What is 3M?

MaterialMaintenanceManagement

This is the means to plan, acquire, organize, direct, control and evaluate manpower and material resources expended or planned for expenditure in support of maintenance.

ReferencesOPNAVINST 4790.8B Ship’s maintenance and material management. (3M Manual)

COMNAVAIRFOR INST 4790.1ASupplement to 4790.8B specific to CV/CVNs.

XO Gram 12-05CVN-72 ship specific policies concerning 3M.

OPNAVINST 5100.19DNavy Occupational Safety and Health (NAVOSH) Program Manual for Forces Afloat. (Shipboard Safety Manual)

What is the purpose of 3M?

To provide for managing maintenance and maintenance support so that we are able to maintain equipment in the Navy at the maximum level of material readiness.

3M Objectives

• Standardization• Achieve uniform maintenance standards

and criteria.• Efficiency

• Effective use of available manpower and material resources in maintenance.

• Documentation• Recording of maintenance and support

actions to establish a material history.

More 3M Objectives

• Analysis

• Provision to be used in the improvement of maintainability and reliability of systems and equipment.

• Configuration Status Accounting

• A means of reporting and recording changes in what equipment is installed onboard, equipment specification, and shipboard location.

And one more Objective

• Scheduling

• Provides a standardized method of scheduling, planning, managing, and tracking maintenance required and accomplished.

3M Subsystems• PMS (Planned Maintenance System)

• Standardized method of planning, scheduling, and accomplishing preventive maintenance.

• Minimum required to maintain equipment in a fully operable condition within specifications.

• IEM (Inactive Equipment Maintenance)• Provides modified PMS procedures for maintenance

of system and equipment during extended periods of inactivation or non-operation.

• Four types of IEM• LU (Lay Up)• PM (Periodic Maintenance)• SU (Start Up)• OT (Operational Test)

MDS(Maintenance Data System)

• The means by which maintenance personnel can report applicable maintenance requirements and configuration changes on all categories of equipment.

OMMS-NG

• Operational

• Maintenance

• Management

• System

• Next

• Generation

•This is a computer program used to track corrective and preventive maintenance and to put in jobs.

3M Organization• CNO

– Sponsors the 3M system• FLTCINCs (Commander-in-Chief

Pacific/Atlantic Fleet) – Exercise overall responsibility of 3M Operation

• TYCOM (Commander Pacific/Atlantic Naval Air Forces)• Exercise primary responsibility for effective

operation and support of the ship’s 3M System.• Provides 3M training Assist, installations, and

assessments as required.

3M Organization (cont)• TYCOM (cont)

• Conduct review of CASREPS, Safety Mishap, material Inspections where 3M deficiencies are evident and initiates corrective action.

• NAVSEA SYSCOM (Naval Sea Systems Command)– Manage and direct the development,

implementation, operational maintenance, and improvements of all aspects of ship’s 3M System.

• SPAWAR SYSCOM (Space and Naval Warfare Systems Command)– Provide technical assistance in shipboard ADP 3M

System matters.

3M Shipboard Organization

3M OFFICER

CHENG3M SYSTEMS

COORDINATOR

DEPARTMENTAL 3M SYSTEMS ASSISTANT

COMMANDING OFFICER

EXECUTIVE OFFICER 3-M SYSTEMS MANAGER

DEPARTMENT

HEAD

DIVISION

OFFICER

GROUP

SUPERVISOR

WORK CENTER SUPERVISOR

WORK CENTER MAINT. PERSONNEL YOU

CONTROL FUNCTIONS

COORDINATION ADVISORY FUNCTIONS

Commanding Officer

• Overall responsible for ships 3-M System

Executive Officer• Ship’s 3-M System manager • Monitor the operations of the 3-M System.• Integrate 3-M System training into ship’s

training.• Final review officer for maintenance

responsibility shifts between departments.• Ensure effectiveness of 3-M spot check

program

3M Officer

• Coordinates all administrative facets of the 3M program.

