioned category - wise in the State Project Office and
DIET Office is given at Annexure- A.
N-II Number of meeting of General Body and Executive Committee during 2006-07.
Body No/Date of Meeting
2006 -07
General Body Nil
Executive Committee 22.9.2006.
O- MID- DAY MEAL (MDM) SCHEME:-
O-1 Serving of Hot Cooked Food:-
The MI visited 41 primary schools in Sirmour district and found that all the
sampled primary schools serve hot cooked meal to children every day.
Students Teachers Parents
Yes % No % Yes % No % Yes % No %
200 100 -- -- 41 100 -- -- 24 100 -- --
O-II Variety of Food Served:-
100% sampled primary schools serve a variety of food to children in MDM. The
MI found menu in all the schools which shows that schools are providing variety of
food. The teachers, students and parents told that variety of food is served by the schools.
Students Teachers Parents
Yes % No % Yes % No % Yes % No %
200 100 -- -- 41 100 -- -- 24 100 -- --
O-III Food Items Served:-
The food items served in the sampled schools, as reported by the school teachers,
VECs Members and students are: Rice, Dal, Potatoes, Pumpkin. Sweet dishes like
Meethe Chawal, kheer and Halwa are also provided to the students once in a week. MI
team also checked the MDM itself in many schools.
Items Students Menu Register Teachers
Yes % No% Yes % No % Yes % No %
Rice 100% -- 100% -- 100 % --
Dal 100% -- 100% -- 100 % --
Patatoes 100% -- 100% -- 100 % --
Pumpkin 12.50 87.50 12.50 87.50 12.50 87.50
Sweet Dish 100% -- 100% -- 100 % --
O-IV Inclusion of Green Vegetables:
The MI found during visit that the green vegetables are mixed with the rice ( in
Pulao). It was told in the Schools that they were unable to meet the expenses of
vegetables with in the limited budget. However, the schools serve seasonal vegetables in
MDM.
Students Menu Register Teachers
Yes % No % Yes % No % Yes % No %
200 100 -- -- 41 100 -- -- 41 100 -- --
O-V. Inclusion of Fruits and Eggs:
It was reported to the MI by the School management that they were unable
to provide fruits and eggs to children with in the limited budget.
Yes % No %
Fruits 41 100
Eggs - - 41 100
O-VI Happiness of Children’s towards the Quality and Quantity of MDM:-
From the responses of children, parents and teachers and observation of the
behaviour of children while taking mid -day meal, it was found by the MI that children
were happy with the quality and quantity of mid-day meal.
Yes % No %
Quality of meal 200 100% -- --
Quantity of meal 200 100% -- --
O-VII Micro Nutrients Given to Children in Schools:-
The following table shows the responses of school management to the question
whether students are given such medicines or not:
Yes % No %
Iron 41 100% -- -
Folic Acid 41 100%
Vitamin A 1 2.43 40 97.56
Iron was given in 100% sampled schools, Folic Acid was given in 100% schools
and Vitamin A was given in 2.43 % schools while not given in 97.56% schools. Health
workers from the nearest Health Centres distribute these nutrients. These workers visit
schools once in a year.
O.-VIII Percentage of Children Taking MDM in Schools:
All the children (100%) of the sampled Primary Schools take their MDM in
schools and none of them brings his/her own Tiffin.
O-IX Who Cooks and Serves MDM:-
Cooking and serving of MDM in the sampled schools are done by the cooks and
helpers. Cooks/ helpers are appointed by the school management with the help of VECs.
O.X. Social Status of Cooks /Helpers engaged for MDM:
The MI found that there are 41 cooks (8 men, 33 women) out of which 17 are
from general category, 14 from SC category and 2 from ST category and 8 from OBC
category and 41 helpers (7 men 34 women), out of which 15 are from general category
19 from SC category, 1 from ST category and 6 from OBC category.
M F Total General SC ST OBC
Cooks 8 33 41 17 14 2 8
Helpers 7 34 41 15 19 1 6
O-XI Monthly Remuneration of Cooks and Regularity of its payment:-
Cooks/Helpers working in sampled primary schools are being paid Rs.400/- per
month. Their remuneration is fixed on the basis of strength of students.
O-XII (a) Regularity of Remuneration
No. of schools %
Yes 12 29.26
No 29 70.73
In 12 sampled primary schools cooks/ helpers told that payment of remuneration
was regular while 29 schools said that payment was not regular. Sometimes they receive
it after a gap of 2-3 months.
O-XII-(b) Availability of Pucca Kitchen Sheds:
During the field visit the MI found that pucca kitchen sheds did not exist in
almost all the sampled primary schools and the food was cooked in other rooms.
No. of schools %
Pucca Kitchen Shed available - --
Pucca Kitchen Shed not available 41 100
MDM cooked in other rooms 38 92.68
MDM cooked in the open 3 7.31
MDM cooked in the open in all the sampled primary schools pucca kitchen sheds
did not exist and MDM was being prepared in other rooms/ in the open.
O-XIII (a-b) Storage of Food grains:
The MI found that all the sampled primary schools in the district had safe place
for storage of food grains and food grains are stored in rooms.
No. of schools %
Safe Place 41 100%
Unsafe Place - -
Place of storage (rooms) 41 100%
O-XIV (a-b) Availability of Potable Water for Cooking & Drinking:-
It was found by the MI that all the sampled primary schools had potable water
for cooking and drinking purpose.
No. of schools %
Cooking purpose 41 100%
Drinking purpose 41 100%
O-XV (a) Adequacy of Utensils for Cooking of MDM:-
Almost all the sampled primary schools of the district have adequate number of
utensils for cooking. However, the children have to carry their plates every day from their
homes which might be causing lots of inconvenience to them. Teachers and
cooks/helpers were asked whether utensils for cooking were adequate or not.
Teachers % Cooks/Helpers %
Yes 41 100 27 65.85
No - - 14 34.14
100% teachers (41 sampled schools) told to the MI that the schools had adequate
utensils for cooking. 65.85% cooks helpers (27 sampled schools) said that utensils were
adequate while 34.14% cooks/helpers replied in the negative.
O.XI-(b) Source of Procurement of Utensils:
All the sampled primary schools have procured utensils from SSA funds and
contribution of community is nil.
No. of Schools
Yes % No %
From SSA Funds 41 100% - -
Community
Contribution
- - 41 100%
O- XVI Type of Fuel Used for Cooking of MDM:-
95.12 schools (39 sampled schools) in the district use LPG for cooking MDM
and in case of non – availability of LPG firewood is also used. Only 4.87% (2 schools )
were found using fire wood for cooking MDM and no school was found using kerosene
stove.
Yes % No %
LPG Gas 39 95.12 2 4.87
Fire Wood 2 4.87 39 95.12
Kerosene Stove -- -- 41 100
O-XVII. General Impressions of the environment:
V. Good % Good % Fair % Poor %
a. Safety 41 100 - - - - - -
b. Hygiene 4 9.75 37 90.24 - - - -
c. Cleanliness 5 12.19 33 80.48 - - 3 7.31
d. Discipline among
students
12 29.26 29 70.73 - - - -
O- XVIII ( i) Encouragement of Children regarding Personal Hygiene & Manners:
MI team observed during monitoring that all the sampled primary schools
encourage children to wash their hands before and after the consumption of MDM. This
activity is monitored by school teachers.
As per the inputs received from the headmasters of the sampled schools and
observation of children’s behaviour while the food was being served to them, it was
found that children take and eat food in an orderly manner and make que at the time of
receiving food. Children are also encouraged to conserve water while washing their
plates.
Yes % No %
Wash hands before & after the
consumption of MDM
41 100 - -
Take and eat meal in an orderly manner 41 100 - -
Conserve water while washing plates 41 100 - -
O.XVIII (ii) Discrimination Among Children on the Basis of Caste, Gender,
Disability:
No discrimination on the basis of gender, caste or class was observed in any of the
sampled primary schools at the time of serving MDM to children. All the children were
treated equally, not only in the serving of MDM but also in every other aspect as well.
Yes % No %
Caste - - 41 100
Gender - - 41 100
Disability - - 41 100
O-XIX (a) Inspection and supervision of MDM programme by parents / VECs and
District and Block Level Officers:-
As per the report received form the school teachers of sampled primary schools,
parents and members of VECs often visit the schools to inspect the MDM and found it
quite satisfactory.
V. Good % Good % Fair % Poor %
By Parents 12 29.26 - - - - 29 70.73
By Teachers 41 100 - - - - - -
O-XIX (b) Contribution in cash/kind of Parents and Teachers:
The MI found that the contribution of parents in cash/ kind was not encouraging
in all the sampled schools. In 100% (41 sampled schools) the parents were not
contributing in cash/kind. Teachers were contributing a little in 66.56% sampled schools
in cash/kind while in 34.14% schools teachers were not contributing.
V. Good % Good % Fair % Poor %
By Parents - - 41 100
By Teachers 5 12.91 22 53.65 - - 14 34.14
P. Additional Items Checked by the MI during Schools Visit:
P - I No. of Working Days in Schools during the Last Academic Year:
The MI found that the no. of working days in the sampled schools during the last
academic year ranges between 237-239 days.
P-II School Environment:
The following table shows the school environment in respect of buildings, play
grounds, class rooms and lighting in the sampled 67 primary and upper primary schools:
School Environment Yes % No %
a. Clean Environment 57 85.07 10 14.92
b. Good Buildings 59 88.05 8 11.94
c. Play Grounds 47 70.14 20 29.85
d. Class rooms with proper roof 62 92.53 5 7.46
e. Class rooms with proper window 60 89.55 7 10.44
f. Class rooms with proper
Electricity
56 83.58 11 16.41
P-III Sitting Arrangement, Blackboards and TLM:-
The MI observed in Sirmour that sitting arrangement is not so good and most of
the school children sit on the Tat Patties. Desks have been provided in 8 schools only
while in other schools children sit on the Tat Patties. Black boards have been provided
in the classrooms of all the schools but TLM has not been displayed in many schools.
Yes % No %
Proper sitting arrangement 64 95.52 3 4.47
Black Board 66 98.50 1 1.49
TLM 45 67.16 22 32.83
P-IV Health Camps Organised:
The MI found that health camps were organised in the schools by Health
department once in a year. No health camp was organised in many schools. Children
also reported this to the MI team.
Yes % No %
Organised 1 health camp 33 49.25 34 50.74
P-V Adequacy of Play Materials:
During the field visit of the MI 45 sampled schools reported that they had
adequate play material for children. Almost every school visited by MI had play material
for outdoor games. 22 sampled schools did not have adequate play material.
Yes % No %
Adequate Play Material 45 67.16 - -
In adequate Play material 22 32.83 - -
P.VII Low Attendance:
The attendance rate of children in the sampled schools of the district was quite
good. However, the main reason for not attending the schools by some children some
times was work at home.
Yes % No %
Low attendance - - 67 100
Enrolment and Attendance of Students:
The attendance of students, an important indicator of students’ overall
performance, has also been considered which is an important factor in assessing the
achievement of SSA mission in the State. The MI has taken up the task of finding out
attendance of the students in all the sampled schools. The following table shows total
enrolment and presence of the students on the day of MI visit in the sampled schools of
district Sirmour.
Enrolment and presence of Students in Primary and Upper Primary Schools:
Enrolment of students Attendance of students on the day
of MI visit
Boys Girls Total Boys Girls Total
Primary Schools 1563 1482 3045 1484 1370 2854
Upper Primary Schools 2217 1886 4103 2056 1853 3909
Enrolment and Presence of Students in Sampled EGS/AIE Centres:
Enrolment Presence on the day of MI’s Visit
Boys Girls Total Boys Girls Total
27 28 55 15 27 42
P- IX Nature of Evaluation:
All the sampled schools primary and upper primary practised continuous
evaluation of students by conducting three term tests -quarterly, half yearly and yearly.
P-X Rapport of Children with Teachers:
As per the inputs received from parents, VEC members, teachers and children
during the field visit to the sampled schools, the rapport between the teachers and
students was found to be vary good.
P.XI Overage and Underage Children:
The MI observed that there were 488 overage children and no children were
underage in the sampled schools of the district.
1. Overage children (above 14 years) 488
2. Underage children ( below 6 years) --
P-XII Number of Dropout Children:-
It was found by the MI that there were 61 (31 boys & 30 girls) drop out children
in the sampled schools of district Sirmour.
P-XIII Retained Students of the Previous Year:
The following table shows total no. of failure students of the previous year i.e
2006-07 of the sampled schools visited by MI.
Total no. of Students Total no. of failure
students
%
Primary Schools 3260 370 1.13
Upper Primary Schools 4229 1353 31.99
Suggestions for Quality Improvement
Achievement in the field of elementary education, in the State of
Himachal Pradesh, as a result of intervention of SSA is very much appreciable.
Retention and enrolment rate are appreciably high. Dropout rate and the number of out
of school children are very-very low as compared to other States of the country. Children
seem to enjoy MDM provided to them on daily basis and poor and working parents are
greatly relieved from their burden. A large number of school buildings have come up and
existing school buildings have improved a lot. We can, therefore, conclude that
quantitative expansion and improvement have been achieved to an appreciable extent in
Himachal Pradesh due to the intervention of SSA. A time has come when Himachal
Pradesh has to give due attention and priority to qualitative improvement. Improved
infrastructural facilities, higher rate of enrolment, retention, low rate of drop out and out
of school children are not the ends but the means to realize the goal of qualitative
elementary education. The State government and the SSA authorities should not be
complacent with the achievement of only quantitative expansion of elementary education,
rather they should take care of the following issues for providing quality education to
children in the Primary and Upper Primary schools:
1. Teachers and their training:- Since the quality of education is determined to a
great extent by the quality of teachers and their training, more stress should be laid
on improvement of the same. The contents of training should be selected with due
care, giving emphasis on relevant topics like child development and child
psychology, as knowledge of these topics is all the more important for teachers
working at elementary stage of education. Topics like methods and techniques of
teaching, innovations in teaching and learning, development and use of teaching
learning materials, resourcefulness in development and organization of play way
methods and activities should also find place in the contents of training. All the
teachers should be required to undergo this kind of training. Due emphasis should
be laid on encouragement of teachers to develop their own teaching materials from
locally available materials and utilization of low cost and no cost materials
available in the locality and nearby in organizing teaching activities.
