4th Estate DACM Operating Guide May · PDF fileOptimize student travel dollars ... The personalized dashboard provides a snapshot of your progress in meeting acquisition position requirements

4thEstateDACMVision

Enablethedevelopmentofahighquality,highperformingandmissioncapableDefenseAcquisitionWorkforce

Mission

Collaborate,supportandmotivatetheDoDComponentsoutsidetheMilitaryDepartmentstoadvancetheDefenseAcquisitionWorkforceEducation,TrainingandCareerDevelopmentProgramandHumanCapitalInitiatives

GuidingPrinciples

Enhancecommunications PartnerwithDAUand4thEstateAgencies ExpandDACMteamvalueandcapabilities Leverageandenhanceenterprisecapabilities Optimizestudenttraveldollars Increaseefficienciesthroughprocessstandardization

OurSharedGoal…toplacehighprioritystudentsintherighttraining,attherighttimeandintherightlocation.Toachieveourgoal,itisimperativethatwepromoteopencommunicationsandincreasecollaborationwithallstakeholders.

AsaTeam,WeHavetheAbilitytoMaximizeTrainingOpportunitiesandOptimizeTravelFunds,by…

Increasingefficiencies Promotinginnovativepractices Fosteringopencommunications Makingprudentbusinessdecisions Adheringtosharedpoliciesandguidance

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RecordofChanges

CoverDate RevisionDate ChangeDescription

September2011 Initialversionoftheguide.

January2017 _ Version2.0

March2017 March72017RevisedtoincludePrerequisitePolicyUpdates,ContinuousLearningPolicyAddition,UpdatedTravelProceduresandNewFormat.

May2017 May82017 Revisednoshowpolicysothat180dayregistrationpenaltyappliestoallcourses,updatedfulfillmentguidancewithsectionforIntelligenceCommunity,updatedprerequisitepolicytoincludesectiontitled“PrerequisitesMustBeMetforEachCourseattheTimeofApplicationApproval”

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TableofContents

1.Introduction.......................................................................................................................................41.1 Purpose............................................................................................Error!Bookmarknotdefined.1.2 UsefulCareerManagementInformationNotCoveredInThisGuide.Error!Bookmarknotdefined.

2.RegistrationforDAUTraining.....................................................................................................62.1 DATMS/ACQTASforStudentRegistration.......................................................................................82.1.1 MeetingCoursePrerequisites................................................................................................................82.1.2RegistrationofEmployeesoutsideofthe4thEstate..................................................................112.1.3DATMS/ACQTASUserSupport...........................................................................................................112.2CancelingDefenseAcquisitionUniversity(DAU)Trainingandthe4thEstateNo‐ShowPolicy…………………………………………………………………………………………………………………..112.3 Walk‐inPolicy.............................................................................................................................................132.4 DATMSCareerManagementFunctions..............................Error!Bookmarknotdefined.

3.CivilianStudentTravelPolicy....................................................................................................133.1 Introduction................................................................................................................................................133.2 Applicability................................................................................................................................................133.3 ResponsibilitiesandProcedures...........................................Error!Bookmarknotdefined.3.4 UseofCentralizedFundingtoAttendDAUTraining..................................................................133.5 OtherTravelPolicies...............................................................................................................................153.5.1TemporaryDuty........................................................................................................................................153.5.2LocalVicinity..............................................................................................................................................153.5.3CostEffectiveLocationPolicy.............................................................................................................153.5.4GovernmentLodging...............................................................................................................................18

4.DAUCourseQuotaManagement...............................................................................................204.1OpenSeatingandCourseCAPs...........................................................................................................204.2AssignedQuotaAllocations..................................................................................................................204.3WaitListFunctionality...........................................................................................................................204.4OutofCycleOnsiteTrainingRequests.............................................................................................204.5SubstitutionofNon‐Priority1andPriority2Students............................................................21

5.EquivalencyandFulfillment.....................................................Error!Bookmarknotdefined.5.1EquivalencyProcedures.........................................................................................................................225.2FulfillmentProcedures...........................................................................................................................23

6.ContinuousLearningPoints........................................................................................................267.References.........................................................................................................................................28AppendixA–CON360PrerequisiteExceptions......................................................................28

TableofContents

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1.IntroductionThisguideprovidespoliciesandproceduresforcareermanagementoftheDefenseAcquisitionWorkforcewithinthe4thEstatecommunity.ThiscommunityiscomprisedoftheCivilianworkforcemembersemployedbytheDoDAgencies/ComponentsoutsidetheMilitaryDepartments(hereinafter,the"DefenseAgencies"orthe"Agencies").

ThisguideincludescentralizedprocessesandprocedurestoeffectivelymanagetheDefenseAcquisitionWorkforcecareermanagementfunctionsacrossthe4thEstateCommunity.Ourprioritiesaretoincreasestandardization,leverageresourcesandoptimizeacquisitionworkforcecareerdevelopmentopportunities.ThisguidealsodescribestheroleoftheDefenseAcquisitionTalentManagementSystem(DATMS)andothercareermanagementresponsibilitiesandfunctionsincludingcertification,trackingcontinuouslearningpoints,requestingDefenseAcquisitionCorpsmembership,andcareerdevelopment.DATMSalsolinkstoapredecessorsystemusedtoregisterforDAUtrainingcalledtheAcquisitionTrainingApplicationSystem(ACQTAS).ManagementofDefenseAcquisitionUniversity(DAU)trainingquotasandtravelfundingtoattendrequiredtrainingcoursesmustbecloselymonitoredtomaximizetrainingandtraveldollars.Componentsareencouragedtodevelopinternalprocessesandproceduresthatcomplimentandpromoteadherencetothe4thEstateDACMOperatingGuideforeffectiveimplementation.

TrackingoforganizationalprogressinrelationtokeymetricsshallbemaintainedbyeachComponentandmadeavailableto4thEstateDACMrepresentativesasdeemednecessary.SeniorLeaderswithintheDepartmentoftentimesrequestinformationwithshortsuspensedatesinpreparationformakingDepartment‐widedecisions,CongressionalinquiriesandSECDEFmetricsreporting.Asaresultmaintainingdatareadinessisimperative.

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2.QuickReferenceGuidefortheAcquisitionWorkforceAsamemberoftheDefenseAcquisitionWorkforce,i.e.,anemployeeassignedtoanacquisitiondesignatedposition,youareresponsibleformeetingtheDAWIArequirementsofyourpositionandmaintainingcurrencyinyourcareerfield.

Yoursupervisorisresponsibleforcreatinganenvironmentthatprovidesopportunitiesforyoutodevelopandreachyourfullpotential.Thisincludesplayinganactiveroleinassistingandadvisingyouoncareerdevelopmentdecisions,ensuringyoureducation,training,andexperienceneedsareincludedinyourIndividualDevelopmentPlan,providingforadequatetimetopursuecareerdevelopmentactivities,andencouragingcross‐functionaltrainingandassignments.

