5- Contractors HSE Forum

QP CONTRACTORS’ FORUM:

MANAGING HSE IN QP CONTRACTS

1

Corporate HSE Department

PRESENTATION OUTLINE• PART 1: BACKGROUND

– Background

– The Gaps

• PART 2: THE NEW PROCESS– Process Flow

– What has changed

• PART 3: QP HSE REGULATIONS FOR CONTRACTORS– Introduction

– Overview of QP HSE Regulations for Contractors

• PART 4: WHAT IT ALL MEANS– Roles & responsibilities

– What is needed2

BACKGROUND• QP HSE Policy

Manage HSE as an integral part of business activities

Strive towards incident free, secure, safe, and healthy workplace

Line Managers are fully responsible…All activities must be in line with HSE policy

Ensure that…QP Contractors apply QP’s HSE Standards

…HSE performance to be managed with same gravity as any other aspect of industrial performance

3

BACKGROUND Continued• 2008:

• 2009:

Fatalities

Lost Time Injuries

Recordable Cases

First Aid Cases

Near Miss

QPContractors

0 7

44 8214 74

3 30

56 55

Fatalities

Lost Time Injuries

Recordable Cases

First Aid Cases

Near Miss

QPContractors

0 5

28 5716 74

7 27

18 19

4

BACKGROUND Continued

0

20

40

60

80

100

120

140

160

180

200

FAC Near Miss / Near Hit

Damage Env/Leak Fire MVI / RTA

44

5649

69

13

54

82

55

100

1217

131126

111

149

81

30

185

Nu

mb

er

Reportable Cases 2008

QP

Con

Total

5

1 CCW Project Fire incident: Estimated Cost = Over QR 14, 000,000 !!!


• Five Year Performance

0 0 0 0 0

21 1

3

7

0

2

4

6

8

2004 2005 2006 2007 2008

Number

Years

Fatalities (2004 – 2008)

QP

Con

8

21

92 5

30

92

56

2230

0

10

20

30

40

50

60

70

80

90

100

2004 2005 2006 2007 2008

Nu

mb

er

Year

Lost Time Injuries (2004 - 2008)

QP

Con

6


• There is a Gap between HSE Policy and implementation

• Multi-disciplinary Team set up to:» Define the gap» Address the gap

• Team membership:» 13 Depts./Dir. /Regions represented» Multi-disciplinary (OH, Safety, Env., Operations, Engrg, CN, etc.)

• Team carried out Gap analysis via:– Process comparison (QP vs. Best practice)– Review of existing documentation (QP Contr. Safety Reg., Contracts Dept docs.)– Review of HSE Mgt. in existing Contract (Mesaieed)– Survey carried out to establish baseline info.

• Team Established a systematic approach through:» New QP Procedure for managing HSE in contracts» New Guidelines for managing HSE in contracts» New QP HSE Regulations for contractors

7

MANAGING HSE IN CONTRACTS

2008 2009 2011 2012 2013 2014

IMPLEMENTATION PLAN

Initiation : Consultation, Gap

Analysis, scoping

Training of users (CH, QSR)

Train CHPES Users

Management Workshop

Review, update & possible

inclusion of JVs & Subsidrs.

Develop Documents, obtain

Approvals & launch

Develop Web-based CHPES tool

2010

Verification of usage

Usage of Documents

(Pilot)

Interim Review

Fully functional system8

GAPS IN THE EXISTING PROCESS

Decision made to contract out work

HSE in pre-tender documents based on

subjective content

Bidders assessed on Technical and

Commercial criteria

Contract Awarded

Kick-off Meeting sometimes held

Contract execution and some HSE monitoring

Contract ends

No systematic approach (No Plan, do, check, feedback)

No training on HSE Mgt. in Contracts

HSE not award determining factor

No Pre-execution audit/inspection

No HSE certificate b/4 work starts

No HSE performance Database

Poor definition of Roles & Responsibilities

Standard HSE clauses/templates in-adequate

Cont. Safety Regulations not always given

Etc.

GAPS

• QP EXISTING PRACTICE

9

THE NEW PROCESS• OVERVIEW

PLANNING AND

INVITATION TO

TENDER

TENDER PERIOD

EVALUATION AND

CONTRACT AWARD

MOBILISATION

EXECUTION

DE-MOBILISATION

CLOSE-OUT HSE close out Report

Prepare Contract HSE Mgt.