At present 15 days’ training (9 days’ General and 6 days Subject specific) is being
imparted to teachers every year in the district. It is suggested that no. of days of
general training should be reduced. 5-6 days’ general training should be given to new
entrants and the teachers already in service should be required to undergo 1-2 days’
general training/refresher course every year. The duration of subject specific training
should be increased and it should be at least of 10 days.
2. Resource persons or teacher educators:- The MI found that the resource persons
of the training programmes organized at cluster level were not well qualified and
therefore, were not capable of imparting the training. Since the success of teacher
training greatly depends upon the quality and expertise of resource persons or
teacher educators, selection of them to impart training for teachers should be done
with great care. Only those persons whom teachers trust upon should be appointed
as resource persons in the training of teachers. Frequent transfers of teachers
trainers at various levels has adversely affected the quality of training of teachers.
3. Evaluation System: Since evaluation system is an important determining factor of
quality education, serious thought needs to be given for the improvement of
evaluation system. The evaluation system in schools practised at present in
Himachal Pradesh can be said to be continuous to some extent as all schools
conduct weekly, monthly and term tests but we should understand that the purpose
of continuous evaluation is to provide the feed back on the performance of children
to the parents, teachers and children themselves for initiating the corrective
measures well in time. Besides this, the evaluation being used is not comprehensive
enough as it covers only scholastic achievements and that too only in certain topics
of the syllabus. Hence, it is suggested that continuous and comprehensive
evaluation system, in the real sense of the term, should be introduced so that the
development of both scholastic and non scholastic aspects of child’s personality
could be given due emphasis in the teaching learning process in schools.
4. Appropriate measures need to be taken to fill up the vacant teaching posts in
different schools. There are single teacher in 104 (80 primary and 24 upper
primary) schools in district.
5. Almost in all the schools many teachers are engaged in Seminars and other duties.
Due to this reason, the classes suffer heavily. It is suggested that the staff of other
departments may be engaged in these duties.
6. Bala features have helped a lot in creating attractive environment and also in
increasing self learning habit in the children in some schools. It is suggested that
this programme may be started in all the primary schools and sufficient funds may
be made available for the development of these facilities.
7. TLM has not been widely displayed in most of the sampled schools of the district.
There is great need of wider use of TLM developed by the students, teachers and
also adequate display of TLM in the class rooms. MI has not found any substantial
preparation of TLM and its use in most of the sampled schools of the district.
8. There is an urgent need of making structural changes in educational administration
to achieve the objectives of SSA programme. The programme is being implemented
in the State of Himachal Pradesh through DPO who is also Principal of the DIET in
each district but without any administrative powers. All the administrative powers
are vested in Deputy Directors, Primary Education. A separate Directorate of
elementary education has, in principle, been accepted by the State Govt. but
requires to be implemented practically so as to achieve the quality education. In the
absence of line of control, DPO is unable to implement SSA programme and
quality education has become a myth in the State of Himachal Pradesh.
9. There is lack of convergence between educational institutions and public
representatives. The VECs have been constituted in all the schools of State yet
there is a need to develop rapport between the two to ascertain maximum
cooperation.
10. It was observed that meager amount of Rs.70/- (Rupees Seventy only) per day per
head inclusive of TA/DA, teaching learning material was quite insufficient due to
difficult terrain of the State and higher travelling rates existing in the State. At
times, it becomes quite difficult to manage a cup of tea and working lunch to the
teachers participating in the training. It is suggested that limit of Rs.70/- should be
enhanced to at least Rs.100/-
11. It was observed by the MI that BRCs and CRCs are playing a significant role in
implementing various interventions of SSA including administrative improvement
but their academic role i.e in improving teaching skills, giving model lessons in
classrooms, helping teachers to teach difficult topics and conducting random tests
for children, is almost insignificant which is essential to improve the quality of
education.
12. Honorarium of Rs.1000/- p.m. being given to the teachers of EGS/AIE Centres is
very much less keeping in view their work- load. It should be increased to at least
Rs.3000/- p.m.
13. Mid day meal serves as a great incentive for children and has helped a lot in the
enrolment of the children. As per financial norms of SSA, budget of Rs.2.50 per
child per day has been allocated for MDM which included expenditure on food
grains, fuel and teachers are required to maintain the detail of consumption of food
grains, vegetables, oil, salt, etc. 1 teacher in each primary school always remains
busy in maintaining such type of record. It is suggested that condition of
maintaining the detailed record of daily consumption of food grains etc. should be
waived off and the consumption of food grains etc. should be taken into account by
simply counting the number of children who take MDM. Thus, the capabilities of
teachers can best be utilized in educating the children.
14. It was found that all the children were studying all subjects from MBD help books,
even teachers were teaching the subjects from the same source. The tendency of
studying from text books was not prevalent in the district. Teaching from such help
books will cause incapability to understand the fundamentals of the subjects. Hence,
it is suggested to issue orders from the State level to impose ban on such help books
in the schools of the State.
15. The MI found that classes were being held in the open due to winter season and
class room environment is not created. It is suggested that either desks should be
provided to the children or some heating arrangement should be made for the
children.
List of Primary Schools/Upper Primary Schools/ EGS Centres/AIE centres
visited by Monitoring Institution in district Sirmour:
Primary Schools
Sr. No. Name of School Education Block
1 GCPS Shillai -II Shillai
2. GPS Shillai Shillai
3. G PS Dakkar Shillai
4. GCPS Naya Shillai
5. GPS Janot Sarahan
6. GPS Apron Sarahan
7. GPS Rohi Sarahan
8. GCPS Galanaghat Sarahan
9. GPS Bharmanu Ki Ser Sarahan
10. GPS Banjarans Poanta Sahib
11 GPS Kolar-II Poanta Sahib
12 GPS Tokion Poanta Sahib
13. GCPS Kolar Poanta Sahib
14. GPS Suk Chainpur Poanta Sahib
15. GPS Ambwala Surla
16. GPS Sainwala Surla
17. GCPS Moginand Surla
18. GCPS Kala Amb Surla
19. GCPS Koffota Sataun
20. GPS Trilokpur Surla
21. GCPS Sataun Sataun
22. GCPS Mannal Sataun
23. GCPS Kamrau Sataun
24. GCPS GCPS Jamta Nahan
25. GPS Do Sarka Nahan
26. GCPS Dadahu Nahan
27 GPS Oun Khadri Nahan
28. GSCP Nehli Nahan
29. GPS Bohlion Nahan
30. GSPS Bankala Nahan
31. GPS Khara I Paonta Sahib
32. GPS Barachowk Nahan
33. GCMPS Nahan Nahan
34. GPS Dhabon
35. GPS Pubian Mohalla Nahan
36. GCPS Jamniwala Paonta Sahib
37. GCPS Purwala Paonta Sahib
38. GPS Sheetla Dadahu
39. GPS Chuli Dadahu
40. GPS Khala Kiyar Bakras
41. G.C.P.S. Bedon Bakras
Upper Primary Schools:
Sr. No. Name of the School Name of Block
1. GMS Shiri Kyari Shillai
2. GMS Naya Shillai
3. GHS Shillai Shillai
4. GHS Rampur Bharapur Poanta Sahib
5. GMS Sukh Chainpur Poanta Sahib
6. GSSS Kolar Poanta Sahib
7. GHS Sainwala Surla
8. GSSS Moginand Surla
9. GSSS Trilokpur Surla
10. GHS Kala Amb Surla
11. GMS Tokoyon Poanta Sahib
12. GSSS Kaffota Sataun
13. GSSS Sataum Sataun
14. GMS Mannal Sataun
15. GSSS Kamour Sataun
16. GMD Nehu Nahan
17. GMS Bohlion Nahan
18. GSSS Bankala Nahan
19. GHS Apron Sarahan
20. GSS Galanaghat Sarahan
21 GHS Misserwala Poanta Sahib
22. GHS Jammniala Poanta Sahib
23. GMS Khara Poants Sahib
24. G BSSS Nahan Nahan
25. G Girls MS Dadahu Dadahu
26. GMS Khalayar Bakras
EGS (Education Guarantee Scheme)
Sr.No. Name of EGS/AIE Centres Block
1. Bangala Basti (Majara) Poanta Sahib
2. Gariwala Poanta Sahib
3. Bangala Basti Kolara II Poanta Sahib
4. Katta Pathar (Mobile School) Poanta Sahib
N.G.Os.
1 Asthia Welfare Society, Nahan
2. Sidhi Society Dadhau
3. Pratham
Annexure –A
Staff Position in District Project Office SSA Sirmour:
Sr.No. Name of Posts Filled up Status
1) District Project Coordinator 1 Ex-Officio
2) District Project Officer 1 Ex-Officio
3) MIS Incharge 1 Contract
4) Data Entry Operator 1 Contract
5) Section Officer 1 Secondment
6) Accountant 1 Secondment
7) Para Teachers 3 Contract
8) Clerk-cum-Typist 7 Contract
9) Steno 1 Contract
10) AE ( C ) - -
11) JE ( C ) 6 Contract
12) Draftsman 1 Contract
13) Driver 1 Contract
14) Peon 7 Contract
Total 32
A. Following Interventions have been Covered under Report
I. Opening of Schools (Both Primary & Upper Primary)
II. Civil Works
III. Text Books
IV. Teachers and Teachers Training
V. School Grants
VI. Teaching Learning Material (TLM) Grants
VII. EGS & AIE
VIII. Children with Special Needs
IX. National Programme for Education of Girls at Elementary Level
X. Kasturba Gandhi Balika Vidyalaya
XI. Functioning of VEC
XII. Mid-Day Meal Scheme
B. Districts Covered ----4 (66%) (Bilaspur, Una, Solan & Sirmour in the
year 2007-08)
C. Covered 5% Sample of Elementary Schools/EGS.
MONITORING REPORT OF
HIMACHAL PRADESH UNIVERSITY
SHIMLA-5
ON SSA OF
HIMACHAL PRADESH
FOR THE PRRIOD
Oct., 2007 TO March, 2008
TOTAL DISTRICTS OF H.P. –12
DISTRICT COVERED
LAHAUL SPITI
TOTAL DISTRICTS
IN
HIMACHAL PRADESH = 12
COVERED = 11 (Oct, 2007-March 2008)
TO BE COVERED = 1
MONITORINTG REPORT OF SSA ACTIVITIES IN LAHAUL & SPITI
DISTRICT OF HIMACHAL PRADESH
OCT, 2007 – MARCH, 2008
The Department of Elementary Education, Ministry of Human Resource
Development, New Delhi has entrusted the task of monitoring the implementation of
SSA in Himachal Pradesh to the H.P. University. However, this responsibility, as
directed by the University, has been discharged by the Centre for Adult, Continuing
Education & Extension, since 2003 (for the last four years.) As per MOU signed by the
University, it is supposed to monitor the various activities and programmes under SSA
with objectives of (a) Assessing the progress of implementation of approved plans (b)
Sample check progress and (c) Verify the process and procedure for implementation.
As per the Revised Terms of Reference MI is expected to cover 5% of Elementary
Schools /EGS/AIE Centre in all the districts allotted to it during the period of 2 years.
Further , the MI is expected to visit 25% of the number of districts allotted to it in a
period of six months.
The MI in strict compliance of the aforesaid Revised Terms of Reference selected
district Lahaul Spiti out of total remaining 2 districts in HP for writing the Monitoring
Report (Oct.2007 to March, 2008) for the first six months of 2007-08 and selected 5%
sample of primary/upper primary schools, BRCs and CRCs from the district under
reference to verify the status of implementation of various programmes under SSA in
H.P. 10 districts have already been covered by the MI.
Organization of the Report
The monitoring report has been organized and presented under the following two
sections.
Section-1: Methodology of Writing the Report
Section-11: Main Body of the Report.
Section-1
Methodology Adopted for Writing of Monitoring Report:
This section includes the method adopted, tools used and details regarding the
population and sample:
D. Method of Data Collection:
The Survey Method was adopted for collection of data from the sampled
Primary/upper primary schools, BRCs and CRCs from district Lahaul & Spiti.
B Tools:
The following tools were developed and used by the MI to collect the relevant data:
1.Interview- cum –Observation Schedule based on the Monitoring Format
developed by NCERT.