Basictipsformanagingyouracquisitioncareerarecoveredbelow.1.ReviewYourPosition. Forcivilians,acquisitionpositioninformationisfoundinyourPositionDescription(PD).Formilitary,acquisitionpositioninformationisidentifiedinyourorders.Questionsshouldbedirectedtoyoursupervisor. 2.KnowYourCareerFieldandCertificationLevel. Everyacquisitionpositioninthe4thEstatemusthaveapositioncategory/careerfieldandlevelspecified.Thesetwofieldsarethemostessentialforyourknowledge,astheywilldriveyourcertificationrequirements,yourdevelopmentplan,yourprioritizationforDAUtraining,andyourcontinuouslearningrequirements.Forcivilians,theacquisitionpositioncategory/careerfieldandcertificationlevelshouldbeindicatedontheCivilianAcquisitionAssignmentCodingSheetattachedtothePositionDescription(PD)andcodedintheDefenseCivilianPersonnelDataSystem(DCPDS). 3.ReviewYourCertificationRequirements. Theacquisitioncareerfieldandlevelidentifiedforyourpositionformthebasisfordeterminingyourcertificationrequirements(education,training,andexperience).FormostAWFmemberstheserequirementsmustbemetwithin24monthsofassignmentorawaiverextendingthattimeframemustbegrantedtoremainintheposition.AWFmembersassignedtoKeyLeadershipPositions(KLPs)mustbecertifiedattimeofassignment.CertificationrequirementsareperiodicallyupdatedandcanbefoundintheDefenseAcquisitionUniversity(DAU)iCatalog.Reviewthemwithyoursupervisortodeterminewhateducation,training,andexperienceyouneed. 4.CreateanIndividualDevelopmentPlan(IDP). YouarerequiredtohaveanapprovedIDP.TheIDPisaplanningtoolthatallowsyouandyoursupervisortoidentifyandtrackyourcareerobjectives,includingeducation,trainingorspecialexperienceneededtomeetthecertificationrequirementsofyourposition.YouandyoursupervisorshouldensurethatyourIDPiskeptuptodate. 5.ApplyforDAUTraining. ToapplyforDAUtraining,logonto DATMS,selectManageCareer/Training/SearchforDAUTraining.AlternativemethodsformeetingDAUtrainingrequirementsmaybeaccomplishedthroughcompletingDAU‐certifiedequivalentcoursesorapplyingforcoursefulfillment. 6.ApplyforCertification. Onceyoumeettraining,education,andexperiencerequirements,youmayapplyforcertificationbyloggingonto DATMS/ManageCareer/Certification/Manage

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CertificationRequests.Afteryou’veachievedthecertificationrequiredforyourposition,youareencouragedtopursuehigherlevelcertificationsinyourcareerfieldandcertificationsinothercareerfields. 7.MeetContinuousLearning(CL)Requirements. Tomaintaincurrencyinacquisitionandleadershipskills,youarerequiredtoobtain80CLpointseverytwoyears.CompletionofcertificationtrainingcountstowardCLpoints,alongwithotheracquisition‐relatedactivities.Logonto DATMS,selectContinuousLearningtorequestCLpoints. 8.BecomeaMemberoftheAcquisitionCorps. Ifyourcareergoalsincludeacquisitionmanagementandleadership,AcquisitionCorpsmembershipisimportantbecauseitisneededatthetimeofassignmenttoCriticalAcquisitionPositionsandKeyLeadershipPositions.Ifyouareacivilian,youmayapplyforAcquisitionCorpsmembershipwhenyouareattheGS‐13(orequivalent)gradeorhigherandmeetAcquisitionCorpseligibilityrequirements.Logonto DATMS, selectManageAcquisitionCorpsRequests. 9.KnowWhereToSeekAssistance. MajoracquisitioncommandshaveanestablishedstructureforDAWIAprogramexecution.EmployeesshouldseekassistancefromsupervisorsandDAWIApointsofcontactwithinthecommandbeforecontactingothersources.DAWIAcontactinformationisfoundonthe4th Estate DACMwebsite. Additionally,informationcanbefoundin DATMSonyourDAWIAtranscript.QuestionsregardinginformationinDATMS maybedirectedtothe DATMSSupportTeam.The DATMSSupportTeam providesday‐to‐dayoperationandmanagementofthe DATMS systemandfunctionasafirstlineofsupporttotheacquisitionworkforceforquestionsrelatedtoDATMS andDAWIA. 10.Resources. The4th Estate DACMwebsite containspolicydocuments,operatingguidelines,careermanagementupdates,educationandtrainingopportunities,theDACMQuarterlyNewsletter,andmore.TheDATMS websiteisthe4thEstate’scentralizedsystemformanagingyouracquisitioncareer.Thepersonalizeddashboardprovidesasnapshotofyourprogressinmeetingacquisitionpositionrequirements.DATMS allowsyouto:

ViewyourDAWIATranscript ApplyforDAUTrainingandTravelFunding Applyfor4thEstateSponsoredContinuousLearning(CL)EventsandrequestCL points ApplyforCareerFieldCertification ApplyfortheAcquisitionCorps

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3.RegistrationforDAUTraining3.1 DATMS/ACQTASfor4thEstateStudentRegistrationTheAcquisitionTrainingApplicationsSystem(ACQTAS)shallconstitutethesolemeansbywhich4thEstatecivilianDefenseAcquisitionWorkforcemembersregisterforDAUtrainingcourses,trackContinuousLearningPoints(CLPs)andapplyforcertificationonline.

3.1.1 MeetingCoursePrerequisitesAllstudentsmustmeetcourseprerequisiterequirementspriortocourseattendance.DAU,inconjunctionwiththeFunctionalLeadersatOSD,hasestablishedcourseprerequisitesandprogramcore(acquisitioncareerfieldcertification)requirementsformanytrainingcoursesthatmustbemetinordertoregisterforacourse.Studentsarerequiredtomeetcourseprerequisitesandensuretheypossessthecapabilitiesacquiredthroughprevioustraining,educationand/orexperiencetoprovidethemwiththeknowledge,skillsandabilitiesessentialforsuccessfulparticipationinahigher‐levelcourse.TheseprerequisitesarelistedintheDAUiCatalog(http://icatalog.dau.mil/)inthe‘CourseInformation’section.Prerequisitesaremetinoneofthefollowingways:

PrerequisiteCourseCompletion:CompletingthedesignatedDAUcourse.

Equivalency:Completinganapprovedequivalentcourse(acceptableequivalentcoursesarelistedonlineintheDAUiCatalog),TheemployeemaycompleteaDAU‐certifiedequivalentcourseofferedbyan accreditedacademicinstitutions,otherDoDschools,privatesectorcourseprovidersorprofessionalorganizations.AlistingofapprovedequivalentsisavailableattheDAUiCatalog.PleasenotethattherearesomecoursesthathaveanapprovalperiodlistedintheiCatalog.Pleasereviewthedatecarefullytoconfirmthegraduationtookplacewithinthattimeframe.Fordetailedproceduresonrequestingequivalency,pleaseseeSection5.1.