• Effective use of 3M program.

• Monitor spot check program.

• ADVISE/ASSIST

3M System Coordinator

• Functional manager of the 3-M System.

• Coordinate ALL admin facets of the 3M program.

• Support 3M Officer in management of program.

Department Head

• Responsible for the effective operation of the 3-M System within the department

• Review and approve cycle and quarterly schedules

• Inspect the 3-M System operation

Departmental 3-M assistant

• To provide help with the coordination and supervision of the department’s 3-M program

Division Officer

• Assist in managing the maintenance required for the equipment within the division.

• Review CSMP.

• Conduct weekly spot-checks.

• Sign 13 week accountability log.

Group Supervisor

• Chief petty officer who is responsible for two or more work centers. Additionally is responsible for the 3-M System function within their work centers

Work Center Supervisor• Responsible for the effective operation of the

3M System within the workcenter.• Maintain a detailed working knowledge of all

equipment deficiencies within the workcenter. Conduct periodic review of the CSMP.

• Schedule weekly work center maintenance and supervise its proper accomplishment.

• Ensure the status of work center planned maintenance is correctly reflected on the PMS schedules.

• Ensure the division officer or group supervisor is advised of all 3M System activity within the work center.

• Ensure prompt reporting of all material deficiencies and completed maintenance actions are required.

• Maintain control and accountability of Job Sequence Numbers (JSNs) within the work center as applicable.

• Ensure that CSMP is current and complete.

Work Center Supervisor (cont)

Work Center Supervisor (cont)• Review MRCs and promptly submit a PMS

FBR (with FBR Manager) whenever maintenance requirements are not fully understood, errors are believed to exist maintenance requirements appear inadequate or additional coverage is needed, performance of the MR documents are needed. Ensure PMS covers all equipment configuration. Submit configuration change request when appropriate.

• Ensure proper testing and inspection of work done by outside activities prior to job acceptance.

• Ensure delivery of test and measurement equipments and other portable support equipments to testing and calibration work centers as indicated on scheduling reports.

Work Center Supervisor (cont)

Maintenance Personnel(who you will be soon)

• Responsible to the work center supervisor

• Perform assigned scheduled maintenance requirements using MRCs, TGLs, EGLs as indicated on the 13 week report.

• Notify work center supervisor of details of the corrective action.

• Report additional deficiencies found to the work center supervisor.

When performing PMSnotify WCS when:

• Anything on the MRC is not fully understood, appears incorrect, or cannot be accomplished as written.

• Tools, Material, etc are not available• Any doubt exist about capability, training, or

experience to properly perform the MR.• Factors exist which would make performance

of the MRC unwise or dangerous.• Equipment deficiencies or casualties are

discovered • Planned maintenance requirements are

completed and sign the accountability log.

Duties for Corrective Maintenance

• Notify Work Center Supervisor of details of corrective action

• Report additional deficiencies found to WCS

• Initiate or update all 3M Documents

– Prepare the documentation for reporting deferrals, completions, material usage, PMS feedback for review by WCS (OMMS-NG i.e. work candidate)

Two Main Types of Maintenance

• Preventative Maintenance:– Actions are those actions intended to

prevent or discover functional failures. (changing the oil, cleaning filters etc.

• Corrective Maintenance:– Actions taken to fix equipment that has

failed or is not working to design specifications.

– Included in the phrase “corrective maintenance” are authorized changes or modifications to installed equipment.

Tag-Outs

• A tag out is a way to provide safety measures for equipment and personnel and prevent improper operation of equipment or systems.

• They are used for both Corrective and Preventative Maintenance.

• TUMS (Tag-out users manual) is the governing instruction for conducting Tag-Outs.

Two Types of Tags• Danger Tag

– A red tag prohibiting operation of equipment that could jeopardize safety of personnel or endanger equipment, systems, or components.

– “DANGER” DO NOT OPERATE THIS EQUIPMENT!