Plan

Pre-qualify

Potential bidders

Maintain same level

of vigilance as in execution

Finalize Contract

HSE plan

Hold Kick-off

Meeting

CONTRACT AWARD

Evaluate tender

Contractor prepares

Contract HSE Plan

Conduct HSE Assessment

& determine HSE Strategy

Finalize Tender document

Establish contract scope

Feedback for update of

Contractor HSE

Performance database

Appoint Contract Holder

Specify HSE requirements

Monitor Contract HSE

Plan implementation

& Performance

10

WHAT HAS CHANGED• Roles & responsibilities more clearly defined

• HSE Management in contracts training introduced

• Contract Holder to prepare a Contract HSE Mgt. Plan

• HSE assessment of the contract at the beginning

• Contractor’s HSE performance database to record performance and improve contractor selection

• New HSE Regulations doc. must be issued to contractors at award stage

• Tenderers to conduct own HSE risk assessment & hence submit HSE Plan

11

• HSE to be an award criteria (Traffic lighted: Green vs Red basis)

• HSE Certificate must be issued before work commencement

• New Statement of HSE requirements template (for both High & Low risk contracts)

• Contractor HSE Officer’s interview/test

• Appointment of QP Site Reps. to monitor site HSE

• Contractors to submit monthly HSE perf. Reports

• HSE close-out & Site restoration certificate to be issued

WHAT HAS CHANGED

12

13

APPENDIX 3: CONTRACTOR MONTHLY HSE PERFORMANCE REPORT FORM

CONTRACT NUMBER: CONTRACT TITLE:

SPONSOR DEPT.: CONTRACTOR:

HSE STATISTICS FOR THE MONTH OF:

Number of EMPLOYEES WORKING ON CONTRACT*:

Number of MAN-HOURS worked (including any overtime) in the month:

Number of FATALITIES in the month: (FAT)

Number of PERMANENT DISABILITIES in the month: (PPD & PTD)

Number of LOST WORKDAY CASES in the month: (LWC)

Number of RESTRICTED WORK CASES in the month: (RWC)

Number of MEDICAL TREATMENT CASES in the month: (MTC)

Number of FIRST AID CASES in the month: (FAC)

Number of NEAR MISSES in the month: (NMs)

Number of UNSAFE ACTS / CONDITIONS reported in month (UA/UC)

TOTAL RECORDABLE OCCUPATIONAL ILLNESSES in month: (TROI)

Number of CALENDAR MAN-DAYS LOST due to SICKNESS ABSENCE

TOTAL RECORDABLE INCIDENTS in the Month: (TRI)

Number of: NON-ACCIDENTAL DEATHS in the month: (NAD)

Number of: ROAD TRAFFIC ACCIDENTS in the month: (RTA)

Quantity of WASTE GENERATED in the Month (Kg):

Number of personnel HSE TRAINED in the month (include HSE induction)

Number of TOOLBOX TALKS held in the month

Number of HSE MEETINGS held in the month

Number of HSE INSPECTIONS/AUDITS held in the month

Number of EMERGENCY DRILLS held in the month

MONTHLY LOGISTICS STATISTICS NO. OF VEHICLES/CRAFTS TOTAL KILOMETRES DRIVEN

Heavy Vehicles (>3500 kg )

Light Vehicles (Cars, etc)

Marine Vessels (MV’s)

Names of INJURED PEOPLE ABSENT FROM WORK OR ON RESTRICTED WORK** during the month:

NAME DATE

WAS CERTIFIED UNFIT ON

WAS CERTIFIED UNFIT ON

INTRODUCTION: THREE DOCUMENTS

• PROCEDURE:Gives step by step process to follow

• GUIDELINES: Explanations, tools & templates to make implementation easy (plug & play)

• REGULATIONS: Revised version of existing Safety Regulations documentHealth and Environmental requirements added Summary of HSE management process included for awareness of contractors To be given to each contractor at contract award

QP HSE REGULATIONS FOR CONTRACTORS

GUIIDELINES FOR MANAGING HSE IN CONTRACTS

PROCEDURE FOR MANAGING

HSE IN CONTRACTS

14

NEW QP HSE REGULATIONS FOR CONTRACTORS

• DESCRIPTION:

– Revised version of existing Safety Regulations doc.

– Consists of 4 main sections:» General HSE Mgt. reqs.

» Safety reqs.

» OH/IH reqs.

» Environmental Reqs.

• GENERAL STRUCTURE:

– Briefly states key requirements on HSE issues

– Refers to appropriate doc. for details e.g Lifting Eqpt. Regulations doc. (DOC. NO: QP-REG-Q-001)

– Future: Detailed docs. to be developed where non-existent

• INTENTION:

– To be given to QP Contractors

15

16

− Addition of HSE mgt. requirements

− Update and addition of Safety requirements(44% modified, 48% New, 8% untouched)

− New OH/IH Requirements added

− New Env. Requirements added

− Overall: 80% New, 20 % Existing

• WHAT HAS CHANGED:

OVERVIEW OF THE QP HSE REGULATIONS FOR CONTRACTORS

QP HSE REGULATIONS FOR CONTRACTORS

17

• Approval & Message from HE The Minister (Mgt. commitment & empowerment)

• Introduction by SQ: • Situates in context of QP Ctr. HSE mgt. system

• Summarizes Contractor’s role vs QP

• General HSE Mgt. Requirements:• Specifies reqs. key to HSE mgt. in line with new procedure

• Includes:

