SECOND HALF YEARLY MONITORING REPORT OF HIMACHAL PRADESH UNIVERSITY ON SSA FOR HIMACHAL PRADESH STATE FOR THE PERIOD st 1 October 2007 to 31st March 2008
DISTRICTS COVEREDSirmour Lahaul Spiti Shimla
MONITORING REPORT OF HIMACHAL PRADESH UNIVERSITY SHIMLA-5ON SSA OF
HIMACHAL PRADESHFOR THE PRRIOD Oct., 2007 TO March, 2008
TOTAL DISTRICTS OF H.P. 12 DISTRICT COVERED SIRMOUR
TOTAL DISTRICTS IN HIMACHAL PRADESH = 12
COVERED = 10 (up to March, 2008)
TO BE COVERED = 2
MONITORINTG REPORT OF SSA ACTIVITIES IN SIRMOUR DISTRICT OF HIMACHAL PRADESH
OCT, 2007 MARCH, 2008
The Department of Elementary Education, Ministry of Human Resource Development, New Delhi has entrusted the task of monitoring the implementation of SSA in Himachal Pradesh to the H.P. University. However, this responsibility, as directed by the University, has been discharged by the Centre for Adult, Continuing Education & Extension, since 2003 (for the last four years.) As per MOU signed by the University, it is supposed to monitor the various activities and programmes under SSA with objectives of (a) Assessing the progress of implementation of approved plans (b) Sample check progress and (c) Verify the process and procedure for implementation. As per the Revised Terms of Reference MI is expected to cover 5% of Elementary Schools /EGS/AIE Centre in all the districts allotted to it during the period of 2 years. Further , the MI is expected to visit 25% of the number of districts allotted to it in a period of six months. The MI in strict compliance of the aforesaid Revised Terms of Reference selected district Sirmour out of total remaining 3 districts in HP for writing the Monitoring Report (Oct.2007 to March, 2008) for the first six months of 2007-08 and selected 5% sample of primary/upper primary schools, BRCs and CRCs from the district under reference to verify the status of implementation of various programmes under SSA in H.P. 9 districts have already been covered by the MI.
Organization of the Report The monitoring report has been organized and presented under the following two sections. Section-1: Methodology of Writing the Report
Section-11: Main Body of the Report.
Section-1 Methodology Adopted for Writing of Monitoring Report: This section includes the method adopted, tools used and details regarding the population and sample: A. Method of Data Collection: The Survey Method was adopted for collection of data from the sampled Primary/upper primary schools, BRCs and CRCs from district Sirmour. B Tools:
The following tools were developed and used by the MI to collect the relevant data: 1.Interview- cum Observation Schedule based on the Monitoring Format developed by NCERT. 2. Attendance Sheet for recording Students Attendance 3. Field Dairy for recording observations. C Population and Sample: Details of the population of Primary and Upper Primary schools and EGS, total no. of BRCs, CRCs, Educational Blocks of Sirmour district and Sample taken by MI are given in the following table: Details of population and Sample of PS/UPS and EGS:
Total No. of Schools Primary Schools Upper Primary Schools EGS/AIE KGBV NPGEL Total Educational Blocks NGOs 991 350 85 1 10 1427 10 3
Sample 41 26 4 1 1 73 8 --
Section 11 Main Body of the Report This Section carries the main body of the Monitoring Report which includes the observations of MI with regard to the status of implementation of various activities and programmes related to SSA by the implementing agency, namely - SSA, HP. For meaningful and systematic presentation of the Monitoring Report, this section has been divided into 16 sub heads, as per the requirement of the Monitoring Format provided to the MI by Department of Elementary Education, MHRD, New Delhi. A - Opening of New Schools: A District Sirmour:The DPO Sirmour informed that 44 upper primary ( newly upgraded ) schools and 9 primary schools have been opened in the district during the year 2007-2008. The MI visited 1 newly upgraded upper primary school (2007-08). The School have no building of its own and is being run in a room of Mahila Mandal. Even the land for construction of school has not been identified. B-I Civil Works In Progress (2007-08):The DPO informed that there was a target to construct 101 additional class rooms during the year 2007-08. The construction work of 99 additional class rooms was in progress and the work of 2 additional classroom was completed in 2007-2008. The MI during its visit to the sampled schools found that construction of rooms, kitchen shed, toilets and retaining wall was in progress in 22 schools. B-II Status of Civil Works: No. of class rooms: The MI during its visit to the sampled schools found that most of the schools have at least 3-4 classrooms. Additional Classrooms: It was observed by the MI that additional class room have been constructed in 24 schools from SSA grant in previous years and no additional classrooms have been
constructed in 43 schools from SSA funds. No. of Schools 24 43 67 % 35.82 64.17
Yes No Total
Drinking Water: The MI observed that drinking water was available in 59 schools and there was no drinking water in 8 schools in the campus. Out of 67 sampled schools drinking water has been provided to 8 schools under SSA programme.