Fulfillment:TheFulfillmentProgramprovidesDefenseAcquisitionworkforcememberstheopportunitytocompleteDAUcourseprerequisitesandprogramcore(acquisitioncareerfieldcertification)requirementsthroughmeansotherthancourseattendance.Thisprogrampermitstheassessmentofaworkforcemember’sdemonstratedcompetencies(capabilitiesacquiredthroughprevioustraining,educationand/orexperience)againstthelearningoutcomes/objectivesofselectDAUcourses.InformationregardingfulfillmentisavailableattheDAUiCatalog.WorkforcemembersdesiringtofulfillDAUcoursesmustfirstmeetthepre‐requisitesforthatcourseinaccordancewith2.1.1abovepriortoapplyingforfulfillment.Fordetailedproceduresonrequestingequivalency,pleaseseeSection5.2.

Waiver:IncertaincircumstancestheDACMofficewillconsiderwaivingprerequisiterequirementsforcoursesuptothe300‐level.Ingeneral,lowerlevelcoursesshouldbetakenforCL

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credit,orbroadeningtheknowledgebase.Distancelearningclasseswillnotbewaived;andwaiverswillonlybeconsideredforcoursesintheperson’sprimarycareerfield.Waiverswillnotbegrantedinpursuitofsecondaryortertiarycertifications.Waiversareanexceptiontopolicyandshouldonlybesubmittedinexigentsituations.Requeststowaiveprerequisitecoursesmustbesubmittedtothe4thEstateDACMOffice.Thewaiverrequestmustincludeadetailedjustification,acurrentresumeandsupervisorapproval.TheDACMofficewillreviewtherequestandrenderadecision.

DACMApprovedCoursePredecessors:TheDACMofficehasmadeafewspecialexceptionstohelpindividualsreceivecreditforpreviouscourseworkcompletedunderpreviouslyapprovedcurriculumwithtransitioningtotakingcurrentcourseworkthatrequirenewcoursesforprerequisites.Theseexceptionsarelistedbelow:

CurrentCourseRequired AcceptablePrerequisite/PredecessorCourse

CON280/CON290(prerequisitecoursesforCON360)

SeeAppendixA

ACQ202 ACQ201A

ACQ203 ACQ201B

WaiverapprovalisdelegatedtoagencyComponentAcquisitionExecutives(CAEs)forsituationswhereaworkforcememberiscertifiedatLevelIIIinhis/hercareerfieldanddesirestotakealowerlevelcourse.Inthissituation,anycoursethatiscurrentlyrequiredforcontractingcertificationcanbewaivedtoallowtheLevelIIIcertifiedworkforcemembertotakethelowerleveltraining(e.g.CON243requiresCON216asaprerequisite,butthiswouldnotapplytoworkforcememberscertifiedatLevelIIIinContracting).

3.1.2 PrerequisiteChecksDuringRegistrationProcess

Duringtheregistrationprocess,DATMS/ACQTASwillremindtheapplicantoftheprerequisiterequirement.

Iftheserequirementswillnotbemetpriortocourseattendancetheemployee

shouldnotsubmittheirapplication. Iftheserequirementswillbemetpriortothecoursestartdate,thentheapplicantcan

stillsubmittheirapplication,butshouldincludecommentsintheapplicationifanyofthoserequirementsarenotreflectedontheirDAUtranscript.

Studentsapprovedtotakeafollow‐onresidentclasswithoutsuccessfulcompletionoftheonlineprerequisitecourse,mustsuccessfullycompletetheprerequisitecourseat

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least30calendardayspriortothescheduledresidentcourse.Failuretocompletetheprerequisitecoursewillresultintheirremovalfromthefollow‐ontraining.

3.1.3 RegistrationReasonCode:ComponentQuotaManagersmustensurethatprerequisitesaremetpriortocourseattendance. DATMS/ACQTASwillautomaticallyrunaprerequisitecheckatthetimeofapproval.Ifprerequisitesarenotmet,thentheQuotaManagercandisapprovetheapplicationorselectfromthefollowingreasoncodes:

2.1.1 PrerequisitesMustBeMetforEachCourseattheTimeofApplicationApproval

Ifnoneoftheaboveconditionsaboveapply,theindividualcannotbeallowedtotaketheprerequisitecourse.Courseprerequisitesbuildupononeanother,andtherearenoautomaticexemptionsforworkforcemembersbasedontheirpositioncoding.Forexample,beingcodedtoaLevelIIIcodedContractingpositiondoesnotresultinautomaticwaiverofthe

Reason

Code

Definition

Equivalent Studentcompletedanapprovedequivalentcourse(s).

Fulfillment Studentfulfilledthecourse(s)viatheFulfillmentProgram.

Pending Individualsmayhaveanapplicationapprovedforacoursebasedontheclassroomandonline/web‐basedcourseprerequisitesbeingpendingcompletion.Tomeetthisconditiontheindividualmusthaveasolidreservationinanyoftheclassroomoronline/web‐basedcourseprerequisites,theydonothavetohaveagraduation.

Individualsmaynotattendthecourseuntilallprerequisiteshavebeengraduated.

Waiver Componentisrequestingtopostponetheneedforthestudenttocompletethe

prerequisitecourse(s).Thisrequestwillbesenttothe4thEstateDACMOfficeandtheDACMwillreviewtherequestandmakeadecision.Waivingtheprerequisitecoursedoesnotremovetherequirementforthestudenttosuccessfullycompletethecourseforcertification.Itonlyremovesitasaprerequisiteforcourseattendance.Note:IftheworkforcememberisalreadycertifiedatLevelIIIinthecareerfield,lowerlevelprerequisitesmaybewaivedbytheComponentwithoutDACMapprovalasdescribedinthewaiversectionabove.

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requirementtotakeCON090basedontheprerequisitestructureofthecoursework.CON360hasseveralprerequisitesthatmustbemetincludingCON270,CON270hasmultipleprerequisiteswhichmustallbemetthatincludeCON170,CON170hasmultipleprerequisitesthatmustallbemetandincludesCON090.AllnewentrantstotheContractingworkforcesince2010musttakeCON090inordertotakeCON170.Similarly,beingassignedtoaLevelIIIEngineeringpositiondoesnotautomaticallyexemptworkforcemembersfromlowerlevelcoursessuchasACQ101orENG101.

2.1.2 FailedPrerequisitesIndividualsmaynotattendacourseifthey’vefailedaprerequisite.Allprerequisitesmustbegraduatedpriortoattendingthenextcourse.Ifanindividualdoesnothavetimetoretakeafailedprerequisite,theagencymustfindasuitablereplacementtotaketheindividual’sseat.

3.2RegistrationofEmployeesoutsideofthe4thEstateAllocatedquotas,studenttravelandperdieminDATMS/ACQTASshallnotbeusedtotrainMilitarymembersorcontractorsassignedtoDoDComponents.

Militarymembersarerequiredtocoordinatewiththeirlocalorganization’sacquisitiontrainingofficialsandwiththeappropriatepointofcontactatthemember'sMilitaryDepartmenttoobtaintrainingquotasandtravelfunding.

LinkstoDAUcourseregistrationsystemsandcareermanagementPOCsformilitarymembers,contractorsandfederalemployeescanbefoundontheApplyforaCoursepageontheDAUwebsite.