» Requirement for Risk assessment by contractor

» Requirement for Contract HSE Plan

» Requirement for contractor to have HSE-MS

» Requirements on mgt. of Sub-contractor HSE

» Appointment of Ctr. key personnel

» HSE competence of contractor personnel

» Pre-execution audits

» Issuance of Work Commencement Certificate

CONTENTS

SAFETY REQUIREMENTS

18

REF HEADING ACTION REMARK

5.1 GENERAL OCC. SAFETY REQS.-PERSONNEL CONDUCT-NO SMOKING POLICY -SAFE TOOLS AND EQUIPMENT-HOUSE-KEEPING

Modified No smoking policy & personnel conduct added

5.2 PERMIT TO WORK Modified Ref. made to related certs.Ref. to location-specific procedures

5.3 PERSONAL PROTECTIVE EQUIPMENT-STANDARDS FOR PPE-HEAD PROTECTION-EYE AND FACE PROTECTION-FOOT PROTECTION-FALL PROTECTION-USE OF LADDERS-HAND PROTECTION-RESPIRATORY PROTECTION-HEARING PROTECTION-PERSONAL FLOATATION DEVICES

Modified - Consolidated: one section- Classes (Head, Foot, Fall etc.) explained in detail-Freq. of issue added-Stds (BS & ANSI) updated -Sections added e.g. use of ladders , PFD’s

SAFETY REQUIREMENTS

19


5.4 LIFTING EQUIPMENT- LIFTING EQPT. CERTIFICATION-COMPETENCE & CERT. OF L.E. PERSONNEL-SAFE WORKING LOADS-GENERAL REQS. FOR L.E.-LIFTING EQUIPMENT SPECIFIC RISKS

Modified -Removed technical details & referenced the rel. std.: QP L.E. Tech. Reg. (QP-REG-Q-001)-Only key generic reqs. Left

5.5 USE OF HAND TOOLS- Portable Tools

Modified -Reference made to the std.: QP Guidelines for Hand /Power tools Safety (IP-SF-017)

5.6 SCAFFOLDING & MEANS OF ACCESS AND ESCAPE-REQS. FOR BOARDS AND PLANKS-WORKING PLATFORM- MOBILE TOWER-INDEPENDENT TOWERS-FALLING OBJECTS-THE USE OF LIGHT METAL ALLOYS IN HAZARDOUS AREAS

Modified -Ref. made to location-specific procedures (IP-OPS-026, 030 & 034)

SAFETY REQUIREMENTS

20


5.7 GUARDS AND GUARDING SYSTEMS Modified - Guards/ handrails for walkways & Rig-floor V-doors added

5.8 HAZARDOUS GASES- HYDOGEN SULPHIDE

- CARBON DIOXIDE AND NITROGEN

- LIQUID NITROGEN

New/Modified - H2S & CO2 added to existing Liquid N2 which was modified

5.9 GAS CYLINDERS- CYLINDER IDENTIFICATION- STORAGE OF CYLINDERS- STACKING OF CYLINDERS- HANDLING AND MOVEMENT OF CYLINDERS- CYLINDER FITTINGS- GAS WELDING EQUIPMENT- TEST CERTIFICATES

Modified -Reference to IP-SF-015

5.10 RADIOACTIVE SUBSTANCES-STORAGE- TRANSPORT- HANDLING & PERSONAL PROTECTION - INCIDENTS & EMERG. PROCEDURES

Modified -Ref. to Qatari Laws e.g. Decree Law no 31 of 2002, & SCENR Regulations 2, 3, and 4 of 2007 on Radiation.- NORM section added

SAFETY REQUIREMENTS

21


5.11 ROAD SAFETY- SEAT BELTS- DRIVER TRAINING & QUALIFICATN- COMMUNICATION DEVICES- JOURNEY MANAGEMENT - DUI (ALCOHOL, DRUGS,MEDICINES)- DRIVER FITNESS AND ALERTNESS- VEHICLE SPECIFICATIONS- ROAD TRAFFIC MGT. SYSTEM- ROAD WORKS & ROAD DIVERSIONS- SPECIAL PURPOSE VEHICLES/EQPT.- MANAGING VULNERABLE ROAD USERS- TRANSPORTATION OF HAZARDOUS GOODS

New/Modified - Existing scanty veh. & driving rules modified substantially-Journey Mgt., Road traffic mgt. system, etc. added

- Recent addition, Hazchem has been added

5.12 CONCRETE AND MASONRY- FORMWORK AND SHORING- VERTICAL SLIP FORMS- RE-INFORCEMENT STEEL- REMOVAL OF FORMWORK- PRE-CAST CONCRETE- LIFT-SLAB OPERATIONS - PRECAUTIONS DURING MASONRY AND CONSTRUCTION

New - Added to address hazards associated with concrete & masonry work

SAFETY REQUIREMENTS

22


5.13 EXCAVATION AND MICRO-TUNNELLING - GENERAL REQUIREMENTS- MICRO-TUNNELLING

New/Modified -Micro-tunnelling introduced- Reference to location-specific Exc. Procedures (IP-OPS-023, 032, & 036)

5.14 HSE IN DRILLING AND WELL SERVICING OPERATIONS- GENERAL- EQUIPMENT SPECIFICATIONS-SAFETY & FIRE EQPT. FOR OFFSHORE DRILLING UNIT- ONSHORE DRILLING UNITS

New/Modified - Wireline ops. added- Ref. to drilling Ops Manual, EMS, etc.- Additions include: Coiled tubing ops., Hammer unions, Rigfloor tools for tubulars, use of pick-up/laydown machine, etc.