2. Attendance Sheet for recording Students’ Attendance
3. Field Diary for recording observations.
C Population and Sample:
Details of the population of primary and upper primary, schools and EGS, total
no. of BRCs, CRCs, educational blocks of Lahaul & Spiti district and sample taken by
MI are given in the following table:
Details of population and Sample of PS/UPS, BRCs CRCs, BRCCs , CRCCs ,NGOs,
and EGS:
Total No. Sample
items
Primary Schools 204 28
Upper Primary Schools 63 14
Total 267 42
Educational Blocks 2 1
NGOs 1 1
BRCCs ( Primary) 4 1
BRCCs ( Upper Primary) 4 1
BRCs 4 1
CRCs 42 7
List of Primary and Upper Primary Schools taken as sample:
Sr.No. Name of School Name of Panchayat
1. G.S.S.S. Tabo Tabo Panchayat
2. GCPS Tabo Tabo Panchayat
3, GPS Tabo Gampa Tabo Panchayat
4. GMS Poh Tabo Panchayat
5. GPS Poh Tabo Panchayat
6. GPS Pmarang Tabo Panchayat
7. G.S.S.S Maneyogma Dhankhatr Panchayat
8. GCPS Maneyogma Dhankhatr Panchayat
9. GCPS Maneyogma Dhankhatr Panchayat
10. G PS Dhankhar Dhankhatr Panchayat
11. G PS Dhankhar Dhankhatr Panchayat
12. G PS Dhankhar Goma Dhankhatr Panchayat
13. GHS Gulling Kungri Panchayat
14. GPS Silling Kungri Panchayat
15. GCPS Gulling Kungri Panchayat
16. GCPS Kungri Gompa Kungri Panchayat
17. GMS Kungri Gompa Kungri Panchayat
18. GPS Kungri Kungri Panchayat
19. GPS Upper Gulling Kungri Panchayat
20. GPS Mikkim Kungri Panchayat
21. GSSS Sagnam Sagnam Panchayat
22. GCPS Sagnam-1 Sagnam Panchayat
23. GPS Sagnam-1I Sagnam Panchayat
24. GPS Phuckchung Sagnam Panchayat
25. GPS khar Sagnam Panchayat
26. GSSS Kibber Kibber Panchayat
27. GMS Kee Gompa Kibber Panchayat
28. GPS Kee Gompa Kibber Panchayat
29. GCPS Kee Kibber Panchayat
30. GCPS Kibber Kibber Panchayat
31. GSSS Rangrik Rangrik Panchayat
32. GCPS Rangrik Rangrik Panchayat
33. GPS Khunik Rangrik Panchayat
34. GHS Hull Hull Panchayat
35. GCPS Hull Hull Panchayat
36. GPS Hull Panchayat
37. GHS Shego Demul Panchayat
38. GPS Leedang Demul Panchayat
39. GMS Leedang Demul Panchayat
40. GPS Lingti Lalung Panchyat
41. GSSS Kaza Kaza Panchayat
42. GCPS Kaza-1 Kaza Panchayat
43. GCPS Kaza-1I Kaza Panchayat
Section –11
Main Body of the Report
This Section carries the main body of the Monitoring Report which includes the
observations of MI with regard to the status of implementation of various activities and
programmes related to SSA by the implementing agency, namely - SSA, HP. For
meaningful and systematic presentation of the Monitoring Report, this section has been
divided into 16 sub heads, as per the requirement of the Monitoring Format provided to
the MI by Department of Elementary Education, MHRD, New Delhi.
A - Opening of New Schools:
A – District Lahaul Spiti:-
The ADC Spiti informed that 1 upper primary ( newly upgraded ) school and 1
primary school have been opened in the block during the year 2007-2008. The MI visited
both of them. The requisite information is as under:
Name of
School
Land for
Construction
Identified
Whether
VEC/SMC
have received
any funds for
Construction
Has the
Construction
Started ?
What is the
stage of
Construction
Have
teachers
been put in
Position in
new
schools
Have VEC
received one
time grant for
TLE of
Rs,10,000/-/
50,000/-
GPS
Danker,
Monastery
YES NO NO 2 teachers
on PTA
basis
NO
GMS
Hurling
NO NO NO 1 teacher
has been
deputed
from GHS
Lalun. No
Student is
there
NO
Note:
There is no Bank Pass books of VECs & Expenditure statements of the above
mentioned schools with the In charges to verify the availability of funds.
B-I Civil Works In Progress (2007-08):-
Category of Civil Work Reported Statement Actual Statement
according to sampled
schools
CRC NO NO
BRC One reported One Completed
School Building ---- 5
Additional Class room 83 (02-03 to -07-08) 42
Drinking Water 50 (02-03 to -07-08) 11
Toilets 38 (02-03 to -07-08) 9
Boundary Walls 11 (02-03 to -07-08) 3
Kitchen Shed Nil Nil
Electrification --- 5
B-III Training of SMC/VEC for Civil Works:
No training of civil work was imparted to VEC members in the block Spiti - in
this part of this district.
B.IV. As per the statement of BRCCs the community manuals have been provided to the
VECs and Schools concerned. But MI have not seen any Community Mannual because
no VEC president was available in any of the sampled schools. MI desired to meet the
VEC president and members in the sampled schools but the Incharges could not
invite/bring any of them to enquire about the requisite information.
B-V Construction of Ramps in Schools:
There is no ramp available in any of the sampled schools
B-VI Maintenance of Separate Account of Funds by VECs/SMCs:
The VECs are not maintaining separate account of funds because technical
personnel is appointed to look into these processes of SSA programme itself and all funds
are maintained by the school Heads/ Incharges and utilized through VECs in Lahaul &
Spiti District.
B-VII,VIII Technical Supervision and Frequency of Visits for the Supervision of
Civil Works:
In the policy frame itself, the Government of H.P has made special provision for
technical staff for construction work. It was observed that 1 JE has been appointed in the
district. The Technical supervision of civil works is done by JE appointed on contract
basis by ADC/DPO. It was verified by the MI from the schools that JE mostly visited the
construction site when required.
B-IX Convergence between Swajaldhara and Total Sanitation
Campaign (TSC)
During the field visit the MI observed on the spot that there is no convergence
between Swajaldhara and Total Sanitation Campaign in the sampled schools in the
district in respect of drinking water facilities.
B-X Agencies Involved in the construction of Drinking Water Facilities in Schools:
During the field visit of the MI to the sampled schools it was found that drinking
water had been made available to a few schools under SSA programme with the help of
irrigation and public health department of HP Govt.
B-XI Convergence With TSC:
During the field visit the MI has observed on the spot in the schools that there is
no convergence with total sanitation campaign (TSC) in respect of toilet facilities
provided in the schools.
B-XII MI’s Impression of Quality of Construction:
It was observed by the MI during its visit to the sampled schools that construction
of rooms, sheds, toilets and retaining wall was very poor as compare to cost.
C.I Text Books:-
C-I Number of Children Receiving Free Text books:
Text books have been provided to all the schools in the Lahaul & Spiti District.
The MI has verified from the records of the sampled schools and found that all the
students received books in the month of April. Free Text books were distributed well in
time in April to all categories of the students being tribal district.
F. School Grants:-
D- I-II Number of Primary and Upper Primary Schools approved for School
Grants & Release of Funds:
As per the statement of BRCCs the School Grant of Rs.2000/- to per school has
distributed to 68 schools which amount Rs.1,36,000/-. It is surprising that MI team could
not find any record of the above grant in the sampled schools. No bank pass books were
available with the school Incharges of SSA funds. The maintenance grant of Rs.4000/-
and above and TLM grants have not been released to any of the sampled schools so far.
It is strange that both the BRCCs receiving the money from SSA through ADC are not
depositing the funds received in the bank Pass Books. Both of them are not having cash
books and ledger to keep the proper account of receipt and expenditure. They are keeping
the money in hands and distributing the money in hands only as per the statements of the
BRCCs.
D--III Has DPO Circulated Guidelines for Utilization of School Grants or Not?
As per the statement of BRCC/BEEO the guidelines have been circulated by the
ADC/DPO but MI has observed that no guidelines have been maintained.
D-IV . A.
There is no record in the sampled schools of receiving of the Schools Grants.
D- IV. B.
Regarding delay in receipt of grant could not be searched because there were no
records available.
D.IV.C.
The records of utilization of grants were available in one upper primary school
out of 43 sampled schools. The school grants were used according to prescribed norms.
D-V
Last year utilization of school grants the record thereof was found in three schools
out of 43 sampled schools where the 100% grants were utilized.
G. Teachers and Teacher Training:-
E. IV
The VEC/Panchayat is not empowered to make decentralised recruitment of
teacher. It is PTA/MTA who is empowered for the appointments of teachers. The norms
for such recruitment have been laid known by State Govt. and Himachal Pradesh High
Court. But about 70% local communities are not satisfied. of such recruitment.
E-V: No. of Teachers Sanctioned in the sampled schools: - 158
E-V: No. of Teachers in position in the sampled schools: - 152
E-V: No. of Teachers present on the dates of visit in the sampled schools: -111
E-V: No. of Teachers absent on the dates of visit by MI in the
sampled schools: ---------------------------------------------------------------------------- 41
There are some teachers who are in the habit of abstaining the duty. They need
administrative measures to rectify themselves. The motivational and morale boosting
programmes may be started to boost readiness towards performing duty for them under
SSA.
E-VI Rapport Between Children and Teachers:
It was found by the MI during the visit to the various sampled schools in the
district that the rapport between teachers and children was good.
E-VII Teachers Training
(A) Venue Kaza (for Spiti Block only)
(B) Content – Teachers Training Methods, Subject Material, Use and preparation of
TLM, AADHAR, CCE, R & E, DISE preparation, Record & Accounting, School
Management and Mental Preparation of teacher & Students towards learning.
(C) Trainer- Master trainer and Resource persons.
(D) Organisers of the teachers training get the feed back after the completion of
training.
E.VIII: All the teacher striving in the Schools:
Venue: Kaza, Days: 15 days.
Master trainers are those who got training from DIET.
(IX): Not Applicable
(X) Satisfaction level is poor.
The teacher would like to get training on hard spot, teaching method, knowledge
(subject), teaching subjects and management.
E-XI - (a) Role of BRCs and CRCs:-
No academic support by BRCC/CRCC
E.XI-(b)
BRCC/CRCC are not in the habit of visiting the schools. There is no record of
their visits to the schools in the schools. Both the BRCCs/CRCCs are not maintaining
their diaries from where the records of the visits to the various schools can be checked.
E-XI-c-Types of Programmes Conducted by BRCCs/CRCCs in Schools:
1. Pedagogic improvement - No
2. Administrative Improvement- No
3. Model lessons in classrooms- No
4. Helping teacher to teach difficult topics- No
5. Conducting of random test for children- No
6. Any other Specify, Nil
E.(d) There is no EGS/AIE centre in Spiti Block for session 2007-08.
F. Teaching Learning Materials [TLM]
F.iii.a. No record of the date of the receiving of TLM grant by the teachers was found in
the schools. Any how, in four schools the teachers were given TLM but the teachers have
not shown the expenditure of the TLM during the visit.
F.b.-1 There is no details of the utilization of the TLM grant for the current session.
F.c-2. Whether TLM displayed in classrooms or kept separately:
Number of Sampled Schools No. of Schools where TLM
Displayed
%
43 7 ( Displayed) 14.5
43 20 (Kept separately) 48%
43 16 (No TLM) 37%
F.d. Nature of TLM by students:
Dictionaries, globe, charts, models and some other articles have been found in
some of the sampled schools during MI visit.
F.e-Children using them as well as ?
As per the statement of the teachers the TLM is used by the teachers. But MI has
not found in any of the sampled schools where the students and teachers were using the
TLM.
F.f. There is not any good example for the utilization of TLM which can be worth
mentioning.
F.g Have the teachers received any training on TLM develop and use? Yes (As per
statement of BRCCs)
If So When : 25.92007, 29.9.2007,1.10.2007,5.10.2007
Duration: One Day
Venue Kaza
Trainers: Master Trainers & Resource persons.
F.h Was the cross sharing and demonstration of good practices amongst teachers
done:
For cross sharing it is “Yes” where as for demonstration of good practices it is
“no.”
G. EGS and AIE ( NRBC) RBC:-
This point does not pertains to Spiti region of Lahaul & Spiti District.
H. Children with Special Needs:-
In sampled schools there was not any student relating to CWSN category as per
the records of the schools.
National Programme for Education of Girls at Elementary level
(NPEGEL):
This programme does pertains to Lahaul & Spiti district.
Kasturba Gandhi Balika Vidyalaya (KGBV) :-
This intervention of SSA does not exist in Lahaul & Spiti district.
K- DISE :-
Data capture format have been supplied to the schools by the end Sept. 2007 in
the session of 2007-08.
K.iv.
Training to the teachers for filling up data in the data capture format:
a) When - Sept.: 25.9.2007 to 29.9.2007
b) Where - Kaza
c) Duration- One session (1 and ½ hrs.)
N- Functioning of VECs:-
ii (a) The copy of guidelines of on delegation powers to VEC/SMC was issued by
State Project Officer/DPO has been issued to each and every school as reported by
BRCCs/CRCCs and teachers of the sampled schools.
ii.(b) Whether these Guidelines were available with VEC or not.
These guidelines have not been shown to the MI team even on query by the
schools Incharges and no VEC members was available in the school to enquire about it in
any of the sampled schools.
iii. Whether adequate representation to women has been given in –
(a) VEC - Yes. In every VEC in sampled schools there are two minimum women -
one from Angan Bari and one from Mahila Mandal.
(b) There is no SMC in any of the sampled schools.
iv. Meeting of VEC
a. The frequency of the VEC meeting varies from quarterly to yearly or more time.
The VEC of 85% of sampled schools are not serious about holding its meetings regularly.
b. The dates of holding the VEC meetings in the last six months - only 10% of the
schools are conducting VEC meetings with in the gap of six months. 90% of the sampled
schools have not conducted the VEC meeting with in the last six months.
c. The total number of the members has been fixed six in this district for each VEC out
of which two members must be women.
d. 50% of the members of the VEC attend its meeting regularly whenever the meetings
are convened.
e. The Women and SC/ST members of VEC attend the meetings regularly whenever the
meetings are convened.
v. a. Whether the members of the VECs have been oriented: - As per the statement
of BRCCs the VEC of 58 schools has been oriented but in the sampled schools the MI
found on quarries that no members of VECs of any sampled schools has not been
oriented during 2007-08.
v.b . % of members oriented during 2007-08 in sampled schools nil.
v.c. Who conducted the training? Principal/Headmaster as per statement of BRCC.
v.d. The VECs perception of the training is very poor as per observation of MI team.
vii. The records of the VECs funds are kept by the school Incharges of that area. But in
the sampled schools the records of the VEC funds are not prepared in the majority of the
schools.
