35th Consultative Meeting of theINIS Liaison Officers

28-29 October 2010, Vienna, Austria

Digital Preservation Services

Germain St-PierreDigital Preservation Technician

Digital Preservation Projects at INIS

1. INIS Microfiche Collection

2. Other Digitization Projects

3. Guidelines

1. Microfiche Digitization Project

Objectives

• Digitize the INIS microfiche collection

• Improve on-line access to full-texts

• Ensure long-term preservation of the digital collection

Key Issues

• Prevent duplication of digitization efforts

• Ensure efficient monitoring and coordination of the project

• Ensure good communication with the contractors

• Ensure efficient matching of full-texts with INIS records

Constraints

• Limited resources

• Limitations of existing tools and databases

• Microfiche retrieval and digitization based on Report Number

Microfiche Scanning

• Two contractors• Basic Supply Agreement (BSA012.2008)

– Scanning of 3,500,000 pages between 2008 and 2010

• 2011-2013: 3,500,000 pages• Since 2004 over 10,5 million microfiche

frames have been digitized• Image enhancement, QC, OCR,

conversion to PDF done by DPIG

INIS NCL Collection on Microfiche

• 312,852 reports, patents, miscellaneous

• 500,264 INIS NCL records– From Volume 1 to 27 (1970 to 1996)

• Average of 1,6 References / Microfiche

• > 97 % of cases, 1 MF = 1 RN

• < 3 % of microfiches contain 37% of all NCL records

Microfiche Digitization Project Current Status

Not digitized yet99 157 microfiches

32%

PUBLIC ACCESS128 334

microfiches41%

To be released soon

6 843 microfiches2%

RESTRICTED78 518 microfiches

25% 68 %of MF Collection Digitized

Full Text Availability Status - Volume 1 to 27

Not digitized yet133 149

references27%

PUBLIC ACCESS134 884 full texts

27%To be released

soon6 843 full texts

1%

RESTRICTED84 419 full texts

17%

FT to be extracted140 969

references28%

Microfiche Digitization – 2011-2013

• Scanning of additional 3,500,000 pages(from ~ 75,000 NCL reports on microfiche)

• Gradually get all NCL reports digitized by other institutions (at the moment ~ 24,000)

• QC, QE, OCR and PDF output

• By Q4/2013: All Microfiches scanned

Microfiche Digitization – 2011-2013

• Also planned (depending on available resources)

• Creation of separate PDF files for analytics of PUBLICLY available full-texts

• Add value to existing full-texts (e.g. OCR of full-texts in languages that were not supported until now)

Our Tools

• NCL Collection Management System (Developed by SDSG)

• Scanning and Image Enhancement– PixEdit 7– Kodak Capture Pro

• OCR– ABBYY FineReader 10 Corporate Edition

2. Other Digitization Projects

• To support IAEA digitization initiatives– IAEA Bulletin– IAEA General Conference– INDC– IUREP– Directory of Nuclear Reactors

• To support Member States digitization initiatives

3. Guidelines

• Digital preservation at INIS(INIS Information Letter No.253 from 2008-10-03)

• Guidelines on submission of full-texts of non-conventional literature (NCL) to INIS(INIS Technical Note No. 185 from 2006-11-30)

Thank you!

Germain St-Pierre

Digital Preservation Technician

G.St-Pierre@iaea.org