5.15 STEEL ERECTION New - Added to address hazards associated with Steel erection

5.16 PROCESS SAFETY New - Added to address hazards associated with production processes

SAFETY REQUIREMENTS

23


5.22 HOT WORK-SAFE WELDING AREA- HOT WORK PERMIT- INSPECTION AND TESTING- HOT WORK PRECAUTIONS - VENTILATION DURING HOT WORK

New - Added to address hazards associated with it

5.23 OFFICE SAFETY New - Added to address hazards associated with it

5.24 SAFETY OF VISITORS Modified - Added induction for visitors

5.25 SAND BLASTING & PAINTING New - Added due to demand

5.26 PROJECT SAFETY New - Added due to demand

5.27 WORKING ON RADIO TOWERS & MASTS New - Added due to demand

5.28 WORKING ALONE New - Added due to demand

5.25 SPECIFICATION FOR CONTRACTOR COMPOUNDS, ACCOMMODATN AND PORTACABINS

Retained - Combined and retained

SAFETY REQUIREMENTS

24


5.17 MATERIALS HANDLING & STORAGE- LIFTING OF LOADS BY PERSONNEL- USE OF FORKLIFT - MATERIAL STORAGE


5.18 CONFINED SPACE ENTRY- MINIMUM REQS. FOR ENTRY


5.19 MARINE SAFETY AND DIVING- MARINE SAFETY- DIVING SAFETY

Modified -Marine and Diving combined- Ref. to relevant stds. (Inshore Diving Regs. OPS-REG-001)- Updates e.g. IMCA vs AODC

5.20 USE OF EXPLOSIVES- GENERAL- RULES FOR STORAGE - DISPOSAL OF EXPLOSIVES

Modified - Topic now on its own

5.21 ELECTRICAL SAFETY- PERSONNEL- BASIC RULES- INSPECTION & TESTING - PERSONAL ELECTRICAL APPARATUS

New - Added to address hazards associated with it- Ref. relevant QP procedures e.g. IP-OPS-021, 024,037&8

25


6.1 GENERAL REQUIREMENTS-INTRODUCTION- LEGAL, REG. & PERF. REQUIREMENTS- HEALTH / HYGIENE ISSUES IN POLICY

New Addresses the H in HSE

6.2 INDUSTRIAL HYGIENE REQS.- HEALTH RISK ASSESSMENT- HAZARDOUS CHEMICALS - ERGONOMICS - WELFARE & PUBLIC HEALTH

New Ditto

6.3 HEALTH REQUIREMENTS- HEALTH IMPACT ASSESSMENTS

- HEALTHCARE PROVISION- FITNESS TO WORK EXAMINATIONS- MEDICAL EMERGENCY PLANNING- PREVENTIVE MEASURES & VACCINATNS.- WORK ACCIDENTS REPORT- REPORTING & RECORDS- ALCOHOL, DRUGS & CONTROLLED SUBSTANCES

New Ditto

OCC.HEALTH/ IND. HYGIENE REQUIREMENTS

ENVIRONMENTAL REQUIREMENTS

26


7.1 SITE SELECTION, ABANDONMENT & RESTORATION - CONTRACTORS’ FOR SITE SELECTION- CONTRACTORS’ SITE PREPARATION- INSTRUCTIONS FOR SITE ABANDONMENT & RESTORATION- SPECS. FOR REMEDIATION- SPECS. FOR LANDSCAPE RESTORATION- ENV. PERF. MONITORING

New Addresses the E in HSE

7.2 WASTE MANAGEMENT- SPECS. FOR WASTE MGT. - GUIDELINES FOR W.MGT – OFFSHORE & HALUL (Doc No. QP-ENV-001)- HAZARDOUS WASTE- PYROPHORIC / HAZARDOUS WASTE- ASBESTOS WASTE MGT. PLAN- CHEMICAL USE- WASTE WATER MANAGEMENT

New Ditto

7.3 ENVIRONMENTAL INCIDENTS- DEFINITION

- REPORTABLE ENV. INCIDENTS- WHO CAN REPORT?- IDENTIFICATION & REPORTING OF ENV. INCIDENTS

New Ditto

ROLES & RESPONSIBILITIES• HSE is Line Responsibility

• HSE professionals are just advisers

• Hierachy of Contract HSE Responsibilities:

• CONTRACTOR SITE SUPERVISION• SITE WORKERS

CONTRACTOR SITE MANAGEMENT

CONTRACT HOLDER

CONTRACT SPONSOR

QP DIRECTORS

• CORPORATE HSE• REGIONAL/OPERATIONAL HSE• QP SITE HSE REP

• CONTRACTOR HSE MANAGRS• CONTRACTOR HSE OFICERS

27

28

ROLES & RESPONSIBILITIES Continued

• QP DIRECTORS:» Review /approve HSE pre-qualification of potential

tenderers

» Review/approve bid evaluation criteria including that of HSE

» Review/approve award of contract to most suitable bid in terms of HSE, technical and commercial considerations

• TENDER COMMITTEES:» Reviewing and granting approval for HSE pre-qualification

to be done

» Review/approval of bid evaluation criteria including that of HSE

» Review/Recommend to Directors award of contract to most suitable bid in terms of HSE, technical and commercial considerations.