N. Staffing at District Level:-
At region Spiti headquarters Kaza – Mini DIET.
1. ADC as Chairman -1
2. SDM as Regional Project Officer-1.
3. Deputy Director Elementary -1 (proposed)
4. BPEO – 1
5. SSA Coordinator -1
6. BRCC Upper Primary -1
7. BRCC Primary -1
8. JE-1
9. Accountant-1
10. Computer Operator/Clerk - 1
11. Peon – 1
12. Chowkidar -1
13. CRCC - 13
O- MID- DAY MEAL (MDM) SCHEME:-
O-1 Serving of Hot Cooked Food: out of 29 school
Rice potatoes Dal, Peas are the food items served in the MDM.
1. Green vegetables are being added as per availabilities in the meal.
O-2. Whether the same food is served every day?
Same food is not served but it is changed as per students menu register and
teachers.
O-3. What are the food items are being served?
Rice potatoes Dal, Peas are the food items served in the MDM as per
menu.
O.4 Whether green vegetables are being added in the meal?
Green vegetables are being added as per availabilities in the meal as per
students an teachers.
O.5 Wheter fruits eggs are being served?
Fruits eggs are being not being served.
O.6. Whether children are happy with quality & quantity of meal?:
Children are happy with quality & quantity of meal.
O.7 Whether children are given micronutrients ?
Children are given micronutrients Iron, Folic Acid Vitamin A & De-
worming medicines. The teachers administers these medicines as
prescribed by the doctors.
O.8 Percentage of children:
(a) Percentage of children who take MDM is 100%.
(b) Nil
O.9.Who is cooking and Serving Meal?
Cook/helper is cooking and serving appointed by the department.
0.10.Is the cook/helper as under privileged person as envisaged in the guidelines?
Cook -Male -1 Female- 3 community monk 3 water carrier-2 female.
All cook belong to ST category.
Helper – 2 are ST.
The cook/helper are selected from deprived section of the society.
O.11. Monthly remuneration of the cook and helper?
.Previously it was Rs.400/- to cook and Rs.400/- to helper but now the payment is
given according to the no. of students to whom MDM is prepared. Now it is 59
paisa per students to the cook and helper.
O.12. Payment is not regular. Pucca kitchen shed is not available in the sampled
schools. Food is being cooked in one of the class rooms.
O.13..Whether foodgrains and other food items stores at safe place?
Yes. As per availabilities of the place.
O14. Whether potable water is available for?
Water is available some places.
15. Whether utensils used for cooking food are adequate?
(a) Yes
(b) SSA Fund
O.16 What is the kind of fuel used?
1. LPG Gas
O.17. General impressions of the environment with particular attention to the
following:
Among
students
Very good
No. of schools
Good
No. of schools
Fair
No. of schools
Poor
No. of schools
Safety 1 2 4 2
Hygiene 1 2 4 2
Cleanliness 0 3 4 2
Discipline 0 3 4 2
18.(i) Whether children are being encouraged to :
No of schools
Yes
No of
school
No
Wash there hands before & after the consumption of
MDM
0 9
Take & eat meal an orderly manner 3 6
Conserve water while washing dishes 9 0
18.ii Is there any discrimination of?
No of schools
Yes
No of
schools
No
Caste 1 8
Gender 0 9
Disability 0 9
19. Extent of participation by Parents/VECs/ Panchayats/Urban bodies in regard to:
a)
Among students Very good
No. of
schools
Good
No. of schools
Fair
No. of schools
Poor
No. of schools
Daily supervision of
MDM programme
Parents
0 0 2 7
Daily supervision of
MDM programme
Teachers
0
5 4 0
Contribution in cash/kind
Parents
0 0 0 9
Contribution in cash/kind
Teachers
0 0 4 5
Any other matter: Nil.
20.(a) whether the programme is being inspected regularly?
Teachers Parents
Yes No Yes No
9 0 1 8
If yes, by whom? Teachers and parents at the ratio of 10:1
With what periodically: Teachers daily parents occasionally.
(b) Records regarding roaster from level Officer in charge of the MDM programme to be
checked: Not checked. In sampled schools the record of MDM was not properly
maintained except one school. BEEO is the block level officer in charge of the MDM
from the side of H.P. Education department at block level.
P-III Additional Items to Check During Schools Visit by MI
1. Total number of days functioned during the last academic year: 234
2. Whether school has ?
Yes No
Clean environment 40% 60%
Good buildings 50% 50%
Playgrounds 30% 70%
Good classrooms with proper roof 90% 10%
Good classrooms with proper widows 50% 50%
Good classrooms with proper lighting 60% 40%
3. Whether classes have?
Yes No
Proper sitting arrangement for children 30%` 70%
Blcak Board 50% 50%
TLM 20% 80%
4. Availability of health camp facilities during the past six months.
Yes No
60% 40%
5. Whether Schools has:
(a) Adequacy of Play Materials:
(b) If so, how it is used? The students use the play materials.
6. (a) No. of children enrolled in school: Male 315 Female 391
(b) No. of children actually present on the date of MI visit: Male 87 Female72
7. Whether there is low attendance: yes
If so, state reasons:
1. The students were not coming to schools due to winter cold due to
snow fall.
2. The final examination was already over in some schools.
3. The exam of 8th
was going on.
4. The teachers were marking the presence even of those students who
were not coming to school after the examination.
5. The PTA, contract, Para Teacher/lecturers and even regular teacher
were on furlo leave.
8. Steps taken to promote attendance :
a. By the School Nil
b. By the VEC Nil
c. By the SMS Nil
d. By PTA Nil
e. MTA- It was observed that MTA were trying to motivate the
Children to attend the schools.
9. Process of assessing achievement level of students:
Written Test
Class Weekly Test Monthly Test Term Test Oral Test CCE
I. Nil Nil Yes Yes Yes
II Nil Nil Yes Yes Yes
III Nil Nil Yes Yes Yes
IV Nil Nil Yes Yes Yes
V Nil Nil Yes Yes Yes
VI Nil Nil Yes Yes Yes
VII Nil Nil Yes Yes Yes
VII Nil Nil Yes Yes Yes
10. Rapport of children with the teachers:
Class Poor Average Good
I 15% 50% 35%
II 20% 50% 30%
III 10% 60% 20%
V 0% 40% 60%
VI 0% 40% 60%
VII 0% 30% 70%
VIII - 10% 90%
11. Whether the school has:
No. of students
Male
No. of students
Female
Over age children 3 1
Under age children Nil --
12. No. of dropped out children during the previous six months
Up to Class IV Nil
Up Class V to VIII Nil
Whether the dropped out students are continuing their education in private schools –
N.A.
13. No. of retained students from the previous year:
Class Total no. of
students
No. of Retained
students
%
I 100 12 12%
II 89 5 6%
III 104 1 .9%
IV 91 Nil Nil
V 99 5 4.9%
VI 101 9 8.9%
VII 88 6 50.7%
VIII 112 23 20.5%
Meena Week: Meena week celebrated at block level at Kaza, 24 Upper Primary and 13
Primary Schools girls participated.
Exposure visit: 50 girls child were given exposure visit. They were taken with in H.P.
for exposure visit.
Vocational Training: 24 upper primary schools were given 5000 each to purchase some
material (wool) for vocational training (for example knitting of socks gloves.) as per
statement of BRCC. But the MI team has not seen the entry of the amount in bank pass
book except in one school.
Health & Hygiene : 92 schools were covered .(2 soaps, brush, tooth paste, nail cutter,
hanky, shampoo, with kit ) etc. articles were given under Health & hygiene programme.
Under this programme medical check-up of all the students of 92 schools were done as
per the statement of BRCC. and Rs.3.29 lacs were spent at the rate Rs.200/- per kit. The
amount were spent for purchasing the kits and health hygiene concerned programme.
But the MI team could not find any kit in the sampled schools and no record
was produced by the heads of the schools of the distribution of these kits to the students.
Child Friendly Environment: 17 schools were covered under this programme. Rs. 25000/-
to each schools for plantation of apples, apricots and local species. The total money for
child friendly environment has been determined as Rs.4.24 lacs. The MI has not been
shown in any of the sampled school the amount of Rs.25000/- received for this
programme.
Computer Education in Spiti:
The following schools have been provided with computers to literate the students
computer wise:
1. GSSS- Losar.
2. GSSS, Hansa
3. GSSS, Rangrik
4. GSSS,Kibber
5. GSSS, Tabbo
6. GSSS, Sangam
7. GSSS Kaza
8. GSS Maneyogma
9. GHS Hull
10. GHS Fhankhar
11. GHS Gulling
The MI Teacm has visited GSSS, Rangril, GSSSR, Sanghan, G?HS, Hull GSSS,
Mane Yogma.
The students were not present in the classes due to examination. The MI team has
not seen any computer lab. In operation during the visit for computer education there
was a provision of Rs. 7.50 lacs of. for the session 2007-08.
Teacher Training Programme:
Remedial Teaching: Remedial teachers have been appointed in Spiti for the session of
2007-08.
Comprehensive Continuing Evaluation: In Spiti block the programme of CCE has
been introduced in every primary school Lahaul & Spiti district.
NGO PRATHAM: This NGO has been implementing AADHAR programme in this
part of the district.
Research & Evaluation: This intervention of SSA is also provided money in the
financial year of 2007-08. But the MI has not seen any concrete in this intervention in
the sampled schools.
Major Repair : Under this intervention funds have been provided to the needy and
upper primary schools. The MI has found the implementation of this intervention in
GCPS Rangreek. But the proper receipts and expenditure vouchers were not shown by
the CHT.
Cohort Training :
Teachers X Days Mandays
21(P+U.P) X4 84
33 (UP)X5 165
25 (UP) X5 125
Total teachers 79 374
ADEPTS (Advancement of education performance through teacher sports )
Teachers X days Mandays
77(P+U.P) X4 308
49 (UP)X5 245
40 (UP) X5 200
Total teachers 166 753
Teacher Training (ADHAR & CCE)
Teachers X days Mandays
21 X 5 105
11X5 55
21X5 105
14 X5 70
Total 67 X5 335
Teachers X days Mandays
43 X 5 215
20X5 100
33X5 165
33X5 165
Total 129 X 5 645
List of Vacancies Position in respect of Block, Elementary Education Department
Sanctioned Post Filled Up
Posts
Vacant
CHT 13 12 1
HT 15 15 -
JBT 119 95 24
PAT 33 33 -
Total 180 155 25
Suggestions for Quality Improvement
Strengths of SSA in Llahaul & Spiti
The area of this district is known as cold desert of the Himalays. The population is
scattered. It is restricted to some naturally safe habitats. The natural havoc is obvious as
the glaciers roll down. Even then the people of this area are living from time immemorial
bearing all the problems of life and death. The people are God fearing. Most of them
believe in Buddhism and others are Hindus. These are very tuff people who face all the
calamities.
1. SSA has helped the education system. The buildings, extra and additional
rooms, toilets, boundary walls, water schemes and electrification etc. have
improved the school habitat problems.
2. The TLE and TLM have certainly boosted the morale of the school
functionaries at elementary level.
3. The Mid- day -meal scheme is enabling the individual children to feed
them during the day time while they are away from their respective
homes.
4. The meena week celebrations are bringing the tribal children close to one
another. The various programmes under taken are raising the participation
in cultural, extra curricular and mutual activities among the children.
5. The teacher training programmes are also making the teachers familiar
with one another.
6. School grants have been provided to the schools. Some improvements are
there in the purchasing of furniture and repairs in some schools.
7. The child friendly programme will certainly help the children to inculcate
the habit of preserving the environment.
8. The vocational training of the ancestral vocations/skills and of
new/modern skills will certainly boost the morale of the tribal people.
9. The opening of new schools and appointments of more teachers will
certainly improve the education facilities.
10. Free health kits are making the tribal people more conscious about health
care. No doubt due to cold the people do not expose themselves to many
of the health care programmes and facilities.
11. Computer education will certainly help the children to elementary level to
come to this modern age.
12. The problems of dropsout has been controlled to a great extent.
13. The health checking of the children is done once a year.
14. The exposure tour of the children is making these tribal and the Himalyan
kids familiar with outside world.
15. Gompa schools are working well. It can be concluded that though the
progress of the implementation of the various interventions of SSA is very
slow yet there are results through SSA which can be seen and felt.
16. Remedial teachers have been appointed in the current financial session to
promote learning among the lag behind in studies in elementary classes.
Weaknesses of the Programmes:
1. There is only one BRC building in Sptiti block at kaza. One of the storey
of this building has been occupied by ADC of this region of Lahaul &
Spiti district. The training and other programmes are conducted in the
school building of GSSS – Kaza. Thus the school functioning is disturbed
and the use of the BRC building for SSA work is not exploited properly.
It is suggested that the ADC Office may be shifted to another safe
administrative building of the State Government for administrators.
2. There is not even a single CRC building even though there are 13 CRCs.
The CRCs are not functioning well. The CRCCs are not operating well.
They are working from the office of CHT.
3. The BRCCs and CRCCs are not keeping the SSA funds so received for the
implementation of various interventions in Bank Pass Books. The amounts
are kept in hands. The account books and ledgers are not maintained by
both the BRCCs and most of the CRCCs. The BRCCs are depositing the
money in their own personal pass books.
4. Handing over and receiving of the amounts of money by BRCCs is done
in hands only. No proper receipts are kept.
5. The BRCC of upper primary has shown the receipts of money handed over
to Principals, Headmasters and Incharges of upper primary schools which
were got on rough papers without receipt tickets and stamps of the heads
and full addresses. Thus he had shown the distribution of Rs.1,36,000/-
under school grant.