• Caution Tag– A yellow tag used as a precautionary measure to

provide temporary special instructions or to indicate that unusual caution must be exercised to operate the equipment.

– “CAUTION” READ AND FOLLOW THESE INSTRUCTIONS BEFORE OPERATING THIS EQUIPMENT!.

Danger Tag

Front

Back

Caution Tag

Front

Back

Two Ways of Tagging Something Out

• TGL (Tag Guide List)– For a specific MRC and only for PMS– Used with laminated tags only– Contains the number of tags required, location of

tags, position of the tagged item, and permission or notification requirements

• ESOMS (Electronic Shipboard Organizational Maintenance System)– Computer program used to write tag-outs– Tracks what equipment is tagged out– Accomplishes all functions of TGL just on computer.

TAG GUIDE LISTOPNAV 4790/107 (10-80) S/N 0107-LF-047-9545

MIP & MRC NO. .

EQUIPMENT .

NUMBER OF TAGS PER EQUIPMENT

NOTIFICATION DATA

EQUIPMENTSERIAL NO.

SERIAL NO.SWITCH/VALVE

LOCATION OFSWITCH/VALVE

POSITION OFTAGGED ITEM

COLD IRON INPORTSTEAMING

UNDERWAY

AMPLIFICATION DATA

VERIFICATION/APPROVAL SIGNATURES

WCS DIV OFF DEPT HEAD CO

Tag-Out Procedure• POIC prepares Tag-out and tags• Second person INDEPENDENTLY reviews tags• Authorizing Officer reviews Tag-out and Tags and

signs both• Person hanging tags will:

– Place or check the item in the correct position – Attach the tag– Sign the Tag and then the Tag-out record sheet.

• Second person INDEPENDENTLY– Verifies proper position of item and tags– Signs the tag or tags– Initials the record sheet

MRC (Maintenance Requirement Card)• Step-by-step procedures to effectively perform

PMS.• Identifies who, what, man hours, tools needed, and

safety precautions to be aware of for a specific maintenance item.

• The WCS can authorize substitution for common hand tools on a case by case basis without prior authorization, but may not change the MRC

• If an MRC and a manufacturers tech manual disagree the MRC takes precedence, not the tech manual.

SYSCOM MRC Control Number

SYSCOM MRC Control NumberExample: 83 FDPS N

• Used to identify those MRCs listed on the MIP• First two digits underlined indicate a new and/or

revised MRC (still applies).• Y/N in last digit means parts are/are not required,

U means unscheduled maintenance• First two digits are Date Code, first is month and

second is year– Months are:1-JAN, 2-FEB, 3-MAR, 4-APR, 5-

MAY, 6-JUN, 7-JUL, 8-AUG, 9-SEP, A-OCT,B-NOV, and C-DEC.

– Letters are used for OCT-DEC to keep 1 digit.– So the example above would be August of ’03.

Calendar PeriodicityDelineates how frequently the

maintenance requirement must be performed.

•D-Daily•W-Weekly (Every 4-13 Days)•M-Monthly (Every 3-6 Weeks but at least once per month)•Q-Quarterly (Every 2-4 months)•S-Semiannually (Every 4-8 Months)•A-Annually (Every 3-5 Quarters)•Anything greater than annual is + or – one Quarter.

•The number after the dash is just for differentiating between MRCs with the same periodicity.•Examples:

•2W-1 is Every 2 weeks•2W-3 is also every 2 weeks.

Non-Calendar Periodicity

• R-Situational Requirement

• U-Unscheduled Maintenance

• Example: S-1R would be semi-annually and as required.

SPMIG(Standard PMS Materials Identification Guide)

• Used to identify the stock number (NSN) for tools, parts, material, and test equipment as applies to MRC. Through use of the SPIN (Standard PMS Item Name).

• There are five categories: test equipment

Materials, parts, tools, misc.