28


• SPONSOR DEPT:» Dept. responsible for specifying, controlling and supervising

works or services to be performed under a contract, liaising with the user department, and that is accountable to QP higher management for the performance of a contractor.

• CONTRACT SPONSOR:» The person within sponsor dept. who has budget and

management authority to execute the contract (e.g. Dept Manager, Project Manager, Asst. Manager or Divisional Head).

» Roles:• Appoint the Contract Holder.

• Provision of sufficient funds.

• Monitoring the Contract Holder.

• Manage integrity of the process.

29

• CONTRACT HOLDER:– Person appointed within the Sponsor Dept. to make and manage all

aspects of the contract (e.g. Lead Engineer, Divisional Head, Sectional Head, etc.). Sometimes called a Job Officer

– Roles:» Prepares Contract scope and Contract HSE Management Plan» Conducts HSE assessment and select appropriate HSE strategy» Pre-qualifies potential tenderers» Ensure preparation of contract HSE specification» Prepares HSE monitoring programme» Evaluates Contractor’s HSE plan with assistance from HSE» Conduct pre-execution HSE audit.» Jointly with HSE personnel, authorize the contractor to commence

work» Monitor performance of the contractor against his HSE plan» Authorize deviations from the Contract HSE plan» Authorize additional HSE requirements.» Recommends or applies sanctions.» Ensure contractor’s compliance with HSE performance reporting

requirements.» Resolution of interface problems» Ensure proper close-out of the contract


30

• QP SITE HSE REPRESENTATIVE:– Person appointed to assist the Contract Holder with site HSE monitoring

during execution of contract. Can be either from Regional/Operational HSE or from the sponsor dept.’s HSE unit.

– Roles:

» Support monitoring of contractor’s HSE related activities.

» Verify hazards and effects management controls

» Attend HSE meetings

» Perform assurance checks

» Identify deficiencies in implementation of contractor’s HSE plan

» Instigate sanctions in consultation with Contract Holder

» Assist in the issue of HSE Certificate authorizing work to start

» Inspections/audits to monitor implementation of the HSE plan

» Issue an HSE close-out certificate.

» Upload the contractor’s HSE performance into the database

» Hold Contractor HSE Forums

» Provide additional advisory support, where needed, to small local contractors


31


• REGIONAL / OPERATIONAL HSE:» Provide advice and support to the Contract Holder.

» Evaluate the preliminary Contract HSE Plan.

» Participate in the technical evaluation of the bid.

» Approve the contractor’s appointed HSE personnel.

» Attend kick-off meetings.

• CORPORATE HSE:» Develop / Facilitate implementation of QP Contractor HSE

Management policies/Procedures

» Provide training for relevant personnel.

» Promote and facilitate good contractor HSE management.

» Verification inspections/Audits & reviews of Contract HSE management

» Review and update the QP Guidelines & Regulations for HSE in contracts

» Liaise with Contracts department 32

• CONTRACTOR’S PROJECT MANAGER:» Ensures workforce HSE competencies

» Ensures sub-contractors work to the same HSE standards

» Provides adequate resources and time to manage the contract

» Notifies the Contract Holder of Contractor-nominated key personnel

» Ensures that any necessary work is adequately resourced.

» Understands the contents of QP’s Contractor HSE Regulations

• CONTRACTOR’S SITE REPRESENTATIVE:» Fulfills HSE requirements and supervises the work daily on behalf of

Contractor

» Implements the Contractor’s HSE plan and Quality plan

» Seeks formal approval from Contract Holder for any proposed deviations from Contract HSE or other plans

» Implements any additional HSE requirements as agreed with the Contract Holder

» Attends HSE & other regular meetings with the Contract Holder or his rep.

» Organizes and participates in audits/inspections & implements the findings


33

• CONTRACTOR’S HSE ADVISERS» Advises contractor staff and management

» Monitors and reports HSE performance

» Communicates information to workers

» Conducts emergency response drills

» Conducts HSE meetings

» Ensures close-out of HSE inspection/audit recommendations

» Familiar with QP HSE Policies, procedures & Regulations

» Etc.