6. The school Incharges are also not making cash books/ ledgers and bank
pass books.
7. The teachers were absent/away from duty. The principal of GSSS Tabo
was away from school since 2nd
of Feb.08 till the day pf visit MDM on
16th
march, 08. Eight other teachers were also obtaining duty on the same
day in the same school. The teachers belonging to district Mandi, Bilaspur,
Kinnaur were absenting themselves from school duty.
8. GPS Mikkim had been closed for the last two months as was told by the
water carrier of that school. The lady teacher of this school belongs to
Lahaul valley. She has left to Lahaul valley for the last two months. The
principal of GSS Kibber, the headmaster of Maneyogma were not in the
school on the day of MI visit. They have not left any information in
writing of abstaining the duty.
9. The GHS Maneyogma and GPS schilling were closed at 3 PM and 11.00
a.m. on the day of MI visit to these schools.
10. The following schools are put together:
� GPS – Poh and GPS Pomrang.
� GCPS-Tabo and GPS Tabo Gompa
� GCPS-Sagnam -1 and GPS Sangnam –II. This is wrong practice.
11. In GPS- Pomrang there was only one student and the number of teachers
was three.
12. The CHT of GCPS Gulling was deputed in GPS-Kee and one lady CHT
was deputed in GCPS-Rangreek where another CHT was already working.
Similarly – Two other teachers were deputed in GCPS-Rangeek and two
teacher in each GCPS Kaza-I and GPS –Kaza-II. This i9s wrong practice
to oblige some individual teachers.
13. The quality of teaching and learning is suffering much. The teachers of
GCPS Kaza raised trifles with the Incharge of MI team when the
students could not reply the questions asked by him regarding learning
processes in the school. Their utterings were totally undesirable.
14. Out of 29 GPSs the Mid – Day Meal was being cooked in nine schools
only.
15. The concept of TLM preparation is suffering too much. The teachers are
not using the amount honestly and they are unable to keep the proper
record of the money allotted to TLM.
16. The BRCCs and CRCCs are unable to do justice to the assignments given
to them.
17. The cooks and helpers are not getting the emoluments regularly.
18. The schools are not properly cleaned and managed.
19. There are about 24 posts of JBTs which are lying vacant and posts of
other categories of teachers and non teaching staff also vacant.
20. The computer education, vocation training, exposure tour, child friendly
environment are the some interventions which need careful watching.
21. The adjustment accounts of the funds received by the BRCCs from DPO
have not been submitted completely even for the financial year 2004-
5,2005-06,2006-07 and 2007-08.
Suggestions:
1. There must be audit of the accounts of the DPO, BRCCs, CRCCs.
2. The administrative control over accounts should be properly administered.
3. The accounts with complete and regular record of Mid - Day - Meal may be
ensured.
4. The mid day meal should be prepared in each school daily.
5. It is found that the Mid – Day - Meal in different sampled schools is not being
cooked properly so it is suggested that fast food may be distributed as Mid- Day
Meal in this part of the state.
6. When local material is allowed to construct the rooms, toilets, boundary wall etc.
then the cost may be determined accordingly at the lowest rates.
7. All the accounts at all levels must maintain properly through cash-books, ledgers
and bank pass books.
8. The teachers must be trained in account keeping.
9. The regular monitoring of accounts may be ensured by appointing S.O.
Accounts in this mini DIET.
10. The coordinator appointed should be empowered to act on behalf of DPO
Lahaul & Spiti in this block which remains cut off from the main land of Lahaul
& Spiti district at least for six months of the year..
11. Furlu leave needs to be curtailed and stopped at any cost.
12. The teacher training needs more activity on the part of teachers and teacher
educators.
13. The misappropriation of the SSA funds may be controlled and discouraged. The
ADC Lahaul & Spiti has spent one lac Rupees on Spiti fair. This amount was
taken out of SSA funds by BRCC upper primary in 2007-08. But he has not
submitted the accounts so far. This amount may be refunded from other
administrative expenditure and re-deposited in SSA funds. The administrators
are suggested not use SSA funds for other functions which are included as SSA
interventions.
14. The toilets are not maintained properly. The heads may be asked to maintain the
toilets properly. More toilets must be built through TSC funds.
15. The use of Swajaldhara and TSC may be collaborated with SSA
16. Education department may be asked to monitor and inspect the schools. The
teachers leave the schools without proper records.
17. The playing material may be provided all the schools. The playgrounds may
also be provided to schools.
18. The vocational courses needs vocationally trained teachers. Such type of
teachers may be appointed.
19. The cutting & tailoring, embroidery, computer and other skilled teachers may be
appointed.
20. Deputations policy of providing better station to some sycophants and political
approached must be stopped. The schools of far flung areas must not be forced
to work in the absence of teachers.
Financial Statement of Spiti Block:
Sr.
No.
Year Date Grant Amount To whom Adjusted
or not 1 04-05 15.10.04 VEC 1,88,000 Sr. Narender
Rana,BRCC(UP) Adjusted
2. 04-05 15.10.04 TLM 1,27,500 Sr. Narender
Rana,BRCC(UP) Adjusted
3. 04-05 19.1.05 VEC Trg. 8,640 Sh. Chhemed, BRCC
(Primary ) Not Adjusted
4. 04-05 14.3.05 VEC Trg. 25,200 Sr. Narender
Rana,BRCC(UP) Not Adjusted
5. 04-05 14.3.05 R&E 92,000 Sr. Narender
Rana,BRCC(UP) Adjusted
6. 04-05 14.3.05 Maintenan
ce
91,000 Sr. Narender
Rana,BRCC(UP) Adjusted
7. 04-05 14.3.05 Maintenan
ce
2,93,000 Sh. Chhemed Bodh,
BRCC (Primary ) Adjusted
8. 05-06 27.9.05 VEC Trg. 18,000 Sr. Narender
Rana,BRCC(UP) Not Adjusted
9. 05-06 31.3.06 VEC Trg. 14,000 Sr. Narender
Rana,BRCC(UP) Not Adjusted
10. 05-06 23 12.05 Maintenan
ce
80,000 Sr. Narender
Rana,BRCC(UP) Not Adjusted
11. 05-06 23 12.05 Maintenan
ce
3,05000 Sh. Chhemed, BRCC
(Primary ) Adjusted
12. 05-06 23 12.05 R&E 92,000 Sr. Narender
Rana,BRCC(UP) Adjusted
13. 05-06 23 12.05 VEC grant 1,84,000 Sr. Narender
Rana,BRCC(UP) Adjusted
14. 05-06 23 12.05 TLM
grant
1,17,000 Sr. Narender
Rana,BRCC(UP) Adjusted
15. 06-07 18.12.06 Mobilisati
on
30,000 Sh. Chhemed Bodh,
BRCC (Primary ) Adjusted
16. 06-07 18.12.06 VEC grant 20,000 Sh. Chhemed Bodh,,
BRCC (Primary ) Adjusted
17. 06-07 30.3.07 VEC grant 13,000 Sh. Chhemed Bodh,
BRCC (Primary ) Not Adjusted
18. 06-07 22.11.06 Maintenan
ce
3,85,000 Sh. Chhemed Bodh,
BRCC (Primary ) Not Adjusted
19 06-07 22.11.06 Maintenan
ce
50,000 Sr. Narender Rana,
BRCC(UP) Not Adjusted
20. 06-07 20.3.07 Teacher
grant
45,730 Sh. Chhemed Bodh,
BRCC (Primary ) Not Adjusted
21. 06-07 6.7.07 VEC grant 1,84,000 Sr. Narender Rana,
BRCC(UP) Not Adjusted
22. 06-07 2.1. 08 TLM grant 60,000 Sr. Narender Rana,
BRCC(UP) Not Adjusted
23 06-07 2.1. 08 Mobilizati
on
100,000 Sr. Narender Rana,
BRCC(UP) Not Adjusted
24. 06-07 2.1. 08 IED 9600 Sr. Narender Rana,
BRCC(UP) Not Adjusted
A. Following Interventions have been Covered under Report
XIII. Opening of Schools (Both Primary & Upper Primary)
XIV. Civil Works
XV. Text Books
XVI. Teachers and Teachers Training
XVII. School Grants
XVIII. Teaching Learning Material (TLM) Grants
XIX. Children with Special Needs
XX. Functioning of VEC
XXI. Mid-Day Meal Scheme
E. Districts Covered ----11 (92%) (year 2007-08)
F. Covered 5% Sample of Elementary Schools/EGS.
G. Compressive Continuing Evaluation
H. Innovative Programmes
MONITORING REPORT OF
HIMACHAL PRADESH UNIVERSITY
SHIMLA-5
ON SSA OF
HIMACHAL PRADESH
FOR THE PRRIOD
Oct., 2007 TO March, 2008
TOTAL DISTRICTS OF H.P. –12
DISTRICT COVERED
SHIMLA
TOTAL DISTRICTS
IN
HIMACHAL PRADESH = 12
COVERED = 12 (Oct, 2007-March 2008)
MONITORINTG REPORT OF SSA ACTIVITIES IN SHIMLA
DISTRICT OF HIMACHAL PRADESH
OCT, 2007 – MARCH, 2008
The Department of Elementary Education, Ministry of Human Resource
Development, New Delhi has entrusted the task of monitoring the implementation of
SSA in Himachal Pradesh to the H.P. University. However, this responsibility, as
directed by the University, has been discharged by the Centre for Adult, Continuing
Education & Extension, since 2003 (for the last four years.) As per MOU signed by the
University, it is supposed to monitor the various activities and programmes under SSA
with objectives of (a) Assessing the progress of implementation of approved plans (b)
Sample check progress and (c) Verify the process and procedure for implementation.
As per the Revised Terms of Reference MI is expected to cover 5% of Elementary
Schools /EGS/AIE Centre in all the districts allotted to it during the period of 2 years.
Further , the MI is expected to visit 25% of the number of districts allotted to it in a
period of six months.
The MI in strict compliance of the aforesaid Revised Terms of Reference selected
district Shimla which was left in HP for writing the Monitoring Report (Oct.2007 to
March, 2008) for the first six months of 2007-08 and selected 5% sample of
primary/upper primary schools, BRCs and CRCs from the district under reference to
verify the status of implementation of various programmes under SSA in H.P. 11
districts have already been covered by the MI.
Organization of the Report
The monitoring report has been organized and presented under the following two
sections.
Section-1: Methodology of Writing the Report
Section-11: Main Body of the Report.
Section-1
Methodology Adopted for Writing of Monitoring Report:
This section includes the method adopted, tools used and details regarding the
population and sample:
I. Method of Data Collection:
The Survey Method was adopted for collection of data from the sampled
Primary/upper primary schools, BRCs and CRCs from district Shimla.
B Tools:
The following tools were developed and used by the MI to collect the relevant data:
1.Interview- cum –Observation Schedule based on the Monitoring Format
developed by NCERT.