3.3DATMS/ACQTASUserSupportAvarietyofusefulresourcesareavailableonthelefthandsideofthescreenonceauserisloggedintoDATMSorACQTASincludingFrequentlyAskedQuestions,Tutorials,andUserGuides.4thEstateDefenseAcquisitionWorkforcemembersmayalsocontacttheDATMS/ACQTASHelpDeskbyemailorphoneforassistancewithanyfunctionswithintheDATMS/ACQTAS.

AllemailinquiriessenttotheHelpDeskwillbeansweredwithinonebusinessday.Issuesthatrequireelevation,orthatarecomplexinnature,mayrequiremoretime.Intheseinstancesa

DATMSHelpDesk(703)645‐0161

HoursofOperation:0730–[email protected]

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responsewillbesenttotheindividualwiththeinquirylettingthemknowthattheirquestionwasreceived,andprovideanapproximateresolutiontime.

3.4CancelingDefenseAcquisitionUniversity(DAU)Trainingandthe4thEstateNo‐ShowPolicy

Withincreasedtrainingrequirementsandlimitedtrainingfunds,itisimperativethatstudentsproperlyattendtheDAUtrainingthattheyhaveregisteredfor.Failuretoattendtrainingortocancelareservationinatimelymanneriscostlyandgenerallyresultsina“seat”notbeingfilledandalosttrainingopportunityforanotherstudent.Thefollowingproceduresmustbefollowedtomaximizetrainingopportunitiesacrossthe4thEstateCommunity:

Cancellations

IfastudentisunabletoattendaDAUclassforwhichtheyhaveareservation,theymustsubmitacancellationrequestusingtheDATMS/ACQTASsystematleast10workingdayspriortothereservationcutoffdate.Thisistheminimumtimerequiredtocancelatrainingregistrationandidentifyandregisterapotentialsubstitute.

NoShows

NoShowsarerecordedifastudenthasareservationinaclass,isunabletoattendthetraininganddoesnotcanceltheregistrationwithinthe10daycancellationrequirement.

Anotificationissenttothestudentandsupervisorrequestingajustificationfor“No‐Shows”.Justificationsmustbereceivedwithin14daysofthenotification.Onlyunderextenuatingcircumstanceswilla“NoShow”justificationbeapproved.Alistof“NoShows”isprovidedtothe4thEstateDACMOfficeandtrainingofficialsonamonthlybasis.

NOTE:Cancellationsmadeafterthe10dayrequirement,willbedocumented,reviewedandappropriateactiontaken.

NOTE:“NoShows”willbedeniedregistrationinfutureofferingsofallcoursesforaperiodof180days.

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3.5 Walk‐inPolicyStudentsareencouragedtotrytoattendDAUtrainingonawalk‐inbasisiftheclassislocaltothem.

Walk‐instudents(thosestudentsnotontheclassroster)willberequiredtoprovidedocumentationcitingsuccessfulcompletionofprerequisiteDAUcourse(s).

Walk‐instudentswhodonotprovidedocumentationwillnotbeadmittedtothecourseunlessthesupportingDAURegion,ortheDACMofficecanverifyprerequisitecompletionsthroughasystemscheck.

Waitlistedstudentsaregivenpriorityinattendingcoursesasawalk‐inoverstudentsthatarenotonthewaitlist.

Workforcemembersshallnottraveltoattendcoursesasawalk‐inbasiso DAUwalk‐inpolicygivespreferencetolocalstudents

o CentralizedDAUtravelfundingwillnotbeprovidedtoworkforcememberswhoattendcoursesaswalk‐ins

4.CivilianStudentTravelPolicy

4.1 IntroductionFundingofofficialtravel,whetherlocalortemporaryduty,isoneofthemajorcostcategoriesinthe4thEstateDACMbudgetforwhichthereissomediscretiononhowfundsarespent.Thevisibilityandpotentialforabuseoftravelfundsmandatesclosescrutinyofalltravelrequests.Managementisresponsibleforensuringthatalltravelisjustifiedintermsofcosts,priorities,andtheircontributiontomissionrequirements.Agoalofthisinstructionistofindasmartbalancebetweentheburdenonthetravelerandbeingmindfulthatthepreeminentpurposeoftravelistofulfilltheagency’smission.

4.2 ApplicabilityThispolicyappliesto4thEstateDefenseAcquisitionWorkforcemembersthattraveltoattendDAUtrainingandusedtheDATMS/ACQTASforcourseregistration.

4.3 UseofCentralizedFundingtoAttendDAUTrainingDAUcentralizedtravelfundingisavailableforallowablecostsassociatedwithattendingDAUTrainingunderthefollowingcriteria:

AlltravelwillbeconductedinaccordancewiththeprovisionsoftheDoDJointTravelRegulationsandDACMDirectives.NothinginthisOperatingGuidewillbeconstruedasnegatingorsupersedinghigherlevelpolicies.

Alltravelersareexpectedtoexercisethesamecareaswouldaprudentpersontravelingonpersonalbusiness.Excesscosts,circuitousroutes,unnecessarydelaysinroute,orluxuryaccommodationsnotrequiredfortheperformanceofthemissionarenot

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consideredprudentuseofgovernmentfunds.Whenarrangingtravel,workforcemembersshouldaskthemselves:“IfIwerepayingforthismyself,isthiswhatIwoulddo?”Additionalexpensesincurredtosatisfypersonalpreferencesorconveniencewillnotbereimbursed.

ThestudentattendingthetrainingisapprovedasaPriority1or2.

TrainingPriority

Definition

Priority1 Trainingrequiredtoachievepositioncertificationrequirements

Priority2 Requestedforcertificationatalevelhigherthanrequiredbycurrentpositioncertificationrequirements

Priority3 Crosscertificationinanothercareerfield,otherthantheprimarypositionrequirement

Priority4 TrainingrequestedbynonDefenseAcquisitionWorkforcemembers

Priority9 Federalcivilianagencies,industry,walk‐ins

ReducingTravelCosts

Agenciesareencouragedtoreducetravelcostswheneverpossible,inanefforttobefinanciallyresponsiblewithGovernmentdollars.Travelcostsavingsinclude,butarenotlimitedto:

POVusage GOVusageandsharing Rentalcarsharing BOQlodging

Individualswhomusttravelfromoverseasshouldattendtraininglocatedonthecoast‐linethatareclosesttotheminanefforttoreducetraveltime.IndividualstravelingacrossthePacificOceanareencouragedtoattendtraininginSanDiego,takingadvantageoftheBOQ.

NOTE:Toexpediteendofyearbudgetcloseout,alltravelordersforthecurrentfiscalyearmustbeprocessednolaterAugust31stofeachfiscalyear.

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4.4 OtherTravelPoliciesAlltravelordersmustbepreparedinaccordancewiththeJointTravelRegulations(JTR).ThreespecificpoliciesthatpertaintoDAUtravelfundinginclude:

4.4.1TemporaryDuty

Temporaryduty(TDY)travelisofficialtravelawayfromthepermanentdutystation(PDS)foraperiodoftime(JTR).TravelordersareissuedforTDY.

