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4483D ENROLLMENT REPORT
PTD Technology
WHAT’S NEW THIS FALL?• Manage Enrollment
– Screens updated for faster, more efficient data loading.– Enrolled Students grid includes segment information.– Grades are now saved when entered into the grid.
• Manage Students– Info grids updated for more streamlined searching and
sorting.– Program Enrollment History reports CIPs statewide, not just
according to district.
• Validation and Error Reporting– Faster validations.– Expired students now cause errors.– Errors are categorized and no longer repeat for each
student!
WHAT IS THE 4483D ENROLLMENT REPORT?
• One of the annual reports required by OCTE.• Verifies student, teacher, and class data.• Information uploaded into CTEIS and reviewed
by your FA (Level 5 Authorized Official).• Reviewed by CEPD Administrators, then OCTE.
• Two important uses of this report:– Determine funding allocations.– Ensure students have all 12 segments in their CTE
courses.
WHO CAN I CONTACT FOR HELP?
• Technical Help:– How do I navigate CTEIS?– Where can I generate building reports?– I’m having trouble importing…
• [email protected]• (800) 203-0614 x128 or (517) 333-9363 x128
• Reporting Policy Help:– Contact Joan Church at:
• [email protected]• (517) 335-0360
WHAT IS THE REPORT PROCESS?
• Create or update course information.– Verify teachers, times, and segments.
• Enter student information.• Enroll students into course sections.• Verify your data.
– Correct information if necessary.
• Review student segment profiles to ensure all 12 segments are offered.
• Submit enrollment data.
MANAGE COURSES
• Log into CTEIS (or TRAIN.cteis.com) with your MEIS user name and password.
• Look for the blue “Data Entry” heading.• Click on “Manage Courses.”
• Here you may:– Add a new course section.– Edit individual course sections.– Copy course information.
MASS COURSE EDIT
• Go to Data Entry, then Mass Course Edit.
• Mass Course Edit allows you to update multiple records at once.– Beginning and ending dates.– Semester– Course period– Number of Weeks– Minutes per Week
• You may also Mass Deactivate courses using this feature.
MANAGE STAFF
• Go to Data Entry, then Manage Staff.• Here you may:
– View staff records.– Add new staff records.– Edit pre-existing staff records.
• Recall the Manage Courses screen also allows you to add teachers.– Use the Course Section Staff List panel at the
bottom of the screen.
MANAGE STUDENTS
• Go to Data Entry, then Manage Students.• It is extremely important that this information
is entered correctly as it is used to:– Update MSDS supplemental data.– Allow Follow-Up reporters to contact students.
• CTEIS compares your entries to the MSDS.• From this screen, you may:
– Add new student records.– Edit/Review pre-existing student records.– View student enrollment history and segment
profiles.
MANAGE ENROLLMENT
• Go to Data Entry, then Manage Enrollment.• Here you may take a variety of actions:
– Enroll students in courses.– Edit student enrollment information.– Copy/Transfer enrolled students from one class to
another.– Print a class list.– Input student grades.– Check the segments students are enrolled in.
GENERATING BUILDING REPORTS
• Go to Reports, then Funding Reports, then Building Reports.
• There are many reports available, each tailored to provide a certain set of data.
• Some require you to input criteria in a series of drop-down boxes.– Drop-downs are invisible until you select a report
that requires input.
• Export your reports into Word, Excel, or PDF formats.
VALIDATING THE 4483D
• Go to State Reports, then 4483 Validation and Reports.
• Use the drop-down boxes, indicate the:– Operating agency– Building– Year
you wish to run the validation for.• Click the Validate link to the left of the
building name.• Correct any errors and review all warnings.
COMPLETE YOUR REPORT!
• After validating all enrollment data and correcting errors:– Mark Bldg. Complete will become available.
• Clicking this button will:– Place an “X” under the Bldg. Status column on the
validation screen.– Lock your building from further editing.– CTEIS will attempt to notify your FA via email.
• Contact your FA to follow up your report submission.
THANK YOU!
Please fill out an evaluation at PTDtechnology.com CTEIS Training Day
Questions?PTD Technology – (800) 203-0614 x128
Joan Church – (517) [email protected]