2. Attendance Sheet for recording Students’ Attendance
3. Field Diary for recording observations.
C Population and Sample:
Details of the population of primary and upper primary, schools and EGS, total
no. of BRCs, CRCs, educational blocks of Shimla district and sample taken by MI are
given in the following table:
Details of population and sample of PS/UPS, BRCs CRCs, BRCCs , CRCCs ,NGOs,
and EGS:
Total No. Sample items
Primary Schools 1635 86
Upper Primary Schools 643 51
Total 2278 137
Educational Blocks 20 18
NGOs 1 1
BRCCs ( Primary) 20 18
BRCCs ( Upper Primary) 15 15
BRCs 20 18
CRCs 322 37
Day Care Centre -- 2
Home based programme -- 1
KGBV 1 1
List of Primary and Upper Primary Schools taken as sample:
Name of School Name of Block
1. GPS Jubber Sunni Block
2. GPS Basantpur Sunni Block
3. GPS Neen Sunni Block
4. GPS Ayog Sunni Block
5. GPS Nadukhan Sunni Block
6. GPS Bagain Sunni Block
7. GHS Neen Sunni Block
8. GSSS Basantpur Sunni Block
9. GCPS Mashobra Mashobra Block
10. GPS Paindly Mashobra Block
11. GCPS Dhalli Mashobra Block
12. GCPS Baldeyan Mashobra Block
13. GPS Durgapur Mashobra Block
14. GMS Durgapur Mashobra Block
15. GSSS Baldeyan Mashobra Block
16. GCPS Chamyana Mashobra Block
17. GSSS Chamyana Mashobra Block
18. GCPS Sandhu Matiana Block
19. GPS Runkali Matiana Block
20. GCPS Kathog Matiana Block
21. GHS Sandhu Matiana Block
22. GHS Kathog Matiana Block
23. GSSS Matiana Matiana Block
24. GPS Dakana Matiana Block
25. GCPS Theog Block Theog
26. GPS Rahighat Block Theog
27. GCPS Banni Block Theog
28. GPS Deorighat Block Theog
29. GPS Bhakhalati Block Theog
30. GPS Gallu Block Theog
31. GMS Banni Block Theog
32. GMS Parala Block Theog
33. GCPS Nerwa Block Nerwa
34. GMS Shawala Block Nerwa
35. GSSS Nerwa Block Nerwa
36. GPS Padam Nager Block Rampur
37. GPS Bhadrash Block Rampur
38. GCPS Duttnagar Block Rampur
39. GPS Scanevi Block Rampur
40. GCPS Nogli Block Rampur
41. GCPS Racholi Block Rampur
42. GMS Racholi Block Rampur
43. GCPS Rampur Block Rampur
44. GSSS Rampur Block Rampur
45. GCPS Dochi Block Jubbal
46. GCPS Jubbal Block Jubbal
47. GGPS Jubbal Block Jubbal
48. GMS Dochi Block Jubbal
49. GGHS Jubbal Block Jubbal
50. GSSS Jubbal Block Jubbal
51. GCPS Bajrolipur Block Deha
52. GPS Blaghar Block Deha
53. GHS Bajrolipur Block Deha
54. GCPS Domehar Block Kotkhai
55. GCPS Kotkhai Block Kotkhai
56. GMS Domehar Block Kotkhai
57. GGSSS Kotkhai Block Kotkhai
58. GCPS Nankhari Block Nankhari
59. GPS Addu Block Nankhari
60. GPS Noon Block Nankhari
61. GPS Shilla Block Nankhari
62. GMS Noon Block Nankhari
63. GMS Shilla Block Nankhari
64. GMS Addu Block Nankhari
65. GSSS Nankhari Block Nankhari
66. GPS Kanda Block Kumarsain
67. GPS Swarvakhad Block Kumarsain
68. GPS Patukhara Block Kumarsain
69. GPS Banahav Block Kumarsain
70. GCPS Chamola Block Kumarsain
71. GCPS Baragoan Block Kumarsain
72. GSSS Baragoan Block Kumarsain
73. GMS Kanda Block Kumarsain
74. GPS Dawarch Block Sarahan
75. GPS Bathara Block Sarahan
76. GPS Kaley Block Sarahan
77. GCPS Shahdhav Block Sarahan
78. GCPS Jeori Block Sarahan
79. GCPS Sarahan Block Sarahan
80. GMS Bathra Block Sarahan
81. GMS Shahdhav Block Sarahan
82. GPS Samoli Block Rohroo
83. GGPS Rohroo Block Rohroo
84. GCPS Tandoli Block Rohroo
85. GMS Tandoli Block Rohroo
86. GSSS Samoli Block Rohroo
87. GCPS Rohrru Block Rohroo
88. GSSS Rohru Block Rohroo
89. Astitav Special School Block Rohroo
90. GPS Gujanmoli Block Tikkar
91. GPS Fruinkoti Block Tikkar
92. GPS Pojarli-4 Block Tikkar
93. GPS Gadhari Block Tikkar
94. GCPS Tikkar Block Tikkar
95. GPS Banchhunch Block Tikkar
96. GMS Gujanmoli Block Tikkar
97. GSSS Pojarli-4 Block Tikkar
98. GSSS Tikkar Block Tikkar
99. GCPS Chaura Maidan Block Shimla
100. GCPS Summer Hill Block Shimla
101. GCPS Kaina Block Shimla
102. GCPS Boileauganj Block Shimla
103. GMS Karyachi Block Shimla
104. GMS Banuti Devi Block Shimla
105. GHS Chaura Maidan Block Shimla
106. GSSS Summer Hill Block Shimla
107. GSSS Boileauganj Block Shimla
108. GSSS Totu Block Shimla
109. GSSS Summer Hill Block Shimla
110. GPS Panesh Block Ksumpti
111. GPS Khelchra Block Ksumpti
112. GPS Ghandal Block Ksumpti
113. GPS Moolbari Block Ksumpti
114. GPS Mohari Block Ksumpti
115. GPS Taradevi Block Ksumpti
116. GPS Bhajyar Block Ksumpti
117. GCPS Halog Block Ksumpti
118. GCPS Shakrah Block Ksumpti
119. GMS Kachighati Block Ksumpti
120. GMS Bhajyar Block Ksumpti
121. GHS Nehra Block Ksumpti
122. GPS Thaitwari Block Chhauhara
123. GPS Kaloti Block Chhauhara
124. GPS Shavkuli Block Chhauhara
125. GPS Badiyana Block Chhauhara
126. GPS Ramai Block Chhauhara
127. GPS Amlatoo Block Chhauhara
128. GPS Tangnu Block Chhauhara
129. GCPS Dhamwari Block Chhauhara
130. GCPS Pekha Block Chhauhara
131. GHS Tangni Block Chhauhara
Block Chhauhara
132. GHS Janglikh Block Chhauhara
133. GSSS Pekha Block Chhauhara
134. GSSS Dhamwari Block Chhauhara
135. GSSS Kaloti Block Chhauhara
136. KGBV Chirgaon Block Chhauhara
137. GPS Chilla Block Chopal
138. GMS Chilla Block Chopal
139. GMS Jorna Block Chopal
140. GPS Sainj Block Sunni
Section –11
Main Body of the Report
This Section carries the main body of the Monitoring Report which includes the
observations of MI with regard to the status of implementation of various activities and
programmes related to SSA by the implementing agency, namely - SSA, HP. For
meaningful and systematic presentation of the Monitoring Report, this section has been
divided into sub heads, as per the requirement of the Monitoring Format provided to the
MI by Department of Elementary Education, MHRD, New Delhi.
A - Opening of New Schools:
A – District Shimla
In the financial year of 2006-07, 47 schools were upgraded from primary to upper
primary i.e. middle schools. The number of upgraded schools from primary is 55 in the
financial year of 2007-08.
Out of these 55 upper primary schools 8 schools have not been made functional so
far. MI has visited two new schools and sent one of its representative to GMS Kharshal
and got the following information shown in the table.
Name of
school
Block Land
identified
for
construction
of building
VEC/SMC
received
fund for
Constr-
uction
Construc-
tion
Started
Teachers
posts
Sanct-
ioned
Fill-
ed
One time
grant TLE
of
Rs.10,000/-
Or
Rs.50000/-
GMS
Bhajiar
Kasumpti Yes Yes Not yet 5 5 Yes, but no
purchasing
has been
done so far
GMS
Kharshal
Jubbal No No Not yet 5 1 No grant
GPS Thaitwari No No No Nil No
Note:
� The Kharshal school is being run by collaborating with GMS Tharta while
GPS, Thartwari is being in the campus of GPS Tangnu.
� There is no Bank Pass books of VECs & Expenditure statements of the above
mentioned schools with the In charges to verify the availability of funds.
B-I Civil Works In Progress (2007-08):-
Category of Civil Work Reported Statement Actual Statement
according to sampled
schools
CRC 64 17
BRC 1 --
School Building -- 02
Additional Class room 300 50
Drinking Water 56 23
Toilets/Urinals 81 52
Boundary Walls 75 05
Kitchen Shed 17 03
Electrification -- 75
Major Repairs 62 0
B-III Training of SMC/VEC for Civil Works:
Training to VEC members about Civil work in sampled schools
Yes % No %
84 61% 53 39%
B.IV. Community manual for civil works prepared at district level by DIET/State
Project Director.
Community manual for Civil work available or not in sampled schools
Yes % No %
1 96 71 41 29
B-V Construction of Ramps in Schools:
Whether a ramps is being constructed in new schools and existing set
Yes % No %
1 106 78 31 22
B-VI Maintenance of Separate Account of Funds by VECs/SMCs:
Funds for construction
Yes % No %
a 113 82 24 18
Material for construction
Yes % No %
b. 113 82 24 18
B-VII,VIII Technical Supervision and Frequency of Visits for the Supervision of
Civil Works:
a) District level - JE + SDO Vacant
b) Block level - JE
c) Schools level – JE + Schools Incharge and VEC President.
B VIII Number of times the technical supervisor visited and guided the construction
site:
a. Foundation state 100%
b. Lintel 100%
c. Roof State 100%
But in some of the cases the contractors/VEC Presidents have ignored the advice
of the technical staff (JEs) and continued the construction works even on objections
raised by JEs.
B-IX Convergence between Swajaldhara and Total Sanitation
Campaign (TSC)
In this district there is convergence of Swajaldhara and Total Sanitation
Campaign with SSA .There are only 24 units where the convergence of swajaldhara and
TSC have been seen. In 113 sampled schools there is no convergence of swajaldhara and
TSC. It is SSA work only.
B-X Agencies Involved in the construction of Drinking Water Facilities in Schools:
a. Specialised Agency 113 82%
b. VEC with IPH 24 18%
c. SMC nil nil
B-XI Convergence With TSC:
Yes, there is convergence in this district between TSC and SSA for toilets. The
quantum of funds available for toilets is 100% out of TSC where ever it constructs the
toilets in the schools. 82% of the toilets in sampled schools have been constructed out of
SSA funds.
B-XII MI’s Impression of Quality of Construction:
poor Average Good
37 40 60
27% 29% 44%
C.I Text Books:-
C-I Number of Children Receiving Free Text books:----32681
C. iii Is there any delay in distribution of text books: No
a. Date of receiving the text books : The date of receiving the text books varries
from 25th
Feb.2008 to 1st weak of March, 2008.
b. Date of opening the school: Winter closing schools reopen on 16th
Feb. in every
year.
c. Summer closing school reopen after the 1st of April every year. Shimla district has
both winter closing and summer closing schools.
Note: The DPO Shimla has received the note books on Feb.16,2008 and distributed
these books to all BRCCs w.e.f. 18th
to 23rd Feb.2008. These books further
distributed to all SC/ST. and Girls general category.
D.School Grants:-
D- I-II Number of Primary and Upper Primary Schools approved for School
Grants & Release of Funds:
I. The school grant of Rs.2000/- to per school has been distributed to all the
sampled schools i.e. to 100% schools.(Primary school 1616& upper
primary school 646)
II. This grant was released to VEC accounts of all the sampled schools in the
last week of August. All the schools have received schools grant by
Oct.2007 except a few which got in March.
III. The grants of different types to the sampled schools have been received as
follow:
No. of sampled
schools
July,
2007
Aug.
2007
Sep.
2007
Oct.
2007
March.
2007
Nil
137 32 6 68 15 7 9
23.3% 4.4% 49.4% 10.9% 5.1% 6.5%
(b) was there any delay in the receipt of the grants?
Total sampled school
137 Yes 7 5%
No 121 88%
Nil 9 7%
(c) The schools grant was utilized to purchase.
� Chairs, tables, black boards, chalks, stationery articles, wall clocks,
daries mats and the articles needed for running the office of the school.
D-V Utilization details
No. of sampled
schools
Schools with % utilisation Not utilization No information
137 96 71% 14 10% 25 19%
H. Teachers and Teacher Training:-
E. IV
The VEC/Panchayat is not empowered to make decentralised recruitment of
teacher. It is PTA/MTA who is empowered for the appointments of teachers. The PTA
has been authorised for making recruitment. The H.P. Government has laid down criteria
for the appointment decentralized recruitment of teachers under the directions of
Himachal High Court. Only 20% of the total recruitments are satisfactory according to
the local communities. Such appointments were made during 2003 to 2006 during
previous regime of congress government. The new government appointed one committee
to look into the fairness of such appointments. The committee has submitted its report.
For the time being the state government has allowed to work all so recruited teachers.
E-V: No. of Teachers Sanctioned in the sampled schools: - 675
E-V: No. of Teachers in position in the sampled schools: - 636
E-V: No. of Teachers present on the dates of visit by MI in the sampled schools: -
500
E-V: No. of Teachers absent on the dates of visit by MI:- 136
Names of absentees are not being recorded here.
E-VI Status of Rapport Between Children and Teachers:
No. of Schools Bad Average Good No information
33 58 44 2 137
24% 42.33% 32.1% 1.57%
E-VII Teachers Training
(E) BRCs, CRCs in majority are the venues of teachers training and where the BRCs
and CRCs have not been built. The avenues at such places are selected at the
easiest approachable schools.
(F) The contests of Training are CCF, TLM, AADHAR and hard spot in curriculum,
teaching methods, DISE preparation, subject training, account keeping, sports &
library managements etc.
(G) Who are the Trainer?
Master trainer who are known as resource persons are the trainers.
(H) The organisers get the feed back after the completion of training. But it is not
done in a scientific and well planned manner.
E.VIII: All the teacher striving in the Schools:
None of teachers got 30 days orientation training in this district.
(IX): No of teachers given refresher training of 60 days or more than three months—
NGO appointee teachers.
Mode of Training---Distance,--- Contact Programme.
Venue of training--- Bhuj Opening University, Bhopal.
Module and content of training- How to maintain the IED children.
(X) Satisfaction level of Training:
The training is not satisfactory. The reason is that there is no attitudinal change
among the trained teachers. They are sticking to the old and traditional methods of
teaching & learning. They are not turning pro-active. It can be easily seen in the class
room teaching. The MI has observed it in the sampled schools.
The teacher like to get training in TLM preparations, account maintaining, class-
subjects contents and new teaching strategies hard spot, teaching method, knowledge
(subject), teaching subjects and management.
E-XI - (a) Role of BRCs and CRCs:-
The academic support by BRCC/CRCC to the teachers:
a. All the BRCs and CRCs are controlled by BRCCs and CRCCs. The
degree of effectiveness as perceived by the teachers is not effective.
b. No. of visits to the schools.
• BRCC – The record of the visits of the BRCCs are not available in
sampled schools. They are not maintaining the diaries of visits of
different schools. Moreover, there version is that they are over
laded of the correspondence between DPO office and BRC.
• No record of CRCCs visits is there in schools except a few cases.
The plea of the CRCCs is that the teachers of cluster schools in
each month and the necessary guidance is provided on that day.
The CRCCs actually are in the habit of asking the cluster school
teachers to bring the various registers to the CRCs on monthly
meeting and they put their signatures on that day.
c. The type of the programmes conducted by BRCC/CRCC.
Yes No
a. Pedagogic improvement -- No
b. Administrative improvement Yes --
c. Model lessons in class room -- No
d. Helping teachers to difficult topics -- No
e. Conducting of random tests for children -- No
f. Any other, they help in account and doc.
preparation
Yes --
E.XI (d) Did BRCs/CRCs –BRCCs/CRCCw extend the academic support to your
EGC/AIE centre ----------Yes.