No. of Schools Yes No Total Toilet Facility: 59 8 67
% 88.05 11.94
Drinking water provided under SSA programme 8 59 67
% 11.94 88.05
The MI found that toilets were available in 58 schools while 9 schools did not have toilet facility. Out of 67 sampled schools, toilets have been constructed in 19 schools under SSA programme. Another point to be mentioned that there does not exist facility of running water in almost all the schools. No Schools Yes No Total Electricity : During its visit to the sampled schools the MI found that there was electricity in 56 schools while there was no electricity in 11 schools. No. of Schools 56 11 67 % 83.58 16.41 58 9 67 of % 86.56 13.47 Drinking water provided under SSA programme 19 48 67 % 28.35 71.64
Yes No Total
B-III Training of SMC/VEC for Civil Works: It was verified from the members of the VECs by the MI about the Technical aspect of construction and was reported that training of VEC members in general has been imparted alongwith technical aspect of construction work. Though JEs are appointed in all the districts of Himachal Pradesh by the State Govt., yet technical aspect during training of VEC members has been given due importance in Sirmour district which was observed by the MI in the sampled schools also. B-V Construction of Ramps in Schools: The MI during its visit found that ramps have been constructed in 36 schools and these have not been constructed in 31 schools. No. of Schools 36 31 67 % 53.73 46.26
Yes No Total
B-VI Maintenance of Separate Account of Funds by VECs/SMCs: The VECs are not maintaining separate account of funds because technical personnel is appointed to look into these processes of SSA programme itself and all funds are maintained in the school and utilized through VECs in Sirmour District.
B-VII,VIII Technical Supervision and Frequency of Visits for the Supervision of Civil Works: In the policy frame itself, the Government of H.P has made special provision for technical staff for construction work. It was observed that 6 JEs1 drafts man have been appointed in the district and 1 post of AE is lying vacant. The Technical supervision of civil works is done by JEs appointed on contract basis by SPD / DPO. It was verified by the MI from the schools that JEs mostly visited the construction site when required. B-IX Convergence between Swajaldhara and Total Sanitation Campaign (TSC) During the field visit the MI observed on the spot that there is no convergence between Swajaldhara and Total Sanitation Campaign in the sampled schools in the district in respect of drinking water facilities.
B-X Agencies Involved in the construction of Drinking Water Facilities in Schools: During the field visit of the MI to the sampled schools it was found that drinking water had been made available to a few schools under SSA programme and it was not known to the teachers that which agency was involved in the construction of drinking water facilities B-XI Convergence With TSC: During the field visit the MI has observed on the spot in the schools that there is no convergence with total sanitation campaign (TSC) in respect of toilet facilities provided in the schools. B-XII MIs Impression of Quality of Construction: It was observed by the MI during its visit to the sampled schools that construction of rooms, kitchen sheds, toilets and retaining wall was in progress in a few schools and quality of construction is by and large good in 90% schools. BALA Programme: The objective of this programme is to create attractive environment in the schools and increase the habit of self - learning in children. As per information given by DPO to the MI, 61 schools have been selected for the implementation of BALA features since the launching of SSA programme in district and a sum of Rs.25000/- has been given to each school. Bala features have been added in 15 schools while the work of Bala features is in progress in 46 schools. The MI during its visit to some schools observed that alphabets (Hindi & English) and numbers were painted on the walls. National symbols, proverbs, maps, colours names, mathematical formulas, conservation of environment, parts of the body have also been painted. The triangles were made at the doors of the rooms and protectors on the floor. The MI did not find much outdoor BALA features in the sampled schools. C.I Text Books:C-I Number of Children Receiving Free Text books: Text books have been provided to all the schools in the Sirmour District. The MI has verified from the records of the sampled schools and found that all the students received books in the month of April. Free Text books were distributed well in time in April itself to all categories of students except general boys under SSA. State has no separate funds for free text books.