• Use electronic version only

SPIN

Click here to view SPMIG

Safety PrecautionsBlock on MRC

• Will always refer to you to OPNAVINST 5100.19D and WCS will mark appropriate chapters on MRC. (e.g. Electrical Safety chapter, PPE chapter etc.)

• Warning:Warning: Death or injury may result if the operating/handling procedures and practices are not correctly followed. Warning test may be listed in the safety precautions block and will be repeated preceding the procedure involved.

• Caution:Caution: Damage to equipment may result if the operating procedures and practices, etc. are not correctly followed. Cautions are not listed in safety precautions blocked but will precede the instruction for the procedure involved.

Safety Precautions Block

EGL(Equipment Guide List)

• List of a number of identical types of equipment for performance of a single MRC.– May contain no more than one days worth of

work. (8 hours)– Multiple EGLs may be used for one MRC when

there is sufficient equipment covered requiring more than one day to complete.• In this case EGLs are sequenced numerically

to maintain control.

MIP(Maintenance Index Page)

• Basic PMS reference document containing a complete index of MRCs applicable to a ship system, subsystem, or equipment

• Lists MRCs by periodicity, description and MRC SYSCOM control number.

• A # sign in the related maintenance column signifies mandatory related maintenance which must be completed at same time.

• If a maintenance item on a MIP is lined out, that means that it no longer applies to that work center.

MIP SYSCOM Control Number

LOEP(List of Effective Pages)

• Inventory of MIPs applicable to a specific work center.

• Listed by the SYSCOM MIP control number.

• Each LOEP identifies the applicable work center and latest revision number (FR).

• Part of the PMS Master File.

Sample LOEP

MIP SYSCOM Control Number

FR Number

Record of Change Page

• Where all changes that have been implemented to a work center PMS Manual are recorded.

• This includes, FR, Special Issue, Feedback Reports, etc.

Verifying an MRC is Correct

• MUST be done whenever a new WCS takes over the work center AND whenever the MRC is to be performed.

• First step is to verify the MRC against the MIP by using the SYSCOM MRC Control Number.

MRC SYSCOM Control Number On MRC

MRC SYSCOM Control Number on MIP

Verifying an MRC (cont)

• Next step is to verify the MIP is correct against the LOEP.

MIP SYSCOM Control Number On LOEP

MIP SYSCOM Control Number On MIP

Verifying an MRC (cont)

• Last step is to verify the LOEP is correct against the Change Page using the FR number.

Most current FR will be bottom entered on Change page.

FR number on LOEP

Putting it all together:• How do you verify an MRC is current and

up to date?

– Check the MRC against the MIP, the MIP against the LOEP, and the FR number on the LOEP against the Record of Changes Page.

3M Spot Check Program• What is a spot check?

– A spot check is a way for the command to verify that a maintenance person performs maintenance correctly in accordance with the MRC and all applicable 3M instructions.

• A maintenance person may have a spot check by anyone in the chain of command anywhere from the WCS to the CO.

• Spot check sheet is a good guide on how to pass your spot check.

FBR(Feedback Report)

• Form used to notify NAVSEACENLANT, NAVSEACENPAC and/or the TYCOM of matters related to PMS.

• There are 3 types of FBRs which are written using a program called FBR Manager which is found in SKED 3.1.– Non-Technical (Type A)

• To delete a MIP from a WCs LOEP.– Technical (Type B)

• Used to request technical assistance or clarification of PMS procedure.

FBR (cont)– Urgent

• Used only for personnel or equipment safety hazards found during the course of maintenance.

• This type of FBR is still written in SKED but is also sent out via message traffic within 24 hours.

• Written as Technical and then marked Urgent later.

WC Maintenance Manual• The Work Center Maintenance Manual reflects

that portion of the PMS Master File that contains only the planned maintenance requirements applicable to a particular work center– Contains the Change Page, LOEP, all MIPs,

and MRCs for a particular work center• Provides a ready reference of planned

maintenance requirements for the WCS• Will be retained in the Work Center.