The BRCs and CRCs get the teaching and leaning material from DPO. The Evs
are trained in BRCs and CRCs for two days or more. The equipments and
teaching/leaning support are provided by BRCs and CRCs. The mid –day meal is also
provided to EGSs/AIEs by BRCs and CRCs. In a way it can be said that the EGSs and
AIEs are totally depending upon BRCCs/CRCCs and BRCs/CRCs.
In this district all the EVS are provided one month training i.e. 30 days to
strengthen them in the DIET Shamaghat.
F. Teaching Learning Materials [TLM]
F.iii.a. The date of receipt of TLM grant by the Teachers.
The TLM grant for the session 2007-08 has not been distributed in 95% of school
till March, 2008. It has been distributed in the end of Feb. and in March 08 in 5%
schools.
F.b.-1 In some of the schools the utilization of the TLM grant for the session 2006-07
has not maintained while in 90% of the school it has been properly recorded the details
of the previous years is common in all the schools. Charts, models, dictionaries, globe,
note book, drawing sheets etc. In the session 2007-08 there is no question as it was
utilization of TLM grant as it was not distributed in 95% of schools. Where as it has been
distributed among 5% of schools, it has not been utilized by any of the teacher.
F.c-2. Whether TLM displayed in classrooms or kept separately:
Displayed in Class rooms (for the session 2006-07)
No. of schools Yes % No %
137 60 44 77 56
Kept separately
No. of schools Yes % No %
137 77 56 60 44
F.d. Nature of TLM by students:
� Models, note-books, white papers sheets.
� Charts, drawing sheets, colours, sketch pens.
� Globes, dictionaries.
� Pencils, sharpeners, rubbers etc. (hand made and ready made material)
F.e- Are Children using them as well ?
No. of schools Yes % No %
137 68 49.5 69 50.5
F.f. There are very good examples of using and preparation of TLM. In all the BALA
features schools the teachers have been encouraged to prepare TLM properly and as
lesson wise need based. Devnagar-Moolbari, GMS, GCPS, totu, GCPS-Summer Hill,
GPS-Nankhari, GHS-Nehra, GPS Nehra. Some schools are preparing TLM corners in
every class-room e.g. GSSS Totu.
F.g Have the teachers received any training on TLM develop and use? Yes If so----
When—June, July, August, 2007. Duration eight days’ teachers training programme.
Venue--- It was conducted in each education block of the district.
Who were the Trainers? -Resource persons from schools and DIET.
F.h Was the cross sharing and demonstration of good practices amongst teachers
done:
No. of Block Yes % No %
20 16 80 4 20
G. EGS and AIE ( NRBC) RBC:-
Total EGS Centre —18
Monitored as sample - 02
iii) The number of children:
a) Enrolled - 73
b) Actually attending the Centre – 67
iv) a) The No. of EVS working -2
b) The No. of EVS trained - 2
c) Kind of training to them –Teaching & Learning.
� Duration-1 months in every year.
� By whom: DIET/BRC/CRC/NGO
� Modules used: JBT
� Are they appropriate? Yes.
� EVs feed back on the training:- Effective
v) a) Whether the EVS are given academic support by the BRC/CRC : Yes
b) The frequency of such academic support: very less.
c) Whether any instruction have been issued by DPO on this? Yes
vi) a) The educational qualification of EVS:1-B.A.Bed.2. B.A. M.A.
(prescribed +II)
b) The training received: From DIET.
c) Academic support received: From DIET
vii) a) The amount of monthly honorarium received by the EV: Rs.1000/-
b) Mode of payment: IN CASH 50%/By bank account – 50%
c) Whether there is any delay in payment of monthly honorarium: 50% Yes
No---50%.
d) From whom it is received? VEC/BEO/Schools Teacher. Ans. -----CRCCs.
e. The date on which the honorarium for the last month was received: Feb.2008
and April, 2008.
viii) Whether EV in regular in attendance: Yes.
xi) Whether the actual up-gradation of the EGS Centre has taken place? Nil
x) Has the land for construction of the upgraded pry. school (from EGS) been
identified? Nil
xi) Whether VEC/SMC etc have received any funds for construction of schools.- No
xii) a) Has the construction started ? No
� Foundation - Nil
� Lintel - Nil
� Roofing - Nil
xiii) a) No. of teachers sanctioned for new upgraded---Nil.
b) Have teacher been appointed: Nil
c) Are the teachers in position : Nil
xiv) a) The no of children actually mainstreamed from EGS/AIE Centres
during the last academic year: Yes, 26 students in Govt. Centre Primary
School Tutu.
b) Whether the mainstreaming has been done in:
� Private School -No
� Govt. Aided School - No
� Govt. Schools- - yes
c) Difficulties, if any experienced in mainstreaming of students—yes. The
parents are not interested to send their ward to schools. Children are also
reluctant..
xv) Infrastructure available in the EGS/AIE Centre:
� Durries/Mats - Yes
� Black boards - Yes
� Books - Yes
� TLM - Yes
� Any other specify - charts, globe & box. Utensils, LPG Gas.
xvi) Whether MDM is being served to the children in EGS/AIE Centre: Yes
xvii) The No’s children: a) Enrolled in EGS/AIE Centre/Course; Boys: 53
b) Actually present on the day of visit boys: 47
xviii) The achievement level of children’s studying in EGS/AIE: Average.
xix) The rapport of EV with the children: Good
xx) a) Whether EGS/AIE centre are using -School text books - Yes
- Any other material - Yes
b) If latter, please specify the details of those TLM, Flash Card etc.
c)If text books then, whether the children have:
1) Received free text books in all subject taught to them : Yes
2) Received text books in some subject in all subject: Yes
3) No Text book was received: Yes
d) Was there any delay in supply of books? (Books supplied within a week of the
starting of the centre: If yes, reasons for delay: No
H. Children With Special Needs (CWSN):-
H.(ii) a) How many children been provided with aids and appliances in the current
financial year: 120. The MI team verified it in one in sample school.
b) Names of aids and appliances: i) Spectacles ii) Wheel Chair ii) Hearing
aids,CP chairs, crutches, Sticks etc.
v) Whether the school has been provided with ramps --Yes, 300 ramps have been
constructed in the distric.
vi) How many children have been provided home based support in current financial year?
Total children cover under HBP-415. The MI visited Astitva special school which
is provided service to 13 home based children. 6 children are bed ridden. MI has visited
one of the six children at home. This schools is being run by NGO.
vii) How many parents have been given counselling during the current financial year:
Respondents: I) VEC. II) School Teachers.
240 parents have been given counselling during the year as per DPO.
The number of CWSN children:
viii. (a) State to be enrolled: 4512
3349 have been enrolled in primary and upper primary and EGS in this district.
Out of school total identified of all types of disability – 415 ( Data from DISE
DIET)
K- District Information System for Education: DISE :-
Whether data capture format have been supplied to your school by August?
No. of schools Yes % No %
137 137 100 Nil Nil
(b) Whether these guidelines are available?
The VEC president or members were not available in any of the sampled schools to
be checked whether there are guidelines of powers to VEC issued by SPO/DPO
iii) Whether ad-equated representation to women has been given in--- (a) VEC—Yes.
No. of schools Yes % No %
137 137 100 Nil Nil
No. of women in VEC. There are almost 2 women members in number in each
VEC in the sampled schools. It has been fixed by the SPO in the format to constitute the
VEC for each school.
iv) Meeting of VEC
a) Frequency – It is quarterly, half yearly and even more than eight months gap
between two meetings in most of the VECs.
b) Actual dates of meeting in the last six months .In most of the sampled schools
the meetings have not been convened in the last six months. The frequency of the
meetings have been already mentioned. In some sampled schools the meeting
dates falls in Sept. Oct. Nov. Dec.07 Feb. and March,08 etc.
c) Total number of members of each VEC has been fixed 08 (eight) as per SPO
constructions.
d) The members are not particular to attend the meetings of VECs regularly. The
teachers of the schools are too critical of the irregularity of VEC members.
According to teachers the VECs members do not bother to attend the meetings
even on repeated invitations.
e) Whether women and SC/ST members of these bodies participate regularly. The
behaviours of women and SC/ST members is the same as that of general category
members to attend the meetings.
v) a) Whether the members of VEC have been oriented?
No. of schools Yes % No %
137 137 100 Nil Nil
b) %age of members oriented: 85 % of VEC members have been oriented.
c) Who conducted the training of VEC.: CRCCs or the Incharges of SSA
activities in the particular school.
d) What is the VECs perception of the training:
No. of VECs Poor Average Good
137 30 90 17
vii) Whether VEC is maintaining proper records of funds received by them? The record is
maintained by the member secretary for SSA in Schools.
No. of schools Yes % No %
137 125 91 12 9%
K.iv.Whether any training has been imparted the teachers for filling up date in data
capture format.? If Yes.
Training to the teachers for filling up data in the data capture format:
d) When - During the Teacher training in June.2007
e) Where - At the venues of teacher training in each block.
f) Duration- One session
O- Functioning of VECs:-
No. of schools Yes % No %
137 137 100 Nil Nil
ii (a) The copy of guidelines of on delegation powers to VEC/SMC was issued by
State Project Officer/DPO has been issued to each and every school as reported by
BRCCs/CRCCs and teachers of the sampled schools.
ii.(b) Whether these Guidelines were available with VEC or not? No VEC member
was available in the sampled schools to be enquired about the guidelines availability with
them.
iii. Whether adequate representation to women has been given in –
(a) VEC - Yes. In every VEC in sampled schools there are two minimum women -
one from Angan Bari and one from Mahila Mandal.
(b) There is no SMC in any of the sampled schools.
iv. Meeting of VEC
a. The frequency of the VEC meeting varies from quarterly to yearly or more time.
The VEC of 85% of sampled schools are not serious about holding its meetings regularly.
b. The dates of holding the VEC meetings in the last six months - only 10% of the
schools are conducting VEC meetings with in the gap of six months. 90% of the sampled
schools have not conducted the VEC meeting with in the last six months.
c. The total number of the members has been fixed six in this district for each VEC out
of which two members must be women.
d. 50% of the members of the VEC attend its meeting regularly whenever the meetings
are convened.
e. The Women and SC/ST members of VEC attend the meetings regularly whenever the
meetings are convened.
v. a. Whether the members of the VECs have been oriented: - As per the statement
of BRCCs the VEC of 58 schools has been oriented but in the sampled schools the MI
found on quarries that no members of VECs of any sampled schools has not been
oriented during 2007-08.
v.b . % of members oriented during 2007-08 in sampled schools nil.
v.c. Who conducted the training? Principal/Headmaster as per statement of BRCC.
v.d. The VECs perception of the training is very poor as per observation of MI team.
vii. The records of the VECs funds are kept by the school Incharges of that area. But in
the sampled schools the records of the VEC funds are not prepared in the majority of the
schools.
N. Staffing at District Level:-
Vacancy Position of Teaching and Non-Teaching staff as on 31.3.2008 in r/o DIET-
Shimla.
Sr.No. Name of Posts No. of
sanctioned post
No. of filled
post
No. of
vacant post
1) Lecturer English 2 2 --
2) Lecturer Hindi 2 2 -
3) Maths 2 1 1
4) W. Exp. 1 1 -
5) Education 3 2 1
6) Phycology 2 1 1
7) Science 2 2 -
8) Social Science 2 2 -
9) Music 1 1 -
10) Art 1 - 1
11) ET 1 1 -
12) P&M 2 2 -
13) Yoga Teacher 1 1 -
Non Teaching
I. Supdt. 1 - 1
II. Sr. Asst. 1 1 -
III. Jr.Stenographer 1 1(on daily
wages)
-
IV. Clerk 2 1 1
V. Asstt. Librarian 1 -- 1
VI. Lab Attendant 1 1 -
VII. Peon 2 2 -
VIII. Chowkidar 1 1 -
IX. Safai Karmchari 1 1 on daily
wages)
-
O- MID- DAY MEAL (MDM) SCHEME:-
O-1 Whether the School is daily serving hot Cooked Food ?
Students Teachers Parents
Yes No Yes No Yes No
Yes -- Yes -- Yes
O-2. Whether the same food is served every day?
Students Menu Register Teachers
Yes No Yes No Yes No
-- No -- No --- No
O-3. What are the food items are being served?
Students Teachers Parents
Yes No Yes No Yes No
Rice Yes -- Yes -- Yes --
Dal Yes -- Yes Yes
--
Patato Yes -- Yes
Yes
--
Green Vegetables Yes -- Yes
Yes
--
Pumpkin Yes -- Yes
Yes
--
Brinjal Yes -- Yes
Yes
--
Any other Yes -- Yes
Yes
--
O.4 Whether green vegetables are being added in the meal?
Students Teachers Parents
Yes No Yes No Yes No
Yes -- Yes -- Yes
O.5 Whether fruits eggs are being served?
Yes No
Fruits -- No
Eggs -- No
O.6. Whether children are happy with quality & quantity of meal?:
Yes No
Quality of meal Yes --
Quantity of meal Yes --
100% children are happy with quantity and quality of meal.
O.7 Whether children are given micronutrients ?
Items Yes No
a) Iron Yes No
b) Folic Acid Yes --
c) Vitamin A Yes --
d) Deworming Yes --
O.8 Percentage of children:
A. Who took MDM provided by Schools 99%
B. Who Carried their tiffins from home 1%
O.9.Who is cooking and Serving Meal?
Yes No
A. Cook/helper appointed by the Education Dept. Yes --
B. Self help group -- No
C. N.G.O. --
No
D. Contractors --
No
E. Any other (Youth Club) --
No
O.10.Is the cook/helper as under privileged person as envisaged in the guidelines?
Male Female
SC
ST
A. Cook 20% 80% -- 5%
B. Helper 2% 98% -- 5%
80% Female and 20% male used to cook the meal and they all are belonging to
under privileged class.
O.11. Monthly remuneration of the cook and helper?
