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i INDIAN RAILWAYS26/06/2014

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un Date :

OFFICE OF THE CONTROLLER OF STORESRAIL COACH FACTORY, ( KAPURTHALA )

TILAK BRIDGE,NEW DELHI-110002

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OPEN TENDER DOCUMENT x

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15/10/2014xi il /Due Date

33500289

33500290

33500307

1,006.00

1,153.00

1,342.00

AXLE END COVER

AXLE END COVER

AXLE END COVER

1268835 VER. 01 & SPECIFICATION NO.17.334 100 06/110 01,SG 400/15IS:1865, MDTS 166 REV. 1 OR LATEST

1902713 VER. 06 AND SPECIFICATIONNO. 17.334 100 06/110 01,SG 400/15IS:1865, MDTS 166 REV. 1 OR LATEST

1902714 VER. 07 AND SPECIFICATIONNO. 17.334 100 06/110 01,SG 400/15IS:1865, MDTS 166 REV. 1 OR LATEST

HSQ

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at 14:25 Hrs.

PL Number RequiredQuantity

Description

Drawing/Specification

FOR/Destn.Unit

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One Thousand Six

One Thousand One HundredFifty-Three

One Thousand ThreeHundred Forty-Two

STATUTORY VARIATION CLAUSE - APPLICABLE.

WHILE FILLING UP THE TENDER, TENDERERS ARE ADVISED TO GIVE DD NUMBER, DATE ANDAMOUNT OF TENDER COST IN THE OFFER. THE DATE OF DEMAND DRAFT SHOULD BE DATE OF

TENDER OPENING OR ANY PRIOR DATE. ANY DEMAND DRAFT PREPARED AFTER THE DATE OFTENDER OPENING WILL NOT BE CONSIDERED AS VALID COST OF TENDER DOCUMENTS. THECOST OF TENDER DOCUMENTS SHOULD BE RECEIVED IN PURCHASE OFFICE PREFERABLY ONTHE DATE OF TENDER OPENING BUT NOT LATER THAN 7 DAYS FROM TENDER OPENING(EXCLUDING THE DAY OF OPENING). OFFERS RECEIVED WITHOUT COST OF TENDERDOCUMENTS WILL BE SUMMARILY REJECTED. NO POST TENDER CORRESPONDENCE WILL BE

MADE WITH THE FIRM FOR OBTAINING TENDER DOCUMENT COST.

FIRM SHOULD SUBMIT REQUISITE EMD AS PER CLAUSE NO. 4.0 OF TENDER CONDITIONBOOKLET.

DELIVERY PERIOD : IST LOT OF 25% QUANTITY TO BE SUPPLIED BETWEEN IST FEBRUARYTO 28TH FEBRUARY 2015 AND BALANCE SUPPLY TO BE COMPLETED BY 30.11.2015 IN 2 TO4 LOTS. PAYMENT FOR MATERIAL RECIEVED DURING FEBRUARY 2015 AND MARCH 2015SHALL BE MADE AFTER IST APRIL 2015.

NO FORM C OR D WILL BE PROVIDED BY RAIL COACH FACTORY, KAPURTHALA. FIRMS AREREQUESTED TO QUOTE RATE OF "SALE TAX/VAT WITHOUT FORM C OR FORM D"

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RAILWAY WILL RECOVER FROM THE CONTRACTOR AS AGREED LIQUIDATED DAMAGES AND NOTBY WAY OF PENALTY, A SUM EQUIVALENT TO 2% (TWO PERCENT) OF THE PRICE OF ANYSTORES (INCLUDING ELEMENTS OF TAXES, DUTIES, FREIGHT ETC.) WHICH THE CONTRACTORHAS FAILED TO DELIVER WITHIN THE PERIOD FIXED FOR DELIVERY IN THE CONTRACT OR

AS EXTENDED FOR EACH MONTH OR PART OF A MONTH DURING WHICH THE DELIVERY OF SUCHSTORES MAY BE IN ARREARS WHERE DELIVERY THEREOF IS ACCEPTED AFTER EXPIRY OF THE

AFORESAID PERIOD, SUBJECT TO A MAXIMUM OF 10% (TEN PERCENT) OF VALUE OF DELAYEDSUPPLIES.