34

WHAT IS NEEDED FROM CONTRACTORS

• Commitment to apply the new Regulations in all your contracts

• Co-operation with QP personnel applying the new process & regulations

• Information to your Key staff

• Appoint only competent personnel to work on QP projects

• Prompt your staff to comply with requirements of the new HSE Regulations

• Ensure your Sub-Contractors comply with the new QP HSE Regulations for Contractors

• Carry out own HSE risk assessment and submit fit for purpose HSE plan

• Expect past performance to factor into award of contracts

35

36

THANK YOU

37

Back-up Slides

• INCIDENT RATES (QP)

38


0.44

1.1

0.41

0.080.12

0.7

1.52

0.64

0.37

0.56

0

0.2

0.4

0.6

0.8

1

1.2

1.4

1.6

2004 2005 2006 2007 2008

Fre

qu

en

cy (

No

. /M

illio

n M

anh

ou

rs)

Year

Lost Time Injury Frequency & Total Recordable Case Frequency (2004 -2008)

LTIF

TRCF

MANAGEMENT SYSTEM Principle for CONTINUAL IMPROVEMENT

PLAN

Do

CHECK

FEED

BA

CK

(A

ct)

39

PLANNING FOR HSE MANAGEMENT IN THE CONTRACT

KEY CONTROLS• Only trained Contract Holders (CH) to be appointed

• Contract Holder to draw up a Contract Management Plan

• HSE Assessment: Identify likely major HSE hazards to determine risk level, strategy, and HSE requirements

• If Tender Committee approves, conduct pre-qualification (High risk contracts)

• HSE needs analysis must be done before variation order is raised

• Invitation To Tender must contain generic Statement of HSE requirements to inform potential bidders (Template is available)

40

CONTRACTOR SELECTION

KEY CONTROLS• Bidder to carry out own initial risk assessment

and submit Preliminary Contract HSE Plan

• Bid Evaluation: Assess Contract HSE Plans based on approved bid evaluation criteria

• HSE to be weighted heavily in the technical bid evaluation (Traffic lighted: Green vs Red basis)

• Contract to be awarded only to most suitable bid in terms of HSE, technical, and commercial criteria

41

FLOW CHART FOR CONTRACTOR SELECTION

42

PREPARE HSE

BID

EVALUATION

CRITERIA

SUBMIT & OBTAIN

TENDER COMMITTEE

APPROVAL

BID EVALUATION.

Evaluate preliminary

HSE plan;

Participate in technical

bid evaluation.

RECOMMEND CONTRACT AWARD

(based on best HSE, technical and

commercial bid).

CONTRACT

AWARD.

Carry out Hse Risk assessment

of contract.

Prepare preliminary Contract

HSE Plan.

CONTRACTOR ACTIVITIES

QP ACTIVITIES

MOBILZATION AND WORK COMMENCEMENT

KEY CONTROLS• QP appoints other key personnel (QP Site HSE Representative, Site Engineers, etc)

• QP holds Kick-Off meeting with Contractor: HSE must be prominent

• Contractor submits list of Sub-Contractors

• Contractor proposes his Key personnel (HSE personnel, Site mgt. & Supervision)

• QP approves key HSE personnel (interview and/or competency test)

• QP HSE to review and approve Contractor’s HSE Plan

• Contract Holder prepares HSE Monitoring Program

• Contractor confirms readiness to start work

• QP conducts pre-execution HSE audit

• QP issues HSE Work Commence Certificate for work to start if satisfied43

FLOWCHART FOR MOBILISATION & CONTRACT EXECUTION Contract Award

Contract Award

Contract AwardAppoint QP Site Rep.

Contractor Mobilizeslocally?

Approve Contractor Key personnel

Contractor (& Sub-contractors) mobilizes to works vicinity

Pre-execution HSE Audit

Issue HSE Certificate for work to start

Hold Kick-off meeting locally

Contractor nominates Contractor Key personnel

Kick-off at contractor’s base

Contractor confirms readiness

Has contractor met all specified requirements?

Yes

Yes

No

No

QP:• Monitor Contract HSE Plan /performance• Work Supervision

QP:• Review & approve Contract HSE Plan• Prepare HSE monitoring program

MOBILIZATION – LOCAL TO WORKS VICINITY

Contractor:• Finalize Contract HSE Plan• Carry out HSE training and induction •• Fulfill all mobilization requirements, etc.

Contractor:• Implement Contract HSE Plan• Supervision, Audits/inspections/ reporting

EXECUTION

Support from HSE

Contract Holder step

LEGEND

Joint responsibility

44

HSE MONITORING DURING CONTRACT EXECUTION

KEY CONTROLS• Contractor:

» Implements the Contract HSE Plan» Carries out HSE training» Holds HSE meetings / toolbox talks» Carries out inspections/audits» Reports and investigates incidents» Periodically reports HSE performance» Sub-Contractors must apply same HSE standards

• QP Contract Holder & QP Site Rep:– Verifies HSE systems– Monitors contractor’s HSE performance against the plan;– Carries out HSE audits/inspections & significant incident investigations– Holds regular performance review meetings with Contractor, etc.– Ensures proper management of change

• QP Contract Sponsor:– Holds Work & HSE performance review meetings with Contract Holder (regularly)– Ensures proper management of change

• Change Control:– HSE and work-scope changes/deviations must be proposed, reviewed and authorized– Approved changes / deviations must be communicated to all parties

45

HSE IN DE-MOB & CONTRACT CLOSE-OUT

KEY CONTROLS

• Same vigilance to be maintained during de-mob as in execution

• Contractor:» Demobilizes & restores site

» Submits end-of-contract HSE Performance Report

• QP Contract Holder /HSE Adviser:– Issues HSE Close-out Certificate;

– Prepare Final HSE performance report issued;

– Update Contractor HSE performance database

• Contract Sponsor:– Checks that above actions are carried out

46

FLOWCHART FOR HSE IN DE-MOB & CLOSE-OUT

DEMOBILISATION

QP

– Monitor demobilisation activities

- Ensure the same level of HSE is applied as

during contract execution.