It varies from Rs.200 to Rs.400 in the sampled schools.
O.12. Is the payment regular.
80% schools payments is not regular but 20% schools payments is regular.
Whether a pucca kitchen shed is available?
The pucca kitchen shed is not available the food is being cooked in one of the class room.
Any how 17 kitchen sheds have been sanctioned in the district out which 12 have
been constructed 4 are incomplete, the working of one has not started.
O.13..Whether food grains and other food items stores at safe place?
Yes.
B . Place of storing: Either in the Class rooms. Where the MDM is prepared in the office
of the School.
O14. Whether potable water is available for?
a) Cooking Yes
b)Drinking Yes
15. Whether utensils used for cooking food are adequate?
Teachers Organisation
Yes No Yes No
Yes -- Yes --
O.16 What is the kind of fuel used?
Yes No
A. LPG Gas Yes
B. Fire wood -- No
C Kerosene Stove -- No
O.17. General impressions of the environment with particular attention to the
following:
Among
students
Very good
No. of schools
Good
No. of schools
Fair
No. of schools
Poor
No. of schools
Safety 11% 21% 58% 10%
Hygiene 10% 25% 55% 10%
Cleanliness 12% 27% 46% 15%
Discipline 13% 26% 49% 12%
18.(i) Whether children are being encouraged to :
No of schools
Yes
No of
school
No
Wash there hands before & after the consumption of
MDM
Yes --
Take & eat meal an orderly manner -- No
Conserve water while washing dishes Yes --
18.ii Is there any discrimination of?
No of schools
Yes
No of schools
No
Caste 0.5% --
Gender -- No
19. Extent of participation by Parents/VECs/ Panchayats/Urban bodies in regard to:
a)
Among students Very good
No. of
schools
Good
No. of schools
Fair
No. of schools
Poor
No. of schools
Daily supervision of
MDM programme
Parents
-- -- -- 100%
Daily supervision of
MDM programme
Teachers
25% 50% 25% --
Contribution in cash/kind
Parents
Nil Nil Nil nil
Contribution in cash/kind
Teachers
Nil Nil Nil nil
Any other matter: Nil.
20.(a) whether the programme is being inspected regularly?
Teachers Parents
Yes No Yes No
Yes 0 Yes
If yes, by whom? Teachers and parents at the ratio of 10:1
With what periodically: Teachers daily parents occasionally.
(b) Records regarding roaster from level Officer in charge of the MDM programme to be
checked: Not checked. In sampled schools the record of MDM was not properly
maintained except one school. BEEO is the block level officer in charge of the MDM
from the side of H.P. Education department at block level.
P- Additional Items to Check During Schools Visit by MI
1. Total number of days functioned during the last academic year:241-246
2. Whether school has ?
Yes % No %
Clean environment 80 58 57 42
Good buildings 120 88 17 12
Playgrounds 30 22 107 78
Good classrooms with proper roof 137 100 Nil Nil
Good classrooms with proper widows 60 44 77 56
Good classrooms with proper lighting 60 44 77 56
4. a.Whether classes have?
Yes % No %
Proper sitting arrangement for children 40 29 97 71
Black Board 137 100 Nil Nil
TLM 97 71 40 29
4. Availability of health camp facilities during the past six months.
Yes No
---- No
5. Whether Schools has:
Total no. of Schools Yes % No %
137 40 29 97 71
(b) Use of play materials: Only a few students are selected by the sports teachers to use
the play materials. It is not available to all students.
6. (a) No. of children enrolled in sampled school:
Male Female Total
No. of children enrolled 3909 4269 8178
No. of children presentation the
day of MI
3654 3844 7498
7. Whether there is low attendance :No
(b) Reasons for absence: The attendance was not low. The above mention absentees
are the total of 137 schools on the days of MI visit.
14. Steps taken to promote attendance :
a) By the School : The School environment is made encouraging by promoting various
activities.
b) By the VEC- The VEC members encourage the teachers by supporting them.
c) PTA is the most important organisation which encourage the parents to keep up
attendance in the schools by facilitating their wards.
15. Process of assessing achievement level of students:
Written Test
Class Weekly Test Monthly Test Term Test Oral Test CCE
I. Nil Nil Yes Yes Yes
II Nil Nil Yes Yes Yes
III Nil Nil Yes Yes Yes
IV Nil Nil Yes Yes Yes
V Nil Nil Yes Yes Yes
VI Nil Nil Yes Yes Yes
VII Nil Nil Yes Yes Yes
VII Nil Nil Yes Yes Yes
16. Rapport of children with the teachers:
Class Poor Average Good
I 15% 50% 35%
II 20% 50% 30%
III 10% 60% 20%
V 0% 40% 60%
VI 0% 40% 60%
VII 0% 30% 70%
VIII - 10% 90%
17. Whether the school has:
No. of students
Male
No. of students
Female
Over age children 3 1
Under age children Nil --
18. No. of dropped out children during the previous six months
Up to Class IV Nil
Up Class V to VIII Nil
Whether the dropped out students are continuing their education in private schools?
N.A.
19. No. of retained students from the previous year:
Class Total no. of
students
No. of Retained
students
%
I 1023 222 21.70
II 856 102 12
III 951 82 8.6
IV 1052 60 5.7
V 1027 53 5.1
VI 1338 209 15.6
VII 1161 127 10.9
VIII 1226 181 14.7
Suggestions for Quality Improvement
Strengths of SSA in Shimla district.
The area of this district is known as cold desert of the Himalays. The population is
scattered. It is restricted to some naturally safe habitats. The natural havoc is obvious as
the glaciers roll down. Even then the people of this area are living from time immemorial
bearing all the problems of life and death. The people are God fearing. Most of them
believe in Buddhism and others are Hindus. These are very tuff people who face all the
calamities.
17. Bala feature has been depicted GMS in better way in the district e.g.
Moolbari.( Devnagar
18. In some places the construction work is exemplary.
19. TLM the science teachers of GHS-Nehra has produced quality TLM
improvised by his own efforts.
20. Day care centre totu and Astitav at Rohru are working well.
21. The morning assemblies GHD-Chaura maidan, GSSS-Rohru, GSSS-
Dhamandary were conducted in a nice way.
22. In GMS Moolbari, GMS-Basantpur, GMS-Shahdhar, GPS –Shadhar,
GSSS Dhamandary, GSSS – Rohru, GSSS-Nerva, GCPS- Baragoan and
GPS nankhari etc are the activities under SSA can be easily gauzed. In
these schools at most all the interventions of SSA are being implemented
properly.
23. The offices of each and every schools is well decorated and properly
maintained.
24. There is no dearth of Block boards, chalk, maps, stationery articles library
books, school books, school kits mats to sit on, chair, table, etc.
25. The maintenance grant and major repair grants have brought revolution in
maintain the schools.
26. Meena week has also ushered in revolution among children
27. IED children are getting responsible cares from parents and others. The
concepts of human rights is being materialized.
28. The exposure tours to IED and girl children have brought awareness
among these categories of human beings.
29. The teachers training programme has resulted in sensitizing the teachers
though not to required degree.
30. The teachers are learning new teaching methods. Some of them trying to
teach students by improvised implements i.e. self prepared TLM..
31. The chalk and black board, maps and globe etc. are available whether
teacher makes good use of these or not.
32. The concepts of quality education, quality management, quality life and
education for life are making teachers conscious about these life activities.
33. The teachers are made to learn account maintaining, record keeping,
school decoration etc.
34. The library books are being made available to schools.
35. Drinking water facilities toilet facilities, rooms availability etc. have
certainly helped the education system to grow.
36. The hierarchical ladder of administration in SSA has ushered in
democratic administrative skills at schools level.
37. The dissemination of the information from root level to top level certainly
make he persons aware who are sitting at the helm of affairs.
38. The man power engaged for SSA work is growing and developing in
national one feeling.
39. It is encouraging that many children belonging to female gender.
SC/ST/OBC etc. are being given due recognition.
40. Mid-day meal scheme is helping poor children to feed them properly.
41. The Diet personnel’s at Shamaghat are Coordinating under the leadership
of principals cum DPO Mr. Sukh Dev Sharma in well motivated way.
42. The CCE and AADHR has helped the teachers and students both.
43. Schools Kit to girls students are helping them to continue their studies.
Weaknesses of the Programmes:
22. Ten posts of primary and upper primary BRCs are lying vacant.
23. Two school, GPS Putakhra Kumarsain block, GPS-Sainj, Suni block were
closed even the MI visits to these school were on working days
24. Teachers have gone lethargic and SSA renovations are not being
implemented properly.
25. Teacher training needs more improvement. The teachers’ attitudes towards
training and orientation may be diverted with expertee knowledge.
26. The BRCs and CRCs have not been built every where at block and CRCs
level.
27. The BRCCs are not seniors persons their appointments have been made on
political and personal level. The proper selection has not been adopted for
their selection, thus less committee and mission less teachers have been
appointed as BRCCs.
28. The CRCs are very less in number. The CHT is appointed at CRCC at
each CRCs. These persons are matured but with less zeal and motivation.
In most of the cases their performance are poor. They are least interested
persons because 80% of them get this post by lien ex-officio being CHT.
29. The toilets are not properly maintained. In 95% of the schools no sweeper
is there to manage the toilets.
30. The convergence of swajaldhara and TSC has not resulted in proper
coordination with SSA yet.
31. TLM preparation has lost its momentum with subject teachers. The money
fixed for this has not being distributed in the same financial year. Most of
teachers are misappropriation this money. Inmost of the schools the TLM
grant for 2007-08 has not been distributed.
32. The teachers are not keeping proper regular record of students activities
under CCE.
33. The play grounds are not available in all the schools. The playing of
material is also less.
34. The appliances of IED children are lying in CRCs at many places and
these have been purchased without any demand from the field. In GCPS
Nerva these appliances are lying haphazardly in CRC building which has
been converted into PWD store. The MI team enquired into the
mismanagement but the CRCC was not serious enough to answer the
queries of the MI team.
35. The accounts of school grants maintenance and teacher grant have not
been maintained properly. The CRCC of the GCPS Nerva has not
deposited the above mentioned grants in bank pass book of this VEC He
has kept these money in his own personal account. Resulting thereby in
misappropriation of SSA fund given during the financial year 2007-08.
This is a case of amazlement.
36. The kitchen shed at Shawala has not been build by the teacher-in-charge
named Karam Chand. He has not given the account of the money which
has been allotted to the school. Similarly the rooms built in this school
with in given amount have not been constructed under the given norms of
SSA. The JE of the block has not given his approval to the built rooms.
But the BRCC primary of Nerva block has ignored the advice of JE and
released the whole amount to the VEC.
37. At GMS Jorna block Chopal the MI team has found that the building
under construction given to the school in the financial year 04-05 has not
been completed so far and the SSA norms to construct this building are
completely ignored by the contractor. The JE of this block has not
approved the on going construction even then the BRCC upper primary
has released the whole amount to the VEC.
38. GMS Karyachi block Shimla under GSSS totu complex is being run in
zero accommodation. No TLE grant and grant for construction of room
have been allotted to this newly upgraded school.
39. GPS Ramai block chauhara the total strength of the schools is about 15
and there are 2 cooks to prepare the MDM. These two persons have been
appointed on political consideration to benefit them. They were not
present on duty on 27.3.2008 at the time of MI visit. The water carrier was
cooking the MDM. The record proves that undue lift is being by the
teachers to these two cooks on the behest of one influence leader of one
political party of the area. This can be proved from the VEC register.
40. GPS Jagoti this school was found closed on 26th
March, 2008 at 3 .20 p.m.
when MI visit the school.
41. The MI team visited Chaura maidan on 7& 10, March, 2008.The
headmistress & other three teachers were not in the school at 10.20.a.m.
And there was not any information about their not coming of the school.
The Hindi teacher has not started the teaching the class till that day in the
new session.
42. The craft teacher has not been given any period of cutting & tailoring for
which she is paid. All the teachers have not mark the note books till the
visit of MI. The math & science teacher have covered the syllabus as per
time table. Morning assembly good. The Headmistress on smelling that
above mentioned facts will be report so she manipulated all the female
colleagues to complaint against MI team Incharge on frivolous & false
grounds to prove her innocent.
Suggestions:
21. All the vacancies of, BRCCs, should filled by appointing deserving candidates.
22. The construction work of every kind be furnished according to SSA norms. The
technical persons consent should be ensured before handing over or allotting the
amount to construction work.
23. The morale and motivation with mind set may ensured during the teacher
training programme.
24. The monitoring of SSA activities may be ensured at each level.
25. There should be no vacancy of any functionary of SSA with teachers at every
stage.
26. Mid – day meal quality may be maintained. The checking be ensured by VEC
members. The records of food items should be kept properly.
27. VEC member training is not done properly. The money kept for such purpose is
not being used in many schools.
28. The meetings of VECs are not being convened regularly at regular intervals.
The VEC is not gaining its strength and due share due to the negligence of the
teachers of school. The teachers consider the VEC as a hindrance in their
administration.
29. The maintenance of toilets and drinking water may ensured.
30. The quality of construction should be ensured.
31. The concept of quality education quality management, quality life and education
for life may be taken as mission under SSA.
32. The teachers must try to finish the taboos of caste-which is though very less –
yet it is to be finished to zero level.
33. The political will may be ensured to furnish the SSA aims. It should not be
married by rival political ideologies and intrigues.
34. The zeal of competition at every stage and level may be maintained to achieve
better results.
It can be concluded that though there are some short comings in the
implementation of the various interventions of the SSA in this district – Shimla due
to reluctant behaviour of some functionary even then sufficient has been done by
courageous performers.
It is hoped that the aims of SSA will certainly be materialized by the dynamism
and administrative skill of the various skill of the various functionary as various
levels.