EVALUATION OF OFFERS : OFFERS WILL BE EVALUATED ITEMWISE FOR INTERSE RANKING.

ELIGIBILITY CRITERIA :- FOR ITEMS FOR WHICH APPROVED SOURCES DO NOT EXIST:(ADVERTISED TENDERS ONLY)

A) BULK ORDERS WILL BE PLACED ONLY ON THE MANUFACTURERS (OR AUTHORIZED AGENT OF

MANUFACTURERS) AND WHO HAVE SUPPLIED SUCCESSFULLY THE ANY OF THE TENDRED ITEMSTO RCF IN PAST.

B) DEVELOPMENT ORDER ON NEW FIRMS CAN BE PLACED UPTO 20% QUANTITY BASED ONASSESSMENT OF FOLLOWING:-

- THE PERFORMANCE STATEMENT OF THE FIRM FOR THE LAST 3 YEARS FOR SUPPLY OFSIMILAR ITEMS TO RCF OR SAME/SIMILAR ITEMS TO OTHER RAILWAYS/PRODUCTION UNITS

AND FINANCIAL CAPABILITY. THE ONUS OF SUBMISSION OF CERTIFICATE RELATED TOSUCCESSFUL SUPPLY OF MATERIAL OVER THE PRECEDING THREE YEARS TO ANY ZONALRLY/PU LIES WITH TENDERERS ONLY. NON-SUBMISSION OF SUCH DOCUMENTS SHALL BETAKEN AS NOT HAVING SUCH PERFORMANCE AND THEIR OFFER SHALL BE CONSIDEREDFURTHER AS PER EXTANT RULES.

OR

- THE LIST OF PLANT AND MACHINERY RELEVANT TO MANUFACTURE OF THE TENDERED ITEMSAND FINANCIAL CAPABILITY. WHEREVER NECESSARY CAPABILITY/CAPACITY WILL BEASSESSED BY RCF.

NOTE: OFFERS FROM AUTHORIZED AGENT WILL BE CONSIDERED ONLY IF THEY SUBMITTENDER SPECIFIC AUTHORIZATION FOR THE MANUFACTURER, FAILING WHICH THEIR OFFER

WILL BE IGNORED SUMMARILY WITHOUT MAKING ANY FURTHER REFERENCE TO THEM.

PRICE VARIATION CLAUSE (PVC) FORMULA WILL BE APPLICABLE AS UNDER:P= PO+0.7XP0(S2-S1)/S1 WHERE IN,P= FINAL PRICE TO BE PAID TO VENDORS.PO= CONTRACTED BASIC PRICE.

S1= WPI FOR "APPROPRIATE MAJOR/SUB GROUP"AS PUBLISHED ON WWW.EAINDUSTRY.NIC.INAS ON THE DATE OF TENDER OPENING/NEGOTIATION.S2= WPI FOR "APPROPRIATE MAJOR/SUB GROUP" AS PUBLISHED ON WWW.EAINDUSTRY.NIC.IN

AS ON ONE MONTH PRIOR TO THE DATE OF SUPPLY.FOR CALCULATING PRICE VARIATION. WHOLESALE PRICE INDEX(WPI) BASED UPON

APPROPRIATE MAJOR/SUB GROUPS FROM THE AMONGST SHALL BE USED. PIG/IRON.

INSPECTION : BY M/S. RITES AT MANUFACTURER'S PREMISES.

PROTECTION PROCEDURE NO. :AS PER DRAWING.