CONTRACTOR

- Waste management and disposal

- Site restoration

- Demobilise as per Contract HSE Plan

- Submit close-out HSE report

ISSUE HSE CLOSE-

OUT CERTIFICATE

TO CONTRACTOR

Compile final

HSE

performance

report

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5.13 EXCAVATION AND MICRO-TUNNELLING - GENERAL REQUIREMENTS- MICRO-TUNNELLING

New/Modified -Micro-tunnelling introduced- Reference to location-specific Exc. Procedures (IP-OPS-023, 032, & 036)

5.14 HSE IN DRILLING AND WELL SERVICING OPERATIONS- GENERAL- EQUIPMENT SPECIFICATIONS-SAFETY & FIRE EQPT. FOR OFFSHORE DRILLING UNIT- ONSHORE DRILLING UNITS

New/Modified - Wireline ops. added- Ref. to drilling Ops Manual, EMS, etc.- Additions include: Coiled tubing ops., Hammer unions, Rigfloor tools for tubulars, use of pick-up/laydown machine, etc.

5.15 STEEL ERECTION New - Added to address hazards associated with Steel erection

5.16 PROCESS SAFETY New - Added to address hazards associated with process safety

5.17 MATERIALS HANDLING & STORAGE- LIFTING OF LOADS BY PERSONNEL- USE OF FORKLIFT - MATERIAL STORAGE


5.18 CONFINED SPACE ENTRY- MINIMUM REQS. FOR ENTRY


5.19 MARINE SAFETY AND DIVING- MARINE SAFETY- DIVING SAFETY

Modified -Marine and Diving combined- Ref. to relevant stds. (Inshore Diving Regs. OPS-REG-001)- Updates e.g. IMCA vs AODC

5.20 USE OF EXPLOSIVES- GENERAL- RULES FOR STORAGE - DISPOSAL OF EXPLOSIVES

Modified - Topic now on its own

5.21 ELECTRICAL SAFETY- PERSONNEL- BASIC RULES- INSPECTION & TESTING - PERSONAL ELECTRICAL APPARATUS

New - Added to address hazards associated with it- Ref. relevant QP procedures e.g. IP-OPS-021, 024,037&8

5.22 HOT WORK-SAFE WELDING AREA- HOT WORK PERMIT- INSPECTION AND TESTING- HOT WORK PRECAUTIONS - VENTILATION DURING HOT WORK


5.23 OFFICE SAFETY New - Added to address hazards associated with it

5.24 SAFETY OF VISITORS Modified - Added induction for visitors

5.25 SAND BLASTING & PAINTING New - Added due to demand

5.26 PROJECT SAFETY New - Added due to demand

5.27 WORKING ON RADIO TOWERS & MASTS New - Added due to demand

5.25 SPECIFICATION FOR CONTRACTOR COMPOUNDS, ACCOMMODATN AND PORTACABINS Retained - Combined and retained

OCCUPATIONAL HEALTH / INDUSTRIAL HYGIENE REQUIREMENTS

6.1 GENERAL REQUIREMENTS-INTRODUCTION- LEGAL, REG. & PERF. REQUIREMENTS- HEALTH / HYGIENE ISSUES IN POLICY

New Addresses the H in HSE

6.2 INDUSTRIAL HYGIENE REQS.- HEALTH RISK ASSESSMENT- HAZARDOUS CHEMICALS - ERGONOMICS - WELFARE & PUBLIC HEALTH

New Ditto

6.3 HEALTH REQUIREMENTS- HEALTH IMPACT ASSESSMENTS - HEALTHCARE PROVISION- FITNESS TO WORK EXAMINATIONS- MEDICAL EMERGENCY PLANNING- PREVENTIVE MEASURES & VACCINATNS.- WORK ACCIDENTS REPORT- REPORTING & RECORDS- ALCOHOL, DRUGS & CONTROLLED SUBSTANCES

New Ditto

ENVIRONMENTAL REQUIREMENTS

7.1 SITE SELECTION, ABANDONMENT & RESTORATION - CONTRACTORS’ FOR SITE SELECTION- CONTRACTORS’ SITE PREPARATION- INSTRUCTIONS FOR SITE ABANDONMENT & RESTORATION- SPECS. FOR REMEDIATION- SPECS. FOR LANDSCAPE RESTORATION- ENV. PERF. MONITORING

New Addresses the E in HSE

7.2 WASTE MANAGEMENT- SPECS. FOR WASTE MGT. - GUIDELINES FOR W.MGT – OFFSHORE & HALUL (Doc No. QP-ENV-001)- HAZARDOUS WASTE- PYROPHORIC / HAZARDOUS WASTE- ASBESTOS WASTE MGT. PLAN- CHEMICAL USE- WASTE WATER MANAGEMENT