4.4.2LocalVicinity

DAUTraining‐CentralizedfundsarenotusedforlocaltravelcostsassociatedwithattendingDAUtraining.Employeesmustrequestthisfundingthroughtheiragency.ThelocalareahasbeendefinedbytheDACMtoincludeallthesurroundingsuburbanareasandcommunitieswithina50‐mileradiusofdutystation.LocalTraveland4thEstateSponsoredTraining‐Trainingthatisofferedbythe4thEstateDACM,asindicatedbyschoolcode501H,isfunded100%forallAcquisitionWorkforceMembersnomatterthetravelvicinity.Agenciesaretoprocessallapplicationsforschoolcode501Hasapriority1withfunding.The4thEstateTravelmanagerwillprovidefundingtolocalstudentsandTDYstudentsalike.

4.4.3CostEffectiveLocationPolicy

TheCost‐EffectiveLocation(CEL)moduleinDATMS/ACQTASisusedthroughouttheDefenseAcquisitionWorkforcetomaximizestudentthroughputbysavingTDYcosts.Thismodelworksbyprojectingtravelcostsbasedoninformationinthestudentprofileandothersystemstosuggesttrainingopportunitieswiththelowesttravelcosts.

Atthetimeofregistration,thesystemwillsuggesttrainingatthelocation(s)withthelowestassociatedtravelcosts.

Ifstudentsselectanyofthecosteffectivelocationsrecommendedbythesystem,thestudent’sapplicationgoesthroughthenormalapprovalprocess.Ifanoncosteffectivelocationisselected,thenthestudentisrequiredtosubmitjustificationfortakingthetrainingatthealternatelocation.

Ininstanceswheretheadditionalcostoftravelislessthan$250overtheCELcost,quotamanagersareauthorizedtoreviewthejustification,andifappropriate,approvetheapplicationasareservation.

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Ininstanceswheretheadditionalcostexceeds$250,travelmanagershavetwooptions:

o Approvetheapplicationusingagencyfundingforanimmediatereservation,or

o ApprovetheapplicationusingDAUfunding,whichrequiresanadditionalapprovalbythe4thEstateTravelTechnicianbeforeareservationismade.

Priority2and3Non‐CostEffectiveLocationPolicy‐Individualswhoaretakingacourseasapriority2or3shouldonlyattendcosteffectivelocations.Intheeventtheyapplyforanon‐costeffectivelocation,anexplanationforwhytheindividualcannotwaituntiltheyareapriority1isrequired.Inshort,theagencymustprovidereasonforsendingindividualstonon‐costeffectivelocationsfortrainingthatisnotacurrentrequirement.

4.4.4JustificationforNon‐CostEffectiveLocationsThe4thEstateTravelmanagercanonlyapproveindividualstoattendnon‐costeffectivelocationsifsufficientjustificationisprovidedbytheagency.Individualsmustmeetallprerequisitestobeconsideredforanon‐costeffectivelocation.

BelowaresomeexampleofreasonswhyanindividualmayneedtoattendamoreexpensivelocationthatwhatthesystemidentifiesasaCEL.

CELScenario1:Individualrequiresthiscoursebyaspecificcertificationdeadlinedate.

ThisjustificationreferstoindividualswhohaveDAWIACertificationdeadlinedatesthatarequicklyapproaching.Inthisinstancethedeadlinedateisrequiredtobeabletocrosschecklessexpensivelocationoptionsthatwillallowtheindividualtomeettheirdeadline.

CommentExamples

ThisemployeeisrequiredtocompleteContractinglevelIby08/31/2017andthistheleastexpensiveclassavailablethatwillallowtheindividualtomeetthisdeadline.

EmployeerequiresPMlevelIIIbySeptember31,2017andthiscourseisaprerequisitetothelastcourseneededtomeethiscertificationrequirements.

CELScenario2:Individualisreducingthecostofalocation

Thisjustificationcanbeusediftheemployeeisreducingthecostofalocationinanoticeableway.Thespecificcost‐savingsactionmustbelistedinthejustificationremarks.

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CommentExamples

Individualwillco‐shareaGOVwithotherCMOstudentsintheclass. Employeehasfamilyinareaoftraining,nolodgingwillberequired. TheemployeewillbedrivingtheirPOVandwilllodgeintheBOQ.BOQreservationnumber

is:1234A.

CELScenario3:IndividualcannotattendanyoftheCELclassofferings

ThisjustificationcanbeusediftheindividualcannotattendanyoftheclassesofferedataCELlocation.Inthisinstance,theappliedforlocationshouldbethenextleastexpensivelocationandspecificreasonsmustbeprovidedforwhynoneoftheCELclassescanbeattended.

CommentExamples

CELclassescoincidewithCMOauditdates,employeecannotbeoutofofficeonthefollowingdates:1/31/2017,4/30/2017,6/30/2017.Certificationisdueby7/31/2017.

Employeehaspre‐bookedfamilyvacationduringthemonthofJuly,whentheonlyremainingCELclassisoffered.Thisisthenextavailableclassintheorderofcost.

CELScenario4:Individualisdeploying

Thisjustificationreferstoindividualswhorequiretrainingpriortodeployment.Thedeploymentdateisrequired.

CommentExample:

Individualrequiresthiscoursefortheirdeploymentof6/1/207.

CELScenario5:IndividualisonmultiplewaitsforCELofferings

Thisjustificationreferstocoursesthatareextremelydifficulttogetinto,butarerequiredfortheindividual’scurrentcertificationrequirements.Multiplewaitsmustbeseenontheirtrainingrecord.

CommentExamples

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IndividualrequiresCON270forcertificationduethisyear,butthe4thEstatehasreachedCAPthisyear.IndividualhasmultiplewaitsfortheCELofferings,tryingtogetonasmanywaitsaspossible.

Thiscourseisaprerequisiteforacorerequirementcourse,individualisonwaitlistsforalltheCELoptions.

CELScenario6:IndividualappliedforaCELthatismorethan$250abovethecheapestCELoption

ThisreferstothesystemcheckifthelocationisaCEL,butit’smoreexpensivethantheleastexpensiveCEL.Forexample,Ketteringislocal/$0andHuntsvilleis$400,theHuntsvillelocationisidentifiedasaCELbutthedifferenceismorethan$250.ACQTASwillmakethisaholdtoreview.JustificationshouldincludethatthislocationislistedasaCEL,andincludeinformationonwhytheleastexpensiveCELcannotbeattended.

CommentExamples:

TheemployeecannotattendtheCELclassduetoapprovedleave,thisoptionisalsoaCEL. ThislocationisidentifiedasaCELandtheclassdatesworkbestwiththeemployee’shome

schedule.

4.4.5GovernmentLodging

Toensureprudentuseoftravelfundsstudentsareencouragedtomaximizetheiruseofgovernmentquarterswhenattendingtraining.

StudentsarenotmandatedtostayintheBOQ.However,inanattempttocontrolfunds,itisinthegovernment’sbestinterestfinanciallyifthestudentchooseslodgingattheBOQ.

Thetravelmanagerisalsoresponsibleforlodgingsharedrentalcarstudentsatthesamelocationorwithin10milesofeachother.

4.4.6RentalCarsandPublicTransportation

(JTR,par.4060B6)PerJTR,theAuthorizingOfficermayauthorizetherentalcarusewhenitisthemostcosteffectiveorefficientwaytocompletetheoverallmission.Thegeneralpolicyistominimizethesizeandnumberofrentalcarsconsistentwithmaintainingareasonablequalityoflifewhileonofficialtravel.

