4 Gaining Proficiency

8/7/2019 4 Gaining Proficiency

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GGAININGAINING PPROFICIENCYROFICIENCY


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TEXT FORMATTING

Typography is the arrangement and the

appearance of printed matter.

y Typeface or Font is a complete set of characters,

such as letters, numbers, special symbols,

punctuations marks.

y Type styles: regular, bold, italic, or bold italic

y Type size


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TEXT FORMATTING

y Typeface /Font

Serif typeface vs. Sans serif typeface

Mono-spaced typeface vs. Proportional typeface

Serif typeface Sans serif typeface

contains a thin line at the top andbottom of characters.Ex: Times New Roman, Georgia,

does not contain thin lines on acharacters.Ex: Arial, Tahoma, Verdana,

Mono-spaced typeface Proportional typeface

use the same amount ofhorizontal space for everycharacter regardless of its width.Ex: Courier New,

allocate space according to thewidth of the character.Ex: Arial, Tahoma, Verdana,


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TEXT FORMATTING

Applying Font Attributes Through the Font

Dialog BoxSelected type size

Selected typeface

Click drop-down

arrow to select font color

Special effects area

Preview box


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TEXT FORMATTING Change Text Case (Capitalization)

Sentence case: capitalizes only the first word of

the sentence or phrase.

lowercase: changes the text to lowercase.

UPPERCASE: changes the text to all capital

letters. CapitalizeEach Word: capitalizes the first letter

of each word.

TOGGLECASE: changes lowercase to uppercase

and vice versa.


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TEXT FORMATTING

Select Font Options


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TEXT FORMATTING

Set Character Spacing

y Character Spacing is the horizontal space between

characters.

y Scale increases or decreases text as a percentage of

its size (not change the vertical height of text).

y Position raises or lowers text from the baseline.

y Kerning allows more even spacing between

characters.

Highlighting Texty Use the Highlighter to mark text that you want to

locate easily.


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TEXT FORMATTING

Controlling Word Wrap

y Anon-breaking hyphen prevents a word from

becoming separated at the hyphen. To insert a non-

breaking hyphen, press Ctrl + Shift + Hyphen.

y Anon-breaking space keeps two or more words

together on a line. . To insert a non-breaking space,

press Ctrl + Shift + Spacebar between two words that

you want to keep together.

Copying

Formats

y Use the Format Painter to copy existing text

formats to other text.


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PARAGRAPH FORMATS

Setting OffParagraphs

y Set Tabs

y Apply Borders and Shading

y

Create Bulleted and Numbered Listsy Format Text into Columns

Applying Paragraph Formats

y Change Text Alignment

y Indent Paragraphs

y Set Line & Paragraph Spacing

y Control Windows and Orphans


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PARAGRAPH FORMATS

Set Tabs

y Tabs are markers for aligning text in a document.

y Aleader character is dots or hyphens that connect

two items and draw the readers eyes across the page.

Left tab marks the position to align text on the left.

Center tab marks where text centers as you type.

Right tab marks the position to align text on the right.

Decimal tab marks where numbers align on a decimal pointas you type.

Bar tab marks the location of a vertical line betweencolumns.


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PARAGRAPH FORMATS

Apply Borders and Shading

y Aborder is a line that surrounds a paragraph, a

page, a table, or an image.

y Shading is background color that appears behind

text.

Borders tab

Line stylePreview box

Line color

Line width

Click for

additional designs


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PARAGRAPH FORMATS

Create Bulleted and Numbered Lists

y Abulleted list itemizes and separates paragraph text to increase readability.

y Anumbered list sequences and prioritizes items.

y Amultilevel list extends a numbered list to several levels.

Format Text into Columns

y Columns format a section of a document into side-by-side vertical blocks.

Preset column specifications

Number of columns

Column width

Spacing between columns

Preview box


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PARAGRAPH FORMATS

Change Text Alignment

y Horizontal alignment refers to the placement of

text between the left and right margins.

Indent

Paragraphs

y Afirst line indent marks the location to indent only

the first line in a paragraph.

y Ahanging indent marks how far to indent each line

of a paragraph except the first.


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PARAGRAPH FORMATS

Set Line and Paragraph Spacing

y Line spacing is the space between the lines in a

paragraph.

y Paragraph spacing is the amount of space before or

after a paragraph.

Control Widows and Orphans

y Awidow is the last line of a paragraph appearing by

itself at the top of a page.

y An orphan is the first line of a paragraph appearingby itself at the bottom of a page.


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STYLES AND DOCUMENT REFERENCES

Creating and Modifying Styles

y Astyle is a set of formatting options you apply to characters

or paragraphs.

y Acharacter style stores character formatting and affects

only selected text.

y Aparagraph style stores paragraph formatting of text.

y Outline view is a structural view that displays varying

amounts of detail.

y TheAu

toF

ormat feature analyzes a document and formats itfor you.


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Documents

4 Gaining Proficiency