New Ditto

7.3 ENVIRONMENTAL INCIDENTS- DEFINITION- REPORTABLE ENV. INCIDENTS- WHO CAN REPORT?- IDENTIFICATION & REPORTING OF ENV. INCIDENTS

New Ditto

OVERVIEW OF QP HSE REGULATIONS FOR CONTRACTORS - Continued

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GENERAL REQUIREMENTS

i Message from H.E. The Minister New To demonstrate commitment at the highest authority level

ii QP HSE Policy New To inform Contractors about the Corporation’s HSE Policy

ii Introduction by Corporate HSE Manager New To demonstrate Management commitment and highlight Management expectations

4.0 – 4.23 GENERAL REQUIREMENTS ON HSE MANAGEMENT New To specify what QP requires from contractors in terms of HSE management in line with the new procedure

SAFETY REQUIREMENTS

5.1 GENERAL OCC. SAFETY REQS.-PERSONNEL CONDUCT-NO SMOKING POLICY -SAFE TOOLS AND EQUIPMENT-HOUSE-KEEPING

Modified No smoking policy & personnel conduct added

5.2 PERMIT TO WORK Modified Ref. made to related certs.Ref. to location-specific procedures

5.3 PERSONAL PROTECTIVE EQUIPMENT-STANDARDS FOR PPE-HEAD PROTECTION-EYE AND FACE PROTECTION-FOOT PROTECTION-FALL PROTECTION-USE OF LADDERS-HAND PROTECTION-RESPIRATORY PROTECTION-HEARING PROTECTION-PERSONAL FLOATATION DEVICES

Modified - Consolidated: one section- Classes (Head, Foot, Fall etc.) explained in detail-Freq. of issue added-Stds (BS & ANSI) updated -Sections added e.g. use of ladders , PFD’s

5.4 LIFTING EQUIPMENT- LIFTING EQPT. CERTIFICATION-COMPETENCE & CERT. OF L.E. PERSONNEL-SAFE WORKING LOADS-GENERAL REQS. FOR L.E.-LIFTING EQUIPMENT SPECIFIC RISKS

Modified -Removed technical details & referenced the rel. std.: QP L.E. Tech. Reg. (QP-REG-Q-001)-Only key generic reqs. Left

5.5 USE OF HAND TOOLS- Portable Tools

Modified -Reference made to the std.: QP Guidelines for Hand /Power tools Safety (IP-SF-017)

5.6 SCAFFOLDING & MEANS OF ACCESS AND ESCAPE-REQS. FOR BOARDS AND PLANKS-WORKING PLATFORM- MOBILE TOWER-INDEPENDENT TOWERS-FALLING OBJECTS-THE USE OF LIGHT METAL ALLOYS IN HAZARDOUS AREAS

Modified -Ref. made to location-specific procedures (IP-OPS-026, 030 & 034)

5.7 GUARDS AND GUARDING SYSTEMS Modified - Guards/ handrails for walkways & Rig-floor V-doors added

5.8 HAZARDOUS GASES- HYDOGEN SULPHIDE- CARBON DIOXIDE AND NITROGEN- LIQUID NITROGEN

New/Modified - H2S & CO2 added to existing Liquid N2 which was modified

5.9 GAS CYLINDERS- CYLINDER IDENTIFICATION- STORAGE OF CYLINDERS- STACKING OF CYLINDERS- HANDLING AND MOVEMENT OF CYLINDERS- CYLINDER FITTINGS- GAS WELDING EQUIPMENT- TEST CERTIFICATES

Modified -Reference to IP-SF-015

5.10 RADIOACTIVE SUBSTANCES-STORAGE- TRANSPORT- HANDLING & PERSONAL PROTECTION - INCIDENTS & EMERG. PROCEDURES

Modified -Ref. to Qatari Laws e.g. Decree Law no 31 of 2002, & SCENR Regulations 2, 3, and 4 of 2007 on Radiation.- NORM section added

5.11 ROAD SAFETY- SEAT BELTS- DRIVER TRAINING & QUALIFICATN- COMMUNICATION DEVICES- JOURNEY MANAGEMENT - DUI (ALCOHOL, DRUGS,MEDICINES)- DRIVER FITNESS AND ALERTNESS- VEHICLE SPECIFICATIONS- ROAD TRAFFIC MGT. SYSTEM- ROAD WORKS & ROAD DIVERSIONS- SPECIAL PURPOSE VEHICLES/EQPT.- MANAGING VULNERABLE ROAD USERS- TRANSPORT OF HAZARDOUS GOODS

New/Modified - Existing scanty veh. & driving rules modified substantially-Journey Mgt., Road traffic mgt. system, etc. added

- Recent addition, Hazchem has been added

5.12 CONCRETE AND MASONRY- FORMWORK AND SHORING- VERTICAL SLIP FORMS- RE-INFORCEMENT STEEL- REMOVAL OF FORMWORK- PRE-CAST CONCRETE- LIFT-SLAB OPERATIONS - PRECAUTIONS DURING MASONRY AND CONSTRUCTION

New - Added to address hazards associated with concrete & masonry work

KEY

New

Modified

Unchanged

OVERVIEW OF QP HSE REGULATIONS FOR CONTRACTORS - Continued