VALIDITY OF OFFER :-TENDERER/S ARE REQUIRED TO SUBMIT THEIR OFFER WITH REQUISITE VALIDITY AS ASKEDIN THE TENDER I.E. 90 DAYS WHATEVER IS APPLICAPLE/REQUIRED. IF TENDERER/S DO

NOT QUOTE WITH THE REQUISITE VALIDITY, THEIR OFFER IS LIABLE TO BE IGNORED.QUANTITY OPTION CLAUSE :-THE PURCHASER RESERVES THE RIGHT TO INCREASE OR DECREASE THE ORDERED QUANTITY

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II - Quantity Distribution:-(i) The purchaser reserves the right to distribute the procurable quantity on one or more ofthe eligible tenderers. Zone of consideration of such eligible tenderers will be the rightof the Purchaser.

(ii) Whenever such distribution/Splitting of the tendered/procurable quantity is made, thequantity distribution will depend ( in an inverse manner ) upon the differential of ratesquoted by the tenderers (other aspects i.e., adequate capacity-cum-capability, satisfactorypast performance of the tenderers, Outstanding orders load for the Railway making theprocurement, quoted delivery schedule vis--vis the delivery schedule incorporated in thetender enquiry etc. being same/similar in the manner detailed in the table below.

BY A QUANTITY NOT EXCEEDING 30% OF THE ORDERED/TENDERED QUANTITY (WHICH ISLOWER) ON THE SAME PRICE AND TERMS AND CONDITIONS DURING THE CURRENCY OF THECONTRACT SUCH THAT THE CONTRACTOR HAS REASONABLE TIME/NOTICE FOR EXECUTING SUCHINCREASE/DECREASE. HOWEVER, (+)30% OPTION CLAUSE CAN BE EXERCISED EVEN IF THEORIGINAL ORDER QUANTITY IS COMPLETED BEFORE THE LAST DATE OF DELIVERY PERIOD,STIPULATED IN THE PURCHASE ORDER. ANY INCREASE OF QUANTITY UNDER OPTION CLAUSE

AFTER EXPIRY OF DELIVERY PERIOD CAN BE CONSIDERED WITH THE CONSENT OF THEFIRM/CONTRACTOR.

(iii) The rate of the highest eligible tenderer within the zone of consideration has to beper-se, reasonable to the purchaser.

(iv) In case of inadequate capacity-cum-capability, dissatisfactory past performance, largequantity of outstanding orders(liquidation of which will take very long time) etc. thePurchaser shall have the right to distribute the procurable quantity amongst tenderers withdue consideration to thsse constraints and in sucb a manner as would ensure timely supplyof materials in requisite quanitiy to meet the needs of operation, maintenance, safety etc.of the Railways regardless of inter-se ranking of tenderers.

III- PURCHASE PREFERENCE AND OTHER BENEFITS TO MICRO AND SMALL ENTERPRISES (MSE)

In super session of earlier policy of price preference and other benefit to the small scaleand in keeping with the "Public Procurement Policy for Micro and Small Enterprises (MSEs)order,2012" issued by the Ministry of Micro Small and Medium Enterprises, Government ofIndia, benefits/preference will be extended to the registered Micro and Small Scale

Enterprises as follows:-

1. Tender sets shall be provided free of cost to the MSEs registered to the tendered itemwith any of the following:-

Price differential between L-1 and L-2 Quantity distribution ratio between L1 & L2

More than 3% and upto 5

Upto 3% 60:40

65:35

More than 5% At least 65% on the L1 tenderer. For the quantity to be ordered onthe L2 tenderer, TC/TAA should decide keeping in view conditionslaid down in paras (iii) and (iv) below

If splitting of quantity is required to be done by ordering on tenderers higher than the L2 tenderer, then the quantitydistribution proportion amongst the tenderers will be decided by transparent/logical/equity based extrapolation of themodel as indicated in Para above.

The purchaser reserves the right to counter offer the lowest acceptable rate for bulk ordering to the higher tenderer(s). Inthe event of rejection of such counter offer(s), the purchaser will reserve their right to decide on the quantity distributionratio/proportion.

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3101140125