Personneltravelingtothesamelocationwillmakeeveryefforttoarrangecompatibletravelandbilletingarrangementsinordertominimizenumberofrentalcars.

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Agencytravelmanagersshouldarrangeforstudentstosharerentalcarstothemaximumextentpracticable.Whentwoormorepeopleareattendingtrainingfromthesameagency,thensharedrentalcarsshouldbeusedwithnomorethanthreepeoplepercar.

TraveltoandfromtheTDYlocationmaybeaccomplishedwitharentalcaronlyifthetravelrequirestheuseofarentalcarattheTDYlocation.Ifarentalcarisused,thetotalcostoftraveltoandfromtheTDYstationisstilllimitedtotheconstructivecostofcommoncarriertransportationandrelatedperdiemasdeterminedintheJTR.

WhensubmittingtravelordersforapprovalanypersonnelrequestingarentalcarforconveyancetoandfromtheTDYlocationwillsubmitacostcomparisonshowingasavingstotheGovernment.

Thecompactcarsizeshouldbeauthorizedunlessalargerrentalcarisjustified(JTR,par.3330‐C1).

Arentalcarisauthorizedforstudentswithmedicalprofilesthatjustifytheneed.Medicalprofilemustbedatedwithinoneyearofthetraveldate.

RentalcarsarehighlydiscouragedforattendingDAUclassesinSanDiego,California.SeveraleatingestablishmentsarelocatedwithincloseproximitytothetraininginstallationandthereareseveralhotelswithinwalkingdistanceiftheBOQisunavailableorthestudentchoosestostayatahotel.

4.4.7PersonallyOwnedConveyance(POC)TDYTravel

(JTR,4030E)AnemployeemaynotbeprohibitedfromusingaPOConofficialtravel.IfanemployeeelectstouseaPOCinsteadoftheauthorizedtransportationmode(i.e.themodedeemedtobemostadvantageoustothegovernment)thefollowingconditionsapply:

MileagereimbursementandperdiemislimitedtotheconstructivecostofcommoncarriertransportationandrelatedperdiemasdeterminedintheJointTravelRegulation(JTR).

WhensubmittingtravelordersforapprovalpersonnelthatrequesttravelingbyPOCmustsubmitaConstructedTravelCostComparisonWorksheet(CTW)showingasavingstotheGovernmentunlessthelocationhasalreadybeenpre‐approvedbymanagementasamorecosteffectivemodeoftravel.

1.6.2.TheDACMofficestronglysupportsandencouragescarpoolingwhenpersonneltravelbyPOC.

Note:Nevertravelwithoutapprovedtravelorders.Youragencyisresponsibleforfundinganyincurredtravelexpensesnotapprovedinadvancebya4thEstateDACMrepresentative.

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5.DAUCourseQuotaManagement5.1OpenSeatingandCourseCAPs

ResidenttrainingcoursestaughtatDAURegionallocationsaregenerallymanagedthroughanopenseatingprocess.Themajorityofseatsinthesecoursesareassignedas“openseats”thatareavailableforusebyanyDefenseAcquisitionWorkforcemember.TheDefenseAgencies(4thEstate)aregivenatotalallocationcalleda“coursecap”,whichlimitsthenumberofreservationsthattheycanmakeineachDAUCourse.Thereisanopenseatingpolicywithinthe4thEstatewhichallowsagenciestomakereservationsagainstopenseatsasneeded.Sincequotasarenotassignedbyclassnumberandlocation,itistheresponsibilityofeachagencytoprioritizestudentsandmakeprudent,reasonable,andcosteffectiveplacementdecisionswhileconsideringthecalculationsrequiredbytheCostEffectiveLocation(CEL)moduleasdiscussedinChapter3.

5.2AssignedQuotaAllocationsInsomeinstances,quotasinspecificclassofferingsareallocatedtotheDefenseAgencies.Typically,thesequotasareinlocal(onsite)classofferings,pilotclassofferingsfornewDAUcourses,andwebbasedclassesthatarenotrollingadmissionclasses.WhenquotasareallocatedtotheDefenseAgencies,theyare“protected”andcanonlybeusedbyDefenseAgencyemployeesuntiltheclassstartdateiswithin65daysofthestartdate.

QuotasallocatedtotheDefenseAgenciescanbesuballocatedtoaspecificDefenseAgency.Usually,quotasaresuballocatedininstanceswhereagenciesreceivealocal“onsite”offering,andthemajorityofquotasaresuballocatedtothehostingagency.Whenquotasaresuballocated,theyare“protected”andcanonlybeusedbyoneagencyuntiltheclasscomeswithin75daysofthestartdate.Atthattime,allDefenseAgenciescanusetheremainingsuballocatedquotasintheclass.

5.3WaitListFunctionalityWhenquotamanagersareunabletoapproveastudentasareservationinaclass,studentscanusuallybeapprovedontoawaitinglist.Studentshaveachanceofreceivingareservationinaclassofferingonceitcomeswithin75daysoftheclassstartdate.Whenwaitlistedstudentsreceiveaseatinacourse,itissystemgeneratedandbasedonthewaitlisteddate.

5.4OutofCycleOnsiteTrainingRequests

TooptimizetrainingopportunitiesacrosstheDepartment,outofcycleonsitetrainingrequestsmustbesubmittedtotheDACMofficeaccompaniedwitha"byname"listingofstudentsidentified

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toattendsubjecttraining.ThisprocessensuresthattherequestingAgencyhasappropriatelyidentifiedasufficientnumberofstudentstofilltheonsitecourseoffering.

TheDAUSchedulingDepartmentcollectsallonsiterequestsfromtheDACM’sandbuildsa“WishList”.The“WishList”ofcourserequestsareprocessed/scheduledbasedoninstructoravailabilityandreceiptoftrainingrequest.Hence,thereisnoguaranteethatrequestedonsiteswillbeaddedtotheDAUtrainingschedule.Intheeventthatanoutofcycleonsitetrainingrequestisapproved,therequestingagencywillbenotifiedimmediately.

5.5SubstitutionofNon‐Priority1andPriority2StudentsOnamonthlybasis,the4thEstateQuotaManagerwillprovideComponentquotamanagerswithalistingofindividualswhoarescheduledinhighdemandclassesthatarecurrentlyinthesystemasPriority3or4.Thisreportwillbesentout60daysinadvance,andwillincludestudentsscheduledin4thEstate’stop10courses,courseswithCAPMET,courseswithin20%meetingtheestablished4thEstatecourseCAP.

ComponentQuotaManagerswillbeaskedtoverifythatthestudentsinthereportareaccuratelycodedasPriority3or4.Iftheyare,thenagencieswillbegivenanopportunitytosubstituteaPriority1studentintothecourse(alistofalternateP1sfromyourorganizationwillbeprovidedwiththereportforconvenience).Asalways,ifstudentsaremovedbetweenofferings,theComponentQuotaManagershouldensurethatstudentsareattendingtrainingatacosteffectivelocation.IfthequotamanagercannotfillthePriority3or4seatswithanotherstudentthenthe4thEstateDACMOfficereservestherighttofindasubstitutestudentwithahigherprioritylevel.