C- II,III Receiving and Distribution of Text Books in the District: As per the information submitted by DPO the text books were received before starting of session and distributed within one month of the commencement of the academic session 2007 - 08. It was verified in the sampled schools too. The following table shows the responses of the sampled schools that books were received before starting of session or not received under SSA: No. of Schools 67 -67 % 100% 0%
Yes No Total
Were books Distributed in April: No. of Schools 67 -67 % 100% 0%
Yes No Total D. School Grants:-
D- I-II Number of Primary and Upper Primary Schools approved for School Grants & Release of Funds:
It was verified in the sampled schools in the district that school grant, teachers grant, maintenance grant and VEC grant have been distributed to them in the month of August / Sept. 2007. D--III Has DPO Circulated Guidelines for Utilization of Schools Grants or Not? No. of Schools 67 -67 % 100% 0%
Yes No Total
D-IV Month of receiving the School Grants:-
August, 2007 September,2007 October, 2007
No. of Schools 8 48 11
% 11.94 71.64 16.41
D-V Utilization details of School Grants:
Yes Maintenance Grant 49 School Grant 50 TLM Grant 59 VEC Grant 61
% 73.13 74.62 88.05 91.04
No. of Schools No 18 17 8 6
% 26.86 25.37 11.94 8.95
As per information and verification from SPO and DPO, the DPO office does not make use of school grants for centralized purchases for schools, rather schools have complete freedom in the utilization of the said grants. E. Teachers and Teacher Training:E- I,II,III,IV,V: Teachers Sanctioned, Nature of recruitment Empowerment of VECs regarding appointments & Presence of Teacher on the Day of MIs Visit. The DPO informed that 2235 posts of teachers have been sanctioned, 2046 posts have been filled up and 189 posts are lying vacant at primary level and 1861 posts of teachers have been sanctioned, 1546 posts have been filled and 315 posts of teachers are lying vacant at upper primary level in the district. It was found in the sampled schools that 367 posts of teachers have been sanctioned, 331 posts have been filled up, 36 posts are laying vacant and 234 teachers were present in the sampled schools during the visit of MI. Post of teachers sanctioned, filled up and vacant in the schools:
Primary level Upper Primary level
Sanctioned posts 2235 1861
Sanctioned posts 2046 1546
Vacant posts 189 315
Posts of teachers sanctioned, filled up, vacant and no. of teachers present during the visit of the MI to the sampled schools: Sanctioned posts 367 Sanctioned posts 331 Vacant posts 36 No. of Teachers Present 267 Teachers Teachers on leave On Duty 53 11
E-VI Rapport Between Children and Teachers: It was found by the MI during the visit to the various sampled schools in the district that the rapport between teachers and children was good. E-VII Target Number of Teachers to be trained:-
15 days training was provided for all the elementary teachers of district Sirmour under two phases. The first phase is of 9 days general training which was imparted at cluster level in all the clusters of Distt. Sirmour in May, 2007 to Feb.2008, (on 1 Sunday of each month) .In the second phase 6 days subject specific training was imparted to all the teachers of primary and upper primary level. At the primary level 6 days training consisted of 3 days training on Aadhar programme in which strategies to improve Reading, Writing & Arithmetic competencies were given. 3 days training include training in Math, EVS & Hindi (1 day in each subject). This training was imparted by Cascade model.9 days general training for primary & upper primary teachers was the same which included 2days for IED., 2 days for Action Research & Evaluation and 5 days for SSA interventions. For upper primary teachers 6 days subject specific training was imparted which included training in subjects like Hindi, English, Social Science, Science, Math , Yoga Education etc. To avoid overlapping this year, Art & Sanskrit subjects were not included in teacher training. These trainings were mostly provided at Block and cluster levels. The left out teachers of the above trainings will be provided/ are being provided training in the month of December 2007 to March 2008. In this way, all the elementary teachers were provided15 days teacher training in general & subject specific areas during the year 2007-08. The total target for training was 58028 mandays for which the financial provision of Rs.40.61 lacs was made. A target of 39000 mandays was achieved and upto Jan.2008 Rs.22.0 lacs were spent. The remaining training will be completed up to Feb. & March, 2008.
E- X Satisfaction level of Training:Most of the teachers were satisfied with the kind of training being imparted to them but a large number of teachers expressed t...