QuarterlyPMS Schedule

• Displays the work center’s PMS requirements to be perform in a specific 3-month period.

• Is updated at least weekly by WCS• Provides a ready reference to the current status

of PMS • May only be changed with department head

approval.• Shaded portion at tope of quarterly schedule

denotes periods the ship is scheduled to be underway.

Scheduled underway period.

• Displays the planned maintenance requirements to be performed during the period between major overhauls.

• Used to plan and schedule maintenance requirements to be conducted during each calendar quarter.

CYCLEPMS Schedule

Accountability Log(13 Week Report)

• Record of personnel accountability for one week• WCS will maintain a 13-week record• Maintenance person will sign for completed

maintenance items (paper version).• Posted in each work center.• Gundecking:

– Intentional falsification of PMS documents or PMS maintenance.

– Such as signing the accountability log for completing maintenance that you didn’t perform or not performing an MRC correctly on purpose just to save time.

HMUGHazardous Material User’s Guide

• Groups Hazardous material by type (i.e. greases, oils etc.)

• List stock numbers for Hazardous material

• Lists PPE required when using specific Hazardous material.

• When Hazardous material is used, the maintenance man must also ensure that they have the correct MSDS available for that specific material.

REVIEW

• 1. WHO IS THE SHIP’S FUNCTIONAL MANAGER FOR 3-M?

• 2. WHO APPROVES THE 13 WEEK REPORT?

• 3. WHAT DOES MDS STAND FOR?

• 4.WHAT DOES IT MEAN WHEN AN MRC IS LINED OUT ON A MIP?

• SHIP’S 3-M COORDINATOR

• DIVISION OFFICER (AKA DIVO)

• MAINTENANCE DATA SYSTEM

• THE MRC IS NO LONGER APPLICABLE TO THAT WORK CENTER.

READY 4 A BREAK?

• 5. WHAT DOES IEM STAND FOR?

• 6. WHAT IS THE 3M GOVERNING INSTRUCTION?

• 7. WHAT IS THE SAFETY MANUAL?

• 8. WHAT IS THE DEFINITION OF AN EQUIPMENT GUIDE LIST (EGL)

• INACTIVE EQUIPMENT MAINTENANCE

• NAVSEAINST 4790.8B

• 5100.19D

• LIST OF IDENTICAL TYPES OF EQUIPMENT THAT APPLY TO AN MRC

ALMOST DONE

• 9. WHEN A MAINTENANCE MAN IS ASSIGNED PMS WHAT IS THE FIRST THING HE/SHE MUST DO WHEN HE/SHE HAS THE MRC?

• 10.WHAT PERIODICITY IS USED FOR INACTIVE SHEDULING PURPOSES?

• 11.AUTOMATED FEEDBACK REPORTS ARE SUBMITTED USING WHAT PROGRAM?

• VERIFY THE MRC WITH THE MIP, LOEP, RECORD OF CHANGE PAGE

• LU, PM, SU, OT

• FBR MANAGER (WHICH IS FOUND IN SKED)

LAST FEW

• 12. ON WHAT PAGE WOULD YOU FIND THE FORCE REVISION (FR,ex.01/04)

• 13. HOW OFTEN IS 2W-1 SCHEDULED FOR?

• 14.A MONTHLY CHECK IS SCHEDULE WHITHIN WHAT PARAMETERS?

• 15. WHEN WOULD THE SECOND SIGNER SIGN A TAG?

• 16.WHERE WOULD YOU LOOK TO SEE ASSIGNED MAINT.?

• 17. WHAT GETS SIGNED WHEN A CHECK IS COMPLETE?

• UPPER RIGHT CORNER ON LOEP

• EVERY SECOND WEEK

• ONCE PER MONTH 3-6 WEEKS APART

• AFTER THE TAG IS HUNG!!!!!!!

• 13 WEEK REPORT

• ACCOUNTABILITY LOG (13WEEK REPORT)

THE END