IfthestudentsidentifiedonthereportareinaccuratelyidentifiedasaPriority3or4students,thenQuotaManagersshouldrespondwithin72businesshoursofreceiptoftheemailduetothehighdemandoftheseclasses.Intheresponse,theQuotaManagershouldprovidejustificationforthere‐codingofthestudent.

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6.EquivalencyandFulfillment

TheAlternateMeansofObtainingCourseCreditpageintheDAUiCatalogprovidesagoodoverviewofhowtheequivalencyandfulfillmentprogramscanbeusedbyDefenseAcquisitionWorkforcememberstoobtaincreditforDAUtrainingbasedoneducation,trainingandexperiencegainedoutsideofDAU.Theguidancebelowoutlinesproceduresfor4thEstateworkforcemembers(DoDCivilianemployeesthatworkforDefenseAgenciesorotherComponentsoutsideoftheMilitaryDepartments)tousetorequestcreditthroughfulfillmentorequivalency.

6.1DAUEquivalentCourseCompletionDefenseAcquisitionUniversity(DAU)recognizestrainingproviderswhooffercoursesthathavebeencertifiedequivalenttoDAUcurriculumcoursesandcanbeusedtomeettherequirementsoftheDefenseAcquisitionWorkforceImprovementAct(DAWIA).Itisimportanttonotethatthesecoursesmusthavebeencompletedduringthespecifiedeffectivedates.

TheproceduretoapplyforcreditforaDAUEquivalentcourse isasfollows:

1.UpongraduationfromaDAUcoursetaughtbyanapprovedprovider,forwardacopyofyourgraduationcertificatetoyourtrainingsupervisorforreview.

2.YourTrainingSupervisorshouldthenforwardthegraduationcertificatetotheQuotaManagerforyouragency(thepersonthatgivesfinalapprovalinthesystemtoattendDAUtraining).

3.YourQuotaManagerwillverifythatthegraduationisacceptableaccordingtothecriteriafoundonhttp://icatalog.dau.mil/appg.aspx.

4.Uponverification,yourQuotaManagermustforwardthegraduationcertificateviaemailtothe4thEstateDACMOfficeforReviewatDoDDACMQuotas@asmr.com.

5.The4thEstateDACMreviewerwillthenenteryourgraduationintoATRRSasanequivalentgraduation.ThiswillupdatetheDATMS/ACQTASsystemandthegraduationwillthenshowupinyourTrainingHistory.

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6.2FulfillmentProcessandRequirements

The4thEstateDACMOfficeprovidesAcquisition,TechnologyandLogistics(AT&L)workforcemembersofthe4thEstatetheopportunitytocompletecourseprerequisitesandfunctionaltrainingrequirementsbyexercisingtheFulfillmentProgram.Thisprogrampermitstheassessmentofaworkforcemember’sdemonstratedcompetencies(capabilitiesacquiredthroughprevioustraining,education,and/orexperience)againstthelearningoutcomes/objectivesofselectDAUcourses.

Fulfillmentisonlyavailableforworkforcemembersservinginacquisitionpositions.Inordertoapplyforfulfillmentworkforcemembersmust:

1.Becertifiedatthelevelbelow(onelevelbelow)orequaltothelevelofthecourseforwhichfulfillmentisdesired

2.Havesuccessfullycompletedallpre‐requisiterequirementsforthecourseforwhichfulfillmentisdesired.

Whilefulfillmentprovidesanoptiontoobtaincreditforcourseworkalreadymastered,the4thEstateDACMfeelsthereisgreatbenefittoboththepersonandtheorganizationandthatfulfillmentshouldonlybeusedinexceptionalcircumstances.Beforepursuingfulfillment,applicantsshouldcheckwithhis/heragencycareermanager(i.e.localtrainingcoordinatorand/orquotamanager)forapplicability.

NoFulfillmentsforOnlineCourses:

Onlinetrainingshouldbecompleted,ratherthanfulfilled,toensurethatworkforcemembersreceivethemostcurrenttrainingavailableatalowcosttothegovernment.

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FAICertificationsandCourseEquivalency

AFAC‐CCertificationdoesnottranslateintoaDAWIACertification,howeversomeofthecoursestakentoachievethiscertificationmaybeequivalenttoDAUcourses.IfanindividualhascompletedaDAUequivalentcourse,pleasesubmitthecertificatetotheDODDACMQuotaManagertohavethe

FulfillmentProcedures:

1. CompleteDDForm2518,“FulfillmentofMandatoryTrainingRequirement”.YouwillalsoneedtoprovidesupportingdocumentationtoyourAgency’sTrainingofficials.Thissupportingdocumentationshouldinclude:

a. Acompletedfulfillmentguideforthecourse(thiscanbefoundontheDAUBlackboard).Thiswillincludeastatementonhowtheemployeehasmeteachcompetencythatiscoveredinthecoursetheyaretryingtofulfill.Tobeapprovedforfulfillment,theemployeeshouldgenerallymeetatleast80percentofthecompetencieswithinthecoursefulfillmentguide.

b. Supportingdocumentation(e.g.resume,transcripts,certificatesofcompletion)shouldbeprovidedforanyeducation,training,orexperiencethatisreferencedwhencompletingthefulfillmentguideinthepreviousstep.

c. Ifthecourselearningobjectivecallsforthecompletionofworkproduct,thatworkproductmustbecompletedandsubmittedaspartofthefulfillmentpackage.

2.YourTrainingSupervisormustreviewthepaperworkandforwardittotheApprovingOfficialforyourAgency.GenerallythisistheCertificationPOC.Ifnecessary,yourTrainingSupervisorcancontacttheDoDQuotaManageratDoDDACMQuotas@asmr.com,todeterminewhothecurrentApprovingOfficialisforyourAgency.

3.TheApprovingOfficialforyourAgencythenreviewsthefulfillmentrequest.

4.Uponapproval,theApprovingOfficialsendsanemailnotificationwithanattachedcopyofDDForm2518andallsupportingdocumentationtothe4thEstateDACMReviewer,[email protected].

5.The4thEstateDACMReviewerwillcoordinatefinalapprovalofthefulfillmentpackageandwilldocumentapprovedfulfillmentpackagesinATRRS.ThiswillupdatetheDATMS/ACQTASsystemandthefulfillmentwillthenbereflectedininyourTrainingHistoryasagraduationfromthefulfilledDAUcourse.

6.WorkforcemembersdesiringtosubmitafulfillmentapplicationforaDAUcoursemustfirstmeetallprerequisitesforthatcourse.Failuretodosowillresultindisapprovalofthefulfillmentrequest.

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recordupdated.Pleasenote,thecertificatemustcontainevidencethatitwastakenwithanapprovedequivalentproviderbeforetherecordcanbeupdated.

ProcessingFulfillmentsfortheIntelligenceCommunity:

1.The4thEstateDACMOfficehasdelegatedfinalapprovaloffulfillmentrequestswithintheIntelligencecommunitytotheComponentAcquisitionExecutive(CAE)oftheOrganization.2.FulfillmentpackageswillbeauditedbytheDoDDACMOfficenolessthanannually.3.ForagenciesthatdonothaveadesignatedCAE,the4thEstateDACMwillbetheapprovalauthority.

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7.ContinuousLearningPointsDefenseAcquisitionWorkforcememberisrequiredtoearn80ContinuousLearning(CL)pointseverytwoyears,withagoalof40CLpointseachyear.CLpointsareawardedthroughavarietyofevents,includingDAUtrainingopportunities,localtrainingevents,conferences,rotationalassignments,andotherprofessionalevents.

The4thEstateiscommittedtohelpingDefenseAcquisitionWorkforcemembersstayuptodateinboththeirtechnicaldisciplineandtheiracquisitionprofessionaldevelopment.Toassistinthatendeavor,the4thEstateDirector,AcquisitionCareerManagementhasdevelopedamoduleintheDATMSsystemthatpermitsonlinerequestandtrackingofCLcreditsformembersoftheDefenseAcquisitionWorkforce.

7.1PointsforEquivalencies

Equivalencycoursesdonotautomaticallyaccumulatecontinuouslearningpoints.Studentsmayrequestpointsforthecoursetheycompleted,usingthevendor’scoursetitle,buttheyarerestrictedtorequestingthesamenumberofpointsDAUoffersfortheircourse.

Forexample,thecompletionofCON090throughManagementConceptscanhavepointsrequested,usingthetitle,“FARFundamentals,”andfornomorethan140points.UsingtheDAUcoursenumberwillgenerateanerrorinDATMS.

SupervisorsareresponsibleforapprovingonlythepointvalueofferedbyDAU,aspublishedintheiriCatalog.

7.2PointsforFulfillments

Undernocircumstancesarecontinuouslearningpointstoberequestedforfulfillments.Continuouslearningpointsarespecificallyprovidedforphysicaleventsthatanindividualattendsthatcanbequantified.

7.3PointsforPilotCourses

DAUcoursesthatareinapilotphasedonothavecontinuouslearningpointsassociatedwiththemastheyarestillunderdevelopmentandthepointvaluehasnotbeendetermined.

However,oncethepointsvaluehasbeendeterminedtheindividualmaymanuallyrequestpointsbyusingtheword“Pilot”,intheeventtitleinadditionwiththeDAUcoursetitle.UsingtheDAUcoursenumberwillgenerateanerrorinDATMS.InthecommentssectiontheindividualmustindicatethattheeventisaDAUpilotcoursethatdidnothavepointsawardedatthetimeitwascompleted.

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7.4TrainingforContinuousLearningPointsOnly

TheDACMhasapprovedforindividualstotakecoursesforcontinuouslearningpointsonly.Inthiseventtheprerequisitesforthecoursemaybewaivedbytheagency,howeverthefollowingguidelinesmustbefollowed:

Individualsmustincludeintheapplicationcommentsthefollowingstatement:“Thiscourseisforcontinuouslearningpointsonly.”

Applicationsaretobeapprovedasapriority3 Residentcoursesaretobelocal,TDYfundingwillnotbeauthorized.

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8.References

AT&LWorkforceDeskGuide‐http://www.dau.mil/workforce/Shared%20Documents/DoD_Desk_Guide‐060110c.pdf

DAUiCatalog‐http://icatalog.dau.mil/

JointTravelRegulations(JTR)‐http://www.defensetravel.dod.mil/site/travelreg.cfm.

2.RegistrationforDAUTraining7.References

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AppendixA–CON360PrerequisitesExceptionsChangesintheContractingCareerFieldcurriculumincludedchangestoprerequisiterequirementsforanumberofclasses,particularlythoseforCON360.ThetablebelowoutlinesthenewprerequisiterequirementsforeffectedContractingCareerFieldcourses.

Course Prerequisites

CON360 CON280,SourceSelectionandAcquisitionofServiceContractsCON290,ContractAdministrationandNegotiationTechniquesinaSupplyEnvironment

CON290 ACQ101,FundamentalsofSystemsAcquisitionManagementCLC051,ManagingGovernmentPropertyinthePossessionofContractorsCLC056,AnalyzingContractCostsCLC057,PerformanceBasedPaymentsandValueofCashFlowCON200,BusinessDecisionsforContractingCON216,LegalConsiderationsinContractingCON270,IntermediateCostandPriceAnalysisHBS428,Negotiating

CON280 ACQ101,FundamentalsofSystemsAcquisitionManagementCLC051,ManagingGovernmentPropertyinthePossessionofContractorsCLC056,AnalyzingContractCostsCLC057,PerformanceBasedPaymentsandValueofCashFlowCON200,BusinessDecisionsforContractingCON216,LegalConsiderationsinContractingCON270,IntermediateCostandPriceAnalysisHBS428,Negotiating

CON270 CLC056,AnalyzingContractCostsCON170,FundamentalsofCostandPriceAnalysis

CON170 CLC057,PerformanceBasedPaymentsandValueofCashFlowCLC058,IntroductiontoContractPricingCON090,FederalAcquisitionRegulation(FAR)Fundamentals(OnlyrequiredifassignedtotheContractingCareerField)CON127,ContractManagement

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ChangedprerequisiterequirementsforCON360traceallthewaybacktothefirstcontractingcourseoffered(CON090).ThetablebelowprovidesguidancetotransitionworkforcememberswhowerepreviouslyLevelIIcertifiedintothenewcontractingcurriculum:

Level2Curriculumtakenfor

CertificationinContracting

RequirementsfortakingCON360

PreviousCurriculumCON214CON215CON216CON217CON218

RequirementtotakeCON360:

CompletionofCON270Otherconsiderations:

WorkforcemembersinthissituationmayregisterdirectlyforCON170(lowerprerequisitescanbewaived)

Rationale:

WorkforcememberswhohavecompletedtheprevioussequenceoftrainingmissedoutontheContractPricingcourses‐CON170andCON270

PriortoOct2013thesecoursescountedaspredecessorcreditforCON200,CON280andCON290

EarlierCurriculumCON202CON204CON210


Completion/FulfillmentofCON280 Completion/FulfillmentofCON290

Otherconsiderations:

WorkforcemembersinthissituationmayregisterdirectlyforLevelIItraining

Rationale:

Workforcememberswhocompletedtheprevioussequenceoftrainingreceived2contractpricingcoursesCON104andCON204.ThisresultsincreditforCON170.

WorkforcemembersmayfulfillCON216(basedontheirCON210completion)andCON270(basedontheirCON204completion)iftheyhaverelevantworkexperienceoreducationin these areas

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CurriculumEarlierthan2000(e.g.CON201CON231CON211,221or222)orWorkforcememberswhohavecompletedamixofcurricula


Completion/FulfillmentofCON280 Completion/FulfillmentofCON290

Otherconsiderations:

WorkforcemembersinthissituationmayregisterdirectlyforCON170

WorkforcememberswhocompletedanIntermediateContractPricingCourseofferedbyDOD,suchasCON231mayregisterdirectlyforLevelIItraining.

Rationale:

ThisreceivesautomaticcreditforCON170. Workforcemembersmayconsiderfulfillingadditionalcourses

basedontheirrelevantworkexperienceoreducationintheseareas.